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FD Pump Testing EquipmentPUMP -PDD PUMP , POD 1 _ I I _ ,,F r. Battalion Chief Jason Hatfield June 5, 2019 San Rafael Fire Department 1600 Los Gamos Drive, Suite 345 San Rafael, CA 94903 RE: Response to San Rafael Request For Proposal (RFP) Hello Chief Hatfield, Thank you for including PumpPodUSA in this RFP for equipment with a focus on Pump Testing. The PumpPodUSA DRAFTS Unit (Direct Recirculating Apparatus Firefighter Training & Sustainability Unit) was designed for the purpose of allowing an extensive variety of full -flow operations including pump, nozzle, appliance, valve and hose testing as well as training firefighters and engineers. Our emphasis has been on full flow water efficiency and water temperature control without the need to bleed off hot water and replace it with cold water. When it comes to full -flow water efficiency our in-house design and engineering team combined with our outsourced resources has over 100 years of combined experience in the Fire Services. This team has spent years perfecting and simplifying our equipment. The results of these efforts in conjunction with the aid of our many participating fire departments is the DRAFTS Unit. SRFD RFP Scope of Work: • No longer than 27' o Per our discussions and to fit your location we are able to make our unit 22' overall without compromising performance. • Shall be mobile and able to be towed behind a vehicle o The Mobile DRAFTS Unit is outfitted with a trailer hitch and a 2 5/16" ball. o The weight if the unit is less than 10,000 lbs. and does not require a commercial license • Shall be capable of conducting NFPA 1962 nozzle testing o Nozzle testing can be done at the walk-up bulkhead nozzle mounts on the platform and does not require fitting onto a "special appliance". Up to 6 nozzles can be in test at the same time. • Shall be capable of conducting NFPA 1962 appliance/valve testing o Appliance/ valve testing is done at the walk-up bulkhead nozzle mounts on the platform. Up to 6 appliances / valves can be in test at the same time • Shall be capable of conducting NFPA 1962 hose testing o Hose testing is done at the walk-up bulkhead nozzle mounts on the platform and can support up to 6 hoses being tested at a time. • Shall be capable of conducting NFPA 1962 static pump testing o Static pump testing is done in with the 6" draft line and in conjunction with NFPA 1962 & 1911 guidelines and requirements • Shall be capable of recirculating water o Recirculating is literally in the name of the unit. Compliance with the Clean Water Act and the overall reduction in water use and waste is what the DRAFTS unit is designed for explicitly. 51 Strathearn Place, Simi Valley, CA 93065 (844) 766 5763 PUMP -POD Shall be capable of conducting drafting/pump training o Testing and training have been streamlined and simplified utilizing our built in drafting manifold. Shall be capable of maintain a safe water temperature while training o Our experience with hydraulics and friction inform us of the unique challenges in maintaining a safe water temperature. This challenge has been overcome by utilizing our signature "open System". This requires for ALL water flows to impact our "defuser" screens that break up the water streams and passively forces the heat to separate from the water maintaining continuous safe water temperatures even for extended testing and training evolutions without the requirement of purging and replenishing. Shall have nozzle mounts to direct streams o The DRAFTS Unit is unique in that we have a walk-up platform to our bulkhead where the 6 nozzle mounts reside. This allows for the safest and most efficient access to all the nozzle, appliance, valve and hose mounts. This also allows to direct visual and physical access to the water cistern. Shall be capable of receiving streams from ground level and from elevated locations o Completely unique to the DRAFTS unit is our roof target. This allows for full flows from aerial master streams from virtually every elevation and angle while firefighters and engineers test and train their apparatus to the fullest flows. Our unit is constructed of reinforced heavy gauge steel. The roof, interior walls, doors and cistern are coated with ballistic grade Rhino° Liner so it can withstand the extreme PSI and GPM flows from the Deck Gun and Ground Monitor master streams. Also unique to the DRAFST Unit is it accommodates dynamic flows from aerials, hand lines and ground monitors simultaneously. Shall be capable of drafting/ flowing up to 1500 GPM o The DRAFTS Unit is pre -plumbed in 6" ridged pipe which allows for flow rated at 1,500 GPM and above as desired and or required by the department. Now for the items we find important and are included with the DRAFTS Unit that were not specified in the RFP: • Portable Training Hydrant o The portable hydrant (DB) is exclusive to the PumpPodUSA. Allows Engineers to perform "Spotting the Hydrant" and Race for Water" drills exactly the same way they would to any hydrant in the community. We fabricate the hydrants to reflect your area of operations — specifically, your hydrant will have a 6" inlet and a triple head — 4'5" x 2.5" x 2.5". The 6" inlet also comes with a 6" x 4.5" adapter fitting. • Mounted tool/ gear box o The tongue mounted gearbox is perfect for fittings —tools -appliances Custom trailer length fitted to your facilities space availability o Per our previous discussions, we understand the limitations of your space availability at the Training Center. To accommodate this request, we have shortened our standard 26' Unit by customizing the front deck portion which resulted in an overall length of 22'. A reduction of 4' feet. San Rafael Fire Department graphics take precedence o Your unit will be finished with your logos and graphics as well as the water savings aspects in prominence. The PumpPodUSA logos are to be informational and displayed in a minimalist way and not to draw away the focus of your department. Hose Storage o The (2) 6" suction drafting hose sections are stored in tubes under the unit to protect them from prolonged exposure to the sun. o The tongue of the trailer is designed as a storage rack for your hand lines. This allows for better drying and can also be covered as desired. 51 Strathearn Place, Simi Valley, C,4 93065 (844) 766 5763 PUMP -POD VU 3P I Am 7POD Fire Department Connection (FDC) Siamese or Multi -port versions available o Exclusive and plumbed into every DRAFTS Unit is an FDC with built in 150' resistance duplicating a third story standpipe hydrant being opened. Also, included for safety is a 200 PSI Pressure Relief Valve. Regarding Customer Service; we are a California company established in 2015. We have DRAFTS Units in service throughout Southern and Northern California Fire Departments. Our units come with a limited 10 -year warranty because we are that confident in our products service life and durability. All our warranty service is done here in California, if we can't fix it at your place, we will fix it at the factory. This means quicker turn around by not needing to ship out of state. We have mentioned that we have "simplified" our units. The R & D was initiated and testing of the prototypes we built was done with cooperation and input from Ventura County Fire and Orange County Fire Authority. We did our homework and looked at what the industry was offering. We also made inquiries. One of our biggest take-aways from this due diligence was that anything we were going to produce was going to need to be intuitive. Since the first version was built in 2015, we have innovated and incorporated numerous features and enhancements suggested or requested by Training Captains and Cadre. These improvements have made the DRAFTS Unit the only full flow real world training and testing apparatus that does not require the user to "simulate" their training. The DRAFTS Unit makes it possible to now do your pump, nozzle, valve appliance and hose testing coupled with firefighter training and a comprehensive training for engineers and engineer candidates while they can save and recirculate Millions of gallons of water while testing and training. Additional support equipment and accessories are always in development. We make all these accessories adaptable to previous delivered production units so they can be added at any point. While it is tempting and fairly simple to incorporate sensors, computers, video screens and custom accessories designed to simulate real training... we opted to keep it simple with less components that are subject to breaking down or requiring extensive continuing education and updates. Our CORE guiding principles: Helping our First Responders to become and remain the best through Real -World Training with our Innovation -Design and Development of unique, effective and durable training apparatus and appliances. Our products must be Safe, Durable, simple to operate and inexpensive to maintain. Our training apparatus and appliances are designed to be used to train your personnel by using the your departments apparatus and equipment! In the words of coach Lombardi... Practice does not make perfect... perfect practice makes perfect. It's why we believe that it is important to train the same way you would respond during an actual Fire event. 51 Strathearn Place, Simi Valley, CA 93065 (844) 766 5763 POD3P San Rafael Fire Department 02/12/2019 Proposal: 19-0205SFR-02 10' Mobile DRAFTS UNIT Proposal Dear Battalion Chief Jason Hatfield, Thank you for your interest in our Pump -Pod DRAFTS UNITS. We are pleased to present the following information per your request for a formal quote for a 10' Mobile DRAFTS Unit (exceeds 1,850 USG) . The Pump -Pod Direct Recirculating Apparatus Firefighting Training & Sustainability (DRAFTS) Unit apparatus is specifically designed to be the ultimate Real - World training tool to develop, maintain and test your Engineers and Firefighters. This Unit will enhance the safety, training and practice for candidates specifically while providing needed additional training opportunities to ensure that your department has the safest and most prepared and qualified workforce today. The DRAFTS Unit will provide and allow your department to train with Full Flow Water for your Firefighters and Engineers. When deployed to the Battalions the Engine Companies can train WITHOUT having to call "Out of Service" thus significantly increasing the hours of training but reducing time and costs related to these exercises. Another benefit to the DRAFTS units is that they are self-contained and re -circulate the water required for a wide variety of training evolutions as well as a host of NFPA testing requirements and water conservation mandated compliance. Each DRAFTS Unit will allow approximately (1,850 USG) amount of water to be pump continually, literally saving millions of gallons each year using the DRAFTS Units innovative design and construction. General Construction Notes: • The body of this apparatus is custom made and constructed Each unit is reinforced in a variety of ways in order to provide long term reliability and durable service. • A custom bulkhead is constructed and welded into place. This bulkhead is placed inside and away from the access doors. The design also allows for a flat deck to safely access to the nozzle mounting system. This system is customizable to suit your Training & Testing needs. A variety of nozzle styles as well as custom additions can be used on this feature including nozzle and appliance testing accessories. • The DRAFTS UNIT is fitted with Drafting and Pressure Pipes, NH Fittings of various sizes ranging from: 11/2" - 6" and is available in several configurations based on your department needs. • The internal defuser is mounted to a heavy-duty frame for cooling. The optional hanging targets on the defuser are to help train nozzle operators. • All Apparatus will be coated internally with Rhino protective coatings for containment and durability. • Photographs and illustrations are included on the following pages to help illustrate the design items mentioned herein. • 10 Year Limited Warranty Thank you again for your interest, after your review please feel free to contact me with any questions or comments. Sincerely, Bill Ward Executive Director Cell: (949)246 6999 Email: bill@pumppoduso.com www.PumpPodUSA.com Mobile 10' DRAFTS Unit on a Custom Trailer Capacity: 1,850 Gallons Approx. Gross Weight (Empty): 9,300 lbs. Example: How Artwork has been applied on past Units. www.PumpPodUSA.com PUMP-POD Rear Bulkhead Wall & Interior Features: 1 Galvanized Defuser Screen mounted to Aluminum Frame (Optional Target can be mounted) 1 Folding Aluminum Steps on outside (Ladder steps welded to Inside of Bulkhead Wall) 6 Welded Fire Hose & Nozzle Plates in 2.5" Ss Nipples Capped with 2.5" NH Fittings (Aluminum) 1 200 PSI Pressure Relief Valve for FDC Plumbing (Red) 1 1 %" Valve equivalent to the opening of Interior Stand Pipe on 3rd floor (Red) (Connected to FDC Connection with built-in resistance equivalent to 150'of resistance) www.PumpPodUSA.com Front: Safety Rail with folding Aluminum Step at front of Deck l..B�.