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CD General Plan 2040 EIR and Engineering and Infrastructure Technical Consulting 2019; Amendment 1FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH PLACEWORKS, INC. FOR GENERAL PLAN 2040 ENVIRONMENTAL IMPACT REPORT AND ENGINEERING AND INFRASTRUCTURE TECHNICAL CONSULTING SERVICES THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and PLACEWORKS, INC., (hereinafter "CONTRACTOR"), is made and entered into as of the y _ day of S- - , 2019. RECITALS WHEREAS, on January 22nd, 2019, the City Council adopted Resolution No. 14627, authorizing the execution of a professional services agreement between the CITY and the CONTRACTOR for General Plan 2040 Environmental Impact Report and engineering and infrastructure technical consulting services (the "Agreement"); and WHEREAS, the CITY has identified additional technical planning assistance needed for the development of the General Plan 2040 and does not have existing staff persons dedicated to these efforts; and WHEREAS, the CONTRACTOR provides project planning services and has staff familiar with the City's existing work on the General Plan 2040; and WHEREAS, the CITY has sufficient funds in the General Plan Special Revenue Fund #218 to be appropriated for FYI 9/20 to support an amendment to the Agreement to add the required services; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Paragraph 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the services described in CONTRACTOR'S memorandum re "Amendment to the Professional Services Agreement between Placeworks and the City of San Rafael approved on January 21, 2019" attached as Exhibit "A" to this First Amendment and incorporated herein by reference. 2. Paragraph 4 of the Agreement, entitled "COMPENSATION," is hereby amended to read in its entirety as follows: For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: L�-�) --7 q5 14 L For the services set forth in Exhibits A-1 and A-2, CITY shall pay CONTRACTOR a Total Base Contract Amount of $541,970 allocated as follows: a. For the services set forth in Exhibit A-1, CITY shall pay CONTRACTOR on a time and materials basis as set forth in "Table A -Cost Proposal- EIR" included in Exhibit A-1, in an amount not to exceed $500,261; and b. For the services set forth in Exhibit A-2, CITY shall pay CONTRACTOR on a time and materials basis as set forth in "Table A -Cost Proposal -Engineering Services" included in Exhibit A-2, in an amount not to exceed $41,709. 2. For the services set forth in Exhibit A to this First Amendment, on a time and materials basis in an amount not to exceed $57,000. 3. Additional compensation not to exceed five percent (5%) of the Total Base Contract Amount, or $27,099, may be paid upon approval of the City Manager. In no event shall the compensation payable to CONTRACTOR under this Agreement exceed $626,069. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL JIM C TZ, City Ma ag r ATTEST: 71 LINDSAY LARA, City Clerk 2 CONTRACTOR 13A�hem_x� .r._ Title: ewcl�ft�.. (If Contractor is a corporation, add signature of second corporate officer] APPROVED AS TO FORM: Name: Title: r` ROBERT F. EPSTEIN, 'ity A ey Exhibit A: Amendment to the Professional Services Agreement between Ploceworks and the City of San Rafael approved on January 2 I, 20 / 9: Task 9. Technical Planning Assistance PlaceWorks will provide technical planning assistance to the City of San Rafael to support the General Plan Update effort. This task covers the part-time assignment of one PlaceWorks Project Planner to the City of San Rafael for a duration of approximately one year. The designated Project Planner will cover services beyond those already covered by the existing technical services professional services agreement for Environmental Impact Review (EIR) and Engineering scopes of work for the General Plan 2040. The designated Project Planner will work on-site in the San Rafael Community Development Department on Plan -related tasks, including land use and transportation -related research, policy development, data analysis, report preparation, website content management, community outreach and engagement, GIS and mapping, Steering Committee support, and similar tasks. The Planner assigned to the project will be mutually agreed upon by the City and PlaceWorks. The Project Planner's time on this task will not exceed 20 hours per week unless prior approval is received from the City's Project Manager. Services to be provided under this task will be provided at a reduced rate of $95/hour, with a total billing amount not to exceed $57,000 (600 hours). The City will provide a work station (desk, phone, computer, etc.) for the Project Planner on the designated work days. The designated work days will be mutually agreed upon by the City and PlaceWorks. RESOLUTION NO. 14691 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITH PLACEWORKS, INC. FOR GENERAL PLAN 2040 ENVIRONMENTAL IMPACT REPORT AND ENGINEERING AND INFRASTRUCTURE TECHNICAL CONSULTING SERVICES WHEREAS, on January 22nd, 2019, the City Council adopted Resolution No. 14627, authorizing the execution of a professional services agreement between the City of San Rafael and Placeworks, Inc. for Environmental Impact Report and professional engineering and infrastructure consulting services for General Plan 2040 preparation; and WHEREAS, the City of San Rafael has identified additional technical planning assistance needed for the development of the General Plan 2040 and does not have existing staff persons dedicated to these efforts; and WHEREAS, Placeworks, Inc. provides project planning services and has staff familiar with the City's exsisting work on the General Plan 2040; and WHEREAS, the City of San Rafael has sufficient funds in the General Plan Special Revenue Fund #218 to be appropriated for FY 2019/20 to support an amendment to the professional services agreement to add the required services; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to execute a First Amendment to the Professional Services Agreement with Placeworks, Inc., subject to approval as to form by the City Attorney, to provide additional technical planning services and additional compensation payable in an amount not to exceed $57,000. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 15th day of July 2019, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Page 1 of 1 LINDASAY LARA, City Clerk �p,� RAFq�I A s 2 01 yo �Ty w►T H P e CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Community Development Project Manager: Raffi Boloyan Extension: x3095 Contractor Name: PlaceWorks, Inc. Contractor's Contact: Steve Noack Contact's Email: snoack@placeworks.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 1/4/2019 ❑x Click here to EBG b. Email contract (in Word) & attachments to City enter a date. Atty c/o Laraine.Gittens@cityofsanrafael.org ❑ 2 City Attorney a. Review, revise, and comment on draft agreement 7/1/2019 ❑x LG and return to Project Manager 7/1/2019 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to ❑ contractor for their signature 4 Project Manager When necessary, * contractor -signed agreement ❑ N/A agendized for Council approval *PSA > $75,000; or Purchase > $75,000; or Or [9EBG Public Works Contract > $175,000 7/15/2019 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 8/13/19 EBG Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed g1)3 77 fi1� agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official,�� _ G l 9 City Clerk Attest signatures, retains original agreement and `l forwards copies to Project Manager