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CC Proposing General Municipal Election 2020____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: June 15, 2020 Disposition: Resolution 14814 Agenda Item No: 4.b Meeting Date: June 15, 2020 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________ TOPIC: PROPOSING GENERAL MUNICIPAL ELECTION 2020 SUBJECT: RESOLUTION CALLING AND GIVING NOTICE OF AT-LARGE ELECTIONS, BY- DISTRICT ELECTIONS FOR DISTRICTS 1/SOUTHERN AND 4/NORTHERN, AND SAN RAFAEL BOARD OF EDUCATION TRUSTEE AREA ELECTIONS FOR AREAS 1, 3 AND 5, TO BE HELD ON NOVEMBER 3, 2020, REQUESTING THE MARIN COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON SAID DATE, AND REQUESTING ELECTION SERVICES RECOMMENDATION: Adopt the resolution. BACKGROUND: In 2015, the State Legislature enacted SB 415 requiring cities and towns with at least a 25% lower turnout rate than in even-numbered years to change their elections to even-numbered years by no later than the November 2022 election. San Rafael's Charter ties the general municipal election date to the date required for school districts by general law and the County Registrar of Voters had determined, based upon San Rafael's election turnouts in past years, that SB 415 required San Rafael City Schools and the City to conduct their general municipal elections on statewide election dates. In 2017, the City Council and the San Rafael City Schools Board of Trustees adjusted their election separately and this will be the first even-numbered year election they will be held concurrently. In 2018, the City Council adopted an ordinance which established a by-district election process in four council districts pursuant to California Elections Code 10010 & California Government Codes 34871(A) and 34886. Pursuant to the ordinance, in the November 2020 election, Councilmembers shall be elected in Council Districts 1/Southern and 4/Northern. The Offices of Mayor, City Attorney (Part-time) and City Clerk would continue to be elected at-large. Subsequently, in 2019 the San Rafael City Schools Board of Trustees adopted a resolution which established a by-trustee area election process in five Board Member Trustee Areas. For the City of San Rafael, the terms of Mayor Gary Phillips, Councilmember Andrew McCullough, Councilmember John Gamblin, Part-Time City Attorney Robert Epstein, and City Clerk /Assessor Lindsay Lara will be expiring in November 2020. Candidates for the City Council seats in Districts 1/Southern and 4/Northern must each reside in the districts they are running for. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 For the San Rafael City Schools Board of Trustees, the terms of Maika Llorens Gulati, Linda Jackson and Greg Knell will be expiring in November 2020. In preparation for the election, the City Council must adopt a resolution to call the general municipal election to be held on November 3, 2020; request consolidation with Marin County Elections; and request election services from the Marin County Elections Department. In order to consolidate the election, the Marin County Board of Supervisors and the Department of Elections must receive notice by August 7, 2020. ANALYSIS: California Government Code Section 36503 and California Elections Code Section 1000(c) authorize a regular municipal election to be conducted on November 3, 2020. Sections 10002, 10403 and 10418 of the California Elections Code authorize the City Council to request the County of Marin Board of Supervisors to permit the County Elections Official to render specified services relating to the conduct of the election on a reimbursable basis. The County of Marin has the resources to conduct an election for all special districts and local municipalities in the most cost-effective manner and has routinely provided the City of San Rafael with this service in the past. Adopting this resolution would call for a general municipal election to be held within the City of San Rafael on Tuesday, November 3, 2020 for the purpose of presenting the following election issues to the voters: 1. Election of one (1) Mayor for the full term of four years; 2. Election of one (1) District 1/Southern City Councilmember for the full term of four years each; 3. Election of one (1) District 4/Northern City Councilmember for the full term of four years each; 4. Election of one (1) City Attorney (part-time) for the full term of four years; 5. Election of one (1) City Clerk and Assessor for the full term of four years; 6. Election of one (1) Area 1 Board of Education Trustee for the full term of four years each; and 7. Election of one (1) Area 3 Board of Education Trustee for the full term of four years each; and 8. Election of one (1) Area 5 Board of Education Trustee for the full term of four years each The nomination period for the November 3, 2020 General Municipal Election opens on July 13, 2020 and will close on August 7, 2020. If an incumbent does not file by the August 7, 2020 deadline, the nomination period will be extended to Wednesday, August 12, 2020. It should be noted that if there is only one candidate for each vacant seat and there are no ballot measures, the Council may determine that no election is necessary and may, at that time, vote to cancel the election and appoint the candidates to Office. FISCAL IMPACT: According to the Registrar of Voters Office, the City’s cost will range from $1.75 to $3.00 per voter, and there is a total of 31,927 voters, resulting in costs totaling between $56,000 and $96,000 which has been appropriated in the budget. San Rafael City Schools shall cover their portion of the cost related to the November 3, 2020 General Municipal Election. RECOMMENDED ACTION: Adopt the resolution. ATTACHMENTS: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 1. Resolution 2. City Council District Map 3. Board of Education Trustee Area Map RESOLUTION NO. 14814 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL CALLING AND GIVING NOTICE OF AT-LARGE ELECTIONS, BY-DISTRICT ELECTIONS FOR DISTRICTS 1/SOUTHERN AND 4 /NORTHERN, AND SAN RAFAEL BOARD OF EDUCATION TRUSTEE AREA ELECTIONS FOR AREAS 1, 3 AND 5, TO BE HELD ON NOVEMBER 3, 2020, REQUESTING THE MARIN COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON SAID DATE, AND REQUESTING ELECTION SERVICES WHEREAS, in 2017, the City Council adopted Ordinance No. 1946 to move its elections to even-numbered years, commencing in 2020 due to the passage of Senate Bill 415; and WHEREAS, in 2017, San Rafael City Schools Board of Trustees adopted Resolution 1718 to move its elections to even-numbered years, commencing in 2018 due to the passage of Senate Bill 415; and WHEREAS, in 2018, the City Council adopted Ordinance No. 1956, which established a by- district election process in four council districts pursuant to California Elections Code Section 10010 & California Government Code Sections 34871(A) and 34886. Subsequently, in 2019 the San Rafael City Schools Board of Trustees adjusted their election separately and transition to five Trustee Areas; and WHEREAS, two out of the four San Rafael Districts (Districts 1/Southern and 4/Northern) will have their first district elections in November 2020 and the remaining two San Rafael Districts (Districts 2/Western and 3/Eastern) will have their first district elections in November 2022; and WHEREAS, three out of the five Board of Education Trustees Areas (Areas 1, 3 and 5) will have their first Area elections in November 2020 and the remaining two Areas (Areas 2 and 4) will have their first Area elections in November 2022; and WHEREAS, it is the determination of the City Council to continue requesting the Board of Supervisors to provide election services for the upcoming two district-based City elections, three Trustee Area elections, and three at-large elections; and WHEREAS, the general municipal election is to be held within the City of San Rafael on Tuesday, November 3, 2020 for the purpose of presenting the following election issues to the voters: Election of one (1) Mayor for the full term of four years; Election of one (1) District 1/Southern City Councilmember for the full term of four years each; Election of one (1) District 4/Northern City Councilmember for the full term of four years each; Election of one (1) City Attorney (part-time) for the full term of four years; Election of one (1) City Clerk and Assessor for the full term of four years; Election of one (1) Area 1 Board of Education Trustee for the full term of four years each; and Election of one (1) Area 3 Board of Education Trustee for the full term of four years each; and Election of one (1) Area 5 Board of Education Trustee for the full term of four years each. 2 WHEREAS, the City Council of the City of San Rafael may request the Board of Supervisors of the County of Marin to consolidate the General Municipal Election with any other election conducted on the same date; and WHEREAS, the City Council of the City of San Rafael may request election services by the Registrar of Voters of Marin County, California; and WHEREAS, the estimated cost of the City’s election will range between $56,000 and $96,000 which has been appropriated in the budget, and San Rafael City Schools shall cover their portion of the cost related to the November 3, 2020 General Municipal Election; and WHEREAS, the City Council reaffirms that should a candidate wish to avail themselves of the right to prepare a candidate’s statement of qualifications, there shall be a cost of printing 200 words and handling same, which will be provided by the Marin County Registrar of Voters and will be borne by the candidate and not by the City of San Rafael or San Rafael City Schools; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael that pursuant to the requirements of the laws of the State of California there is called and ordered held in the City of San Rafael, County of Marin, State of California, on Tuesday, November 3, 2020, a General Municipal Election of the qualified electors of San Rafael. BE IT FURTHER RESOLVED that the Board of Supervisors of the County of Marin, is hereby requested to: 1. Consolidate this election with any other election conducted on the same day; and 2. Authorize and direct the Registrar of Voters to provide the following election services and to canvass the results of said election: Provide Voter Indexes Provide Voter Count by Precinct Provide Verification of Signatures Provide Drayage and Rental of Polling Places Provide Printing of Sample and Official Ballots Provide Printing of Candidates' Statements of Qualifications Appoint and Notify Election Officers Mail Sample Ballots and Polling Place Notification Provide Precinct Supplies Provide Training of Precinct Workers Provide Processing of Vote by Mail Ballots Provide Central Counting Provide Canvass of Votes Cast Provide such other services as are necessary to conduct the Municipal Election BE IT FURTHER RESOLVED that the ballots to be used at the election shall be in both form 3 and matter as required by law. BE IT FURTHER RESOLVED that the polls for the election shall be opened at seven o'clock a.m. on the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. BE IT FURTHER RESOLVED that the City Council of the City of San Rafael does hereby reaffirm that the number of words of the candidate’s statement of qualifications for all San Rafael Municipal Elections shall be 200 words, and the cost of printing of the candidate’s statement of qualifications, determined by the Marin County Registrar of Voters shall be borne by the candidate and not by the City of San Rafael, and that the cost shall be paid by the candidate at the time Nomination Papers are filed. BE IT FURTHER RESOLVED that no additional materials shall be prepared to be sent on behalf of the candidate with the City of San Rafael Ballot/Voters Pamphlet. BE IT FURTHER RESOLVED that in all particulars not recited in this resolution the election shall be held and conducted as provided by law for holding municipal elections in said City. BE IT FURTHER RESOLVED that notice of the time and place of holding the election is hereby given and the City Clerk is hereby authorized, instructed and directed to give such further or additional notice of said election in time, form, and manner as required by law. BE IT FURTHER RESOLVED that the City Clerk is directed to submit a certified copy of this Resolution to the Board of Supervisors of the County of Marin. I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the forgoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 15th day of June 2020, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Gamblin __________________________________ Lindsay Lara, City Clerk 1243Lucas ValleyTerra LindaMarinwoodSmith RanchSanta VenetiaPeacock GapCanalChina CampDominican/Black CanyonGlenwoodMont Marin/San Rafael ParkCountry ClubSun ValleyCivic CenterGerstle ParkLoch LomondRafael Meadows/Los RanchitosLincoln/San Rafael HillFairhillsDowntownWest EndMontecito/Happy ValleyPicnic ValleyBret HarteFrancisco Boulevard WestCalifornia ParkCanal WaterfrontBay Islands580101101City of San Rafael 2018 DistrictingNational Demographics Corporation, March 26, 2018Proposed Election Sequence:2020: 1 and 42022: 2 and 3Canal 3BMap layersCanal 3BLandmark PointLandmark AreaPipeline/Power LineRailroadRiverStreetsWater AreaNeighborhoodsD + D District 1 2 3 4 Total Ideal Total Pop 14,215 14,633 14,049 14,822 57,719 Deviation from ideal -215 203 -381 392 773 % Deviation -1.49% 1.41% -2.64% 2.72% 5.36% % Hisp 77% 16% 17% 11% 30% % NH White 15% 74% 71% 75% 59% % NH Black 2% 2% 2% 2% 2% % Asian-American 5% 6% 8% 9% 7% Total 4,057 11,302 10,248 11,518 37,123 % Hisp 39% 9% 8% 7% 11% % NH White 42% 81% 81% 81% 77% % NH Black 2% 4% 4% 3% 3% % Asian/Pac.Isl.15% 5% 5% 7% 7% Total 2,932 9,582 8,894 9,822 31,230 % Spanish-surnamed 23% 7% 6% 6% 8% % Asian-Surnamed 9% 3% 3% 4% 4% % Filipino-Surnamed 1% 1% 1% 1% 1% % NH White est.55% 85% 86% 84% 82% % NH Black 5% 3% 3% 3% 3% Total 2,343 8,339 7,881 8,696 27,259 % Spanish-surnamed 21% 6% 6% 6% 7% % Asian-Surnamed 8% 3% 3% 4% 4% % Filipino-Surnamed 1% 1% 1% 1% 1% % NH White est.58% 86% 87% 85% 83% % NH Black 5% 3% 3% 3% 3% Total 1,109 5,048 5,077 5,610 16,844 % Spanish-surnamed 14% 4% 4% 4% 5% % Asian-Surnamed 7% 3% 2% 3% 3% % Filipino-Surnamed 0% 0% 1% 1% 0% % NH White est.70% 91% 91% 89% 89% % NH Black est.5% 2% 2% 2% 2% ACS Pop. Est.Total 14,418 15,529 14,272 15,264 59,482 age0-19 31% 19% 22% 20% 23% age20-60 59% 59% 47% 50% 54% age60plus 10% 22% 31% 31% 24% immigrants 54% 19% 20% 17% 27% naturalized 18% 34% 52% 58% 33% english 23% 73% 79% 77% 64% spanish 69% 18% 9% 9% 25% asian-lang 6% 2% 4% 6% 4% other lang 2% 6% 8% 8% 6% Language Fluency Speaks Eng. "Less than Very Well"51% 11% 8% 9% 19% hs-grad 40% 41% 36% 41% 40% bachelor 11% 30% 33% 29% 27% graduatedegree 6% 22% 24% 24% 20% Child in Household child-under18 47% 24% 26% 26% 29% Pct of Pop. Age 16+ employed 70% 66% 58% 58% 63% income 0-25k 29% 17% 13% 16% 17% income 25-50k 26% 20% 14% 15% 18% income 50-75k 15% 11% 9% 16% 13% income 75-200k 25% 40% 39% 36% 36% income 200k-plus 5% 12% 26% 17% 16% single family 33% 55% 77% 60% 59% multi-family 67% 45% 23% 40% 41% rented 73% 56% 28% 36% 46% owned 27% 44% 72% 64% 54% Total population data from the 2010 Decennial Census. Surname-based Voter Registration and Turnout data from the California Statewide Database. Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2011-2015 American Community Survey and Special Tabulation 5-year data. Housing Stats Voter Registration (Nov 2016) Voter Turnout (Nov 2016) Voter Turnout (Nov 2014) Household Income Education (among those age 25+) Total Pop Language spoken at home 14,430 Immigration Citizen Voting Age Pop Age City of San Rafael - Canal 3B Map San RafaelCityElementarySchoolDistrictDixieElementarySchoolDistrictNorthwestern Pacific RRSANPEDROLAURELDELLGLENWOODSPCOLEMANLDCOLEMANSPBAHIAVISTABAHIASPSUNVALLEYCOLEMANVALLECITOVENETIAVALLGLENWOODSILVEIRADIXIE58010110153142San Rafael City Schools2019 DistrictingNational Demographics Corporation, August 13, 2019Proposed Election Sequence:2020: 1 (Knell), 3 (Jackson), 5 (Llorens Gulati)2022: 2 (Kertz), 4 (Tuatogaloa)Note: trustee areas must follow Census Blocklines. Attendance zones do not.Map layers110Census BlockWater AreaCities and TownsPipeline/Power LineRailroadRiverStreetsLandmark PointElementary SchoolAttendance Zones©2016 CALIPERD D ffi c::::J + .11111!:: ii'llllt-r -1 L-_. 110 District 1 2345Total Ideal Total Pop 14,051 15,007 14,267 14,241 13,733 71,299 Deviation from ideal -209 747 7 -19 -527 1,274 % Deviation -1.47% 5.24% 0.05% -0.13% -3.70% 8.93% % Hisp 15% 12% 16% 14% 78% 27% % NH White 72% 74% 74% 75% 14% 62% % NH Black 2% 2% 2% 2% 2% 2% % Asian-American 9% 9% 6% 7% 5% 7% Total 10,518 12,290 10,863 10,522 4,006 48,200 % Hisp 7% 5% 8% 6% 43% 10% % NH White 81% 80% 82% 82% 39% 78% % NH Black 2% 2% 4% 4% 4% 3% % Asian/Pac.Isl.9% 11% 4% 7% 14% 8% Total 8,954 10,041 9,331 9,487 2,535 40,348 % Latino est.7% 7% 8% 7% 23% 8% % Spanish-Surnamed 6% 7% 7% 6% 21% 7% % Asian-Surnamed 4% 4% 3% 4% 6% 4% % Filipino-Surnamed 1% 1% 1% 0% 1% 1% % NH White est.86% 84% 85% 85% 60% 83% % NH Black 2% 2% 3% 3% 5% 3% Total 7,918 8,905 8,127 8,372 2,045 35,366 % Latino est.7% 7% 7% 6% 21% 8% % Spanish-Surnamed 6% 6% 6% 6% 19% 7% % Asian-Surnamed 4% 4% 3% 3% 6% 4% % Filipino-Surnamed 1% 1% 1% 0% 1% 1% % NH White est.86% 85% 86% 86% 63% 84% % NH Black 2% 2% 3% 3% 5% 3% Total 5,225 5,637 4,942 5,304 1,005 22,113 % Latino est.5% 5% 4% 4% 15% 5% % Spanish-Surnamed 4% 4% 4% 3% 14% 4% % Asian-Surnamed 4% 4% 3% 2% 7% 3% % Filipino-Surnamed 1% 0% 0% 0% 0% 0% % NH White est.89% 89% 91% 92% 69% 89% % NH Black est.2% 2% 2% 2% 6% 2% ACS Pop. Est.Total 14,605 16,709 15,044 14,277 14,023 74,658 age0-19 21% 19% 20% 23% 32% 23% age20-60 49% 52% 58% 46% 57% 52% age60plus 31% 29% 22% 31% 11% 25% immigrants 22% 20% 18% 20% 51% 26% naturalized 56% 52% 32% 50% 19% 37% english 73% 75% 76% 78% 26% 67% spanish 12% 12% 18% 12% 66% 23% asian-lang 7% 3% 2% 3% 5% 4% other lang 9% 10% 4% 7% 2% 7% Language Fluency Speaks Eng. "Less than Very Well"10% 10% 10% 10% 48% 17% hs-grad 39% 42% 41% 32% 37% 38% bachelor 30% 32% 30% 34% 13% 28% graduatedegree 25% 20% 23% 25% 8% 21% Child in Household child-under18 27% 26% 25% 25% 46% 29% Pct of Pop. Age 16+ employed 57% 62% 67% 58% 69% 63% income 0-25k 14% 11% 16% 13% 24% 15% income 25-50k 14% 18% 18% 13% 26% 17% income 50-75k 13% 15% 11% 9% 14% 12% income 75-200k 36% 41% 40% 38% 28% 38% income 200k-plus 23% 15% 14% 27% 7% 18% single family 69% 70% 56% 78% 35% 64% multi-family 31% 30% 44% 22% 65% 36% rented 31% 32% 55% 32% 71% 42% owned 69% 68% 45% 68% 29% 58% Total population data from the 2010 Decennial Census. Surname-based Voter Registration and Turnout data from the California Statewide Database. Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2012-2016 American Community Survey and Special Tabulation 5-year data. Housing Stats Household Income Education (among those age 25+) Total Pop San Rafael Unified - Map 110 Language spoken at home 14,260 Immigration Citizen Voting Age Pop Age Voter Registration (Nov 2016) Voter Turnout (Nov 2016) Voter Turnout (Nov 2014)