Loading...
ED Goldstone Automated Parking AnalysisWATRY DESIGN, INC• Architects Engineers Parking Planners March 3, 2020 Simon S. Vuong, AICP, LEED AP ND Economic Development Coordinator City of San Rafael (415) 485-3134 Re: Goldstone Automated Parking Analysis 10014th Street, San Rafael CA Dear Simon: We are pleased to submit this proposal to provide parking design review and consultation for the Goldstone Mixed Use project in San Rafael. We understand that the developer is proposing a multi-level mixed use project with retail and housing. The required parking is estimated between 400 and 650 stalls and is proposed as an automated mechanical parking system. Our estimated fee is not to exceed $27,500. SCOPE OF SERVICES: • Review current city parking regulations and ordinances • Review program and layouts from Abrams for parking code and ADA issues as well as protect city's interests. Assume that city staff will back check zoning, building code and life safety issues • Review appropriateness of automated lift system for city (public) use. Assume the proposed system is one that has been used and approved in CA previously. An unfamiliar system will require additional research effort on everyone's part TBD. • Review how the developer will operate the garage, what rates will be charged in relation other City garages, and other logistical and financial considerations • Incorporate city regulations that may apply • Mark-up issues with vehicle and pedestrian circulation and suggest possible changes • Provide circulation and turning radii studies as required • Meet with city staff to review findings and recommendations • Prepare and provide formal response to design team • Review modifications to design and determine final approach Per the NDA between the city and the developer, we propose to provide these services within the minimum 60 day period per the attached schedule. Our proposal is based on providing recommendations as marked up PDF copies of the developer drawings as well as a written analysis. Irvine, CA I San Jose, CA I Dallas, TX watrydesign.com Goldstone Automated Parking March 3, 2020 Page 2 of 2 We anticipate to negotiate a full contract between WDI and the City of San Rafael. However, if acceptable, WDI will provide the services above on a T&M basis per the attached hourly rates and per the attached Short Form terms. WDI will not proceed with additional work without prior written approval. If this proposal is acceptable, please return a signed copy for our records. Sincerely WATRY DESIGN, INC. ,A"44"10 Genaro Morales Director of Architecture City of San Rafael Jim 1cj tz, Cilty Manae Date: 3-13-1'(00 Irvine, CA I San Jose, CA I Dallas, TX watrydesign.com W W N O N 0 A W I--• N I F' O LD 00 V Ol (l1 n r r < �? CU Df Dq rr O i m < O z m <_ m 3n C- Ct O N 00 7 CL CL rD 3 m 7N m 'oo m n s p (Dn vi 00 rt m ED 3 O m Ln p a O n '+ < O 3N 3 m o _0 cu (D lu <cu 0rD O rD O m rr m LA CFQ lu 3 N .-r n EA ou rr rD < N• �, O_ E LA cu O 3 O 7 L^ v O< d mC �y O =3rr j a O 00 d L c Ln cu N N m CL 7r � � m s fD 7 O _0 a m-< h C cu O_ N c 00 O - O �D '* m rt A Slur+ a rr m °' z m _< m w' rr 7c '^ O cu rC+ O 3 cu m L n Ln LA rr m 3fu n C v m _< (D O oo °� 3c ru 7 O- CrtS rr LA OO 3 D 6 m p m H 04 7 m 3 LA 3 LA mO 7 , O m m m n r+ 'Y < "OmN 77o O D ni r* o EA CL 0 O 7 n N Z T� N• m m m 3 .fir ao LAm c EA m O LA M n S m O m m m w f+ m m N m m 7r W m m 7C A m m x N m m X, Cn m m W V m w 00 m m X, l0 m m N O m m W N N m W N N I D- LA rh O (D C rt O 3 OJ fD Q Du UQ ED L N lu DO cu --h lu M WATRY DESIGN, INC. Architects • Engineers o Parking Planners 2020 Hourly Rates Title Rate Principal $290 Associate Principal $240 Senior Project Manager $220 Project Manager $210 Assistant Project Manager $200 Senior Project Engineer $210 Project Engineer $205 Assistant Project Engineer $200 Senior Project Architect $210 Project Architect $205 Assistant Project Architect $200 Senior Job Captain $200 Job Captain $190 Senior Designer $180 Staff Designer $170 Project Administrator $140 Administrator $125 Condition Assessment $320 Legal Expert $440 Depositions $540 Litigation $650 Costs for Reimbursables Reimbursable Expenses - Expenses including, the costs of out of town travel (such as airfare, and hotel), mileage, parking, printing, typography, delivery, photography, and models shall be billed by Watry Design, Inc. at cost plus 10%. Mileage is billed at 57.5 cents per mile. In house large format copies are billed at $2.00 per sheet for black and white and $5.00 per sheet for color. Irvine, CA I San Jose, CA I Dallas, TX watrydesign.com INA TRY DESIGN, INC. TERMS AND CONDITIONS, SIMPLIFIED 1.1 We'll do the work. 1.2 You'll provide the necessary information and decisions. 1.16 Our billing rates range from $125 to $650 an hour. We'll send you an invoice around the beginning of the month. We'll charge you extra for any changes to our work. A 10% handling charge will be added to the reimbursable expenses. We are providing a service and own the documents produced. The Client may request copies for a period of 10 years. After that time, original documents may be discarded. You'll pay us in 30 days. This SHORT -FORM CONTRACT is between you and us. With 10 days' notice either of us can quit. Each party takes care of their own liability. Each party's total liability shall not exceed our total fee. We will use a reasonable standard of care to interpret the codes and laws. If we get into a disagreement we'll mediate. If you don't sign the SHORT -FORM CONTRACT and mail or fax it within 10 days of its date, it's no longer good. That's it. No changes unless in writing by everyone concerned. STANDARD TERMS AND CONDITIONS 1.1 Project Initiation: Watry Design, Inc. will execute the scope of work described in our SHORT -FORM CONTRACT in accordance with these terms and conditions. 