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PW Master Services Agreement; Task Order No. 2 Private Land DevelopmentC 9.01 q 1 °1 00=-J -10 City of San Rafael MASTER SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO.2 PRIVATE LAND DEVELOPMENT THIS TASK ORDER is entered into on M r , 2�_ etween the City of San Rafael, a municipal corporation ("City"), and BkF Engineers ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide the services set forth in Attachment A of this Task Order, dated February 7, 2020, as directed by the City. Ralph Thomas shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Shawn Graf as the person at the City responsible for monitoring performance under this Task Order. b. Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be perfonned within the Task Order budget. 2. Date of completion; Work hours estimate: Cost estimate and budget; Fee schedule. Rev. May 2013 City of San Rafael Master Sewices Agreement Task Order With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order: Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAF L CONSULTANT By: By: i Schutz, Ci Mnager Name: Contents approved: Lo Bill Guerin, Public Works Director Reviewed By By: Robert F. Epstein, ityAttorney 2 Rev. Jan 2019 Title:y I 71"s t�6,+w (if Consultant is a corporation, add signature of second corporate officer) Name: 6 RL'C& i4 u 1R C>, C L= o City of San Rafael Master Services Agreement Task- Order Attachments: A Task Order Proposal Rev. Jan 2019 Title: =: BKF !OROS + ENGINEERS. SURVEYORS. PLANNERS 113ASK ORDER Task Order #01 San Rafael On -Call Surveying — Plan Check Services BKF Job No. 20191984-10 Date: February 7, 2020 Client: City of San Rafael Dept. of Public Works Consultant: BKF Engineers 111 Morphew Street 4040 Civic Center Dr, Suite 530 San Rafael, CA 94901 San Rafael, CA 94903 Contact: Josh Minshall Contact: Jason Kirchmann This is a Task Order request associated with the Master Services Agreement between BKF Engineers and the City of San Rafael dated December -12, 2019 and is governed by the terms and conditions therein. PROJECT MANAGER: Jason Kirchmann (Signature) CLIENT: (Signature) DATE: 02/07/2020 DATE: BKF Engineers 14040 Civic Center Drive, Suite 530 1 San Rafael, CA 1949011415.930.7960 Delivering Inspit•ecl Itiftasaucfut•e Attachment A DESCRIPTION: Provide plan review services on an as -requested basis. Plan review will generally consist of review of submitted survey documents for application completeness, conformance with City ordinances and technical accuracy. Upon completion of the review, BKF will issue a letter to the City of San Rafael with a summary of the comments and may include "redline" markups of the submitted TASK(S): documents. Services will be provided as requested on a Time and Materials basis in accordance with 2020 standard professional services fee schedule(subject to annual increase), Services will continue until the Task Order budget shown below has been reached at which point services will stop until an additional Task Order or separate contract are authorized in writing. Each plan review will be tracked separately, itemized on a single invoice for this Task SERVICES TO BEGIN: Upon receipt of written authorization TO BE COMPLETED: Case by case to be determined upon receipt of each package DELIVERABLES: Plan review letter and associated plan redlines. CURRENT ADDENDUM VALUE: $ 5,000 PROJECT MANAGER: Jason Kirchmann (Signature) CLIENT: (Signature) DATE: 02/07/2020 DATE: BKF Engineers 14040 Civic Center Drive, Suite 530 1 San Rafael, CA 1949011415.930.7960 Delivering Inspit•ecl Itiftasaucfut•e Attachment A PNA RAF,QF i _qw, 2 L 1%` L �ilr WITH Ply CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Hunter Young Extension: 3408 Contractor Name: bkf Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT _ a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager Click here to ❑ enter a dote. b. Email contract (in Word) and attachments to City 2/18/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org N IK 2 City Attorney a. Review, revise, and comment on draft agreement ('lick here to and return to Project Manager enter a date. ❑ b. Confirm insurance requirements, create Job on Click here to PINS, send PINS insurance notice to contractor enter a date. ❑ 3 Department Director Approval of final agreement form to send to 2/25/2020 N BG contractor Forward three (3) originals of final agreement to 4 Project Manager 11/19/2019 [91K contractor for their signature When necessary, contractor -signed agreement 5 Project Manager ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to s Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City IK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed 3l I Z�� agreement Review and approve insurance in PINS, and bonds 8 City Attorney (for Public Works Contracts) ✓ f 9 City Manager/ Mayor Agreement executed by City Council authorized n official 10 City Clerk Attest signatures, retains original agreement and forwards 4 4xv><Or C•L copies to Project Manager /