FD Administrative Office Relocation License 2020 (missing Sares Regis (COM) signature)SAHESIHEGIS
NOTICE OF LICENSE TERM DATES
Date: June 11, 2020
To: Darin White
Fire Chief
City of San Rafael
1039 C Street
PO Box 151560
San Rafael, CA 94915-1560
RE: License Agreement dated January 10, 2017 by and between the County of Mann, a
political subdivision of the State of California, hereinafter referred to as "County", and the City of
San Rafael, hereinafter referred to as "Licensee" for part of suite 345, 1600 Los Gamos Drive,
San Rafael, CA.
Dear Chief White:
In accordance with the above referenced License Agreement ("Agreement"), County wishes to
confirm and acknowledge the City's request to stay in the property until September 30,
2020*:
Licensee is in possession of the Shared Office Space in suite 345 as more fully
described in the Agreement, Section 3, and acknowledges the following:
• Commencement Date: March 1, 2017
o *Subject to early termination as more fully described in Section 24 of the
Agreement
ACCEPTED AND AGREED
CITY OF SAN RAFAEL
By:
Name: Jim Schutz, City Manager
Sares Regis Group of Northern California, I.P.
Marin Commons
1600 Los Gamos Drive, Suire 320, tion Rafael. California 94903
T -115-491-764i i 1':415-491-76 4
Sares Regis Management Company, L, P,
as Property Manager for County of Marin
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: City Attorney
Project Manager: Lisa Goldfien Extension: 3080
Contractor Name: Sares-Regis (Property management company for 1600 Los Gamos)
Contractor's Contact: Kathleen Kovaleff, Property Manager Contact's Email: KKovaleff@Sares-Regis.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
_
a. Email PINS Introductory Notice to Contractor
DATE
n/a
Check/Initial
1
Project Manager
b. Email contract (in Word) and attachments to City
6/12/20
Attorney c/o Laraine.Gittens@cityofsanrafael.org
a. Review, revise, and comment on draft agreement
2
City Attorney
6/12/2020
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
Approval of final agreement form to send to
n/a
3
Department Director
I
contractor
4
Project Manager
Forward three (3) originals of final agreement to
❑
contractor for their signature
® N/A
5
Project Manager
When necessary, contractor -signed agreement
agendized for City Council approval *
*City Council approval required for Professional Services
❑
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
Forward signed original agreements to City
6
Project Manager
City Attorney
Attorney with printed copy of this routing form
7
Review and approve hard copy of signed
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City Attorney
agreement
Z
8
Review and approve insurance in PINS, and bonds
for Public Works Contracts)/
N
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
10
City Clerk
Attest signatures, retains original agreement and'
forwards copies to Project Manager