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PW Master Services Agreement; Task Order No. 16 GP Transportation ServicesCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED FEBRURARY 10, 2020 WITH FEHR & PEERS TASK ORDER NO. 16 Transportation Discipline Project title: San Rafael General Plan Transportation Services THIS TASK ORDER is entered into on July 7 , 2020 between the City of San Rafael, a municipal corporation ("City"), and FEHR & PEERS, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated February 10, 2020 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated June 26, 2020, as directed by the City. Bob Grandy shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Rafat Raie as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 City of San Rafael Master Consullani Services Agreement Task Order Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Attachment A Work hours estimate: Attachment A, Cost estimate and budget: Attachment A Fee schedule (Consultant's current hourly rate): Attachments A and B With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachments A and B to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev Jan 2019 City of San Rafael lfaster Consultant Services Agreement Task Order CITY OF SAN RAFAEL By: J chutz, City. a ager Contents approved: Bill Guerin, Public Works Director CONSULTANT �ii Name: Chris Mitchell Title: President (if Consultant is a corporation, add signature of second corporate officer) Reviewed By By: _L a By: — y Robert F. Epstein, Ci y Attorney Sarah Brandenberg Name: Title: Board Chair Attachments: A Year 2040 Intersection Analysis Task Order dated June 26, 2020 3 Rev Jan 2019 Attachment A June 26, 2020 Rafat Raie City of San Rafael P.O. Box 151560 San Rafael, CA 94915-1560 FEHR'�PEERS Subject: Year 2040 Intersection Analysis Task Order Dear Rafat: This proposal, per our recent correspondence, is to provide an analysis of 10 intersections that may be impacted by future development consistent with the proposed San Rafael 2040 General Plan. This includes the preparation of intersection turn movement forecasts for the 2040 General Plan preferred alternative scenario. This letter includes our proposed scope of work, fee, and schedule. SCOPE OF WORK Fehr and Peers will provide an analysis of 10 intersections in San Rafael. The analysis will include PM peak hour conditions for all 10 intersections, and AM peak hour conditions for seven of the 10 intersections where current count data is available (as noted below). The analysis will cover existing conditions (based on turn movement counts provided by City staff) and Year 2040 conditions using the General Plan preferred alternative land use inputs. A "No Project" 2040 scenario will not be analyzed. Existing count data has been provided by City staff. Fehr & Peers will develop 2040 intersection turn movement forecasts and Level of Service results for each intersection. The intersections are as follows: 1. Freitas Parkway/Civic Center/Redwood (PM peak hour only) 2. Freitas Parkway/US 101 SB Ramps 3. Freitas Parkway/Northgate Drive 4. North San Pedro/ Civic Center Drive 5. Merrydale/Civic Center Drive (PM peak hour only) 6. Merrydale/Las Gallinas (PM peak hour only) 7. Bellam Blvd/Francisco Blvd East 8. Medway/ Francisco Blvd East 9. Bellam Blvd/Andersen Drive 10. Andersen Drive/Francisco Blvd West Attachment A SCHEDULE AND FEE We will submit a Draft Intersection Level of Service (LOS) Memo for your review within four weeks following authorization to proceed and the receipt of requested signal timing data from the City. Fehr & Peers will complete this scope of work for a fee of $38,800. Invoices will be submitted monthly on a time -and -materials basis. Please feel free to call me at (415) 426-2520 if you have any questions. Sincerely, FEHR & PEERS J Bob Grandy Principal 0 FEHR t PEERS 2020-2021 (July 2020 through June 2021) Hourly Billing Rates Classification Principal Senior Associate Associate Senior Engineer/Planner Engineer/Planner Senior Engineering Technician Senior Project Accountant Senior Project Coordinator Project Coordinator Technician Intern Hourly Rate $180.00 - $350.00 $185.00 - $340.00 $170.00 - $245.00 $135.00 - $215.00 $115.00 - $165.00 $145.00 - $195.00 $160.00 - $165.00 $120.00 - $165.00 $85.00 - $150.00 $115.00 - $160.00 $90.00 - $115.00 • Other Direct Costs/ Reimbursable expenses are invoiced at cost plus 10% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (58 cents per mile as of Jan 2020). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. UltM- "T iT OV -1 xA RAFq s 0 -- WITH WITH P tl � CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: TS for Rafat Raie Extension: Contractor Name: Fehr & Peers Contractor's Contact: Bob Grandy Contact's Email: b.grandy@fehrandpeers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor ChL,1" 11cic to ❑ enter a date. b. Email contract (in Word) and attachments to City Click here to Attorney c/o Laraine.Gittens@cityofsanrafael.org enter a date. ®TS 2 City Attorney a. Review, revise, and comment on draft agreement 7/7/2020 ® LG and return to Project Manager 7/7/2020 ® LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 7/7/2020 contractor BG 4 Project Manager Forward three (3) originals of final agreement to 7/7/2020 ®TS contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click Here to PRINT Project Manager Date of City Council approval enter a date. CONTINUE ROUTING PROCESS WITH HARD COPY TS 6 Forward signed original agreements to City 7/8/20 City Attorney Attorney with printed copy of this routing form 7 Review and approve hard copy of signed 7 agreement 8 City Attorney Review and approve insurance in PINS, and bonds 7121/ (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards �3 copies to Project Manager