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PW Master Services Agreement; Task Order No. 12 Smith Ranch-Lucas Valley Road ResurfacingCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED JANUARY 22, 2020 WITH BELLECCI & ASSOCIATES, INC. TASK ORDER NO. 12 Smith Ranch Road/Lucas Valley Road Resurfacing THIS TASK ORDER is entered into on 1/(A.h e 49 , 2&—'-&etween the City of San Rafael, a municipal corporation ("City"), and Bellecci & Associates, Inc. ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated January 22, 2020 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit I of this Task Order, dated May 22, 2020, as directed by the City. Robert Broestl shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit I. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Hunter Young as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit I, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Date of completion; Work hours estimate; Cost estimate and budget-, Fee schedule Rev. May 2013 Ch), of San Rafael Haster Consultant Services Agreement Task Order The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Scope of Services: Exhibit I Date of completion: Exhibit II Work hours estimate: Exhibit II Cost estimate and budget: Exhibit II 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order: Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. CITY Op' AN RAFAEL CONS U ANT By: By: Jit Sc utz, City a ger Dp / Name: L b e.10 -1- .10- f" 131,ee.Sll Contents approved: By: Bill Guerin, Public Works Director 2 Rev. ]nn 2019 Title: V C-4 P1 es 141e n i (if Consultant is a corporation, add signature of second corporate officer) City of San Rafael Alaster Corrsullant Serrices Agreenrew Task Order Reviewed By By: _�'A" a" 'Q -- Robert F. Epstein, Ci Attorney Exhibits: Name: �+igVLPIT gPrN b U y U&A' Title: -S (.I� Ero.!:y Scope of work Time of completion, work hours estimate, cost estimate and budget Rev. Jan 2019 Exhibit 1 City of San Rafael Smith Ranch Road / Lucas Valley Road Resurfacing (11336) Proiect Inspection Project Understanding We understand that the City of San Rafael would like Bellecci & Associates to provide construction inspection for the construction of the Smith Ranch Road / Lucas Valley Resurfacing Project (11336). It is understood that the City will be providing the construction management and administration for the Project. We will provide a qualified inspector to perform a wide range of services including but not limited to: field inspections, daily inspection reports, quality assurance, materials verifications, traffic control review and document control. Our inspector will be responsible for providing services during construction and post -construction for the project proposed projects Project Approach We anticipate that the services our inspector will provide for the Construction Inspection Services for the Smith Ranch Road / Lucas Valley Road Resurfacing Project (11336) will include, but not be limited to the following: Task 1 Construction Inspection Services We will be responsible for providing construction inspection services during the construction throughout the duration of the project. a. Perform field inspections and other quality control/assurance activities; b. Maintain a daily inspector's report that records the hours worked by labor detail and equipment used. Detail must be sufficient to permit the review of the contractor's costs of the work in a manner similar to force amount. Equipment must be identified sufficiently to enable determination of the applicable rental rates and operator(s) minimum wage. The narrative portion of the report shall include a description of the contractor's operation and location of work and any other pertinent information; c. Maintain and organize photographic and video records; d. Remark the pavement repair markings as based on the plans and any visible marks on the pavement. e. Review and inspect contractor's work for compliance with approved contract documents and specifications on a daily basis; f. Monitor corrective actions taken by the contractor for fixing work that is not in compliance with the contract documents; g. Provide acceptable public relations by answering questions from the public; h. Prepare and submit field inspection diaries daily; i. Capture digital photographs of daily work in progress; j. Attend meetings with the City as requested; k. Review contractor's compliance with workplace safety and health standards and notification of City of non-compliance; Exhibit 1 City of San Rafael Smith Ranch Road / Lucas Valley Road Resurfacing (11336) Project Inspection Project Understanding We understand that the City of San Rafael would like Bellecci & Associates to provide construction inspection for the construction of the Smith Ranch Road / Lucas Valley Resurfacing Project (11336). It is understood that the City will be providing the construction management and administration for the Project. We will provide a qualified inspector to perform a wide range of services including but not limited to: field inspections, daily inspection reports, quality assurance, materials verifications, traffic control review and document control. Our inspector will be responsible for providing services during construction and post -construction for the project proposed projects Project Approach We anticipate that the services our inspector will provide for the Construction Inspection Services for the Smith Ranch Road / Lucas Valley Road Resurfacing Project (11336) will include, but not be limited to the following: Task 1 Construction Inspection Services We will be responsible for providing construction inspection services during the construction throughout the duration of the project. a. Perform field inspections and other quality control/assurance activities; b. Maintain a daily inspector's report that records the hours worked by labor detail and equipment used. Detail must be sufficient to permit the review of the contractor's costs of the work in a manner similar to force amount. Equipment must be identified sufficiently to enable determination of the applicable rental rates and operator(s) minimum wage. The narrative portion of the report shall include a description of the contractor's operation and location of work and any other pertinent information; c. Maintain and organize photographic and video records; d. Remark the pavement repair markings as based on the plans and any visible marks on the pavement. e. Review and inspect contractor's work for compliance with approved contract documents and specifications on a daily basis; f. Monitor corrective actions taken by the contractor for fixing work that is not in compliance with the contract documents; g. Provide acceptable public relations by answering questions from the public; h. Prepare and submit field inspection diaries daily; i. Capture digital photographs of daily work in progress; j. Attend meetings with the City as requested; k. Review contractor's compliance with workplace safety and health standards and notification of City of non-compliance; Exhibit 1 City of San Rafael Smith Ranch Road / Lucas Valley Road Resurfacing (11336) Project Inspection 1. Oversee contractor's traffic control, detours, land closures, and staging plans; in. Perform site coordination between contractor and City staff and affected utility companies. n. Coordinate and observe all field testing such as filed materials testing services (by others) Task 2 Post -Construction Services We will be responsible for providing substantial and final completion services. a. Perform site inspection(s) to determine if the facility(s) are complete and in compliance with the contract documents; b. Prepare Punch -List and inspect Punch -List corrective actions in consideration of final project acceptance. Also, oversee "as -built" information between the contractor and design engineer; c. Provide recommendations to City to release of payments and retention to contractor. Office Support and Management Our assigned construction administration assistant will type up, proof-read and add selective photos to the inspector's hand written daily report. The finalized daily inspection report with photos will be provided to the City in an electronic PDF format. Our project manager will provide support only as requested and on an as -needed basis for the project inspector by consulting on field related issues that arise during the construction activity. Z W 1 i N O a O w a F- U) O U C7 m Sl �i O mO to up m m O 69 v N Ln et C3 O Ow O O v�o v 0 vifno 0 tf m m m •tVp' O N N N N W ao o 0Laz w ,� Ad r w dJ u o m a w w C>F A C LO V O dL. a1 in E w N�N�N�19�co oil 00 N Qro E g )Zw WswF m N m o_ m" , Fy i o 3 : zpwQ vi, W 7 13 O U C L y U F- 1�U w � S O N r O m •? 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TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Iman Kayani for HY Extension: 3352 Contractor Name: Bellecci & Associates, Inc. Contractor's Contact: Robert Broestl Contact's Email: rbroestl@bellecci.com bellecci.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor ('lick here. to ❑ Civet a (1,11e. b. Email contract (in Word) and attachments to City 5/27/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org Nx IKK 2 City Attorney a. Review, revise, and comment on draft agreement 5/27/2020 ❑x LG and return to Project Manager 5/27/2020 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 6/2/2020 ❑x BG contractor 4 Project Manager Forward three (3) originals of final agreement to 6/3/2020 ❑x IKK contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services ❑X IKK Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 6/3/2020 IKK Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed 6 !// {"- agreement 8 City Attorney Review and approve insurance in PINS, and bonds / j (0/ (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized ) �, �JLf7" official i 10 City Clerk Attest signatures, retains original agreement and l �� forwards copies to Project Manager ed