� - ■: -J OD 1 6" Horizontal Draft Port (Blue) with Butterfly Valve and 6" FNH Double Swivel Fitting (Alum.) 1 6" Vertical Riser "Draft & Priming Trainer (Blue) with Butterfly Valve (Available in 4" or 6" Pipe) 1 Powder Coated Blue nozzle/appliance/tool Box 1 Portable Hydrant with Stainless Steel deck plate to secure to deck during transportation. 2.5" Valve with NH fitting - Make-up Water (using a Auto -Fill with Float) - Right sid 2 %" FDC plumbed to Right Front with 90 degree fitting facing outward — Left Side jwith built-in resistance equivalent to 150'of resistance and opening a 1 %" stand pipe) www.PumpPodUSA.com P POD Standard Items & Features Included: (1) Portable Wet Barrel Customized Jones Hydrant (4" Supply Fitting and 4" x 2 %" STD) on SS Deck Plate. (1) 2.5" Siamese FDC Connection Non-skid flooring on Rear deck level with Pod Floor Non-skid flooring on Front End Deck Powder Coated Front End Safety Rail with folding Step for safe access to deck area and ladder. Rear Stairs — Folding Aluminum with Web Strap Set for transport. Upper Handles coated with Rhino Liner. Powder Coated Rear Safety Railing & Ladder constructed on vertical piping support structure to access roof. Hose Guides on each side of Stairs (Protects Hoses & for safety to keep hose off Stairs) 3" Floor Drain — Knife dump valve with Cam -Loc Fitting and 25' of Flat Drain Hose Interior of Apparatus sprayed with water tight Rhino Liner protective coating for containment and durability. Multi -layer Galvanized Expanded Steel Deflector Screen secured to Heavy Duty Aluminum Frame. Exterior Powder Coated Panel Siding with aluminum diamond plate trim. Custom dual axle trailer for Pump -Pod DRAFTS Unit (Painted Black) (2) 10' Suction hoses — 6" standard (4" available upon request) Optional Items & Features Fire Hose Roller (Inserted when needed into Receiver — installed either side of Rear Portion of Trailer Defuser Screen Target - Bolted Swing Plate Powder Coated Yellow/ Green 3" Liquid Filled PSI Gauges on Welded Hose & Nozzle Plates 5' x 5' Galvanized Roof Target Hose Testing Sled - Rolling 6 Port Manifold with NH Fittings with 110 Volt Pump to return test water to Unit Additional - Portable Wet Barrel Customized Jones Hydrants (DB 4" x 2 1/2", DB 4" x 2 %" x 2 %") Custom Stand Pipe / FDC 5 Ports or 3 Port (May be constructed out of Square or Round Tubing) Pump Testing Appliance up to 2,000 GPM Warranty 10 Year Limited Warranty (See Warranty Document) Repairs and Service of Units Any Repairs or Non -Preventive Maintenance Service items will be performed by PumpPodUSA personnel or designated vendor. Written Notice with photographs documenting the Repair / Service Item in question shall be sent to PumpPodUSA in a timely manner from the Fire Department Fleet Services. Once PumpPodUSA reviews the issue they will decide on the course of action: 1. Local Vendor - Dispatched by PumpPodUSA... (If Item is not completed by Vendor - Refer to Option #2) 2. PumpPodUSA personnel will be dispatched to inspect and perform Repairs or Service on-site. 3. If Repair & Service Item(s) can't be completed on-site the Unit will be transported to the factory at the manufactures time and expense. Once Repair / Service are completed it will be returned back to Fire Department at manufactures expense. www.PumpPodUSA.com vu PUMP -POD _ VOID •. San Rafael Fire Department Features and Options Price List: Date: 02/12/2019 Proposal: 19-0205SRF-02 Pump -Pod / DRAFTS Unit I Specifications: Descriptions Unit Price: 10' Mobile — Approx. 1,890 Gallons See the Following List: 10' Base Model 10' Mobile DRAFTS Unit USD $82,000 (see specifications above) Exterior Powder -Coat Standard Colors Red Included Stenciling Below Bold Stripe Bold Stripe Tape & Decals provided by San Rafael Fire Stencils below Bold Line provided and Included Applied to Unit by PumpPodUSA (Below Bold Stripe) , Deflector Shield Expanded Galvanized Screen Secured to Aluminum Frame Included Bulkhead Inside Rear Door (2) Aluminum Folding Steps Welded Steps to Inside of Bulkhead Included (6) — 2.5" Ss Pipe Nipples Welded on Nozzle Plates (2'/:" NH Fittings on Each End) Included Simulated 1 '/z" Multi -story Stand Pipe Hydrant (Red Pipe) 1112" Bale Valve & 200 PSI Pressure Relief Valve in-line to FDC Plumbing Included Front - Right Hand Side (1) x 1.5" standard ball valve w/ female NH 6" Butterfly Valve on Primary Horizontal Draft Connection Engine Pump Re -Circulation & Quick -Fill Connection Included 6" FNPT to 6" FNH Dbl. Swivel Fitting Convert from Pipe to Fire Hose Threads Included 6" Butterfly Valve on vertical on Draft Riser — Mat. Sched. 80 PVC 6" FNPT to 6" MNH Fitting Bleeder Valve on Riser Included Front - Left Hand Side (1) x 1.5" standard ball valves w/ auto -refill float inside Make-up Water ! %z" FNPT x 1'/:" MNH Fitting Plumbed to fittings inside Simulating 150' of Line Restriction & Stand Pipe Included _ Included Included 1 -FDC Siamese:2.5" Male MPT Mounted on 2.5" w/ 90 fitting Pressure Relief Valve on FDC 6" Electro -Meth. Flow Meter 6" Digital Display Water Meter Connected using Steel Saddle Clamp Flexible Suction - Clear Hoses (2) Hoses - 10' in Length 6" Diameter with NH Threaded Fittings Included (1) Portable Jones Hydrant Bronze Jones: DB Supply 4 %z" with 3 Ports 2%z"x2%z"x4A" 6" MNPT Base & Intake reducer fitting to 41/2" MNH with 41/2" FNH Dbl. Swivel Included Tool Box Blue Powder coat Included Base Model Total: $82,000 Accessories / Options Apply Stencils Above Stripe Cust. to Approve Artwork Logo's in Vector Files from Cust. $1,500 Roof Target 5' x 5' Inset into Roof top for Drainage 6" Rim around roof to act like funnel $4,150 FDC (3) Ports (3) 2 %" Snoots - Horizontal Custom Fabricated from Steel Tubing $2,600 Add-on & Options Sub -Total: $8,250 On -Site Training & Delivery: Provided by PumpPodUSA Training & Travel Expenses $900 Sub -Total before Sales Tax: $91,150 Sales Tax: 7.75% Sales Tax $7,064 Grand Total: $98,214 Installment Payment Terms: 30% at Issue of P.O. 30% on Container & Trailer (After Delivery Confirmation and Documentation Provided to Customer), Remaining 40% paid Net 30 days upon delivery www.PumpPodUSA.com � M110) �� Pump Testing Equipment ISSUED DATE: MAY 30, 2019 RFP COORDINATOR: JASON HATFIELD BATTALION CHIEF - OPERATIONS CITY OF SAN RAFAEL FIRE DEPARTMENT JASON. HATFI ELD@CITYOFSANRAFAEL.ORG 415-485-3368 City of San Rafael Pump Testing Equipment Table of Contents 1 REQUEST FOR PROPOSAL (RFP)..................................................................................................... 3 2 INTRODUCTION TO SAN RAFAEL FIRE DEPARTMENT..................................................................3 3 SCOPE OF WORK...............................................................................................................................3 4 SELECTION CRITERIA....................................................................................................................... 3 5 RESPONSE CONTENTS AND FORMAT............................................................................................4 6 COMMUNICATIONS AND RESPONSE..............................................................................................4 7 RFP ADDENDA..........................................................................................:.........................................4 8 PROPOSAL DELIVERY INSTRUCTIONS...........................................................................................4 9 KEY DATES......................................................................................................................................... 4 10 NO OBLIGATION................................................................................................................................5 05/30/2019 2 of 5 City of San Rafael Pump Testing Equipment 1 Request for Proposal (RFP) The City of San Rafael invites you to respond to this Request for Proposal (RFP). The focus of the RFP is to select pump testing equipment for the San Rafael Fire Department. 2 Introduction to San Rafael Fire Department The City of San Rafael is a charter city founded in 1913. The mission of the City is to enhance the quality of life and to provide for a safe, healthy, prosperous and livable environment in partnership with the community. The City has a staff of about 400 full-time employees and an annual budget of approximately $100 million. The San Rafael Fire Department (SRFD) is one of 14 City departments. SRFD was established in 1874 as a 45 -man voluntary fire company. Today, the department is an organization with 79 professionals trained in specialties including life safety emergency and nonemergency services in the areas of fire protection, technical rescue, emergency medical services, and disaster response. There are 6 Fire Stations with 23 personnel 24/7 that provide these services within the City limits and other areas as defined through contracts and mutual aid agreements with bordering areas. SRFD needs pump testing equipment to allow for annual pump testing and for training new firefighters during their fire academy. The Department also is looking to conserve water and better protect the environment. Currently, firefighters conduct their annual pump testing in parking lots and runoff flows to stormwater drains. 3 Scope of Work SRFD is seeking pump testing equipment that meets the following specifications: • No longer than 27 feet total in length • Shall be mobile and able to be towed behind a vehicle • Shall be capable of conducting NFPA 1962 nozzle testing • Shall be capable of conducting NFPA 1962 appliance/valve testing • Shall be capable of conducting NFPA 1962 hose testing • Shall be capable of conducting NFPA 1962 static pump testing • Shall be capable of re -circulating water • Shall be capable of conducting drafting/pump training • Shall be capable of maintaining a safe water temperature while flowing • Shall have nozzle mounts to direct streams • Shall be capable of receiving streams from ground level and from elevated locations • Shall be capable of drafting/flowing up to 1500 GPM 4 Selection Criteria SRFD will use multiple criteria to evaluate the proposal. While base price for the product meeting all the listed specifications will be given the most weight, the following list summarizes the major qualitative areas that will also be evaluated to select the winning proposal: • Industry expertise and experience 05/30/2019 3 of 5 City of San Rafael Pump Testing Equipment • Demonstrated customer service quality and support • Vendor strength and stability • Available equipment enhancements • Other financial considerations 5 Response Contents and Format There is no required format for vendors to use in responding to this RFP. Please respond in no more than ten pages, double -sided. If additional material is required, please label attachments clearly and reference them in your response. Your response to this RFP will serve as the basis for the consideration of your proposal. 6 Communications and Response The designated City of San Rafael representative for this initiative is Jason Hatfield. Please direct all RFP -related inquiries to him. See contact information below: Jason Hatfield A Shift Battalion Chief San Rafael Fire Department Jason. Hatfield @cityofsanrafael.orq 415-485-3368 7 RFP Addenda All requests for clarification for this RFP must be made in writing. The City will only respond to written questions from proposers. The City will not respond to verbal questions submitted by telephone or in person. All questions relating to the RFP shall be presented at least 96 hours prior to the due date to Jason Hatfield at the email address set forth in the Communications and Response section above. All addenda will be posted to the City's website and emailed to known RFP holders. By submitting a proposal, the proposer affirms that they are aware of any addenda and have prepared their proposal accordingly. No allowances will be made for a proposer's failure to inform themselves of addenda content. 8 Proposal Delivery Instructions Submit an electronic copy of your proposal to the email address indicated in the Communications and Response section above. All responses must be received on or before close of business (5:00 pm PT) on the Proposals Due date indicated in the Key Dates table below. 9 Key Dates RFP Issued Event Date 5/30/2019 Proposals Due Award Notification 6/9/2019 July 2019 Time 5:00 PM 5:00 PM TBD 05/30/2019 4 of 5 City of San Rafael Pump Testing Equipment 10 No Obligation The submission of a proposal shall not in any manner oblige City of San Rafael to enter into a contract or to be responsible for the costs incurred by your organization in responding to this request. 05/30/2019 5 of 5