HomeMy WebLinkAboutCC Resolution 14833 (CD General Plan 2040 - Downtown Precise Plan Project Manager Agreement Amendment)Page 1 of 2
RESOLUTION NO. 14833
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO EXECUTE THE SECOND AMENDMENT TO THE AGREEMENT FOR
PROFESSIONAL PLANNING SERVICES WITH BARRY J. MILLER TO SERVE AS PROJET
MANAGER FOR GENERAL PLAN 2040 AND DOWNTOWN PRECISE PLAN.
WHEREAS, on June 19, 2017, the City Council adopted Resolution No. 14397,
authorizing the execution of an Agreement between the City of San Rafael and the Barry J Miller
for professional planning services to serve as Project Manager for the General Plan 2040. The
Agreement was subsequently executed and established a maximum billing cap of $270,000 and
a term of July 1, 2017 through June 30, 2020, subject to a review and extension after each year
of the term; and
WHEREAS, the City of San Rafael has twice exercised the option in the Agreement to
extend the term by one (1) year and the current expiration date is June 30, 2020; and
WHEREAS, in February 2018, the City of San Rafael received a $500,000 One Bay
Area (OBAG) grant to prepare a Precise Plan for Downtown San Rafael (City Council
Resolution No. 14469), for which the management was assigned to Barry J. Miller, in
conjunction with the General Plan update; and
WHEREAS, on July 15, 2019, the City Council adopted Resolution No. 14690,
approving the first amendment to the PSA with Barry J. Miller to cover project management of
the Downtown Precise Plan by increasing the budget by $25,000 (from $270,000 to
$295,000); and
WHEREAS, the originally anticipated completion date for the General Plan 2040 and
Downtown Precise Plan was July 2020, but this will not be achieved due to greater time, effort
and outreach required to complete tasks to date, and the recent COVID-19 pandemic impacts.
Therefore, there is a need for additional time and budget for CONTRACTOR to complete the
project; and
WHEREAS, Barry J. Miller has submitted an updated scope of work, budget and billing
rate to cover the additional services necessary to complete the project, including: a) an increase
to term of the agreement by one (1) year (through June 30, 2021), b) a reduction of the billing
rate from $135/hr. to $125/hr., and c) an increase to the total budget of an additional $75,000
(from $295,000 to $370,000), including a $25,000 contingency to cover additional work,
revisions or tasks that may arise during the unpredictable public review process; and
WHEREAS, the City of San Rafael has appropriated sufficient funds in the General
Plan Special Revenue Fund # 218 for FY 2020/21 to support the second amendment to the
Agreement to include the additional work by Barry J. Miller needed in connection with the
General Plan 2040 and Downtown Precise Plan;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Rafael hereby authorizes the City Manager to execute a Second Amendment to the
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Professional Services Agreement with Barry J. Miller, in a form approved by the City
Attorney, to extend the term of agreement by one (1) year, through June 30, 2021, and
increase the maximum budget by $75,000, including a $25,000 contingency, from $295,000
to $370,000.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of
said City held on Monday, the 6th day of July 2020, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk