HomeMy WebLinkAboutPW Third Street Rehabilitation - Contract for Design and Environmental Services____________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-3-987
Council Meeting: 11/18/2019
Disposition: Resolution 14744
Agenda Item No: 7.e
Meeting Date: November 18, 2019
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: __________
TOPIC: THIRD STREET REHABILITATION – CONTRACT FOR DESIGN AND
ENVIRONMENTAL SERVICES
SUBJECT: A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-
STROEH ENGINEERING GROUP, INC. FOR ENGINEERING DESIGN AND
ENVIRONMENTAL CLEARANCE SERVICES ASSOCIATED WITH THE THIRD
STREET REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED
$925,782
RECOMMENDATION:
Adopt a resolution approving and authorizing the City Manager to execute a professional services
agreement with CSW/Stuber-Stroeh Engineering Group, Inc. (CSW) for engineering design and
environmental clearance services associated with the Third Street Rehabilitation project in an
amount not to exceed $925,782.
BACKGROUND:
In 2004, the Transportation Authority of Marin (TAM) established a Measure A Expenditure Plan
(Plan), a voter-approved sales tax providing funds for major roadway projects in Marin County.
Plan projects were prioritized based on roadway condition, traffic volumes, transit frequency, and
existing bicycle and pedestrian access. In 2016, San Rafael received $11 million from Measure
A and an additional $1.5 million from the State Local Partnership Program for the purpose of
making significant infrastructure improvements along Third Street.
In 2018, the City applied for federal funding through the Highway Safety Improvement Program
(HSIP) administered by Caltrans. Upon favorable review, the City was awarded $1,575,000 in
funding for Third Street between Lindaro Street and Union Street. As project delivery utilizing
federal funds can be complex and impact timelines, staff subdivided the entire Third Street
corridor into the following two projects:
1. Third Street Rehabilitation Project – Miracle Mile to Lindaro Street; and
2. Third Street Safety Improvements Project – Lindaro Street to Union Street.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The Third Street Rehabilitation project consists of roadway and pedestrian improvements,
including but not limited to, street resurfacing, curb ramps, sidewalk, storm drain, and traffic signal
upgrades. Project intersections on Third Street include East, G, Shaver, E, D, C, B, A, and Brooks
Streets. These intersections provide critical access between US 101 and communities in West
Marin. Carrying 30,000 vehicles per day, Third Street is the backbone of downtown San Rafael
serving businesses, restaurants, medical clinics, and banks. West of downtown, Third Street
becomes residential. As such, it is imperative to balance traffic calming measures for residents
while maintaining Third Street as a throughput for commuters.
The scope of work for this agreement with CSW/Stuber-Stroeh Engineering Group, Inc. (CSW)
includes the environmental clearances for both projects (Rehabilitation: Miracle Mile to Lindaro &
Lindaro to Union) and the design work for the first project (Safety Improvements: Miracle Mile to
Lindaro).
Staff are bidding the design work for the second project (Safety Improvements - Lindaro to Union)
separately and will bring forward an agenda item to the City Council to recommend awarding a
professional services agreement for that project.
Prior to proceeding with design on the first project (Rehabilitation: Miracle Mile to Lindaro &
Lindaro to Union), staff conducted community outreach to receive public input and conceptualize
which elements should proceed to construction. After completing a qualifications-based selection
process, BKF Engineers was awarded a contract on April 17, 2017 to complete a feasibility study.
The feasibility study, presented to the City Council at the June 3, 2019 meeting, is available online
at https://www.cityofsanrafael.org/third-st-rehab.
The feasibility study included high-level conceptual drawings for the proposed improvements and
subsequently, on June 19, 2019, City staff issued a request for proposals (RFP). The conceptual
design provided a basic framework to potential consultants of the City’s objectives for this project;
and was also utilized to solicit feedback from the City’s Bicycle and Pedestrian Advisory
Committee (BPAC).
ANALYSIS:
On August 15, 2019, Public Works received three proposals from qualified firms. Proposals were
evaluated by City staff based on criteria specified in the RFP including, but not limited to,
understanding of the Scope of Work, previous experience with similar projects, qualified
personnel, and familiarity with City procedures for project delivery.
On September 19, 2019, the three proposing firms were interviewed by panel members consisting
of City and TAM staff as well as a member of the BPAC. The panel members found CSW as the
most qualified consultant for this project. After successful negotiations, CSW submitted a revised
scope and fee proposal to perform the engineering design and environmental clearance services
for a sum of $925,782, which was found to be complete and within industry standards.
FISCAL IMPACT:
The consultant’s fee of $925,782 is being funded by Measure A grant funds. Upon completion of
the design, a construction cost estimate will be produced.
OPTIONS: The City Council has the following options to consider relating to this matter:
1. Adopt a resolution authorizing the City Manager to execute a professional services
agreement with CSW .
2. Do not accept the proposal from CSW and provide further direction to staff.
RECOMMENDED ACTION: Adopt a resolution approving and authorizing the City Manager to
execute a professional services agreement with CSW for engineering design and environmental
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
clearance services associated with the Third Street Rehabilitation project in an amount not to
exceed $925,782.
ATTACHMENT:
1. Resolution
2. Agreement with Exhibit A (Proposal)
RESOLUTION NO. 14744
A RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR ENGINEERING DESIGN AND
ENVIRONMENTAL CLEARANCE SERVICES ASSOCIATED WITH THE THIRD STREET
REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $925,782
WHEREAS, the City desires to implement safety improvements along the Third Street
corridor from Miracle Mile to Union Street; and
WHEREAS, the City was awarded Measure A funding through the Transportation
Authority of Marin; and
WHEREAS, the City requires outside professional assistance to design and secure
environmental clearance for the aforementioned project; and
WHEREAS, in response to the request for proposals (RFP), the Department of Public
Works received three proposals and conducted team interviews; and
WHEREAS, staff has reviewed the proposal and identified CSW/Stuber-Stroeh
Engineering Group, Inc. to be the most qualified firm; and
WHEREAS, CSW/Stuber-Stroeh Engineering Group, Inc.’s proposal in the amount of
$925,782 was found to be complete and within industry standards.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The City Council hereby approves and authorizes the City Manager to execute a
Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for
engineering design and environmental clearance services associated with the Third
Street Rehabilitation Project in the amount not to exceed $925,782, in the form attached
to the Staff Report to the City Council for this matter, subject to final approval as to form
by the City Attorney.
2. Funds totaling $925,782 will be appropriated for this project from the Measure A grant.
3. The Director of Public W orks is hereby authorized to take any and all such actions and
make changes as may be necessary to accomplish the purpose of this resolution.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council of
said City on Monday, the 18th day of November 2019, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
AGREEMENT FOR PROFESSIONAL SERVICES
FOR THE THIRD STREET REHABILITATION PROJECT
This Agreement is made and entered into this 1,0 day of t, 0y -e— rA b <jI , 20_ft, by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STUBER-STROEH
ENGINEERING GROUP, INC. (hereinafter "CONTRACTOR").
RF,CTTAT,S
WHEREAS, the CITY has determined that engineering design and environmental clearance
services are required for the Third Street Rehabilitation Project; and
WHEREAS, the CONTRACTOR has agreed to render such services.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY'S Project Manager. Lauren Davini is hereby designated the PROJECT
MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress
and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Robert Stevens is hereby designated as the PROJECT DIRECTOR
for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services outlined in
CONTRACTOR's proposal dated November 5, 2019, marked Exhibit A, attached hereto, and
incorporated herein.
DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
described in Exhibit A, attached hereto, and incorporated herein.
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4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR on an hourly basis, for services rendered in accordance with the rates shown
in Exhibit A, attached hereto, and incorporated herein, in an amount not to exceed $925,782.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement
and end two (2) years after the Agreement is executed. Upon mutual agreement of the parties, and
subject to the approval of the City Manager the term of this Agreement may be extended for an
additional period of up to two (2) years.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection with
its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with
CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR and all
Subcontractors shall maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover
any claims arising out of the CONTRACTOR's or any Subcontractor's performance of services
under this Agreement. Where CONTRACTOR or any Subcontractor is a professional not required
to have a professional license, CITY reserves the right to require CONTRACTOR or the
Subcontractor to provide professional liability insurance pursuant to this section.
4. If they employ any person, CONTRACTOR and all Subcontractors shall
maintain worker's compensation insurance, as required by the State of California, with statutory
limits, and employer's liability insurance with limits of no less than one million dollars
($1,000,000) per accident for bodily injury or disease. CONTRACTOR's and all Subcontractors'
worker's compensation insurance shall be specifically endorsed to waive any right of subrogation
against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies. Any Subcontractors shall provide CONTRACTOR with an
additional insured endorsement on ISO form CG 20 38 04 13.
2. The additional insured coverage under CONTRACTOR'S insurance policies
shall be "primary and noncontributory" with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as
ISO form CG20 0104 13.
3. Except for professional
insurance, the insurance policies shall include,
contractual liability and personal injury.
liability insurance or worker's compensation
in their text or by endorsement, coverage for
4. By execution of this Agreement, CONTRACTOR hereby grants to
CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire
against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONTRACTOR under this agreement.
C. Deductibles and SIR'S. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER
or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONTRACTOR'S performance of or operations under this Agreement,
CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager: Lauren Davini
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
TO CONTRACTOR's Project Director: Robert Stevens
CSW/Stuber-Stroeh Engineering Group, Inc.
45 Leveroni Court
Novato, CA 94949
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR
under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective
successors and assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original, but all of which together shall constitute one document. Counterpart signature
pages may be delivered by telecopier, email or other means of electronic transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
By:__ . ....
JIM CH Z, Ci ager
Name:
Title:
ATTEST:
[If Co ract r is orporation, add si ature of second
corpor to o cer
LINDSAY LARA, City Clerk
By: �/
APPROVED AS TO FORM:
LA 6 M4 a—
ROBERT F. EPSTEINI City Attbmey
Name: v Robert Stevens
Title: President
BV
Name: AI Cornwell
Titan: Vice President
Exhibit A
P R W S7 1.
CSWIStuber-Stroeh Engineering Group, Inc.
November 5, 2019
Lauren Davini, PE
Traffic Engineer
City of San Rafael
1 1 1 Morphew Street
San Rafael, CA 94901
Subject: Rehabilitating Third Street
Dear Ms. Davini:
Please find attached our fee proposal including scope of work, schedule, and labor assessment
to complete the final design for Third Street. If I can provide any additional information, please
contact Robert at 415.533.1864 or rstevens@cswst2.com.
Sincerely,
CSW ST2
i
Robert Stevens, PE, LEED AP
Project Manager
45 Leveroni Court Novato, CA 94949
C S W S U
SCOPE OF WORK
THIRD STREET REHABILITATION
Serving almost 25,000 vehicles each weekday as well as providing a key link to the San Rafael
Transit Center, Third Street is one of Marin's most critical transportation corridors. Given its
importance to the region, Third Street qualifies to receive funding through Marin County's Measure
A Sales Tax originally authorized by the voters in 2004. Managed by the Transportation Authority
of Marin, the program provides $12 million including State Local Partnership Program (SLPP) for
rehabilitation of Third Street. There is an additional $1,575,000 of funding from the Highway Safety
Improvement Program Cycle 9 program to complete safety enhancements from Lindaro Street
to Grand Avenue.
There are two guiding documents, which provide a framework for the planning of Third Street
including the "Third Street Rehabilitation Project Study Report" dated May 2019 and the "Bicycle
Pedestrian Masterplan 2018 update." These efforts involved a community outreach process that
both identified and prioritized improvements for the corridor. At a high level, these elements
include:
Infrastructure
Pavement Rehabilitation
ADA Sidewalks and Ramps
Reduce congestion
Storm water quality elements
Safety
Traffic Signal Upgrades
Shortened crosswalks
Signalization at Brooks Street
Widened sidewalk between
Miramar and East Street
Lighting
Beautification
Street trees
Landscaping and elements
to reduce "harsh"
environment
Wayfinding
The feasibility report notes that the anticipated cost of all improvements is nearly $20 million, which
far exceeds the available funding. Thus, the refined project focuses on repairing infrastructure
and improving safety along the corridor while not precluding future improvements. In general,
the following summarizes the proposed scope of improvements between Lootens Place and Orn
Street:
• Rehabilitation of the pavement and re -striping of the roadway;
• Addition of bulb -outs generally as depicted in the feasibility study;
• Planting of street trees as shown in the feasibility study;
• Repair of sidewalks and curb ramps to comply with accessibility;
• Modernize five of the eight traffic signals, which will include larger signal heads, back
plates, pedestrian countdown heads, push buttons, and video detection. The final three
signals will be either partially or totally replaced to account for access enhancements;
• Add a fiber optic -based traffic signal interconnect conduit;
• Improve street lighting; and
• Provide a sidewalk, Class IV cycle track, or Class 1 facility along Second Street between
• East Street and Miramar Avenue.
In addition to these elements, the final bid documents will incorporate improvements to the
sanitary sewer and water system as provided by the San Rafael Sanitation District (SRSD) and the
Marin Municipal Water District (MMWD) respectively. The MMWD scope includes the construction
of an 8 -inch welded steel along Third Street between E Street and Irwin Street. The SRSD includes
THIRD STREET REHABILITATION
the repair of sags, broken pipe segments, and various manhole rehabilitation. The environmental
assessment will incorporate these project components into the project description.
Our team's roles and responsibilities include the following:
■ CSW I ST2 will serve as the project manager, civil engineer, and surveyor;
■ WRT will provide landscape architecture and outreach support;
■ Parisi Transportation Consulting will serve as the traffic engineer;
■ WRA and Alta Archeological Consulting will support the CEQA analysis;
■ Associated Right of Way services will support easement acquisition;
■ Bess Utility Solutions to perform a ground penetrating radar study;
■ Pavement Engineering will support the pavement assessment; and
■ Miller Pacific will provide geotechnical and soil contamination assessment.
Following is our proposed scope of work to support the rehabilitation of Third Street and as shown
in the attached figure.
TASK 1: PRELIMINARY ENGINEERING
Objective: In this initial phase, our team will complete several technical studies as well as focused
outreach to stakeholders to support refining the concepts developed in the Third Street feasibility
study. The outcome of this task will create the documents necessary to develop an
environmental document.
1.1 Project Kickoff. Our team will meet with City staff to review the project goals and near-term
objectives. This will include a discussion with the consultant preparing documents for the HSIP
funded project along the east side of the corridor to determine project components that
could be coordinated to save funds.
1.2 Data Collection and Field Review. Our team will collect the preliminary documents and
perform a field review to understand basic conditions along Third Street between Grand
Avenue and Second to Fourth Streets. This task will include the following elements:
A. Data Collection. The team will collect and review San Rafael Bicycle and Pedestrian
Master Plan, Third Street Rehabilitation Project, conditions of approval for development
projects, and record utility data.
B. Site Reconnaissance. The team will visit the site to assess community features,
landscaping and street trees, condition of asphalt pavement, accessibility, drainage
patterns, and utility infrastructure.
1.3 Technical Studies. Our team will complete the following technical studies for the corridor
between Second and Fourth Streets and Lindaro Street to support the preliminary design.
A. Lighting. Our team will complete a photometric assessment at key intersections using
both field data collection as well as a computer simulation. We will provide an exhibit
that illustrates intersection lighting levels as well as the uniformity ratio of the
intersections.
B. Hydrology Assessment. The team will assess the hydrology of the intersections to
receive bulb -bouts to determine existing drainage patterns and define new storm
drainage infrastructure.
C. Pavement Assessment. Pavement Engineering will perform deflection testing and
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THIRD STREET REHABILITATION
analysis consistent with California Test Method 356 and the California Highway Design
Manual Chapter 630, topic 635. At select intervals, we will core the pavement to
determine the existing thickness. In addition to deflection testing, we will quantity
and qualify the engineering properties of the subgrade. Finally, our team will assess
damaged sections of pavement that will require repair. The evaluation will be along
Third and Second Streets from Union Avenue to 4th Street and Grand Avenue
between Second and Fourth Streets.
D. Arborist Report. WRA's ISA -Certified Arborist will complete a comprehensive tree
survey along the Third Street corridor. Specifically, the survey will document, species,
size, and health of the existing trees and will evaluate potential tree and root conflicts
including street trees that have uplifted concrete sidewalks.
E. Geotechnical Assessment. Along the segment of Second Street, which is to receive
a widened sidewalk by installing a retaining wall, our team will complete a limited
geotechnical exploration. We will acquire three borings to a depth of at least 15 feet
to characterize subsurface soils. The final report will provide recommendations for
retaining walls, which may include soil nail walls. Additionally, we will complete up
to twelve (12) borings to a depth of five (5) feet along the future MMWD water line
to characterize subsurface soils as well as complete a hazardous materials
assessment.
F. Existing Conditions Mapping. Our team will acquire topographic survey data
between Second/ Fourth Streets and Lootens Place in a two phased approach. In
the first phase, we will collect general data to complete the 35% documents. Once
the scope of work is defined after completion of the 35% documents, our team will
complete a design level survey within the areas proposed to receive improvements.
The following summarizes the scope of work.
i. Aerial Survey: Our team will establish control based on NAVD 88 and NAD 83. We
will compile a base map using aerial photogrammetric methods detailing the Third
Street corridor and adjacent properties within the limits noted.
ii. Property Boundary and Record Monuments: We will research City and County
records to plot the public right of way based upon record information. We will also
identify all record survey points and monuments along the corridor.
iii. Field Survey: In areas to receive major improvements such as curb extensions and
areas obscured by tree canopy, our team will collect topography including
elevations and surface features using traditional survey methods.
iv. Utility Survey: Our team will complete a ground penetrating (GPR) scan along Third
and Second Streets from Union Avenue to 4th Street and Grand Avenue between
Second and Fourth Streets. to locate horizontally and vertically the existing utilities
as well as the concrete slab. Based upon previous investigation, we believe the
concrete segment exists only between A Street and Lootens Place.
V. Prepare Base Map: CSW I ST2 will develop a detailed base map using data
collected by our efforts; we will integrate the information provided by the City for
the area to the east of Lootens Place. In the first phase, we will compile the aerial
data, as -built utility records, and boundary information into a base map. With
completion of the second phase, we will integrate the supplemental surface and
underground utility data collected through the GPR scan.
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THIRD STREET REHABILITATION
1.4 Design Refinement (30%). Based upon the data collected, our team will refine the concepts
established in the feasibility study. We will coordinate with the team working to develop the
HSIP funded improvements to integrate the traffic signal and sidewalk improvements into the
documents. This would include the following elements:
A. Layout and street cross sections which illustrate new curb locations such as bulb -outs,
sidewalk repairs, revised roadway striping, lighting, and landscaping
B. Pavement rehabilitation plans
C. Traffic signal plans illustrating revisions to phasing and modifications to equipment
D. Concepts for Wayfinding signage
E. A preliminary construction phasing plan detailing the order of work and conceptual
traffic handling
F. Cost model detailing construction costs as well as utility fees for new services
G. An exhibit that details temporary construction easements, rights to enter, and/ or rights
of way required to complete the project. This exhibit will detail the owner of the
property and the area required.
1.5 Outreach. As the City has completed an extensive and successful outreach process, our team
will continue the effort by providing project updates related to the implementation effort. We
will coordinate our outreach strategy with the HSIP team to ensure there is a unified message
that Third Street's development is a well -coordinated and integrated project. Using the
design refinement documents, we will prepare illustrative plans in hardcopy and electronic
formats. The following summarizes proposed outreach meetings:
A. Stakeholder Workshop. Our team will conduct up to two meetings with corridor
stakeholders, which could include neighborhood groups, development interests,
and/ or local business leaders. We suggest that one of the meetings be held at a
scheduled time and place, while a second could be a field walk with stakeholders.
B. Transit Meeting. We will coordinate a meeting with both Golden Gate and Marin
Transit to review bus stop locations and configurations.
C. City Services. We will support staff in reviewing proposed roadway modifications such
as bulb -outs with representatives from emergency services and public works.
D. BPAC. Our team will present the 30% documents to the City's BPAC for review and
comment. This meeting will focus on the bicycle/ pedestrian improvements between
East Street and Miramar Avenue as well as bulb -outs proposed along Third Street.
E. Community Meeting. Our team will host a meeting to update the public on the
refinement of the project elements and discuss construction phasing.
F. Web Materials and News Releases. We will provide maps, graphics, and narratives to
the City for use on their web page to inform the community of the project's progress.
1.6 Contract Management. CSW I ST2 will be responsible for overall management of our design
team including the following:
A. Project Management: We will manage the design team as well as track progress,
schedule, and budget.
B. Quality Control/ Assurance: An independent member of our team will perform an
independent quality control review of the team's documents prior to submittal
C. Meetings: In addition to the outreach meetings, the team will attend two (2)
coordination meetings with City staff.
CSW SF
Deliverables
• Technical studies in Acrobat format
• 30% Documents in Acrobat format
• Meeting agendas, presentations, and minutes
TASK 2: ENVIRONMENTAL ASSESSMENT AND PERMITTING
THIRD STREET REHABILITATION
Objective: Our team will review the preliminary design and refine the documents to support the
CEQA process for the entire Third/ Second Street corridor segment between Grand Avenue and
Fourth Street.
2.1 Project Description - WRA, in coordination with the City, and CSW I ST2, will prepare the
project description and present the project summary information as identified on the
Environmental Checklist Form in Appendix G of the CEQA Guidelines based on materials
provided by the Engineer and the City. The project description will include a discussion of
the key characteristics of the project site and vicinity, project objectives, details of the
proposed project, the planning and approval process, and the anticipated project
schedule. We will provide plans and illustrations of the proposed project.
2.2 Prepare Administrative Draft Initial Study (IS) - The Initial Study will use the City's checklist
format. The Initial Study will include all the checklist topics and a response to each checklist
question. All the environmental topics included in the Initial Study are shown below in
alphabetical order, as they occur in the checklist. For all other environmental issues,
standard mitigation measures will be recommended, if appropriate. It is recommended
that prior to embarking on the preparation of an Initial Study; City staff and the CSW I ST2
team discuss the potential environmental consequences of the project and determine
whether or not to proceed with a CEQA Categorical Exemption instead of the preparation
of an Initial Study.
A. Aesthetics - WRA will analyze the potential aesthetic impacts of the project,
including the impacts to scenic vistas and scenic resources, light and glare that
may be generated by the project, and the visual compatibility of the proposed
project with surrounding development. The site is not near a scenic highway or part
of a scenic vista. The proposed project would entail roadway improvements in an
urban area. Therefore, it is likely that aesthetics effects would not be significant;
however, if warranted, mitigation measures would be identified to ensure that the
project's aesthetics impacts would be reduced to a less -than -significant level.
B. Agricultural and Forestry Resources -The site is located within an urban area of San
Rafael. No agricultural or forestry resources are located in the project area.
Therefore, no impacts to agricultural resources are expected.
C. Air Quality - WRA will prepare an air quality analysis for the proposed project in
response to the Initial Study Checklist questions. The air quality analysis will include
the following components: 1) assessment of baseline air quality in the area based
on data from Bay Area Air Quality Management District (BAAQMD) and California
Air Resources Board (ARB); 2) quantitative assessment of project construction and
operational impacts using the Roadway Emissions Estimator Model (RoadMod),
where possible project specific construction details such as duration of
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THIRD STREET REHABILITATION
construction period and equipment will be used, otherwise default model
assumptions will be utilized; 3) screening level assessment of project construction
health risk impacts (based on the size of the project, a full air dispersion assessment
of project construction impacts would not be required); and 4) recommendation
of mitigation measures consistent with the BAAQMD guidelines.
D. Biological Resources - WRA will conduct a reconnaissance -level biological survey
of the project site. The survey will form the basis for the assessment. Particular
attention will be given to determine if a sensitive habitat or habitats suitable for any
threatened, endangered or special -status plant and or animal species are present.
WRA will also identify if any potential jurisdictional wetlands are present. This
proposal includes conducting a record search with the California Natural Diversity
Data Base and California Native Plant Society's Inventory of Rare and Endangered
Plants. WRA will present the results of the field survey and research in a report
describing existing biological resources, observations made during the survey,
constraints to development if present, and appropriate mitigation measures if
necessary.
E. Cultural Resources - Alta Archaeological Consulting will conduct a cultural
resources assessment to address environmental review requirements under
CEQA. The assessment will consist of background research, including a records
search at the NWIC and a literature review; contact with potentially interested
parties, including the Native American Heritage Commission in Sacramento and
applicable tribes pursuant to AB -52; and a preliminary windshield survey. Alta will
document the methods, results, and recommendations of the study in a brief letter
report. No significance evaluations will be done as part of this assessment.
F. Energy - WRA will address whether the project would result in the wasteful,
inefficient, or unnecessary consumption of energy resources during project
construction and operation. WRA will also determine if the project conflicts with or
obstructs a state or local plan for renewable energy and energy efficiency.
G. Geology and Soils - WRA will provide responses to the Initial Study checklist
questions for this topic using information prepared by the civil and geotechnical
engineers for the project. This section of the Initial Study will include a discussion of:
potential seismic impacts including fault rupture, seismic shaking, ground failure,
and landslides; nearby active faults that would likely cause very strong seismic
ground shaking at the project site; potential geotechnical impacts including
unstable soils; and any potential impacts associated with slope instability. Potential
impacts to paleontological resources will also be analyzed. WRA will provide
practical mitigation measures that would reduce or eliminate any identified
potential impacts related to geology, soils or seismicity to a less than significant
level, if necessary.
H. Greenhouse Gas Emissions - WRA will evaluate the project's impacts related to
greenhouse gas emissions. WRA will provide a quantitative assessment of GHG
emissions associated with all relevant sources related to the project for which
project data are available, including construction activities. WRA will also provide
a qualitative assessment of the project's consistency with relevant plans and
regulations, such as the City of San Rafael Climate Action Plan.
I. Hazards and Hazardous Materials - WRA will prepare the hazards and hazardous
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THIRD STREET REHABILITATION
materials section of the Initial Study to assess and identify potential threats to public
health and safety and the environment that could result from project
implementation. The assessment will include a review of regulatory agencies
records from the State Water Resources Control Board and Department of Toxic
Substances Control to identify hazardous materials release sites in proximity to the
project site and evaluate their potential to affect the proposed project. Soil
sampling by Miller Pacific associated with the replacement of the MMWD water
line at the project site will be incorporated into the hazards and hazardous
materials section of the Initial Study. WRA will provide practical mitigation
measures that would reduce or eliminate any identified potential impacts related
to hazards to a less than significant level, if feasible.
J. Hydrology and Storm Drainage - WRA will prepare the hydrology and water quality
section of the Initial Study to assess and identify potential impacts to water
resources that could result from project implementation. The project site is not
located within a FEMA 100 -year flood hazard zone. However, the project
improvements could modify existing drainage patterns. WRA will provide a
summary of the regulations and permit requirements related to water quality
protection and provide additional practical mitigation measures that would
reduce or eliminate any identified potential impacts related to hydrology and
water quality to the extent feasible.
K. Land Use and Planning Policy. This section will evaluate the project's compatibility
with surrounding land uses and discuss the project's consistency with applicable
land use and conservation policies and regulations that could lead to significant
physical impacts, including consistency with applicable policies of the City's
General Plan.
L. Mineral Resources - We anticipate that there are no known mineral resources within
the project site. Therefore, WRA will provide brief responses to the Initial Study
checklist questions for this topic.
M. Noise - WRA will prepare a noise analysis for the proposed project, in response to
the Initial Study Checklist questions. The noise analysis will include the following
components: 1) a description of existing noise conditions in and around the project
site; 2) quantitative assessment of noise impacts on sensitive receptors related to
project construction and operation of the project; and if required, 3) preparation
of mitigation measures consistent with best practices.
