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PW Master Services Agreement; Task Order No. 7 2nd and 3rd Street Grade CrossingsCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH KIMLEY-HORN AND ASSOCIATES, INC. TASK ORDER NO. 7 2"d and 3 d Street Grade Crossings Coordination THIS TASK ORDER is entered into on /v( , 20^etween the City of San Rafael, a municipal corporation ("City"), and Kimley-H m and Associates, Inc. ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated May 1, 2020 as directed by the City. Kevin Aguigui shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Hunter Young as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 City of San Rafael chaster Consultant Services Agreement Task Order 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. tures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAFAEL CO74L By: By:Q%W4i—Qn�UIUV im chutz, City a ager Kwasi Akwabi-Ameyaw Name: Contents approved: By: - - - Bill Guerin, Public Works Director Reviewed By By: V1 -Robert F. Epstein, City AUtorney 2 Rev. Jan 2019 Title: Assistant Secretary (if Consultant is a corporation, add signature of second corporate officer) Dxuftnned by: CMw Aripai By: zz 7AtW,2{FV- Name: Kevin Agui gui City of San Rafael Master Consultant Services Agreement Task Order Title: vice President Attachments: A Proposal and Scope of Services Rev. Jan 2019 Attachment A Kimley >)Horn May 1, 2020 Hunter Young, P.E. Assistant Public Works Director/City Engineer City of San Rafael Public Works Department 111 Morphew Street, San Rafael, CA 94901 (via email) RE: Proposal for 2nd and V Street Grade Crossings Coordination Dear Hunter, We are pleased to provide a Scope of Services and Fee proposal to provide engineering services for work associated with the on 2"d and 3rd Street grade crossings. Our Scope of Services follows our understanding of the work that includes coordinating improvements at the grade crossings for approvals with CPUC and SMART. These improvements include, but are not limited to, striping and signage and dynamic envelope markings. SCOPE OF SERVICES This project consists of the installation of pavement markings and blank out signs approaching the train crossings on 2nd and 3rd Streets. The City desires to install pavement markings along 2nd Street, and 3`d Street to prevent vehicles from stopping on the SMART train tracks. The new pavement markings will be supplemented by blank out sign installations. These improvements will require CPUC approval involving GO 88-B applications. We will assist the City by preparing GO 88-B applications for the proposed crossing modifications. Additionally, all sign installations to be installed on existing traffic signal arms will require structural verification. Task 1— Proposed Improvement Exhibits This task will consist of preparing materials to be used in various coordination meetings with CPUC and/or SMART. This includes, but is not limited to the following: + Exhibits showing different color treatment options for proposed striping surrounding train tracks and proposed signage in plan view for 2nd and 3`d Street. Kimley)>)Horn Page 2 • Exhibits showing different color treatment options for proposed striping surrounding train tracks and proposed signage from the perspective of a driver stopped in advance of the train tracks on 2"d and 3`d Street. • Exhibits showing striping options in cross -hatch pattern with several spacing options for stripe width and on -center striping spacing and signage options on 2nd Street. • Exhibits showing striping options in cross -hatch pattern with several spacing options for stripe width and on -center striping spacing on 3rd Street. • Structural calculations package for verification of proposed signage elements on 2"d Street. It is assumed that these exhibits will be not be used for construction. Exhibits will be revised based on comments from the City, CPUC and SMART. Deliverables: • Exhibits in PDF format • Structural calculation package in PDF format Task 2: GO 88-B Applications and Coordination This task consists of the preparation of the draft and final GO 88-B forms for CPUC approval. This includes, but is not limited to the following: • Completed GO 88-B application package. • Coordination meetings with CPUC Kimley-Horn will revise GO 88-B forms and exhibits based on City, CPUC and SMART comments. Deliverables: • Draft and Final GO 88-B application package in PDF format including attachments. Miscellaneous On -Call Work This task will consist of support to the City with any coordinating any efforts associated with the area around the 2nd and 3'd Street SMART rail crossings. This may include coordinating with other projects or with other design consultants performing work in the area. Komley >)Horn SCHEDULE Page 3 Kimley-Horn will provide our services immediately upon a written Notice to Proceed. We will work with the City to layout a mutually agreed upon schedule with an understanding that this is an expedited project. FEES Kimley-Horn will provide the professional services outlined in the scope of services above on a time - and -materials basis for a fee of $25,720. This fee includes labor cost (including indirect expenses) and direct expenses (travel, tolls, meals, etc.) incurred in performing these services. We note that any services other than those set forth in the Scope of Services will constitute additional services. Additional services (such as attendance at additional meetings, additional submittals, and PG&E coordination) shall be performed only with your authorization and be billed on a time -and - materials basis. Please contact me at (510) 350-0217 or kevin.aguigui@kimley-horn.com should you have any additional questions or need any clarifications. KIMLEY-HORN AND ASSOCIATES, INC. Kevin Aguigui, P.E., CSEP Vice President/Project Manager �P,t� RA�q�! i z o (�Tk wtT.H P0; CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for HY Extension: 3352 Contractor Name: Kimley-Horn and Associates Contractor's Contact: Kevin Aguigui Contact's Email: kevin.aguigui@kimley-horn.corn ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Project Manager a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Cli& here to ❑ enter a date. b. Email contract (in Word) and attachments to City 5/4/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x IKK 2 City Attorney a. Review, revise, and comment on draft agreement 5/4/2020 [] LG and return to Project Manager 5/4/2020 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 5/5/2020 BG contractor 4 Project Manager _ Forward three (3) originals of final agreement to 5/11/2020 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a gate. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 5/13/2020 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed 0 12� I�QLL `7 agreement 8 City Attorney Review and approve insurance in PINS, and bonds ZZf (for Public Works Contracts) �- 9 City Manager/ Mayor Agreement executed by City Council authorized 2 official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager tvi'd-c Ofr-4-; I V-1 Uf