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LRC Child Development Services Funding FY2019-20; Amendment 1CALIFORNIA DEPARTMENT OF EDUCATION 1430 N Street F.Y. 19-20 .-' Sacramento, CA 95814-5901 Amendment 01 DATE: July 01, 2019 LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES CONTRACT NUMBER: CSPP-9283 Budget Act/Rate Change/Add Pilot Language PROGRAM TYPE: CALIFORNIA STATE PRESCHOOL PROGRAM PROJECT NUMBER: 21-02193-00-9 CONTRACTOR'S NAME: CITY OF SAN RAFAEL This agreement with the State of California dated July 01, 2019 designated as number CSPP-9283 shall be amended in the following particulars but no others The Contractor agrees to comply with the terms and conditions of the Marin County Local Individualized Subsidized Child Care Plan (hereafter the "MARIN COUNTY PILOT PLAN") as specifically approved by letter from the California Department of Education, dated July 26, 2019. The Contract must meet the specifications of the STATE PRESCHOOL PROGRAM REQUIREMENTS except where the MARIN COUNTY PILOT PLAN allows for exceptions. The Maximum Reimbursable Amount (MRA) payable pursuant to the provisions of this agreement shall be amended by deleting reference to $232,864.00 and inserting $238,821.00 in place thereof. The Maximum Rate per child day of enrollment payable pursuant to the provisions of the agreement shall be amended by deleting reference to $48.28 and inserting $49.85 in place thereof. SERVICE REQUIREMENTS The minimum Child Days of Enrollment (CDE) Requirement shall be amended by deleting reference to 4,823.0 and inserting 4,790.8 in place thereof. Minimum Days of Operation (MDO) Requirement shall be 175. (No change) EXCEPT AS AMENDED HEREIN all terms and conditions of the original agreement shall remain unchanged and In full force and effect. ft—lplffil TI -Ir-) r,'I �T �' ��t� CALIFORNIA O TRACTOR BY (AUT 5 NVt/ I BY (A RIZEO' IGNATU PRINTED NAME O E N SIGNING PRI TEDJE AND TITLE PER N SIGNING Jaymi Br w J hutz, 1U pariager TITLE ADORE Contract Manager 140 -.1ifth tip San Rifag] . CA 94901 AMOUNT ENCUMBERED BY THIS PROGRAMICATEGORY (CODE AND TITLE) FUND TITLE Department of General Servkm DOCUMENT Child Development Programs use only $ 5,957 (OPTIONAL USE) PRIOR AMOUNT ENCUMBERED FOR See Attached THIS CONTRACT i 232,864 ITEM CHAPTER STATUTE FISCAL YEAR See Attached TOTAL AMOUNT ENCUMBERED TO OBJECT OF EXPENDITURE (CODE AND TITLE) DATE $ 238,821 706 hereby upon my own personai ww Neop Dw wqMa tunds are av&LSIAo for the period &jd T.BA. NO B R. NO. purpose of the expendihre staled above SIGNATURE OF ACCOUNTING OFFICER DATE See Attached TI -Ir-) r,'I �T �' ��t� CONTRACTOR'S NAME: CITY OF SAN RAFAEL r CONTRACT NUMBER: CSPP-9283 Amendment 01 AMOUNT ENCUMBERED BY THIS DOCUMENT PROGRAM/CATEGORY (CODE AND TITLE; FUND TITLE $ 0 Child Development Programs General PRIOR AMOUNT ENCUMBERED (OPTIONAL USE)0656 $ 0 23038-2193 TOTAL AMOUNT ENCUMBERED TO DATE ITEM 30.10.01 0. CHAPTER STATUTE FISCAL YEAR $ 0 6100-196-0001 B/A 2019 2019-2020 OBJECT OF EXPENDITURE (CODE AND TITLE) 706 SACS: Res -6105 Rev -8590 AMOUNT ENCUMBERED BY THIS DOCUMENT PROGRAM/CATEGORY (CODE AND TITLE) $ 5,957 Child Development Programs PRIOR AMOUNT ENCUMBERED (OPTIONALUSE)0656 $ 232,864 25451-2193 TOTAL AMOUNT ENCUMBERED TO DATE ITEM 30.10.020.001 CHP $ 238,821 6100-194-0001 Bi OBJECT OF EXPENDITURE (CODE AND TITLE) 706 SACS: Res -0000 Rev -0000 I hereby certify upon my own personal knowledge that budgeted funds are available for the period and T B A. NO. BR NO purpose of the expenditure slated above SIGNATURE OF ACCOUNTING OFFICER DATE 1 CALIFORNIA DEPARTMENT TONY THURM11OND S'1.4rE SU?E RINTENDE ' OF OF- EDUCATION r•U3,JC CISTRUCTION J I� ST ''_ET, SACFA:\4ENTC �; 95 i 4-��[i 1 e916-315-0800 e n.^r -�- r N r. V.f_.,.,., c,.G0V July 26, 2019 Ericka Erickson, LPC Coordinator Marin County Office of Education ECE Department 1111 Las Gallinas Avenue San Rafael, CA 94903 Dear Ms. Erickson: Subject: Marin County Local Individualized Subsidized Child Care Plan Thank you for submitting your Marin County Local Individualized Subsidized Child Care Plan (Pilot) Template modification on June 27, 2019. This letter is to inform you that the California Department of Education (CDE), Early Learning and Care Division (ELCD), is approving Nlarin County's Pilot modification requests, effective July 26, 20,19. The following items are approved: Item 2: A family shall be considered to meet all eligibility and need requirements. for subsidized child development services, for not less than 24 months, except for families seeking employment if applicable (California Education Code [Eq 8263 [h][1])• This item is approved based on the county's goal to increase retention rates. As described in the county's plan, there are 1,434 children enrolled in subsidized child care and development programs in Marin County, and in 2016, there were 10.466 children under 12 years -old eligible for subsidized programs in the county. Item 3: Children enrolled in part -day California State Preschool Programs may be eligible for up to two 180 -day periods within a 24 -month period without the family being certified as a new enrollment each year (EC 8263). This item is approved based on the county's goal to increase retention rates. As described in the county's plan, there were are a total of 216 children enrolled in subsidized part -day CSPP programs in the county and, and as of 2016, there were a total of 1,361 children el gible for part -day CSPP programs in the county Ericka Erickson July 26 2019 Page 2 Item 9: For homeless families andlor those seeking permanent housing, services shall occur on no more than five (5) days per week and for less than 32.5 hours per week (California Code of Regulations, Title 5 [5 CCR] 18091). This item is approved based on the county's goal to increase the feasibility and accessibility of child care for families experiencing homelessness As described in the county's plan, there are over 795 children under the age of 12 experiencing homelessness and no children were reported to have rece ved child care services based on their families seeking permanent housing Item 10: For seeking employment, services shall occur on no more than five (5) days per week and for less than 32.5 per week (5 CCR 15056.5). This item is approved based on the county's goal to increase access to child rare for families seeking employment. As described in the county's plan, approximately 12 children received child care in Marin County because their families were certified as seeking employment. Marin County will identify and share by December 31st, 2019, the number of eligible children in the county with a need of seeking employment by collecting data from the Workforce Alliance of North Bay, Marin County will need to monitor this measurable outcome, as the ELCD Pilot Team will use this as an evaluation criteria. To clarify the status of Marin's County Pilot program, listed below are all contractors and contract types authorized to participate in the program: • City of San Rafael (CSPP) • College of Marin (CSPP) • Community Action Marin (CCTR, CFCC, CSPP) i Fairfax San Anselmo Children's Center (CCTR,, CSPP) Y North Bay Children's Center (CCTR, CSPP) e Novato Unified School District (CSPP) • North Marin Community Services (Novato Youth Center) (CCTR, CSPP) • San Rafae:' Elementary School District (.CSPP) 0 Shoreline Unified School District (CSPP) Ericka Erickson July 26, 2019 Page 3 The CDE appreciates your strong commitment to Marin County's children and families and your willingness to work with the CDE Pilot Team to ensure we have information that ultimately will benefit all of California's children and families. if you have any questions about the information we have requested, please contact us by email at EI_CDPilots a cde.ca.ctoy. 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CO U EI Z l UN _ UI a: O U ,e= Q• :: to z LLE N Q O U ('I U m C .- r G tr, N U-) u - u `n m > = V L O _ O' C C tf O 4. mtN m t?. o N u Y u u m C C m N p W n O Y o N a, u 3 aw E c W W.. E f� E C G O w> m� �vlz�,� >.N W n ate— U >' Gl L' I N L7 W > �, r _ a w D U D ,_ w x m n N ti .0 m .n f9 D M M C C 0 D - w L ,q WI� N m m m it E° V E C a E a D E c c a) ° E m. = `� x o-� E a o E co r VIF- D W N y 1 - N , O P CAUFORw DEPARTMENT TONY THURMOND STATE SUPERINTENDENT OF OF EDUCATION _ PUBLIC INSTRUCTION a of o�ur� IT 1430 N STREET, SACRAMENTO, CA 95814-5901 • 916-319-0800 • WWW.CDE.CA.GOV Attention: EXECUTIVE DIRECTORS, CHILD DEVELOPMENT PROGRAMS Subject: EXECUTED CHILD DEVELOPMENT CONTRACT Enclosed for your records is one fully executed copy of your child development contract. Should you have any questions regarding your executed contract, please submit an email to CHILDDEVELOPMENTCONTRACTS@cdc.ca.gov. Thank you, ci/r�k -D. �A dt vv Cindy D. Rodrigiue=, Staff Service Analyst Child Development Contracts Enclosures CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Library and Recreation Project Manager: Kelly Albrecht Extension: 3386 Contractor Name: California Department of Education (First Amendment— CA State Preschool Program FY 2019-20) Contractor's Contact: Bryant Campos Contact's Email: bcampos@cde.org ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step T RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT ; _ DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor N/A 10/17/2019 b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement Click here to and return to Project Manager enter a date. b. Confirm insurance requirements, create Job on N/A PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to N/A _ contractor for their signature 4 Project Manager When necessary, *contractor -signed agreement ® N/A agendized for Council approval *PSA > $75,000; or Purchase > $75,000; or Or Public Works Contract > $175,000 Date of Council approval Click here toenter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 10/17/19 Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed l b /kpk g agreement _ Review and approve insurance in PINS, and bonds 7 City Attorney (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and A forwards copies to Project Manager