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CD General Plan 2040 Project Management; Extension 2June 3, 2019 Barry Miller 2512 Ninth Street, Suite 8 Berkeley, CA 94710 RE: 2nd Extension of Agreement for Professional Planning Services General Plan 2040 Update: Dear Mr. Miller: On June 19, 2017, the City Council adopted Resolution No. 14358 authorizing an Agreement for Professional Planning Services with you as Project Manager for the City's General Plan 2040. Section 5.0 of the Agreement established a one (1) year term, to expire June 30, 2018 and allowed for two (2) additional, one (1) year extensions, upon mutual consent of the parties and approval of the City Manager. These extensions were allowed to be authorized by the City Manager, provided that the extension would not increase the total compensation authorized in Section 4 of the Agreement. The agreement was previously extended for one year on June 7, 2018, for period July 1, 2018 thru June 30, 2019. Both parties have expressed interest to extend the agreement for one additional year and no changes are proposed to the total compensation. Therefore, by signing below, both parties hereby agree to the 2nd extension of the Agreement to extend the Agreement for one (1) additional year, through June 30, 2020. CITY OF SAN RAFAEL CONTRACTOR r RAFFI BOLOYAN, Project Manager IMS HUTZ, City an ger --�4t�r A Z zc t BARRYJ. MIL ER & incipal y-3-usl �p,� RA Fq�` �1 s z yo 'TY WITH Pah CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Community Development - 2nd extension to GP 2040 Project Manager contract Project Manager: Raffi Boloyan Extension: x3095 Contractor Name: Barry Miller Contractor's Contact: 510-647-9270 Contact's Email: barry@barrymiller.net ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager 6/3/2019 ❑X RB b. Email contract (in Word) & attachments to City 6/3/2019 ❑x Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 6/25/2019 ❑X LG and return to Project Manager 6/25/2019 ❑x LG b. Confirm insurance requirements, create Job on Project Manager PINS, send PINS insurance notice to contractor ❑X RB 3 Forward three (3) originals of final agreement to 6/25/2019 contractor for their signature 4 Project Manager When necessary, * contractor -signed agreement ❑x N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ❑ Public Works Contract > $125,000 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 6/28/2019 ❑x RB Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed 17 II� / agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) -71171 If 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager q