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PW On-Call Land Surveyor Services 2019AGREEMENT FOR PROFESSIONAL SERVICES WITH BKF ENGINEERS FOR ON-CALL PROFESSIONAL LAND SURVEYOR SERVICES This Agreement is made and entered into this LP day of ALAam&A , 2019, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and BKF ENGINEERS, a corporation authorized to do business in California (hereinafter "CONSULTANT"). RECITALS WHEREAS, the CITY has determined that professional services are required for land surveying associated with multiple capital improvement and land development projects; and WHEREAS, the CONSULTANT has agreed to render such services; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Jason Kirchmann is hereby designated as the Project Director for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONSULTANT. As requested from time -to -time by the PROJECT MANAGER, CONSULTANT shall perform the duties and/or provide the land surveying services outlined in the CONSULTANT'S "On -Call Land Surveyor Services Statement of Qualifications" dated May 22, 2019, marked as Exhibit "A," attached hereto, and incorporated herein. 3. DUTIES OF CITY. CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall perform the duties as described in Exhibit "A" attached hereto and incorporated herein. 0 q -Ii -q01 u i6iAL 4. COMPENSATION. For the full performance of the services described herein by CONSULTANT, CITY shall pay CONSULTANT on a time and materials basis for services rendered at the hourly rates shown in CONSULTANT'S Appendix (Professional Personnel Services Fees) included in Exhibit "A" attached, in a total contract amount not to exceed $75,000, including reimbursable expenses. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONSULTANT. 5. TERM OF AGREEMENT. The term of this Agreement shall commence upon the date of execution of this Agreement and end one year thereafter, unless the parties agree to extend this Agreement, as approved in writing by the Public Works Director. At the CITY'S discretion, and subject to proper authorization by the CITY, this Agreement may be extended for up to three additional one-year periods with a not to exceed annual fee of $75,000. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONSULTANT in connection with the performance of its duties under this Agreement, shall be the property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. CONSULTANT may retain and use copies of the above-described documents and materials. CONSULTANT shall assume no responsibility for the unintended use by others of work products and instruments of service which are not related to the scope of the services of the individual Task Orders under this Agreement. CONSULTANT is not liable for claims, 2 liabilities, or losses arising out of, or connected with the modification, or misuse by CITY of the machine- readable information and data provided by CONSULTANT under this contract; or connected with any use by CITY of the such written documents and materials on other projects, for additions to this project, or for the completion of this project by others, except only such use as many be authorized in writing by CONSULTANT. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimtun amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONSULTANT shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance and worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds under the policies. 2. The additional insured coverage under CONSULTANT'S insurance policies shall be primary and noncontributory with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. 4 C. Deductibles and SIR'S. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. IL INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subCONSULTANT or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United 6 States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONSULTANT's Project Director: 16. INDEPENDENT CONSULTANT. Bill Guerin Public Works Director 111 Morphew Street San Rafael, CA 94901 Jason Kirchmann BKF Engineers 4040 Civic Center Drive, Suite 530 San Rafael, CA 94903 For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent CONSULTANT, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent CONSULTANT and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terns and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 7 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective successors and assigns. 23. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 24. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. 8 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL xt�'Q-4�— JIM SC T City Manager 1\ j ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: L ore - ROBERT F. EPSTEIN, ty Att ey CONSULTANT Name: Jason Kirchmann Title: Vice President [If CONSULTANT is a corporation, add signature of second corporate officer] "'A' It Name: Geoff Coleman Title: Vice President pity of San Rafael 00� CITY OF SAN RAFAEL On -Call Land Surveyor Services Statement of Qualifications BKF loo+ ENGINEERS SURVEYORS YEARS PLANNERS nomal BRFIREAROS + ENGINEERS. SURVEYORS. PLANNERS May 22, 2019 City of San Rafael Public Works Department 111 Morphew Street San Rafael, CA 94901 Attn: Hunter Young Dear Mr. Young, COVER LETTER P20190588-01 BKF Engineers (BKF) is pleased to present this Statement of Qualifications to demonstrate that our experience, professional staff, and use of cutting edge technologies make us the most qualified land surveying firm to help support the City of San Rafael. BKF is a local firm who has been working in the San Francisco Bay Area for over 104 years providing quality land surveying and civil engineering services. Our experience gained over the last 4 years serving as the City's on-call surveyor put us in a unique position to seamlessly integrate with the City's Staff and support it's wide range of surveying needs. BKF has worked on numerous other on-call contracts with several public agencies in Marin and Bay Area Counties. The City of San Rafael may rest assured knowing that the entire BKF team is committed to the successful and timely completion of any task requested through this on-call contract. Experienced & Dedicated Project Manager with Local Knowledge Our team has significant experience working for the City of San Rafael Department of Public Works and throughout Marin County. We have developed excellent relationships with key stakeholders and the agencies involved. Jason Kirchmann, PE, PLS, QSP/D has been the lead Project Manager for the City's current on-call agreement going back to 2015. He is proud of the service BKF has provided to the City in its capacity as the on-call surveyor under his management. He is intimately knowledgeable regarding private land survey archives which are vital to boundary surveying in Marin County. Jason grew up in San Rafael, a proud graduate of Terra Linda High School. His family has roots in San Rafael and Marin. His father Jeffrey Kirchmann served on the City of San Rafael's Planning Commission for 15 years. The local knowledge of public processes learned while discussing projects at the dinner table or reviewing plans in the living room has shaped his understanding of San Rafael development in a unique way. He is very enthusiastic about the opportunity to work on projects which involve the City and which are so important to him and his family. As the Project Manager, Jason will be responsible for the day to day activities of the field crews and technical office staff. He will be the City's primary point of contact for this project. Jason is supported by a talented team of field and office surveyors including Ralph Thomas, PLS and Jonathan Shattuck, PLS will be utilizing their more than 57 years of combined land surveying experience. BKF's local San Rafael office is one of 13 offices strategically located across California. Our San Rafael office serves both our public and private clients throughout Marin with the local touch they deserve. The field crews primarily utilized in previous on-call tasks provided for the City and those anticipated under the upcoming contract are dispatched out of our San Rafael office. Jason and BKF are professionally and personally dedicated to the City of San Rafael and its potential survey needs. The body of this SOQ will demonstrate why the City of San Rafael will benefit from BKF's land surveying services. Experienced Project Team BKF has the ability to tackle the surveying needs anticipated for the City of San Rafael, regardless of the size of the project, from topographic mapping to boundary surveying. We understand that fluctuating staffing needs are a norm for On -Call contracts and BKF has the management experience and the company resources to be nimble in order to meet the City's project timelines, objectives, and funding commitments. For this contract, our seasoned survey manager will be Jason Kirchmann who understands the complexities of On -Call task orders. He is knowledgeable with the City and Counties standards and expectations. His survey team is comprised of individuals who are experts in their field, have experience with the City of San Rafael and have worked together on a multitude of public works projects very similar in nature to the City's anticipated projects. BKF ENG[NEERS www.Wcom :gk F 1Yoo+ COVER LETTER ENGINEERS. SURVEYORS. PLANNERS Experienced Firm BKF has performed thousands of surveys and the enclosed SOQ will demonstrate our long history of providing services similar to those described in the City's Request for Qualifications. The projects provided have involved survey components including, but not limited to: occupation of existing control and setting of new project control, topographic mapping, construction staking, right of way determination, preparing legal descriptions and plats for right of way acquisition, utility location, assistance in resolving title issues and preparing Record of Survey maps. Below is a select list of public agency's we are currently providing surveying services to under On -Call Agreements: - City of San Rafael On -Call Surveying - City of Petaluma On -Call Surveying - City of Novato On -Call Surveying - City of Santa Rosa Public Works Engineering and Land Surveying Services City of Vacaville On -Call Surveying Services for Various Capital Improvement Projects County of Sonoma Regional Parks On -Call Engineering and Land Surveying Services County of Sonoma Transportation and Public Works On -Call Consulting Services Contra Costa Water District On -Call Surveys County of Fresno Public Works On -Call Surveying - San Francisco State University On -Call Surveys Santa Clara VTA Aerial Photography, Right of Way Engineering & Survey Services City of San Gabriel On -Call Construction Surveying Services - City of Irvine Survey Consultant Team - City of Pomona On -Call Surveying Additionally we are currently providing a variety of surveying and engineering services to local agencies including: Marin County Parks, Marin County Public Works, City of Mill Valley, Town of Corte Madera and City of Sausalito. Greg Hurd and Jason Kirchmann are authorized to negotiate a contract for proposed services with the City on behalf of BKF. The sample Professional Services Agreement included in the City of San Rafael's RFQ dated April 19, 2019, is acceptable as -is. We appreciate this opportunity to present our qualifications and look forward to continuing to work with the City of San Rafael. Please contact us at 415.930.7964 orjkirchmann@bkf.com if you have any questions or need further clarification. Sincerely, BKF Engineers GREG HURD, PLS, PE, LEED AP Executive Vice President/ Principal c - JASON KIRCHMANN, PLS, PE, QSP/D Vice President / Survey Manager BKF ENGINEER' wwwWcom �M, 1 --mm -4 wo r 6 e�ri-e�,e��,�� n� {�IArala4�iPro#InrnP• TABLE OF CONTENTS A 6 C D E Appendix Firm Experience & History Project Experience & References Organizational Chart Project Team & Resumes Subconsultants Rates EXPERIENCE & HISTORY _V Bkf Since 1915, BKF Engineers' reputation has been built on our ability to plan, design, and successfully implement complex projects. BKF's involvement from the project's inception and feasibility through construction phases enables us to design a project that identifies physical constraints, potential risks, and value engineering alternatives, and deliver projects that exceed expectations. This knowledge enables BKF to shape the early feasibility, planning, and environmental review processes to culminate in projects built on sound fundamentals: having solid design elements, thoroughly understanding project impacts, providing financially feasible construction, and implementing strategies for a successful plan. Our staff of 470+ professionals provides solutions to challenges by establishing designs based on defined goals, developing practical alternatives, clear communications, and delivering documents which facilitate construction. We are committed to developing projects that are economical, sustainable, and respective of the community they serve. BKF's experience in the North Bay dates back more than 40 years. We are extremely familiar with the various governmental agencies and permit processes throughout the City of San Rafael, County of Marin, Caltrans, Regional Water Quality Control Board, Corp of Engineers, as well as other local agencies. Our local knowledge and established professional relationships is a driving element to our successful project history in the City of San Rafael. Our extensive knowledge of local issues provides us with a clear understanding of a project's impacts on feasibility, permitting, and entitlement approvals. Since we are locally based, BKF can immediately mobilize to meet the demands of the proposed project on very short notice. All the staff proposed have the availability to perform the tasks for which they have been assigned to ensure that this project is delivered in a timely fashion. 42 11 4 Associate Project Manager 1 BOO WEA13 16 Employees in 470+ BKF Staff Years in Average Tenure the North Bay Members Business with BKF by position SunWing 7 F 5 Go 2018 Field Hours 21 PLS BKF logged 109,575 Champion award from Repeat + field hours in 2018 California & Nevada Business 17 L.S.I.T. — more field hours Civil Engineers and than any other Nor - Land Surveyors Cal survey firm! Association BKF EXPERIENCE & HISTORY &Bkf loo UNDERSTANDING BKF understands that the City of San Rafael is seeking to utilize an on-call land surveying professional to support and augment existing staff resources on various "routine" Capital Improvement Projects and private development related projects. The primary surveying support services required for each project will vary, but primarily include topographic base mapping (utilizing traditional 3D Scanning and GPS data collection methods), research and field work to determine boundary lines, rights of way and easements, preparation of legal descriptions and plats for acquisitions, property divisions and mergers.While not every project will require all of these tasks, the City needs a surveying consultant who has the knowledge, resources and expertise to complete each of these tasks in a timely and professional matter. BKF is this surveying consultant. We have performed thousands of surveys in conjunction with public agencies to help facilitate design, construction and land acquisition for their Capital Improvement Projects. BKF understands that the key to providing an effective response to the City for each task order is in our ability to fully understand each project's scope and organize our project team appropriately. That is why our first order of business will be to meet with City staff, in person or via phone conference, to confirm each individual project's needs. We can assemble both project office staff and field survey crews with the specific expertise required to ensure a successful outcome for each project. BKF has been providing on-call surveying services to the city of San Rafael since 201S. We know the City's specific requirements such as spot elevations at every concrete joint for curb ramp projects. We know the City's CAD capabilities, we know the City's Staff, and they know us! Our approach to meet the goals for the City of San Rafael's projects will be as we have provided over the recent years and follows: METHODOLOGY A. Define the Scope, Schedule and Budget Once a task order is issued for a specific project, BKF will promptly discuss the requirements of the work with City staff to verify assumptions and the level of effort requested. We will determine the timeliest and most cost effective approach to complete an accurate survey. B. Determine Methodology Based on each project and its site requirements, we will select the most suitable and cost efficient methodology for completing the survey. Whether working with an aerial consultant to provide ground control, or with our in-house crews, we can help you determine the most suitable topographic survey method. For developed areas we would propose to use our Leica C10 3D Laser Scanner. The recent advancements in laser scanning technology and our experience with this technology has allowed us to provide traditional topographic survey maps utilizing scanner data at almost the same cost. Each project site has its own constraints, however we have found that utilizing the laser scanner provides a superior product. Once the data is captured, the field condition at the date of the survey is memorialized with a point cloud density one-tenth of a foot spacing or less. This allows us to access the data at any time in the future and extract more detailed topographic information in critical areas such as proposed conforms and detailed pavement rehabilitation areas. In addition to the 3D laser scanning method, we have the ability to select from the following BKF owned equipment: - GPS surveys: static or RTK - Conventional surveys using robotic total stations - Differential levels with sub -millimeter accuracy readings C. Assign the Appropriate Staff Jason as the Project Manager will assign staff based on the specific survey task requirements. While all of our staff members are highly experienced and qualified surveyors, some have specialized expertise or specific experience that would aide in reducing the overall hours needed to perform a specific task. BKF has the resources to assign highly experienced Surveyors to each City project. E. Project Tracking Once a project has been identified and an initial meeting has taken place, we will commence the work and monitor the progress to track the budget and schedule. Since some information can have unknown issues which may impact the project goals, we will investigate these early to identify and track these issues, minimizing their impact. Throughout the project, we will keep the City appraised of our progress. BKF EXPERIENCE & HISTORY 0BKF Loo n._... F. Quality Control BKF will complete an internal review of all project deliverables. A senior team member will check the documents for errors, technical accuracy, completeness, and presentation before submitting to the City. G. Response All efforts described above can and will be provided in the timeliest manner. We will respond and provide an approach within 24 hours of each request. In most cases we can have a crew on site within a 48 hour mobilization window, if needed. SAiVIPLE SCOPE OF VVORi'- Below is sample scope of work for a roadway improvement project requiring topographic mapping, right-of-way/easement acquisition, and a Record of Survey. Some of these • • - services may not be required for each specific task order, but are being provided to demonstrate our understanding and ability to provide the City of San Rafael with a complete and thorough delivery BKF will: PREPARATORY WORK Review City provided information and attend an initial meeting with City staff in person or by phone to verify the scope of work and project approach and to review any modifications that may result in a cost saving - Determine right -of way and adjoining property accuracy requirements for the project - Provide a proposal and fee estimate for the project Perform an overall site visit prior to start of work Research existing utility information from City and other controlling agencies Coordinate underground utility marking with City, if needed Research and gather property information for parcels adjoining the project area - Coordinate with land survey private archive custodians to obtain unrecorded survey data. - If work is anticipated to be completed well within existing occupied rights-of-way, BKF will acquire GIS style property line data from County to use as background information on the base maps, if available - If boundary location is critical to the project or the community, BKF will coordinate with title companies and the County Surveyor to obtain record parcel data prior to commencing with a boundary survey in the field - Research County and City records for filed surveys - Calculate deeds and maps obtained If accurate underground locating is critical to design, we will subcontract with City approved contractor to provide pothole location and depths Review Safety procedures with field crews TOPOGRAPHIC MAPPING - Set primary project control network and perform adjustment of control data - Locate and measure property and construction monuments of record as well as private record monuments such as wooden hubs and lead plugs. - Measure cross-sections of the subject streets from right-of-way to right-of-way location including walks, top of curb, lip of gutter, conforms and street grade breaks at intervals of approximately 25 ft. - Measure street features such and concrete valley gutters - Note low -height tree overhangs and general drip lines - Measure utility structures within the street and right-of-way areas including City facilities such as meters and fire hydrants - Note major overhead utility line crossings within the street areas - If laser scanner is utilized, the above services (excluding control) will be performed using Leica's Virtual Surveyor upon completion of the field scan of the project topography EXPERIENCE & HISTORY �1BKF Statament of 0i ialifiratinns — City of San Rafaal nn -call I and Surva%inr SPrviras ` 100 I=,,,„ BASE MAP PREPARATION - Set up base sheet layout at a scale approved by the City Use City of San Rafael layering convention and CAD standards or an approved alternative - Set up and insert digital photos in the base map files if desired - Plot cross-section elevations on the base maps Plot walk and curb lines on the base maps Plot and draft utility information measured in the field and from record data onto the base maps showing rim elevations Tree drip lines will also be shown on the aerial photos Add appropriate property information onto the base maps LEGAL DESCRIPTIONS AND PLATS Prepare "Boundary Hardcopy" — a composite color coded map of boundary lines, evidence of occupation and base topography Calculate new easement areas Prepare descriptions and plats for City approval RECORD OF SURVEY Draft Record of Survey map depicting critical evidence held or rejected as a part of the boundary resolution. Submit Record of Survey to Marin County Surveyor's office for plan check and review. Respond to County Surveyor's plan check comments. Submit mylar Record of Survey for recordation and to memorialize the survey in public records Topographic Mapping - After performing a QA/QC review of documents: - Signed and sealed plan view base sheets at 1" 20' on a City title block with above information plotted. The base sheets will contain the City's Surveyor Statement, Horizontal Control Statement and Benchmark Statement Digital Terrain Model of the project area in Civil 3D 2015 format - ASCII format point file in Point, Northing, Easting, Elevation, Descriptions (PNEZD) format - Electronic CAD and photo files of the base plans. Files will be in Civil 3D version 2015 format and compatible with AutoCAD Map 2014 Plat and Legal Descriptions - Signed and sealed Boundary Hardcopy Signed and sealed Legal description and accompanying plat Record Of Survey Copy of recorded Record of Survey BKF 8 -a BkF 100 1 UNRECORDED SURVEYS & ANNE T. KENT CALIFORNIA ROOM San Rafael, Marin's county seat and the host of the 20th Spanish mission, is the physical and proverbial center of Marin County. The City hosts a diverse landscape with ranging real estate types from large custom estates above Dominican College to medium density developments in the Canal District and every type in between. The development of real estate mirrors the development time periods, whether it be early divisions in the early 20th century, unrecorded subdivisions of the Country Club neighborhood or the tract home developments in the Terra Linda Valley of the SO's and 60s. Marin County is notorious for unrecorded survey map archives. Vital to any boundary survey is an inquiry with the County's six private archive custodians. San Rafael's unrecorded surveys are primarily in the archive started by John C. Oglesby (JCO). Not only was JCO the City Engineer, he also amassed a collection of previous surveyor's private records. The collection has continued to grow through the passing on through offices of EFS and Joseph Grippi & Associates. Jason previously worked for the firm which now houses the archives and understands its critical role in boundary surveying in San Rafael and Marin County. Whether it be original city block maps by JCO or individual surveys, there is a treasure of unknown survey points and monuments which can be the deciding factor in a prudent boundary analysis. Recently, this archive was dedicated to the County of Marin and is currently maintained by the Marin County Free Library in the Anne T. Kent California Room. Failure to perform an extensive research of private archives and the Anne T. Kent California Room could lead to a deficient survey, especially in this area of Marin County. In order to protect both the interests of San Rafael and the Surveyor, BKF believes it will be an absolute requirement for adequate boundary research associated with any boundary or right of way project. BKF will discuss the availability of private records and an approach to access said archives in the project kickoff meeting for each task order. BKF has and is currently providing surveying and engineering services for the City of San Rafael as well as other municipalities and agencies within Marin County. These include Sausalito, Mill Valley, Novato, T.A.M., and Marin County Parks. We understand that as an on-call consultant our main goal is to seamlessly integrate into the City's standards and procedures. By becoming an extension to the City of San Rafael's staff, BKF will perform services required to meet the project goals on a requested basis. Having worked closely with various Cities and Agencies in Marin County on their Capital Improvement Programs, we understand the need for On -Call Support Services and are efficient at providing these services. PROJECT EXPERIENCE & REFERENCES ; BKF loo I osa J SE SELECT PRUJEC i EXPERIENCE €spa W Ed City of Novaro Land Surveying & Mapping Services City of San Rafael On -Call Land Surveying Services afu,_ In 2015, BKF began providing land surveying services to the City of San Rafael on an on-call basis. BKF has provided the following services: various topographic mapping efforts including topographic maps for ADA accessible curb ramps, control surveys for the re-establishment of Caltrans right-of-way along U.S. Highway 101, and construction staking associated with the NTPP Puerto Suelo multi use pathway. Over the course of this contract, BKF has performed 52 Task Orders, all of which have been on or under budget! REFERENCE City of San Rafael, 1400 Fifth Avenue, San Rafael, CA 94901 Hunter Young, Sr. Civil Engineer, (415) 485-3355 City of Novato Land Surveying & Mapping Services In 2015 BKF began providing land surveying services to the City of Novato on an On -Call basis. Services requested to date have included: locating storm drainage improvements to develop easement legal descriptions and plats, property line location and monumentation, and a levee monitoring survey adjacent to the Hamilton redevelopment area. REFERENCE - City of Novato, Department of Public Works Chris Blunk, Interim Public Works Director, (415) 899-8246, cblunk@novato.org City of Santa Rosa On -Call Surveying Services .Snntn Rntn (-A BKF is in contract with the City of Santa Rosa for On -Call Engineering and Land Surveying Services for various Capital Improvement Projects. We have enjoyed an active engagement with the City for over five years. Land surveying services for various projects to date have included topographic mapping, right of way determinations, preparation of legal descriptions and exhibits, and project planning and recommendations for right-of-way acquisition. REFERENCE - City of Santa Rosa Lori Urbanek, Deputy Director, (707) 543-3854, lurbanek@srcity.org Marin County Parks Land Surveying Projects, b^ - .-.1. - BKF provided surveying services to assist Marin County Parks and Open Space take possession of the approximately 367 -acre Ring Mountain Open Space Preserve which provides habitat to some very special and rare plant species, some of which grow nowhere else in the world. BKF located monuments to control the preserve boundary and setting new boundary monuments for the Parks Department. Surveying services also included locating potential encroachments and areas of potential introduction of invasive plant species. The survey provided exhibit maps for coordination of encroachment issues with private land owners. The boundary survey was memorialized with the filing of a Record of Survey in the public records. As a result of our performance on this project, BKF has repeatedly been asked to provide land surveying services in order to assist the Marin Parks and Open Space staff with a wide range of additional projects, ultimately leading to a multi-year on-call contract. REFERENCE - Marin County Parks James Raives, Senior Open Space Planner, (415) 473-3745 PROJECT EXPERIENCE &REFERENCES BkF loo Land Surveying Services c 17 W E m a iv V C c O p � m 7 Z 2 o 2 � a a r w m c d Below are projects which key staff provided services c ? A E E c c E 2 A ° -0 -a ;, Q similar to those requested in this RFQ. c `o, d c d d 1'n c c o. d 2 0 w 0° o N a m 3 °C Uo A d c m 3 d O1 m a o e ° < v+ W d c d tu Q v' c a C E o a � r N a` d � ,9 a L N LU a City of San Rafael On -Call Land Suryor Services ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ County of Marin On -Call Surveying✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ City of Petaluma On -Call Surveying-_✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ City of Novato On -Call Surveying✓ ✓ ✓ ✓ ✓ ✓ Ring Mountain Open Space Preserve, Marin County✓ ✓ ✓ ✓ ✓ ✓ ✓ City of Vacaville On -Call Services, Vacaville ✓ ✓ ✓ ✓ ✓ ✓ ✓ City of Calisto a GIS Surveys, Calisto a ✓ ✓ ✓ ✓ ✓ ✓ ✓ Sonoma Marin Area Rail Transit, Sonoma/Marin ✓ ✓ ✓ ✓ ✓ Alto Tunnel Trail Feasibility Study, Marin County✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ City of Santa Rosa, On -Call Services, Santa Rosa ✓ ✓ ✓ Sonoma County Re ional Parks On -Call Services, Sonoma ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Contra Costa Water District On -Call Services, Contra Costa ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Central Contra Costa Sanitation District On -Call Surveying✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ City of Livermore on Call Services, Livermore ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ City of Pleasanton On -Call Services, Pleasanton ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ City of San Ramon On -Call Services, San Ramon ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Walnut Creek On -Call CIP Design, Walnut Creek ✓ ✓ ✓ ✓ ✓ Contra Costa Boulevard, Pleasant Hill ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Castro Valley Boulevard Streetsca e, Castro Valle ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ MacDonald Avenue Streetsca a Projects - 3 phases ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Nevin Avenue Pedestrian Enhancement ✓ ✓ ✓ ✓ ✓ ✓ ✓ Safe Routes to Schools, Richmond ✓ ✓ ✓ ✓ ✓ Farmers Lane Extension, Santa Rosa ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Santa Rosa Avenue Widening, Santa Rosa ✓ ✓ ✓ ✓ ✓ Stony Point Road Widening, Santa Rosa ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Bodega Bay Bike and Pedestrian Trail, Bodega Ba ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Marin Sonoma Narrows C2, Petaluma ✓ ✓ ✓ ✓ ✓ Downtown Healclsburg Streetsca e, Healclsburg ✓ ✓ ✓ ✓ ✓ ✓ Suisun Bikeway Gap Closure, Suisun ✓ ✓ ✓ Caltrans District 4 On -Call Surveying✓ ✓ ✓ ✓ ✓ ✓ Santa Clara Valley Water District On -Call, Santa Clara County✓ ✓ ✓ ✓ ✓ City of Berkeley On -Call Services, Berkeley ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ SFPUC Surveying & Right of Way Engineering, San Francisco 1-71-71-71 ✓ ✓ ✓ ✓ City of Dixon Ci ide Benchmark, Dixon ✓ ✓I I I 1 ✓ ✓ ✓ ORGANIZATIONAL CHART0 E BkF `�[.Y�r�riu�nl ��i t)uailitu;ali�nr, (ity of ',,�u P,11,1, I r )n ( .911 I.mid 100, —,,.. SAN RAFAE L THE CITY WITH A MISSION Greg Hurd, PLS, PE, LEED AP Executive VP/PIC BKF ENGINEERS ` Key Staff (Resumes Included) " Jason Kirchmann, PLS, PE, QSP/D Survey Manager BKF ENGINEERS Ralph Thomas, PLS Project Surveyor BKF ENGINEERS Jonathan Shattuck, PLS Project Surveyor BKF ENGINEERS SURVEY TEAM Leslie Mola, PLS Jason Simmons, LSIT Party Chief/Office Surveyor 3D Laser Scanner Specialist BKF ENGINEERS BKF ENGINEERS Brian Tomlinson, LSIT Aubrey Garaghan, LSIT Ronald McCauley, LSIT Party Chief Survey Technician Office Surveyor BKF ENGINEERS BKF ENGINEERS BKF ENGINEERS ADDITIONAL BKF SURVEY SUPPORT Davis Thresh David Jungmann David Darling PLS 6868 PLS 9267 PLS 7625 Barry Williams PLS 6711 Charlie Ciardi PLS 7321 Ben Santos PLS 9251 John Koroyan PLS 8883 Roland Haga PLS 9193 Chris Mills PLS 9064 Jose Garcia PLS 8315 Landon Blake PLS 8489 Kevin Stein PLS 9028 + 17 total LSIT's Alex Calder PLS 8863 Geoff Coleman PLS 8438 Dave LaVelle PE 33227 (pre 1982) Marty Parissenti PE 30747 (pre 1982) BKF 12 s PROJECT TEAM & RESUMES -NO Bkf ioo t STAFF COMMITMENT & AVAILABILITY The team we have proposed for this On -Call Agreement has a long and successful history of completing projects throughout Marin County and the North Bay and have developed professional relationships with local regulatory and reviewing agencies. As previously stated, Jason Kirchmann will be assigned as the Project Manager. Jason grew up in San Rafael and has over 16 years of experience surveying Marin County including boundary and private records research. The proposed team has been selected based of relevant project history, years of professional experience, and current workload. The whole team is available for the duration of this agreement. Our staff would be available beyond this term, if there is the option to extended the agreement. This team will stay involved in a project for its duration, ensuring continuity and minimizing inefficiencies. Projects under this agreement will be staffed from our San Rafael office with support from our Santa Rosa office. If needed, BKF has the resources to provide additional experienced personnel, office support, and/or field staff. As shown in our Organizational Chart, we have over 21 professionally licensed land surveyors. In addition, we have access to 17 LSIT's, 34 field crews, and over 470 total experienced staff members. With a staff of this size, we have the flexibility to shift staff resources and schedule multiple field crews simultaneously. These crews are trained to respond to projects immediately in order to meet deadlines. This structure ensures that we are always able to allocate adequate staff to meet your needs with respect to schedules. Based on our prior success and knowledge of local issues, we are poised for a quick response to address issues by providing early identification and resolution to project concerns. We will assist in developing creative solutions to challenges as we have done on our other survey projects. The City of San Rafael can rest assured knowing BKF will be on site to make sure your project goals are achieved. KEY PERSONNEL GREG HURD, PLS, PE, LEED AP I EXECUTIVE VP / PRINCIPAL -IN -CHARGE Greg is BKF's Executive Vice President and has over 32 years of extensive design and managerial experience related to major projects. He has coordinated project reviews and approvals among local agencies in Sonoma County and throughout the North Bay. His years of experience in all aspects of public works, infrastructure, and project development planning and design will assist the team in assuring that project design meets the project goals. JASON KIRCHMANN, PLS, PE, QSP/D I SURVEY MANAGER Jason has extensive land surveying knowledge of the local terrain that he shares with clients. He has over 16 years of experience and expertise in Marin County boundary and pr'vate record research. Thorough research of private records is a vital step in surveying boundaries in Marin County. In his role as the Survey Manager, he will be responsible for managing the project(s) including budgeting, scheduling, field crew dispatching, and coordinating office and field surveyors. Jason is extremely conscientious of budget creep with many of his projects billing under budget. His philosophy is to finish the surveying portion of work ahead of schedule as he understands many clients have internal reviews or other deadlines that they need to get through before the project is complete. Jason will be the City's Primary Point of Contact for all projects under this agreement. JONATHAN SHATTUCK, PLS, PE I PROJECT SURVEYOR Jonathan has provided design support and surveying for a variety of projects and has prepared project specifications and facilitated coordination between city, county, and state agencies., Jonathan will oversee the field crew tasks includ'ng topographic mapping,'boundary reconnaissance, and construction staking using the latest technology available. RALPH THOMAS, PLS I PROJECT SURVEYOR Ralph has experience in all facets of surveying, including boundary, topographic, ALTA surveys, control surveys, construction staking, tentative maps, final subdivision maps, assessment district maps, parcel maps, and horizontal control plans for on-site improvements. His responsibility involves project management of survey projects including schedul'ng, budget tracking, dispatching, supervision of crews, construction calculations and coordination of the office, contractors/clients and field surveyors. In his 43+ year career, he has directly overseen topographic surveys and construction staking for many public works projects. For this agreement he will be a project surveyor, supporting the efforts of the project team to bring each project through construction. --4 EDUCATION B.S., Civil Engineering Technology, Cogswell Polytechnical College, Cupertino A.A., Structural Engineering, Cogswell Polytechnical College, Cupertino REGISTRATION Professional Land Surveyor, CA No. L-8809 Professional Civil Engineer, CA No. C61895 LEED Accredited Professional, U.S. Green Building Council AFFILIATIONS American Council of Engineering Companies (ACEC), Member American Society of Civil Engineers (ASCE), Member North Coast Builders Exchange, Past President City of Santa Rosa Board of Building Regulations Appeals, Member YEARS OF EXPERIENCE 32 years, 31 with firm PROJECT TEAM & RESUMES WBRF 100 GREG HURD, PLS, PE, LEED AP t KING IrAL-IN-C HAKC�t / tXt:UU I IVE VP For more than 32 years, Greg Hurd has been involved in a diverse variety of land surveying projects for public and private clients across the North Bay. As a Principal/Executive Vice President of BKF, he provides general supervision over projects and sets the guidelines within the framework of a project's requirements. He is an active member of a project team and is available to personnel, taking part in major decision-making meetings with related agencies. He heads the quality control review for projects assuring that deliverables aspire to and achieve the project goals. He reviews work products for conformance with established criteria and actively participates in the scheduling of work to ensure that the project is completed on budget, within scope, and on schedule. - City of San Rafael On -Call Land Surveying, San Rafael, CA - City of Novato On -Call Surveying Services, Novato, CA - City of Petaluma On -Call Surveying Services, Petaluma, CA City of Vacaville On -Call Surveys, Vacaville, CA City of Santa Rosa PW On -Call Survey & Engineering, Santa Rosa, CA Alto Tunnel Study Trail Feasibility Study Surveying, Marin County, CA - Calistoga CIP Surveying Services, Calistoga, CA - Calistoga GIS Utility Surveys, Calistoga, CA - City of Dixon Citywide Benchmark Surveys, Dixon, CA - Farmers Lane Extension Land Surveying, Santa Rosa, CA - Freitas Park Renovation Phase II, San Rafael, CA - Golden State Lumber, San Rafael, CA - Healdsburg Downtown Streetscape & Infrastructure, Healdsburg, CA - Hwy 101 Lakeville Interchange, Petaluma, CA - Hwy 101 Petaluma Bridge, Petaluma, CA - Kaiser San Rafael ED Expansion, San Rafael, CA - Olive Avenue Class II Bike Lanes Topo, Novato, CA - Ring Mountain Open Space Preserve, Marin County, CA - Santa Rosa Ave. Widening ROW & Topographic Map, Santa Rosa, CA - Sonoma County Architect's Office Engineering & Survey, Sonoma County, CA - Sonoma County Fairgrounds On -Call Engineering & Survey, Santa Rosa, CA - Sonoma Marin Area Rail Transit (SMART), Sonoma & Marin Counties, CA - Southwest Santa Rosa Drainage Study Survey, Santa Rosa, CA - Southwest Santa Rosa Drainage Study Surveying Services, Santa Rosa, CA - Stony Point Road Widening Surveying, Santa Rosa, CA - Tolay Lake Regional Park Master Planning, Petaluma, CA - Woodlands Avenue Sidewalk Renewal, San Rafael, CA B K F 14 EDUCATION Santa Rosa Junior College CEST Program REGISTRATION Professional Land Surveyor, CA No. 8806 Professional Civil Engineer, CA No. 78079 Qualified SWPPP Developer and Practitioner, No. 20085 AFFILIATIONS Deputy County Surveyor (County of Marin) Acting Deputy City Surveyor (City of San Rafael) California Land Surveyors Association (CLSA) Member American Society of Civil Engineers (ASCE) YEARS OF EXPERIENCE 16 years total, 16 years with firm PROJECT TEAM & RESUMES _OW JASON KIRCHMAINN, PLS, PE, QSD/P SURVEY( MANAGER As a Survey Manager, Jason is responsible for all phases of land surveying, including aerial and conventional topographic surveys, boundary analysis and resolutions, right-of-way engineering, as -built surveys, digital terrain modeling, directing field and office survey efforts, contract administration, budget and schedule controls. He provides coordination with clients, other professional consultants and reviewing agencies. In a supervisory role, he's been responsible for surveying tasks related to the design and construction of public works projects, transportation, residential, and commercial projects throughout the North Bay. Jason understands the importance of seamless coordination with clients as well as the project team. He brings a keen sense of urgency to projects, consistently demonstrating the ability to stay on schedule and within budget. SELECT PROJECT EXPERIENCE - City of San Rafael On -Call Land Surveying, San Rafael, CA - City of Novato On -Call Surveying Services, Novato, CA - City of Petaluma On -Call Surveying Services, Petaluma, CA - City of Santa Rosa PW On -Call Survey & Engineering, Santa Rosa, CA - City of Vacaville On -Call Surveys, Vacaville, CA - Sir Francis Drake Blvd Corridor Rehabilitation, San Rafael, CA - SMART Larkspur Extension Project -, San Rafael, CA - Third Street Rehabilitation Project, San Rafael, CA - Canal St at Albert J Boro Community Center, San Rafael, CA - Children's Island Accessibility and Path, San Rafael, CA - County of Marin - Centerline Monuments, San Rafael, CA - Davidson Middle School Ph 1 STEAM Building, San Rafael, CA - Davidson Middle School- Survey & Staking, San Rafael, CA - Del Norte Oaks, San Rafael, CA - Del Presidio & San Pedro Resurfacing, San Rafael, CA - Francisco Boulevard East Sidewalk Improvements, San Rafael, CA - G Street Improvements - Phase 1, San Rafael, CA - Grand Ave Pathway Connector, San Rafael, CA - Heatherstone Fire Road, San Rafael, CA - Jessup Street Topography, San Rafael, CA AWARDS - Lincoln Avenue Curb Ramps Design, San Rafael, CA North Bay Business Journal's 2018 "Forty - Marin Veterans Memorial Auditorium, San Rafael, CA under 40" Award Winner - Mark Day School Learning Commons, San Rafael, CA - PGE San Rafael Pavement Rehab, San Rafael, CA - San Rafael City Schools Surveying Services, San Rafael, CA - Topography of 3rd and Heatherton, San Rafael, CA - US 101 Marin -Sonoma Narrows A461/132 Proj, San Rafael, CA BKF 15 EDUCATION B.S., Civil Engineering and Geomatics Engineering, California State University, Fresno REGISTRATION Professional Land Surveyor, CA No. 8940 Professional Civil Engineer, CA No. 83904 YEARS OF PROFESSIONAL EXPERIENCE 14 years, 7 with firm PROJECT TEAM & RESUMES !M.BKF 100 a JONATHAN SHATTUCK, PE, PLS Mr. Shattuck has 12 years surveying experience in various aspects of land surveying, including topographic survey, boundary, right of way mapping, parcel maps, final maps, condominium mapping, record of surveys, lot line adjustments, annexations, plats, legal descriptions and ALTA / ACSM Land Title Surveys. Mr. Shattuck has also established himself as an expert in the use of Autodesk Land Development Desktop software and AutoCAD Civil 3D. Mr. Shattuck has been responsible for surveying tasks related to the design and construction of public works projects, transportation, residential, and commercial projects throughout the North Bay and Central Valley. 365 Margarita Drive, San Rafael, CA - Kaiser San Rafael Sewer Replacment, San Rafael, CA Kaiser SRF MRI Trailer, San Rafael, CA Sacramento On -Call Survey MSA (2017-20), Sacramento, CA - AC Transit D3 Richmond Yard Reactivation, Richmond, CA - CA State Capitol Building & Grounds, Sacramento, CA - CDCR Corcoran State Prison (HCFIP), Corcoran, CA - CDCR HCFIP SATF Corcoran, Corcoran, CA - CDCR Wasco State Prison ADA Modification, Wasco, CA CHP Tracy New Area Office #266, Tracy, CA - CHP Tracy New Area Office #266 - Land Survey, Tracy, CA DGS New O Street Office Building, Sacramento, CA - DGS O Street - SMUD Easement, Sacramento, CA Orangevale Library, Orangevale, CA - Orangevale Library, Orangevale, CA - Prof. Civil Design Services - Task 4, Sacramento, CA Sac Job Corps Center - New Cafeteria, Sacramento, CA - Santa Rita Jail SB863 - Land Surveying, Dublin, CA - Turlock Irrigation District - Palm St. O, Turlock, CA Vacaville Fire Station 75, Vacaville, CA West Sacramento Mun. Corp. Yard, West Sacramento, CA - Vacaville Fire Station No. 75, Vacaville, CA BKF 15 6 EDUCATION Surveying Technology Degree, San Francisco City College, San Francisco, CA REGISTRATION Professional Land Surveyor CA No. L-4760, 2001 AFFILIATIONS California Land Surveyors Association (CSLA) PROJECT TEAM & RESUMES F' _WBKF ioo RALPH THOMAS, PSS PROJECT SURVEYOR. Ralph has over 43 years of land surveying experience. Ralph specializes in Boundary Surveys, ALTA Surveys, Land Divisions, Topographic Mapping and historic records and research. He has overseen topographic and control surveys, construction staking, and right-of-way mapping for various improvement and right-of-way projects for clients. A few of his recently clients include: Piner Olivet USD, Gravenstein USD, Caltrans, and Sonoma Marin Area Rail Transit (SMART) where he is the survey manager to the Design Build Contractor providing surveying and construction staking along the entire SMART rail line (currently 45 miles are constructed; approximately half the distance from Santa Rosa to San Rafael). SELECT PROJECT EXPERIENCE - City of San Rafael On -Call Land Surveying, San Rafael, CA - Alto Tunnel Trail Feasibility Study Surveying, Marin County, CA - Bodega Bay Bike & Pedestrian Trail Surveying, Bodega Bay, CA - Bayside School Phase 1A, Sausalito, CA - Bayer Neighborhood Park and Community Garden, Santa Rosa, CA - Calistoga GIS Utility Surveys, Calistoga, CA - Century Theatre ALTA Survey, Corte Madera, CA - Central Marin Ferry, Marin County, CA - Central Sonoma Valley Bikeway Survey, Sonoma, CA - City of Santa Rosa, On -Call Land Surveying, Santa Rosa, CA TOTAL YEARS - City of Dixon Citywide Benchmark Surveys, Dixon, CA EXPERIENCE - City of Vacaville On -Call Surveys, Vacaville, CA 43 years, 15 with firm - Doherty Drive Bridge Replacement, Larkspur, CA - East Washington St. On -Ramps at Hwy 101 Surveying, Petaluma, CA - Farmers Lane Extension Surveying, Santa Rosa, CA - Freitas Park Renovation Phase II, San Rafael, CA - Hwy 101 Widening, Petaluma, CA - Lycee Francais De San Francisco Playground, Sausalito, CA - Marin Sonoma Narrows Segment C2 Surveying, Petaluma, CA - Miller Ave. Streetscape Implementation, Mill Valley, CA - MSN Redwood Landfill Interchange Project, Novato/Petaluma, CA - Napa River Rutherford Reach Restoration Construction Staking, Napa, CA - Ring Mountain Open Space Preserve, Marin County, CA - Santa Rosa Avenue Widening Right -of -Way Determination and Topographic Mapping, Santa Rosa, CA Sonoma County Administration Complex, Sonoma County, CA Sonoma County Architect's Office On -Call Services, Sonoma County, CA - Sonoma County Regional Parks On -Call Services, Sonoma County, CA BKF 17 SUBCONSULTANTS �} :0201, BKF SUBCONSULTANTS Professionally, we have always teamed with qualified subconsultant firms in disciplines that our firm does not provide. Due to BKF's commitment to disadvantaged and small businesses, we have long-standing working relationships with numerous skilled firms, many of which are highly skilled Small Business Enterprises (SBE), Local Business Enterprises (LBE), and Disadvantaged Business Enterprises (DBE). At this time, BKF is not proposing any subconsultants. However, once a work order is received, we will evaluate the need to include subconsultants. Should the need for a subconsultant be identified, we will verify if there are any preferred subconsultants that the City would like us to contract with. We are familiar with managing a team of consultants and work with such firms on many of our projects. BKF 18 RATES APPENDIX 0 BkF -- PROFESSIONAL PERSONNEL SERVICE FEES JANUARY 1. 2019 - DECEMBER 31, 2019 PERSONNEL HOURLY RATES ENGINEERING Senior Associate $220.00 Associate $214.00 Project Manager $204.00- $210.00 Engineer IV $189.00 Engineer I, II, III $134.00 - $154.00 - $174.00 Engineering Assistant $82.00 Junior Engineer $70.00 PLANNING Planner I, II, III, IV $134.00 - $154.00 - $174.00 - $189.00 SURVEYING Senior Associate $220.00 Associate $214.00 Project Manager $204.00 $210.00 Surveyor I, II, III, IV $134.00 - $154.00 - $174.00 - $189.00 Survey Party Chief $175.00 Survey Chainman $113.00 Apprentice I, II, III, IV $70.00 - $93.00 - $103.00 - $109.00 Instrumentman $150.00 Surveying Assistant $82.00 Junior Surveyor $70.00 Utility Locating Superintendent $176.00 Utility Locator I, II, III $91.00 $129.00 $155.00 BIM Specialist I, U, III $134.00 - $154.00 - $174.00 DESIGN AND DRAFTING Technician I, II, III, IV $128.00 - $136.00 - $148.00 - $161.00 Drafter I, II, III, IV $100.00 - $110.00 - $118.00 - $132.00 CONSTRUCTION ADMINISTRATION Senior Construction Administrator $198.00 Resident Engineer $147.00 Field Engineer I, II, ID $134.00 - $154.00 - $174.00 Senior Consultant $229.00 SERVICES AND EXPENSES Project Assistant $82.00 Clerical/Administrative Assistant $70.00 Principals' time on projects is chargeable at $246.00 per hour. Charges for outside services, equipment, and facilities not furnished directly by BKF Engineers will be billed at cost plus 10%. Such charges may include, but shall not be limited to printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; special fees, permits, and insurance; transportation on public carriers, meals, and lodging; and consumable materials. Mileage will be charged at the prevailing IRS rate per mile. Monthly invoices are due within 30 days from invoice date. Interest will be charged at 0.833% per month on past due accounts. Expert witness/litigation rates are available upon request. P� RAF,q� 4r a 2 WITH P' CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Hunter Young Extension: 3408 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager Click here to ❑x enter a date. b. Email contract (in Word) and attachments to City 6/6/2019 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X HY 2 City Attorney a. Review, revise, and comment on draft agreement 6/17/2019 ❑X LG and return to Project Manager b. Confirm insurance requirements, create Job on 8/5/2019 ❑x LG PINS, send PINS insurance notice to contractor 8/5/2019 3 Department Director Approval of final agreement form to send to CI RR contractor Acting Project Manager Forward three (3) originals of final agreement to Director 4 8/5/2019 0 HY contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services ❑X HY Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 8/14/2019 ❑X HY Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed 1XI)4 h agreement 8 City Attorney Review and approve insurance in PINS, and bonds )R 01, (for Public Works Contracts) 5 l 1 its 9 City Manager/ Mayor Agreement executed by City Council authorized Q' - I/ �J 16 City Clerk official (� I 1 10 Attest signatures, retains original agreement and forwards copies to Project Manager OI I -I "