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DS Fax EquipmentRay Morgan Company DOCUMENT TECHNOL 06 SOL UT/ONS amity of San Rafael Digital Services 1400 Fifth Ave RM 207 San Rafael CA 94901 Date 6/20/2019 Main Contact P.O. # Sales Rep Kerri Schultze Sales Type City of San Rafael Digital Services City of San Rafael Digital Services 1400 Fifth Ave RM 207 1400 Fifth Ave RM 207 San Rafael, CA 94901 San Rafael, CA 94901 Contact: Gus Bush Phone/Fax: 415-485-3061 Billing Contact: Christine Foster Phone/Fax: 415-485-3050 60 1/0/1900 Ray Morgan Company 3131 Esplanade Chico, CA 95973 $0.00 1 xMedius Express Server 50 user $15,000.00 $15,000.00 1 SMTP Email Gateway $0.00 $0.00 2 FolP T.38 Fax Channel $0.00 $0.00 5 xMedius Support from xMedius $0.00 $0.00 1 RMC Proffesional Services for server install 15 hours $0.00 $0.00 10 RMC Proffesional Services Post Support 1 hour $0.00 $0.00 Comments/SpecialSubtotal $15,000.00 Delivery Time Stairs/Count Elevator Connected Delivery Type Delivery/Installation TOTAL AMOUNT $15,000.00 -li Ve'riy Instructions Less Payment (Check #: ) AMOUNT DUE $15,000.00 Special Payment Terms & Due Dates PLUS APPLICABLE TAXES 17— Yes r No 'Please select "he terms and conditions appearing on the face and reverse side of this agreement correctly set forth the entire agreement between the parties The terms and conditions contained on the reverse side of this agreement nclude limitations of warranty, exclusion of consequential and other special damages and other limitations of liability Customer acknowledges by its signature that it has read and unde ands it and that:t constitutes the mtire agreement, understandings, and representat ons, express or mplied, between customer and Dealer, with respect to hardware, supply, media, or documentation fur shed or to f 'shed hereunder and that th s agreement supersedes all poor communicat ons between the partes nc uding all oral or whiten proposals. By executing this agreement, I acknowledge that I have read and un d this agreement and certify that am authorized to execute this agreement on behalf of customer. Payment terms for this order are NET10. Initial here kuthorized Signatt X 409 y -3-79S Print Name Jim Schutz Title City Manager Signature Kerri Schultze Date Aug 5, 2019 RMC EQUIPMENT ORDER - TERMS AND CONDITIONS 1. The terms on this Equipment Order Form constitute the entire agreement between the purchaser and the seller. No other representation, statements, or Narranties not contained herein shall be relied upon by the buyer (or seller) unless made by mutually agreed upon written amendment to this agreement. This is a )finding order, not subject to cancellation. ?. Payment terms are upon receipt of invoice unless otherwise specified. Late charges of 1.5% per month on the outstanding balance will be added if payments are iot received within 15 days of the invoice date. The minimum late charge is $9.50. Late charges will not exceed the maximum permitted by law. Buyer agrees to )ay seller a returned check charge of $25.00 per occurrence if any of buyer's checks are returned to seller unpaid. Upon default of any payment or any other aspect if this agreement, seller may, at its option, declare the entire outstanding balance immediately due and payable. Buyer agrees to pay all of Ray Morgan Company's RMC) costs in the collection of any amount due hereunder in the recovery of any property, pursuant hereto or in the enforcement of its right against Buyer, ncluding reasonable attorney's fees, whether or not suit be brought. Customer agrees that in the event of any default of this agreement, RMC may remove )roducts affected by the default from customer's premises with or without process of law. 3. Other than the obligations set forth herein, RMC disclaims all warranties, express or implied, including any implied warranties of merchantability, fitness for use, )r fitness for a particular purpose. RMC shall not be responsible for direct, incidental, or consequential damages, including but not limited to damages arising out of he use or performance of the equipment or the loss of use of the equipment. 1. RMC shall be temporarily relieved of its obligation in the event that labor disturbance, acts of God, unavailability of product, or other circumstances beyond RMC's control prevent RMC from fulfilling the terms of this agreement. 5. No goods may be returned without RMC's approval or prior written consent. A) Only consumable goods invoiced within 60 days will be considered for return. B) Dn authorized returns, buyer agrees to pay a restocking charge equivalent to 30% of the purchase price. C) Merchandise returned without authorization may not be accepted at the receiving dock, and is the sole responsibility of the buyer. D) all non -saleable merchandise (that has been partially used or opened) will be leducted from any credit amount due the buyer. 3. All claims regarding shipments and receipt of goods must be made within 7 days of delivery. r. Applicable taxes shall be added to the purchase price unless the customer has supplied a tax exemption or resale certificate (prior to shipment) acceptable to the )roper taxing authorities. NSTALLATION AND ELECTRICAL REQUIREMENTS 3uyer acknowledges that they have been informed of the manufacturers recommended space and electrical requirements for the equipment listed above. Failure to ;omply with the manufacturer specifications may void any warranties. Customer has been informed that a surge protector is recommended to protect their :Iectronic investment from power disturbances. Said surge protector should have network protection for systems installed in a networked configuration. Customer Nill be responsible for damage sustained due to inadequate protection from power disturbances. 1/18/2016 Signature: lfG`Idl zq kschultze (Aug 5, 20191 Email: kschultze@raymorgan.com City of San Rafael Digital Services - Fax Server - ProposalPacket_V1 6-20-2019 Final Audit Report 2019-08-05 Created: 2019-08-05 By: Christine Foster (christine.foster@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAOu9yg7ZAE675uJkT_cvk7CO7i_kCstBS "City of San Rafael Digital Services - Fax Server - ProposalPack et—V1 6-20-2019" History Document created by Christine Foster (christine.foster@cityofsanrafael.org) 2019-08-05 - 3:19:57 PM GMT- IP address: 199.88.89.34 Document emailed to kschultze (kschultze@raymorgan.com) for signature 2019-08-05 - 3:20:56 PM GMT Email viewed by kschultze (kschultze@raymorgan.com) 2019-08-05 - 3:32:12 PM GMT- IP address: 72.18.252.82 b Document e -signed by kschultze (kschultze@raymorgan.com) Signature Date: 2019-08-05 - 9:45:56 PM GMT - Time Source: server- IP address: 98.248.142.109 m Signed document emailed to kschultze (kschultze@raymorgan.com) and Christine Foster (christine.foster@cityofsanrafael.org) 2019-08-05 - 9:45:56 PM GMT N Adobe Sign CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Digital Services & Open Government Project: Fax Equipment Project Manager: Christine Foster Extension: 3050 Contractor Name: Ray Morgan Company Contractor's Contact: Kerri Schultze Contact's Email: kschultze@raymorgan.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor N/A 6/3/2019 b. Email contract (in Word) and attachments to City 6/24/2019 Attorney c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 7/29/2019 © LG and return to Project Manager 7/29/2019 ® LG b. Confirm insurance requirements, create Job on (N/A) PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 8/1/2019 ® CF contractor 4 Project Manager Forward three (3) originals of final agreement to 8/1/2019 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval eater a clate. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City CF Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed g f l 4 ` agreement 8 City Attorney Review and approve insurance in PINS, and bonds f , � IU / (for Public Works Contracts) / 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Iti �/