N. Population and Housing - The proposed project would not induce population
growth in the City or other communities and would not displace existing housing or
residents. Therefore, WRA will provide brief responses to the Initial Study checklist
questions for this topic.
O. Public Services, Recreation, and Utilities - WRA will summarize the project's effects
on exiting utility infrastructure. We will work with the City to determine whether the
project would have impacts on public safety services or emergency response
times. WRA will prepare responses to the checklist questions for these issues and
discuss the effects of the project on local schools, parks and recreational facilities.
If WRA identifies significant effects, they will prepare mitigation measures.
P. Traffic and Circulation - WRA, with support from Parisi, will provide responses to the
Initial Study checklist questions for this topic using information prepared by the
THIRD STREET REHABILITATION
traffic engineers for the project. This section of the Initial Study will include a
discussion of traffic and circulation impacts associated with project construction
and operation.
Q. Mandatory Findings of Significance - The final section of the Initial Study will include
an assessment of CEQA mandated environmental topics, including cumulative
impacts.
2.3 Prepare Public Review Draft IS/MND - WRA will respond to the City comments on the
Administrative Draft IS/MND, complete necessary revisions, submit a pre-print version of the
document for City approval and publish for public review. The purpose of the pre-print
review will be to verify that the City is satisfied with any new or revised text. At the pre-print
review stage, no substantive changes to technical analyses or conclusions will been
provided for in WRA's budget. A total of 20 copies of the Public Review Draft IS/MND will
be provided for City use, along with a PDF digital file suitable for electronic distribution. In
addition, WRA will prepare the Notice of Completion (NOC) and Notice of Intent to adopt
a Mitigated Negative Declaration (NOI). WRA will assist with the preparation of a
circulation list of agencies and persons that should receive the NOI.
2.4 Final IS/MND - WRA will prepare responses to public and agency comments received on
the IS/MND during the public review period, as appropriate. WRA will prepare a Mitigation
Monitoring and Reporting Program (MMRP) using the City's preferred format. The MMRP
will list mitigation measures that are recommended in the IS/MND and provide standards
and timelines for monitoring these mitigation measures. WRA will also assist with
preparation of a Resolution to adopt the MND, as necessary. WRA will also provide a
Notice of Determination (NOD) for City staff to file once the project has been approved.
2.5 Contract Management. CSW I ST2 will complete contract management services as
defined in Task 1.6. In this task, we anticipate up to two (2) meetings with the City as well
as one presentation to the City Council
Deliverables
WRA will prepare a draft IS/MND for review by City staff. Five (5) bound paper copies and one
(1) PDF and Microsoft Word versions of the Administrative Draft IS/MND.
TASK 3: RIGHT OF WAY ENGINEERING
Objective: Based on the approved 30% documents, our team will begin coordination with public
utilities and private property owners to secure approval to complete the project.
3.1 Public Utilities. As the project may require the relocation, upgrade, or repair of existing
public utilities, CSW I ST2 will begin working with the various parties to coordinate
modification including:
A. Coordination. This will include a notice to the utilities regarding the proposed
project followed by a meeting at the City's offices to discuss the project and
schedule. We will hold up to two additional coordination meetings at the 60%
and 90% submittal levels to coordinate relocations.
B. San Rafael Sanitation District. Our team will coordinate with the sanitation district
to integrate proposed pipeline rehabilitation into the construction documents and
define the order of work.
C. Property Owners. Our team will prepare a memorandum to property owners
THIRD STREET REHABILITATION
C S W s y
suggesting they upgrade the lateral on private property.
3.2 Rights to Enter. Our team will prepare standard right to enter for improvements located
on private property such as sidewalk and driveway conforms. This will include a plat
map and standard City form for up to five (5) locations. We will meet with the property
owners and coordinate their signature of the agreement.
3.3 Easement Acquisition Assistance. To accommodate sidewalk, curb ramp, or retaining
walls, the project may require acquisition of temporary construction easements or right
of way acquisition. For two (2) locations, we will complete the following:
A. Boundary Survey. Our team will complete a formal boundary survey at each
location requiring an easement. We will provide a copy of the survey to the
property owner for their record.
B. Record of Survey. If the boundary determined by our team is not consistent with
record information, we will file a record of survey with the County as required by
the California law. We assume two will be required for this project.
C. Mapping: Our team will prepare a plat map and legal description for each
location.
D. Nominal Value Waiver. ARWS' acquisition representative will prepare a Waiver
Valuation in lieu of an appraisal, to evaluate the fair market value of the easement.
The owner or a designated representative will be invited to accompany the AR/WS
representative during the inspection of the property. Waiver valuations are not
appraisals and cannot be used to support an eminent domain proceeding.
E. Negotiations/ Acquisitions/ Closure: ARWS will prepare acquisition documents,
including, offer letter, valuation summary statement, summary statement
pertaining to the acquisition of real property or an interest therein, purchase
agreement, deed and public acquisition brochure. If settlement with owners and
other required interests is reached ARWS will prepare a Memorandum of Settlement
for transmittal. ARWS will establish with the City a process of coordinating escrow
closings and reviewing escrow instructions.
3.4 Contract Management. CSW ( ST2 will complete contract management services as
defined in Task 1.6. In this task, we anticipate up to two (2) meetings with the City.
Deliverables
• Public Utility coordination letters and meeting minutes
• Rights to enter for five (5) locations
• Boundary survey for two (2) properties
• Record of survey for two (2) properties
• Appraisal and acquisition for up to two (2) temporary and/ or permanent construction
easements
TASK 4: FINAL PLANS
Objective: With completion of the environmental phase, our team will prepare construction
drawings for use in bidding for the western segment of the corridor.
4.1 Prepare 65% Documents The team will prepare the following documents:
A. Plans
i. Title and Key Map -
ii. Public Utility Relocation Plan
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THIRD STREET REHABILITATION
iii. Construction Phasing Plan
iv. Demolition Plan
V. Cross Sections
vi. Street Layout and Grading Plan
vii. Paving Plans
viii. Storm Drain Plan and Profile
ix. Striping Plan
X. Planting Plan
A. Irrigation Plan
xii. Traffic Signal Layout and Conductor Plans
xiii. Street Lighting and Conductor Plans
xiv. Retaining Wall Plan, Profile, and Details
xv. Construction Details
B. Specifications, bid schedule, and cost estimate
4.2 Prepare 95% Documents. Based upon comments received from the community
outreach process and City staff, we will update the documents prepared in Task 4.1 at
the pre final status.
4.3 Final Submittal. After presentation of the 95% documents to the City Council, we will
compile final documents for use in bidding.
4.4 Outreach. Our team will continue our outreach process during the final design including
hosting the following meetings:
A. General Community. Using the approved 65% documents, our team will host a meeting
with the general public to review the final design and the proposed construction staging.
This will be an informational meeting providing the community with the anticipated
construction schedule.
B. City Council. We will support staff in presenting the project to City Council authorizing
the project for public advertisement.
C. Web Materials and News Releases. We will continue to update documents for the City's
use.
4.5 Contract Management. CSW I ST2 will complete contract management services as
defined in Task 1.6. In this task, we anticipate up to two (2) meetings with the City.
Deliverables
• 65% and 95% documents in Adobe Acrobat format
• Final plans in hardcopy, Acrobat, and AutoCAD format
• Meeting agendas, presentations, and minutes
TASK 5: BIDDING SUPPORT
5.1 Bidding Support. Our team will assist during the bidding phase by assisting in outreach,
attending the pre-bid meeting, responding to contractor requests for information, and
preparing two bid addenda if necessary.
Deliverables
0 Responses to contractor questions in the form of up to two (2) bid addenda.
THIRD STREET REHABILITATION
CSW SU ,►
TASK 6: CONSTRUCTION SUPPORT
6.1 Construction Support. During construction, the team will review submittals, respond to
contractor questions, provide technical guidance, visit the site on four (4) occasions during
construction, and prepare a punch list near the completion of construction. We will assist the
City coordinating public utility relocations as well as confirm that the contractor's traffic
management and construction mitigation plans are consistent with the contract documents.
Deliverables
• Submittal review
• Respond to requests for information during construction
• Memorandums summarizing field reports during construction
ASSUMPTIONS
In preparing our scope of work, we have made the following assumptions.
1. Our team will be responsible for developing the design between Lootens Place and 4th
Street. We will prepare a CEQA assessment, GPR, and pavement assessment for the entire
Third Street corridor from Union Avenue to 4th Street and along Grand Avenue between
Second and Fourth Streets. The scope of work associated with the CEQA assessment will
based upon information provided by the City's consultant developing the HSIP project
including an analysis of cultural resources.
2. Each utility agency developing improvements within the project area will be responsible
for their own design.
3. The project will generally follow the schedule as detailed in our scope of services.
4. No additional traffic data collection or analysis is required.
5. The intersection of Second and Fourth Streets will be evaluated at the conceptual level
but will not be included in the final design.
6. Our team's services are limited to those expressly set forth above. We will have no other
obligations or responsibilities for the project except as agreed to in writing, or as provided
in this agreement. Our services are provided consistent with, and limited to, the standard
of care applicable to such services. We will provide our services consistent with the
professional skill and care ordinarily provided by consultants practicing in the some or
similar locality under the some or similar circumstances.
7. Based upon our experience developing environmental documents of a similar nature, we
have allocated an appropriate labor effort to respond to comments. This assumes that no
additional technical analyses will be required as part of this effort. Should a larger volume
of comments be submitted than can be covered by this assumed level of effort, or should
comments be submitted by a union organization, law firm, or organized letter writing
campaign, a budget adjustment may be necessary.
8. The following applies to the right of way engineering phase:
a. The scope of work includes up to two easements.
b. The project will not impact structures and not displace occupants.
c. No preliminary title reports will be necessary.
d. No permanent right of way acquisition will be required.
e. The Waiver Valuations will be appropriate, and no parcels will require formal
appraisal/acquisition services for Government Code offers.
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THIRD STREET REHABILITATION
PROJECT
SUMMARY OF PRIME CONSULTANT LABOR EFFORTS
10/30/2019
Billable Rate (Overhead & Profit) ($/ hour)
L
l= a m
mori
205
d
,may W
i°n w
a
193
CSW IST2
Project Manager and Engineer
n
L L
c c
>w >ru
148 110
0 L
0
°rn
175
E
F
w
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275
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=
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12
J!C d
N
m
H
Task 1
Preliminary Engineering
1.1
Project Kickoff
4
4
$820
1.2
Data Collection and Field Review
4
8
8
10
4
34
$5,348
1.3
Technical Studies
Lighting
4
10
14
$2,300
Hydrology Assessment
4
8
12
$1,956
Pavement Assessment
4
4
$772
Arborist Report
0
$0
Geotechnical Assessment
4
4
$820
Existing Conditions Mapping
2
8
50
16
40
116
$23,154
1.4
Design Refinement 30% Plans
Prepare Plans
20
68
80
120
288
$42,264
Construction Phasing and Traffic Management
4
10
16
30
$5,118
Cost Model
4
8
10
22
$3,844
Right of Way Requirements
8
8
16
$2,944
1.5
Outreach
Stakeholder Workshop
4
4
$820
Transit Meeting
4
4
8
$1,592
City Services
8
8
16
$3,184
BPAC
2
2
$410
Community Meeting
2
2
$410
Web Based and News Releases
4
4
$820
1.6
Project Management
General Project Management
24
24
$4,920
QA/QC
8
8
$1,640
Meetings
8
8
$1,640
Task 1 Preliminary Engineering Subtotal:
110
130
182
130
28
40
1 620
$104,776
Task 2
Environmental Assessment and Permittin
2.1
Project Description
8
10
18
$3,570
2.2
Prepare Administrative Draft Initial Study (IS)
4
10
14
$2,750
2.3
Prepare Public Review Draft IS/ MND
4
10
14
$2,750
2.4
Final l5/MND
8
8
$1,544
2.5
Project Management
General Project Management
20
20
$4,100
QA/QC
4
4
$820
Meetings
8
8
$1,640
Task 2 Environmental Assessment and Permitting
48 1
38
0
0
0
0
86
$17,174
Task 3
Right of Way Engineering
3.1
Public Utility Coordination
Initial Coordination Meeting
4
4
8
$1,592
30% Coordinating
8
8
16
$2.728
65% Coordination
6
4
10
$1,750
90% Coordination
4
4
8
$1,364
3.2
Right of Way
Boundary Survey
40
16
1 56
$11,400
Record of Survey
20
40
60
$9,960
Mapping
8
10
8
26
$4,424
Easement Valuation & Acquisition
8
8
$1,544
3.3
Project Management
General Project Management
20
20
$4,100
QA/QC
4
4
$820
Meetings
8
8
$1,640
Task 3 Right of Way Engineering Subtotal:
36 1
38
46
0
88
16
224
$41,322
Task 4
Final Plans
4.1
65% Submittal
Plans
20
80
100
110
310
$46,440
Specifications
2
10
8
20
$3,524
Estimate/ Bid Schedule
2
4
8
14
$2,366
Plat Maps
4
30
34
$5,212
4.2
95% Submittal
Plans
16 1
60
100
110
286
$41,760
Specifications
2
10
8
20
$3,524
Estimate/ Bid Schedule
2
4
8
14
$2,366
Plat Maps
4
30
34
$5,212
4.3
Final Submittal
Plans
8
40
80
120
248
$34,400
Specifications
2
8
10
$1,954
Estimate/ Bid Schedule
2
2
4 1
8
$1,388
4.4
Outreach
General Community Meeting
4
4
$820
City Council
4
4
$820
Web Based and News Releases
4
4
$820
4.5
Project Management
THIRD STREET REHABILITATION
PROJECT
SUMMARY OF PRIME CONSULTANT LABOR EFFORT
C 10/30/2019cc
Billable Rate (Overhead & Profit) ($/ hour)
y
d L
IL
C!n
n F
205
CSW IST2
Project Manager and Engineer
d
d
c N
N tu L L y L
C d) C L d
a > w > w vi
193 148 110 175
F
> ni
275
0
H
d
y
N
lo -
General Project Management
60
60
$12,300
QA/QC
8
8
$1,640
Meetings
16
16
$3,280
Task 4 Final Plans Subtotal:
152
226
1 376
1 340
0
0
1094
$167,826
Task 5 Bidding Support
5.1 Bid Support
Attend Pre Bid Meeting
4
4
$820
Respond to Contractor Questions
4
4
$772
Issue Addenda
2
6
8
$1,274
Review Bids
2
2
1 4
$796
Task 5 Bidding Support Subtotal:
6
8
6
0
0
0
20
$3,662
Task 6 Construction Support
6.1 Construction Support
Attend Pre Construction Meeting
4
4
$820
Submittal Review
4
4
$772
Review Contractor Questions
4
30
20
54
$9,570
Site Reviews
4
20
24
$4,680
Task 6 Construction Support Subtotal:
12
54
20
0
0
0
86
$15,842
Total Base Labor Expenses:
364
494
630
470
116
56
2130
$350,602
Reimbursable Expenses
Travel, Printing, and County Fees
$4,500
Aerial Survey
$9,700
Total Reimbursable Expenses:
$14,200
Total CSW I ST2 Design Fee
$364,802
Consultant Base Expenses (See backup sheets for additional information) - No Markup on Subconsultants
Subconsuitant Share of Fee
Parisi Transportation Consulting
20%
$183,634
WRA Environmental Consultants
4%
$39,456
Pavement Engineering
6%
$54,220
Wallace Roberts and Todd
18%
$167,620
Alta Archaeological Consulting
2%
$18,220
Associated Right of Way Services
20/a
14 940
Bess Test Lab
6%
$56700
Miller Pacific
3%
$26190
Total Base Consultant Expenses:
560 980
Total Base Team Fee:
1$925,782
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Lauren Davini Extension: 3361
Contractor Name: CSW/Stuber-Stroeh Engineering Group, Inc.
Contractor's Contact: Robert Stevens Contact's Email: rstevens@cswst2.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
11/7/2019
Attorney c/o Laraine.Gittens@cityofsanrafael.org
® IK
2
City Attorney
a. Review, revise, and comment on draft agreement
11/7/2019
® LG
and return to Project Manager
11/7/2019
® LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
Approval of final agreement form to send to
Click or tap
❑
3
Department Director
contractor
to enter a
date.
4
Project Manager
Forward three (3) originals of final agreement to
Click here to
❑
contractor for their signature
enter a date.
5
Project Manager
When necessary, contractor -signed agreement
❑ N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
11/18/2019
PRINT
Project Manager
Date of City Council approval
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Forward signed original agreements to City
11/14/19
Attorney with printed copy of this routing form
Q
7
City Attorney
Review and approve hard copy of signed
I
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
I i'9
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
1 — Z(}'l�
10
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager