HomeMy WebLinkAboutCC Resolution 14728 (2017 Storm Damage Repair at 70 Irwin Street)RESOLUTION NO. 14728
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT CHANGE
ORDER WITH VALENTINE CORPORATION, ALLOCATING AN ADDITIONAL $250,000 IN
CONSTRUCTION FUNDING, AND EXPANDING THE SCOPE OF WORK TO INSTALL NEW
DRAINAGE FACILITIES IN SUPPORT OF THE REPAIR OF 2017 STORM DAMAGE AT 70
IRWIN STREET, PROJECT NUMBER 11308.
WHEREAS, on the 27th day of June 2018, pursuant to due and legal notice
published in the manner provided by law, inviting sealed bids or proposals for the work
hereinafter mentioned, as more fully appears from the Affidavit of Publication thereof on
file in the office of the City Clerk of the City of San Rafael, California, the City Clerk of
said City did publicly open, examine, and declare all sealed bids or proposals for doing
the following work in said City, to wit:
“2017 Storm Damage Repair - #70 Irwin Street”
City Project No. 11308
in accordance with the plans and specifications therefore on file in the Department of
Public Works, 111 Morphew Street, San Rafael; and
WHEREAS , on September 4, 2018, the City Council of the City of San Rafael
awarded the construction contract to Valentine Corporation and authorized a
contingency in the amount of $115,631.00; and
WHEREAS, on December 17, 2018, the City Council of the City of San Rafael
authorized an additional $65,000.00 in construction contingency to cover unforeseen
site conditions; and
WHEREAS, staff recommends authorizing the city manager to execute a
contract change order to allocate an additional $250,000 in construction funding, and to
expand the scope of work to install new drainage facilities in conjunction with the 2017
Storm Damage Repair at 70 Irwin Street; and
WHEREAS, this project consists of making repairs to infrastructure damage
caused by the major 2017 storm event, and qualifies for assistance from the Federal
Emergency Management Agency (“FEMA”); and
WHEREAS, amending the existing construction contract with Valentine
Corporation to include the additional needed work and dispensing with formally bidding
this work will result in completion of the work in the most expeditious and seamless
manner and would significantly increase the chances of reimbursement from FEMA
because the additional work would still be considered as part of the original work to
repair the storm related damage that occurred in 2017;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The requirement of formal bidding is waived pursuant to San Rafael Municipal
Code section 11.50.090(B).
2. An additional construction funding in the amount of $250,000 shall be
appropriated for City Project No. 11308, from the Gas Tax Fund #206.
3. The Director of Public Works is hereby authorized to execute a Change Order to
the construction contract with Valentine Corporation for the 2017 Storm Damage
Repair at 70 Irwin Street to expand the scope of work to include the installation of
new drainage facilities.
4. The City Manager is hereby authorized to take any and all such actions and
make changes as may be necessary to accomplish the purpose of this
resolution.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City held on Monday, the 7th day of October 2019 by the following
vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
File No.: 16.11.46