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PW New Conduit and Fiber Optic Communication Project; First AmendmentFIRST AMENDMENT TO THE PUBLIC WORKS CONTRACT AGREEMENT WITH DC ELECTRIC GROUP, INC. FOR THE CITY'S NEW CONDUIT AND FIBER OPTIC COMMUNICATION PROJECT THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and DC ELECTRIC GROUP, INC., (hereinafter "CONTRACTOR"), is made and entered into as of the, day of 17z4JV2020. RECITALS WHEREAS, the CITY and CONTRACTOR entered into a Public Works Contract for Projects up to $175,000 Agreement dated June 9, 2020 to provide construction services on the CITY'S new conduit and fiber optic project, for an amount not to exceed $91,445 (the "Agreement"); and WHEREAS, CITY requires additional fiber optic installation from the CONTRACTOR to complete the Work required for the Project, and the CONTRACTOR is willing to perform such Work; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Section 2 of the Agreement, entitled "CONTRACT DOCUMENTS" is hereby amended by adding the following language: 2.9 Exhibit F - Fiber Optic Installation from Public Safety Building (Server Room) to Downtown Network (2nd/A) dated July 28, 2020. 2. Article IV of the Agreement, entitled "CONTRACT PRICE" is hereby amended to include additional compensation payable to CONTRACTOR for the services described in Exhibit F, referenced in section 1 of this First Amendment, on a time and materials basis in accordance with the "Total Labor, Material, & Equipment" set forth in Exhibit F in a not -to -exceed amount of $58,640, and to change the total not -to -exceed amount under the Agreement to $150,085. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHERE OF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL JIM S T7, City Manager ATTEST: LINDSAY LARA, City Clerk APPROVED AS ROOEV,F'. EFSTEIN, CitAAttotney 2 CONTRACTO&ter By: --- Name: no.Ni Title: C r— G 4 12E� f [If Contractor is a corporation, add signature of second corporate officer] By: Name: — 2 _A 5-C I� Title: T(LF 2 , C o v Exhibit F ELECTRIC Group, Inc. July 28, 2020 City of San Rafael Department of Public Works 11 1 Morphew St. San Rafael, CA 94915 Attn: Rafat Raie Job Name: Fiber Optic Installation from Public Safety Building (Server Room) to Downtown Network (2nd /A) Job Location: Eight (8) Signalized Intersections (5'h/C, 41h/C, 31d/C, 3Id/D, 2nd/D, 2nd/C, 2nd/B, & 2nd/A) Dear Rafat: We offer to perform the following work based on our standard terms and conditions, at the prices shown, as follows: Furnish and install new 48 strand fiber optic cable: o From Public Safety Building (Server Room) to Traffic Signal Cabinet at 51h/C St o From 511/C St to 4'h/C St. o From 41h/C St to 31d/C St. o From 3,d/C St to 3,d/D St. o From 31d/D St to 2nd/D St. o From 211/13 St to 2nd/C St. o From 2n1/C St to 2nd/B St. o From 2nd/B St to 2nd/A St. • Furnish and install (1) closet connector fiber splice enclosure with LC connector terminations in the server room at Public Safety Building. • Splice 24 (out of 48) strands of fiber in server room. • Furnish and install wall mount fiber splice enclosures in each traffic signal cabinet with LC connector terminations. • Splice 12 strands of fiber per cable in each signal cabinet and terminate in the splice enclosures (96 splices total) and configure existing Actelis switches to connect to existing fiber network. • Make necessary adjustments to existing pair of fibers at Fire Station 52 as directed by City IT Staff. Work can begin within ten (10) days from receipt of Notice to Proceed from the City of San Rafael. Total Labor, Material, & Equipment... $58,640.00 This price is valid for 30 days and assumes work will be done directly for the City of San Rafael and excludes any potential fees/permits. This proposal is hereby accepted on this day of , 2020. City of San Rafael 0 Title: DC Electric Group, Inc. Tim Carter Regional Manager DC Electric Group, Inc. 605 W. Sierra Ave, Cotati, CA 94931 t: (707) 992-0141 f: (888) 525-8419 Lic. #949934 DIR #1000003395 SBE #1748848 RAFq�` 1 s 2 WITH A' CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: TS for Rafat Raie Extension: 3354 Contractor Name: DC Electric Contractor's Contact: Don Caramagno Contact's Email: Don <don@dcelectricgroup.com> ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date, b. Email contract (in Word) and attachments to City 7/29/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®TS 2 City Attorney a. Review, revise, and comment on draft agreement 7/29/2020 and return to Project Manager. (lick here to ® ND b. Confirm insurance requirements, create Job on enter a date. PINS, send PINS insurance notice to contractor ❑ 3 Department Director Approval of final agreement form to send to Click or tap ❑ contractor to enter a Forward three (3) originals of final agreement to date. 4 Project Manager 7/29/2020 ®TS contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to PRINT Project Manager Date of City Council approval enter a date. CONTINUE ROUTING PROCESS WITH HARD COPY 6 Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement A0 r 8 City Attorney Review and approve insurance in PINS, and bonds .3 (for Public Works Contracts) 7 hza 9 City Manager/ Mayor Agreement executed by City Council authorized official Attest signatures, retains original agreement and 6 �6//�� B 10 City Clerk forwards copies to Project Manager 4,?/�A (