1.2 1.3 Client Representative: The client shall appoint a representative to act on their behalf, with the authority to provide or obtain any necessary information and approvals that may be required by Watry Design, Inc. Hourly Rates: The hourly rates on which this SHORT -FORM CONTRACT has been estimated, and at which any additional services will be charged are: Principal $ 290 Associate Principal $ 240 Senior Project Manager $ 220 Project Manager $ 210 Assistant Project Manager$ 200 Senior Project Engineer $ 210 Project Engineer $ 205 Assistant Project Engineer $ 200 Senior Project Architect $ 210 Project Architect $ 205 Assistant Project Architect$ 200 Senior Job Captain $ 200 Job Captain $ 190 Senior Designer $ 180 Staff Designer $ 170 Project Administrator $ 140 Administrator $ 125 Condition Assessment $ 320 1.12 Legal Expert $ 440 Deposition $ 540 Litigation $ 650 1.4 Fees for professional services and reimbursable expenses shall be billed monthly. Invoices shall be for work and expenses performed or incurred during the month prior to the date of invoice for the defined scope of work. 1.5 Revisions and additions: Fees are based upon the time estimated to complete the services described. Any revisions or additions to the services described will be identified at the time of change and will be billable as additional services above and beyond quoted amounts at the stated hourly rates. Such additional services will include, but will not be limited to: changes in the extent or increased complexity of any elements of the project, changes made by the client after an approval has already been made for a specific stage of work, or specific requests for services outside of the SHORT -FORM CONTRACT scope. 1.6 Reimbursable Expenses: Including transportation associated with the project (mileage, parking); out of town travel (airfare, hotel, car rental), the costs of printing, typography, delivery, photography, models and renderings shall be billed by Watry Design, Inc. at cost plus 10%. Administrative expenses are paid by Watry Design, Inc. 1.7 All drawings and files are instruments of service and remain the property of Watry Design, Inc. The Client may request copies for a period of 10 years. After that time, original documents may be discarded. 1.8 Payment: All invoices are payable, net, within 30 days of the date of the invoice. A service charge of 1.5% per month will be added to all outstanding accounts over 30 days old. 1.9 Assignment: Neither the client or Watry Design, Inc. shall assign or transfer their interest in this SHORT -FORM CONTRACT without the written consent of the other. 1.10 Termination: Either party may terminate this agreement after giving ten working days written notice to the other. In the event of termination of this SHORT -FORM CONTRACT, Watry Design, Inc. shall be paid in full for all time and reimbursable expense committed and incurred up to the date of termination. 1.11 Each Party agrees, to the fullest extent permitted by law, to indemnify and hold 1.13 1.14 1.15 1.16 the other Party harmless from any damage, liability or cost, to the extent caused by the each Party's sole negligent acts, errors or omissions and those of his or her contractors, subcontractors or consultants or anyone for whom the Party is legally liable, and arising from the project that is the subject of this Agreement. In recognition of the relative risks and benefits of the project to both the Client and the Design Professional, the risks have been allocated such that the Parties agree, to the fullest extent permitted by law, to limit the liability of each Party to each other for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, so that the total aggregate liability of each Party shall not exceed the total fee for services rendered on this project. Such claims and causes include, but are not limited to negligence, professional errors or omissions, strict liability, breach of contract or warranty. Watry Design, Inc. will use our reasonable professional efforts to interpret applicable ADA requirements and other federal, state and local laws, rules, codes, ordinances and regulations as they apply to the project. Watry Design, Inc., however, cannot and does not warrant or guarantee that the Owner's project will comply with interpretations of ADA requirements and/or requirements of other federal, state and local laws, rules, codes, ordinances and regulations as they apply to the project. In an effort to resolve any conflicts that arise during the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. Validity of SHORT -FORM CONTRACT: This SHORT -FORM CONTRACT is valid for a period of 10 days. If Watry Design, Inc. does not receive a signed copy within 10 days of the date of this SHORT -FORM CONTRACT, Watry Design, Inc. reserves the right to revise the figures quoted. Entire Agreement: These terms and conditions along with the description of services and fees represent the entire agreement between the client and Watry Design, Inc. This SHORT -FORM CONTRACT cannot be changed or modified unless done so in writing and signed by all parties. WDI Initia Client Init RAFq�` ►1 2 �o wITH CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Economic Development Project Manager: Simon Vuong Extension: 3134 Contractor Name: Watry Design, Inc. Contractor's Contact: Genaro Morales Contact's Email: GMorales@watrydesign.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 2/12/2020 b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 2/12/2020 ® LG and return to Project Manager ® LG b. Confirm insurance requirements, create Job on (N/A) PINS, send PINS insurance notice to contractor Approval of final agreement form to send to 3/9/2020 ® DO 3 Department Director contractor Forward three (3) originals of final agreement to Click here to 4 Project Manager contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date PRINT Project Manager CONTINUE ROUTING PROCESS WITH HARD COPY 6 Forward signed original agreements to City 3/10/2020 SV Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed �lIZ�21�Z� agreement 8 City Attorney Review and approve insurance in PINS, and bonds 3; (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official , 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager