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PW Lincoln Avenue Curb Ramps; Amendment 1FIRST AMENDMENT TO THE AGREEMENT WITH BKF ENGINEERS FOR ENGINEERING DESIGN SERVICES IN ASSOCIATION WITH THE LINCOLN AVENUE CURB RAMPS PROJECT THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and BKF ENGINEERS, (hereinafter "CONSULTANT"), is made and entered into as of the _ I!- day of , 2019. RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated May 21, 2018 for engineering design services associated with the Lincoln Avenue Curb Ramps Project (the "Project") in an amount not -to -exceed $120,550 (the "Agreement"); and WHEREAS, CITY requires final engineering design services from the CONSULTANT, and the CONSULTANT is willing to provide such services; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: Paragraph 2 of the Agreement, entitled "DUTIES OF THE CONTRACTOR," is hereby amended to include the additional services set forth in CONSULTANT's proposal entitled "Amendment#l" dated June 12, 2019, attached to this First Amendment as Exhibit "A" and incorporated herein by reference. 2. Paragraph 4 of the Agreement, entitled "COMPENSATION," is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit "A" to this First Amendment, on a time and materials basis in a not -to -exceed amount of $56,800, and to change the total not -to -exceed amount under the Agreement to $177,350. Such additional compensation shall be paid at the hourly rates for CONSULTANT as set forth in Exhibit "A," to the Agreement and incorporated herein by reference. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. `A -3--1o0 IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL AM SC UTZ, City 4 1 ger ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: RE ROBERT F. EPSTEIN, ity Att ey 2 BKF ENGINEERS Name: Jason Kirchmann Title of Corporate Officer: Vice President and I F2A ..1� Name: Geoff Coleman Title of Corporate Officer: Vice President N ioo+ : B k F YEARS ENGINEERS SURVEYORS PLANNERS Amendment #1 Lincoln Avenue Curb Ramps BKF Job No. 20180778-10 June 12, 2019 Client: City of San Rafael Consultant: BKF Engineers Public Works Department 4040 Civic Center Drive, Suite 530 111 Morphew Street San Rafael, CA 94903 San Rafael, CA 94901 Contact: Jason Kirchmann This contract amendment is attached to the contract between BKF Engineers and the City of San Rafael dated May 29, 2018 and is governed by the terms and conditions therein. 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 Exhibit A DESCRIPTION: BKF Engineers (BKF) will perform the following additional services as requested by the City of San Rafael: • Obtain additional topographic mapping data for the existing public improvements at the intersections of Lincoln Avenue with Wilson Court and Brookdale Avenue to facilitate additional design services to accommodate bulb -outs [$ 5,700] • Modify previously prepared designs for the intersections of Lincoln Avenue with Wilson Court and Brookdale Avenue to accommodate bulb -outs ($ 9,9001 • Prepare designs and Improvement Drawings sheets for curb ramps along Lincoln Avenue that were previously surveyed but not included in the original design scope: o Grand Avenue (1 ramp at northwest corner) [$ 2,600] o Prospect Drive South (2 ramps) ($ 3,1001 TASK(S): o Laurel Place (4 ramps) [$ 9,300] o Mission Avenue (1 ramp at northeast corner) [$ 3,100] • Expand on Task 2.6 from the original letter proposal dated April 26, 2018 to prepare a traffic signal design (including a video system and new traffic signal poles) for the intersection of Lincoln Avenue and Paloma Avenue [$15,300 additional] • Participate in one (1) additional meeting with the City of San Rafael to discuss alternative design revisions contemplated by the City and prepare preliminary cost estimates for design alternatives ($ 4,6001 • Address additional City comments due to design revisions [$ 3,200] Exclusions and Assumptions from any previous contract scope of work still apply. Major revisions or addenda to the Improvement Drawings, requests for additional data, or deviations from the initial City submittal of the 100% Improvement Drawings and City requested changes will be considered as additional services, and will be billed in accordance with our hourly rate schedule unless otherwise negotiated. SERVICES TO BEGIN: Upon receipt of written authorization. 4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960 Exhibit A B k f ioo+ � YEARS ENGINEERS. SURVEYORS. PLANNERS City of San Rafael Public Works Department 111 Morphew Street June 12, 2019 Page 2 of 2 DELIVERABLES: Revised Improvement Drawings, Supporting Documents, Additional Support Services and Meetings ORIGINAL CONTRACT VALUE: $120,550 (time and materials basis, not to exceed) PREVIOUS AMENDMENT VALUE(S): N/A CURRENT AMENDMENT VALUE: $56,800 (time and materials basis, not to exceed) NEW TOTAL: $177,350 (time and materials basis, not to exceed) PROJECT MANAGER: DATE: 06/12/2019 (Signature) CLIENT: DATE: (Signature) CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shawn Graf Extension: 5347 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 7/22/2019 b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 7/22/2019 ® LG and return to Project Manager 7/22/2019 ® LG b. Confirm insurance requirements, create Job on Project Manager PINS, send PINS insurance notice to contractor Forward three (3) originals of final agreement to 3 8/6/2019 Project Manager contractor for their signature ❑ N/A 4 When necessary, * contractor -signed agreement agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or Public Works Contract > $125,000 SG Date of Council approval 8/5/2019 PRINT Project Manager CONTINUE ROUTING PROCESS WITH HARD COPY 8/7/2019 5 Forward signed original agreements to City Attorney with printed copy of this routing form SG 6 City Attorney Review and approve hard copy of signed rL 1 I3 I q agreement ( ii ('1 l 1h1� 7 City Attorney Review and approve insurance in PINS, and bonds pal (for Public Works Contracts) 1 D ` 8 City Manager/ Mayor Agreement executed by Council authorized official (�✓� , 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager