Loading...
PW Master Services Agreement; Task Order No. 19 Highway Safety Improvement ProjectCite of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED FEBRUARY 13, 2020 WITH PARISI TRANSPORTATION CONSULTING TASK ORDER NO. 19 Preparation of High«ay Safety Improvement Project (HSiP) Cycle Ill Grant Applications for Freitas Parkway, Northgate Drive to Civic Center Drive and Fourth Street, Lincoln Avenue and E Street THIS TASK ORDER is entered into on __��t!si1 J , ?(' 1tw ceeen the City of San Rafael, a municipal corporation ("City"), and ParisiT'ransportation Consulting ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated February 13, 2020 under which Consultant has agreed to perform certain protessional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOIX, TfIEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall prox ide any and all of the services set forth in Attachment A of this Task Order, dated July 24, 2020, as directed by the City. David Parisi shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will ( I ) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Desipate Ratat Raie as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A. Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Rev. Mw 2013 ('iqp of Ran li'aJirel Ala -vier l 'unsidlant ,Su vices .1greement bask Onler 'task Order budget. 2. nate of,con etion, Work hours estimate, Cost estint_itc anei_butll ct' f ee tichcdulc The work hours estimate, cost estunate and budget and fee schedule are set fiath in the ittaclimcm." to tilts Task Order, as hollows: Scope ol'Ser ices: Attachment A Schedule and Fstimate: Attachment B Fee schedule (Consultant's current hourly rate): Attachment (' 3. Authorization t_Lirucced The City Will give ('onsultant authorization to proceed with the work tipccificd in this "task Orderonly alter Consultant submits updated insurance certificates and endorsements, in accordance with Seaton 1tl of the Agreement. 4. Master Agreement terms: Conflicts. Except as expressly otherwise provided herein, all teens of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. lfthcre is a conflict between this Task Order and the Agreement, this Task Order shall control. S. Amendment of"I'ask Order. Except as provided in Sether I(b)(3) above, this "rusk Order may not be modified except by an Amended 'task Order executed and approved in the same manner as the Task Order. G. Signatures. The parties have c.xccutetl this "risk Order, as of the date first written above. C'I'I'1' n 'SAN RAFAEA CO \SULTAt\"1' By: _ _ � fay: Jim . '1u1z, City M, ag r Nanrc:.r1 }7-{�11� SI Contents saapproved: By: ^/ /v"I ✓ `— Bill Guerin, Public Works Director 2 Rev. 1;m 21119 Title: Y9-:, (11T011sultant is a corllxrratiun, add signature ol'second corporals oflicer) 01,1 of San Rafael .Vaster Consultant Services IKreement Task Order Reviewed Bi By By. - - ((c-) Robert F. Epstei"CityAttncyName_ Title: Attachments: A Scope of Services B Schedule and Estimate C Fee schedule (Consultant's current hourly rate) Rev Jan 201 , Attachment A Scope of Services Preparation of Highway Safety Improvement Project (HSIP) Cycle 10 Grant Applications for Freitas Parkway, Northgate Drive to Civic Center Drive and Fourth Street, Lincoln Avenue and E Street Parisi Transportation Consulting (Parisi) will prepare HSIP Cycle 10 Grant Applications for two proposed projects in the City of San Rafael: 1. Freitas Parkway at Del Presidio Boulevard / us 101 Southbound Ramps and Civic Center Drive (two intersections): The improvements to be conceptually designed will be conversion from the existing intersections to one or more modern roundabouts, including curb modifications, pavement markings, and signage. The improvement concepts will also identify, on a conceptual level, the need for associated improvements, such as street lighting, sidewalks, and multiuse paths. 2. Fourth Street at Lincoln Avenue, Clijos Street, Lootens Place and A Street: The improvements to be conceptually designed will include upgrades to traffic signal equipment (e.g., new mast arm poles, flashing left -turn arrows vehicle detection and full signal system upgrades), new curb ramps and/or bulb -outs, and bicycle signing and striping improvements, e.g., bike boxes. Our proposed scope of work, which will satisfy the requirements of the HSIP application, will consist of the following: 1) Proiect management progress reports and administration Parisi will attend one kick-off conference call to summarize the project scope and receive background studies from the City, including existing base mapping, signal as-builts and existing improvement plans, if any. Parisi will provide biweekly (once every two weeks) progress check -ins via email with City staff and written progress reports and invoices on a monthly basis. 2) Existing conditions analysis Parisi will prepare a brief memorandum, with sketches, summarizing the issues at each project location by drawing from previously prepared reports, including the Mann County Systemic Safety Analysis Report (SSAR, 2018), recent collision records, and recent traffic studies. New traffic counts and operational analyses are not included in this proposed scope of work. 3) Develop oroiect scope and estimate Parisi will prepare conceptual plans showing existing conditions and proposed improvements on an aerial photo base. Right of way will be approximated using Marin Map or other publicly available sources. Topographic and/or boundary surveys will not be collected. We will identify applicable HSIP countermeasures in the plans and develop a cost estimate with City input on planning -level costs and non -construction (soft) costs according to HSIP guidelines. 4) Identify application approach. Parisi will work with the City to identify whether the HSIP application for each project location will be prepared under either the Benefit Cost Ratio (BCR) or Funding Set- aside (SA) categories. Based on our preliminary review, both proposed projects would likely be most competitive under the BCR category, which may apply a combination of countermeasures within the HSIP toolkit. Maximum HSIP funds under the BCR category is $10 million. The City may submit multiple funding applications for the same project with modifications to project extent and scope (e.g., expanding or reducing project extents for different BCRs and budgets) and/or under both the BCR and SA funding categories. Parisi's proposed scope and cost assumes an initial baseline of one application for project location; additional grant applications for the same project would be subject to additional cost. 5) Prepare HSIP application. Parisi will prepare one HSIP application for each project location by filling out the narrative questions and preparing necessary application attachments that include: a) Engineer's Checklist. Parisi will be the engineer of "responsible charge" of the preparation of the HSIP application. b) Vicinity map. Exhibits showing the proposed project locations. c) Project plans and maps. Conceptual plans will show existing and proposed conditions to demonstrate technical feasibility and adherence to design standards, including lane widths, turning movements, lane transitions and sight distance. Conceptual plans will show whether improvements will fall within existing public right of way and identify potential effect on private or State rights of way. d) Pictures of existing conditions. Photos showing existing safety concerns to be altered by the proposed project. e) HSIP analyzer. Fillable form relating to site conditions and proposed countermeasures. f) Collision diagrams. Exhibit to demonstrate patterns of collisions and whether proposed countermeasures would address such collisions. g) Collision list. Table matching the collisions shown in the collision diagram and used for the BCR calculation in the HSIP analyzer form. h) Warrant studies for traffic signals and beacons, where appropriate. i) Letter of support from Caltrans. Required when projects encroach on State right of way, are subject to joint funding with Caltrans, or propose changes to intersections on State highways. Attachment B Schedule and Estimate Preparation of Highway Safety Improvement Project (HSIP) Cycle 10 Grant Applications for Freitas Parkway, Northgate Drive to Civic Center Drive and Fourth Street, Lincoln Avenue and E Street Parisi Transportation Consulting (Parisi) will complete the tasks described in Attachment A in accordance with the following schedule based on a Notice to Proceed date of July 24, 2020: Week Starting Task 7/27 8/3 8/10 8/17 8/24 8/31 Management and reporting Existing conditions analysis Develop project scope and estimate Identify application appr Prepare HSIP application HSIP Deadline Sept 4 Parisi's work hour and cost estimate are as follows: The total estimated fee for preparing both applications is $39,610. Task 1: Freitas Parkway Task 2: Fourth Street Staff Principal Consultant 1 Hourly Rate $280 HoursTotals Hours Totals Managing Consultant $200 16 24 $4,480 $4,800 16 $4,480 Associate Consultant 1 $135 20 $2,700 24 20 $4,800 $2,700 Associate Consultant II $120 60 $7,200 60 $7,200 Labor Total 120 $19,180 120 $19,180 Expenses $625 $625 Totals $19,805 519.805 The total estimated fee for preparing both applications is $39,610. Attachment C Fee Schedule Preparation of Highway Safety Improvement Project (HSIP) Cycle 10 Grant Applications for Freitas Parkway, Northgate Drive to Civic Center Drive and Fourth Street, Lincoln Avenue and E Street Parisi I I N - HOURLY SERVICE RATES FOR PROFESSIONAL SERVICES January 1, =0-,o - December 31, -2020 Principal Consultant $225.00 - 5280.00 Managing Consultant $165,00 - SZ35.00 Senior Consultant $150.00 - 5195,00 Consultant $10.00 - S160.00 Associate Consultant $95.00 - $130.00 Technician $75.00 - $105.00 Notes: Houriy service rates are effective through December' 31, X0.'0. Subsequent annual increases will generally be 5% or less, Reimbursable charges include, but are not limited to transportation charges, reproduction Services, chipping e:pencec, and subconsultant fees. Mileage charges will be charged at the prevailing IRS rate per mile. Monthly invoices are due within 30 days from the date of the invoice. Inter est of 1.0°e per month will be charged on past due invoices. 1750 9Qi%EWAT. SUITE 8208, SAU5AL.T0, CA 94965 4'5-649 6000 1--par31-assouates cc, CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: TS for Rafat Raie Extension: 3354 Contractor Name: Parisi Transportation Contractor's Contact: David Parisi Contact's Email: david a parisi-associates.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE I DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 7/29/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®TS 2 City Attorney a. Review, revise, and comment on draft agreement 7/29/2020 and return to Project Manager Click Here to ® ND b. Confirm insurance requirements, create Job on enter a date. Department Director PINS, send PINS insurance notice to contractor ❑ 3 Approval of final agreement form to send to 7/29/2020 ® BG_ contractor 4 Project Manager Forward three (3) originals of final agreement to 7/29/2020 ®TS contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to PRINT Project Manager Date of City Council approval enter a date. CONTINUE ROUTING PROCESS WITH HARD COPY 6 _ Forward signed original agreements to City 7/30/20 City Attorney Attorney with printed copy of this routing form TS 7 Review and approve hard copy of signed agreement Review and approve insurance in PINS, and bonds 8 City Attorney �J�ZVZi) (for Public Works Contracts) 9f / 9 City Manager/ Mayor Agreement executed by City Council authorized official��� 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager