HomeMy WebLinkAboutCC Resolution 14794 (Preliminary Impact of COVID-19 Pandemic on City's Finances & Initial Programs to Aid in Recovery)RESOLUTION NO. 14794
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING A V OLUNTARY WORK HOURS
REDUCTION PROGRAM FOR CITY EMPLOYEES
WHEREAS, the City has a projected budget shortfall for the remainder of fiscal
year 2019-20 and for fiscal year 2020-21 as a result of the severe economic downturn
related to the COVID-19 public health state of emergency; and
WHEREAS, in order to create cost savings to assist the budget shortfall, the City
will offer a Voluntary Work Hours Reduction Program with options including a reduction in
hours or days per week for a specified period of time, or an extended unpaid leave from
work; and
WHEREAS, the Voluntary W ork Hours Reduction Program will result in one-time
salary savings to the City; and
WHEREAS, interested employees will be required to submit to the Human
Resources Department, in writing, on or before May 22, 2020, or such other date as
determined by the City Manager, a Voluntary Reduced Hours Schedule letter in a form to
be provided by the City substantially similar to the draft form attached as Exhibit A; and
WHEREAS, participation in the program is subject to approval by the City Manager
based on the needs and objectives of the City to create budget savings and the City
Manager’s decision is final and not appealable;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San
Rafael that the City Manager is authorized to implement a Voluntary Work Hours
Reduction Program for City employees substantially consistent with the Program
described in Exhibit A attached and incorporated herein by this reference. The City
Manager and City Attorney are additionally authorized to make minor modifications to the
program as practically needed to implement.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Monday, the 4th of May, 2020, by the following
vote, to wit:
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Lindsay Lara, City Clerk
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Voluntary Reduced Work Hours Request Form
Date: ______________
To: _______________________ __________________________
(Department Director) (Department Name)
From: ________________________ __________________________
(Employee) (Job Title)
In requesting a voluntary reduced work hour schedule, I acknowledge the following:
1) I am requesting that I be allowed to work ___ hours per workweek/pay period.
2) I agree to this schedule for an initial three month period starting with the payroll period
of ________________ and agree that this reduction will result in at least a 5% salary
savings but no more than a 25% savings during the time I am working the reduced
schedule.
3) I am requesting that I be allowed to take off _______ months of work without pay (not to
exceed three months).
4) My health and welfare insurance plan contribution amounts, if any (medical, dental and
vision) will not be affected by this reduced work schedule.
5) My vacation, sick leave and holiday accruals will not be affected by this reduced work
schedule.
6) If I am on a flex schedule, this reduction of work may impact the days I am currently off
due to my flex schedule.
7) My years of service with the City of San Rafael for purposes of vacation accrual rates,
seniority, and retiree health benefits will not be affected by this reduced work schedule.
8) If my holidays are compensated at the rate of 7.5 hours per holiday and the holiday falls
on a work day that I am regularly scheduled to work for more than 7.5 hours, I will use
vacation or floating holiday hours as available if I want to receive my full pay for that
holiday. If a holiday falls on a work day that I am regularly scheduled to work for less
than 7.5 hours, I will receive holiday pay for the hours I was regularly scheduled to work
and will take the additional hour(s) off on another day, as mutually determined by my
supervisor and me, during the same pay period. If a holiday falls on a day that I am
regularly scheduled to be off, I will observe that holiday on another day, as mutually
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determined by my supervisor and me, during the same pay period (if I work an 8 hour
per day schedule then my holidays are compensated at 8 hours a day).
9) Overtime will be administered in the same manner as it is if working regular schedule.
Overtime is not issued unless I work more than a full week (37.5 hours for most
employees).
10) My final average compensation for retirement purposes will administered in accordance
with MCERA regulations.
11) My MCERA years of service credit will also be administered in accordance with
MCERA regulations.
12) A modification and/or termination of this reduced work schedule may not be grieved. In
all matters related to this reduced work schedule, the City Manager or his/her designee
shall have the final decision.
13) If a major life event occurs, as defined in the Family Medical Leave Act Policy, during
my voluntary reduced hour period, I may go back to my regular schedule.
14) If the City imposes a mandatory furlough, the hours I have voluntarily agreed to reduce,
will count toward the mandatory program.
My requested work schedule is as follows (start times, end times and length of meal periods
are included):
Week 1 Start Time End Time Lunch Break # of hours worked
Per Week
Monday
Tuesday
Wednesday
Thursday
Friday
Week 2 Start Time End Time Lunch Break # of hours worked
Per Week
Monday
Tuesday
3
Wednesday
Thursday
Friday
Date of implementation (must be the beginning of a pay period): _________________
Reduced Work Hours Schedule Acknowledgement
I have read, understand and agree to the provisions of the Reduced Work Hours Schedule
Request Form. Further, I am aware that, if this request is granted, continuance of this
schedule is subject to the needs of my Department and the City. I am aware that a reduced
work schedule is not a property right, benefit or entitlement. I am aware that management has
the right to change an employee’s work schedule as needed, in accordance with any
applicable MOU. I am aware that all work schedules must meet FLSA requirements.
____________________________ ________________
Employee signature Date
Recommended:
Yes No
___________________________ ________________
Supervisor signature Date
Approved
Modified
Denied
___________________________ ________________
Department Director signature Date
Approved
Modified
Denied
__________________________ ________________
City Manager Date