HomeMy WebLinkAboutCC Minutes 2000-01-18SRCC MINUTES V alar) 1/18/2000 Page 1
IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, TUESDAY, JANUARY 18, 2000 AT 8:00 PM
Regular Meeting: Present:
San Rafael City Council
Also Present: Rod Gould, City Manager
Gary T. Ragghianti, City Attorney
Gus Guinan, Assistant City Attorney
Jeanne M. Leoncini, City Clerk
CLOSED SESSION:
None.
ORAL COMMUNICATIONS OF AN URGENCY NATURE:
Albert J. Boro, Mayor
Barbara Heller, Vice -Mayor
Paul M. Cohen, Councilmember
Cyr N. Miller, Councilmember
Gary 0. Phillips, Councilmember
8:00 PM
MTBE GASOLINE ADDITIVE - File 13-12 x 13-1 x 13-4
Bruce Bullard, Environmental Analyst, stated he has been working on the issue of the
gasoline additive, MTBE, for quite some time. He stated there were choices, and he
believed the City did not have to have MTBE in the community's gas system, or in the
City's vehicles. He referred to RFG2 and RFG3, neither of which contain MTBE, explaining
cities no longer needed to have MTBE in their communities, for any reason. He believed
San Rafael needed to make certain that gas stations did not sell MTBE related products.
Mr. Bullard acknowledged that perhaps this was going to be a "tacit" possibility, but he
believed the choice was there, and that the Mayor had a choice to do this now.
Mr. Bullard reported the Air Resources Board had submitted a waiver for California, which
was dated December 24, 1999; however, he did not believe the City had to wait for the
waiver. He noted Congress had dragged its feet through the entire process, and let this
matter sit on the table for ten years. He felt we needed a waiver now, and believed
waivers could be created at the city level. He recalled the television program "60
Minutes", which aired during the past weekend, on which they addressed this issue, and he
believed everyone was probably a lot more aware after the airing of that program. He
stated people did not want MTBE in their communities, including San Rafael, Fairfax, and
San Anselmo. He believed MTBE should be removed from the entire County, and felt that if
the cities had to wait for the waiver, even for a few weeks, it was worth it to proceed
with the issue now. Mr. Bullard urged the Council to begin pursuing a ban on MTBE related
products.
Mayor Boro invited Mr. Bullard to give City Manager Gould copies of his written
information, noting Mr. Gould would review the material, and advise the Council, as well
as Mr. Bullard.
Charlie Peters stated he, too, had a very strong interest in the issue of the oxygenates
in gasoline. He noted he has been participating in this issue for quite a while, and he
felt Mr. Bullard had something worthy of Council's consideration. Mr. Peters reported
most of the water wells in the City of Santa Monica have been shut down, and that city was
now having to purchase water from the Colorado River. Mr. Peters noted that approximately
60 days ago, he had heard a presentation by Region 9 EPA, out of San Francisco, at the
Chemical Society in San Jose. He stated what they presented was very ugly, reporting that
MTBE had basically destroyed all the water supply in the central part of the State, which
was a significant part of the water supply for Santa Monica.
Mr. Peters stated it appeared there were Federal mandates for oxygenation in the field,
which cover certain portions of California; however, he did not believe they covered this
area of California, reporting that in San Francisco and this region, there was no
requirement, whatsoever, to have oxygenates in the field. Mr. Peters stated there had
been a lot of press before the public, and a lot of people were under the impression that
MTBE had already been removed from our gasoline. However, he believed that if Mayor Boro
were to go out to the service stations in the community, he would find that virtually
every station has an MTBE sticker on its gas pumps.
Mr. Peters stated there was a considerable amount of concern by people that this was a
significant health hazard, and he believed it was definitely a water issue that could
heavily impact the water supply in California, and specifically here, locally. He stated
he would appreciate Council's consideration of this issue. He reported he had spoken with
the Mayor of Vacaville, who indicated he intended to take this issue to Vacaville's City
Attorney, and would consider discussing the issue with all the cities in his county, as
well as the County Supervisors, to explore the possibilities.
SRCC MINUTES (Regular) 1/18/2000 Page 1
SRCC MINUTES V ular) 1/18/2000 Page 2
SCOUT TROOP 76 IN TERRA LINDA - File 133
Gary Novack, Scoutmaster of Scout Troop 76 in Terra Linda, noted their troop had been
active in San Rafael for 40 years. He explained the troop was attending the Council
meeting as part of their civics activities, noting several of the scouts were working
toward their merit badges, and wanted to learn about the community process. Mr. Novack
stated they were pleased with the City's support of the scouting movement, particularly
the new push in the Canal area. Mr. Novack stated they were proud to be part of the
scouting movement, and to be in attendance at the Council meeting.
CONSENT CALENDAR:
Councilmember Phillips moved and Councilmember Heller seconded, to approve the following
Consent Calendar items:
ITEM
1. Approval of Minutes of Regular Meeting of Monday,
December 20, 1999 (CC)
3. Resolution Authorizing Execution of Renewal of
Specialty Lease Agreement Between Northgate Mall
Associates and City of San Rafael for City Hall
at the Mall at Northgate (from 2/1/2000 to
1/31/2001) (CM) - File 2-9-21 X 247
4. Monthly Investment Report (MS) - File 8-18 x 8-9
5. Resolution Declaring USI Northern California/
Daughtery & Company as the City's Insurance
Broker of Record (MS) - File 4-3-372 x
7-1-21 x 7-1-28 x 7-1-29 x 7-1-33 x 4-3-285
6. Resolutions of Appreciation to Police Department
Volunteers (PD) - File 102 x 9-3-30
ACTION
Minutes approved as
submitted.
RESOLUTION NO. 19558 -
RESOLUTION AUTHORIZING
EXECUTION OF RENEWAL OF
SPECIALTY LEASE AGREEMENT
BETWEEN NORTHGATE MALL
ASSOCIATES AND CITY OF SAN
RAFAEL FOR CITY HALL AT THE
MALL AT NORTHGATE (FROM
2/1/2000 TO 1/31/2001).
Accepted Monthly Investment
Report for month ending
November, 1999.
RESOLUTION NO. 10559 -
RESOLUTION DECLARING USI
NORTHERN CALIFORNIA/
DAUGHTERY & COMPANY AS THE
CITY'S INSURANCE BROKER OF
RECORD.
RESOLUTION NO. 10560 -
RESOLUTION OF APPRECIATION TO
EMIL R. BETTINI, POLICE
DEPARTMENT VOLUNTEER.
RESOLUTION NO. 10561 -
RESOLUTION OF APPRECIATION TO
CLYDE DOOLITTLE, POLICE
DEPARTMENT VOLUNTEER.
RESOLUTION NO. 10562 -
RESOLUTION OF APPRECIATION TO
BILL KAY, POLICE DEPARTMENT
VOLUNTEER.
RESOLUTION NO. 10563 -
RESOLUTION OF APPRECIATION TO
WALT LOCKETT, POLICE
DEPARTMENT VOLUNTEER.
RESOLUTION NO. 10564 -
RESOLUTION OF APPRECIATION TO
JOHN NcGINNIS, POLICE
DEPARTMENT VOLUNTEER.
RESOLUTION NO. 10565 -
RESOLUTION OF APPRECIATION TO
FRANK MYLES, POLICE DEPARTMENT
VOLUNTEER.
RESOLUTION NO. 10566 -
RESOLUTION OF APPRECIATION TO
VICTOR RAPHAEL, POLICE
DEPARTMENT VOLUNTEER.
SRCC MINUTES (Regular) 1/18/2000 Page 2
SRCC MINUTES (R(- lar) 1/18/2000 Page 3
RESOLUTION NO. 10567 -
RESOLUTION OF APPRECIATION TO
JOHN VOLPE, POLICE DEPARTMENT
VOLUNTEER.
RESOLUTION NO. 10568 -
RESOLUTION OF APPRECIATION TO
KEN WALKMEISTER, POLICE
DEPARTMENT VOLUNTEER.
7. Resolution Authorizing the Execution of an RESOLUTION NO. 10569 -
Amendment to the Agreement Between the City and RESOLUTION AUTHORIZING
Harding Lawson Associates (HLA) to Conduct EXECUTION OF AN AMENDMENT TO
Construction Health and Safety and Geotechnical THE AGREEMENT BETWEEN THE CITY
Oversight for the Second Street Widening and AND HARDING LAWSON ASSOCIATES
Lindaro Rule 20A Underground District (PW) (HLA) TO CONDUCT CONSTRUCTION
- File 4-3-359 HEALTH AND SAFETY AND
GEOTECHNICAL OVERSIGHT FOR THE
SECOND STREET WIDENING AND
LINDARO RULE 20A UNDERGROUND
DISTRICT.
8. Resolutions Authorizing the Execution of an RESOLUTION NO. 10570 -
Amendment to the Agreement Between the City RESOLUTION AUTHORIZING THE
and Harris & Associates to Provide Construction EXECUTION OF AN AMENDMENT TO
Management Services for the Second Street Widening THE AGREEMENT BETWEEN THE CITY
and Lindaro Rule 20A Underground District (PW) AND HARRIS & ASSOCIATES TO
- File 4-3-360 PROVIDE CONSTRUCTION
MANAGEMENT SERVICES FOR THE
SECOND STREET WIDENING AND
LINDARO RULE 20A UNDERGROUND
DISTRICT.
9. Resolution Authorizing Extension of Time for RESOLUTION NO. 10571 -
Completion of Improvements Work - Vista Marin RESOLUTION AUTHORIZING
Subdivision (Extended to and Including EXTENSION OF TIME FOR
July 10, 2001) (PW) - File 5-1-332 COMPLETION OF IMPROVEMENT WORK
- 'VISTA MARIN SUBDIVISION"
(EXTENDED TO AND INCLUDING
JULY 10, 2001).
10. Resolution Authorizing Extension of Time for RESOLUTION NO. 10572 -
Improvements Work - Northview Subdivision RESOLUTION AUTHORIZING
(Extended to and Including December 15, 2000) EXTENSION OF TIME FOR
(PW) - File 5-1-335 COMPLETION OF IMPROVEMENT WORK
- "NORTHVIEW SUBDIVISION"
(EXTENDED TO AND INCLUDING
DECEMBER 15, 2000).
11. Report on Bid Opening and Resolution Awarding RESOLUTION NO. 10573 -
Contract to Mike Brown Electric Co. in the Amount RESOLUTION AWARDING CONTRACT
of $595,500 for the Fourth Street and Fifth Avenue FOR THE FOURTH STREET AND
Traffic Signal Interconnect Project, City Project FIFTH AVENUE TRAFFIC SIGNAL
No. 049-4910-8270-8000, Federal Project INTERCONNECT PROJECT (RTSOP
No. CML -5043 (002) (Bid Opening Held on GRANT) TO MIKE BROWN ELECTRIC
Tuesday, 1/11/2000) (PW) - File 4-1-515 x 11-10 CO. IN THE AMOUNT OF $595,500
(Lowest Responsible Bidder).
12. Report on Bid Opening and Resolution Awarding RESOLUTION NO. 10574 -
Contract to Union Pacific Construction, Inc., RESOLUTION AWARDING CONTRACT
in the Amount of $127,588.45 for Bernard Hoffman FOR BERNARD HOFFMAN PARK
Park Improvements, Project No. 275-6697-616-8000 IMPROVEMENTS TO UNION PACIFIC
(Bid Opening Held on Tuesday, 1/11/2000) (PW) CONSTRUCTION, INC., IN THE
- File 4-1-506 x 9-3-66 x 12-5 x 12-15 AMOUNT OF $127,588.45 AND
ALLOCATE AN ADDITIONAL $45,000
IN FUNDING OUT OF THE PARK AND
RECREATION FACILITIES FUND
(Lowest Responsible Bidder).
13. Resolution Accepting the Grant of Easement for the RESOLUTION NO. 10575 -
Construction and Maintenance of Storm Drain from RESOLUTION APPROVING A
Richard R. and Linda H. Jenkins (Olive and Palm CERTIFICATE OF ACCEPTANCE
Avenues Storm Drain Replacement); Project #042- OF THE GRANT OF AN EASEMENT
4210-627-8000 (PW) FROM RICHARD R. JENKINS AND
- File 2-4-23 x 4-1-513 x 3-1-1976 x 12-9 LINDA H. JENKINS FOR THE
CONSTRUCTION AND MAINTENANCE
OF STORM DRAIN FACILITIES AT
37 PALM AVENUE, SAN RAFAEL.
SRCC MINUTES (Regular) 1/18/2000 Page 3
SRCC MINUTES (F alar) 1/18/2000 Page 4
14. Report of Bid Opening and Resolution Awarding
Contract to Smeal Fire Apparatus Company in the
Amount of $450,450 for 75 -Foot Aerial Ladder
Truck (Bid Opening Held on Tuesday, 11/30/99)
(FD) - File 4-2-300 X 9-3-31
15. Ritter House Fee Waiver Re: Use Permit and Design
Review Permit (CD)
- File 9-10-2 x 10-2 x 10-5 x 10-7
16. Resolution Approving the Application for Grant
Funds from the Association of Bay Area Governments
for Improvements to the Shoreline Park Section of
the San Francisco Bay Trail (CD)
- File 111 x 5-1-324 x 9-3-66 x 202
RESOLUTION NO. 10576 -
RESOLUTION AWARDING CONTRACT
TO SMEAL FIRE APPARATUS
COMPANY IN THE AMOUNT OF
$450,450 FOR 75 -FOOT AERIAL
LADDER TRUCK (Lowest
Responsible Bidder).
RESOLUTION NO. 10577 -
RESOLUTION WAIVING PAYMENT OF
FEES FOR THE USE PERMIT AND
ENVIRONMENTAL AND DESIGN
REVIEW PERMIT APPLICATION (UP
99-52/ED 99-136) FOR THE
RITTER HOUSE TO RELOCATE THE
DAY SERVICES CENTER AND SECURE
ADDITIONAL OFFICE SPACE AT 826
SECOND STREET.
RESOLUTION NO. 10578 -
RESOLUTION APPROVING THE
APPLICATION FOR GRANT FUNDS
FROM THE ASSOCIATION OF BAY
AREA GOVERNMENTS FOR
IMPROVEMENTS TO THE SHORELINE
PARK SECTION OF THE SAN
FRANCISCO BAY TRAIL.
17. Resolution of Appreciation to
Sheila Delimont,
RESOLUTION NO. 10579 -
Planning
Manager (CD) - File
102 x 9-3-85
RESOLUTION OF APPRECIATION TO
SHEILA DELIMONT, PLANNING
MANAGER.
AYES:
COUNCILMEMBERS:
Cohen, Heller, Miller,
Phillips & Mayor Boro
NOES:
COUNCILMEMBERS:
None
ABSENT:
COUNCILMEMBERS:
None
The following item was removed from the agenda for further discussion:
2. SUMMARY OF LEGISLATION AFFECTING SAN RAFAEL (CM) - FILE 9-1 x 116
Councilmember Miller stated he wished to clarify why the Council chose these
particular ballot propositions, as he had been asked by opponents of Proposition 21
and Proposition 22 to see if the Council would oppose those propositions. Mr.
Miller reported he had indicated to them that the Council's policy was only to
endorse or oppose ballot measures that would have a direct impact on local
governments; therefore, while individual Councilmembers might take a stand on
Propositions 21 and 22, that would not be done by the Council.
Councilmember Miller asked Assistant to the City Manager Lydia Romero to explain the
recommendations made concerning those ballot measures that would have a direct
impact on local governments.
Lydia Romero, Assistant to the City Manager, reported that in 1994 the City Council
stated it would take positions on ballot measures having a direct governance on
local municipalities, and Council reaffirmed that decision in 1998. Mayor Boro
asked if Ms. Romero felt Propositions 12, 14, 15 and 26 met that requirement? Ms.
Romero stated she believed they did, noting they all contained a direct local
governance component.
Councilmember Miller moved and Councilmember Cohen seconded, to approve staff's
recommendation, and SUPPORT the following Propositions:
Proposition 12 Bond: Parks, Water and Coastal Protection Act
Proposition 14 Bond: California Reading and Literacy Improvement and
Public Library Construction and Renovation Bond Act of 2000
Proposition 15 Bond: Forensic Laboratories
Proposition 26 School Facilities Bonds: Local Majority Vote. Initiative Constitution
Amendment and Statute
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
SRCC MINUTES (Regular) 1/18/2000 Page 4
SRCC MINUTES (r Malar) 1/18/2000 Page 5
SPECIAL PRESENTATION:
18. PRESENTATION OF RESOLUTION OF APPRECIATION TO SHEILA DELIMONT. PLANNING MANAGER
(CD) - File 102 x 9-3-85
Mayor Boro announced Planning Manager Sheila Delimont was unable to attend the
meeting. He noted there would be a reception in honor of Ms. Delimont on Thursday
evening at Falkirk, and invited everyone to stop by and wish her well.
19. INTRODUCTION OF NEW EMPLOYEES IN MANAGEMENT SERVICES. FINANCIAL DIVISION (MS)
(Verbal) - File 9-3-20 x 102
Assistant City Manager Kenneth Nordhoff noted there was a practice among the City's
departments to introduce new staff members to the Council, and provide the
Councilmembers with general information regarding their background and experience.
Mr. Nordhoff stated he would be introducing three new staff members, all of whom
began working for the City within the past few months, in the Management Services
Department, Finance Division.
Mr. Nordhoff introduced Diana Zoellner, Account Clerk II/Cashier. He reported Ms.
Zoellner was from London, England, and arrived in Marin County in 1964, noting she
also lived for a period of time in Alaska. Mr. Nordhoff stated Ms. Zoellner has
lived in the Sun Valley area of San Rafael for the past fourteen years with her
husband, David. Her work experience includes nine years with Pacific Bell, ten
years with Firemen's Fund, and four years as a travel agent. Mr. Nordhoff reported
Diana currently handles all of the parking citations, including the billing,
collection, and interaction with the DMV, and frequently has to deal with people who
are not in a good mood, noting it takes a special person to do that.
Mr. Nordhoff introduced Karen Applebee, Customer Service Clerk. He reported Karen
came to the City of San Rafael from the private sector, having spent over twenty-
five years in Financial and Customer Service. He noted she was a native
Californian, as well as a native Bay Area resident. Ms. Applebee now lives in
Suisun City, and enjoys antiques and craft fairs. Mr. Nordhoff pointed out that
Karen is the first person one sees when coming to the Cashier counter, and she
handles a wide variety of things. He noted she is very pleasant and easy to deal
with, which is great for the City's Customer Service.
Mr. Nordhoff introduced Vic Goesser, Business License Examiner. Mr. Nordhoff
reported this was a position which was established approximately a year ago, when
Council asked staff to attempt to do more activity in the field, with respect to
business license compliance. He explained Mr. Goesser's job was to be out in the
field, touring the buildings and looking at the construction sites, and making sure
all businesses that come to San Rafael are properly licensed, particularly for
business license taxes. Mr. Nordhoff stated Mr. Goesser spends a portion of his
time working with some of the City's delinquent taxpayers, and also has to spend
time in the court system, taking care of those kinds of things.
Mr. Nordhoff stated Mr. Goesser comes to San Rafael from Naples, Italy, noting he
was a retired Fire Chief for the U.S. Government, and was also a licensed electrical
contractor. Mr. Goesser and his wife, Kathy, have five grown children, and one
grandchild.
Mr. Nordhoff welcomed these new employees, stating they were an outstanding addition
to his department, and to the City.
On behalf of the Council, Mayor Boro welcomed Ms. Zoellner, Ms. Applebee, and Mr.
Goesser. He thanked them for coming to work for the City, and for attending
tonight's meeting, noting the Council was pleased to have them as part of the City's
family.
OLD BUSINESS:
20. REPORT ON LEASE OF OFFICE SPACE FOR THE POLICE DEPARTMENT (PD)
File 2-9-22 x 9-3-30
City Manager Gould recalled that when City Hall was constructed in 1967, the first
floor was reserved for the Police Department's use. Since that time, the City has
grown, demands for Police services have grown, and Police Department staffing has
grown, but the work space has remained the same. This has resulted in a deficiency,
which is beginning to become a real problem for Police Department operations, for
Police staff, for the public, and for arrestees.
SRCC MINUTES (Regular) 1/18/2000 Page 5
SRCC MINUTES (Rr 'filar) 1/18/2000 Page 6
Mr. Gould noted that in 1998, the Council commissioned a work space study to examine
working conditions in several departments of the City, including the Police
Department. This study was completed by Hannum Associates, and found that the
Police Department suffered from a lack of space, and serious deficiencies in
circulation, which hampers operations. Mr. Gould reported that on a "per shift"
basis, even assuming seven Officers are out in the field on patrol at any given
time, there is approximately 175 square feet per person in the Police Department,
which compares with an industry standard of 225 - 250 square feet per person, to
allow for optimal work flow.
Mr. Gould stated that since the study was completed, additional administrative
positions were approved by the Council and filled, including an Administrator for
Budget and Financial Oversight, an Information Systems expert, and most recently, a
mid -manager to oversee Dispatch and Recordkeeping. Mr. Gould pointed out that each
of these persons was hired without a place to sit; in fact, in order to create
office space for the first two, the Department had to forfeit its only meeting room
to create work space for those administrators. Therefore, Chief Sanchez made it a
priority to try to seek options for improving work conditions in the Police
Department, and the Council made addressing work space issues within the City,
including the Police Department, one of its priorities for this two-year budget
period.
Mr. Gould reported a joint development proposal for the City -owned parking lot
adjacent to City Hall was looked at a year and a half ago, and he intended to bring
that proposal back to the Council in February or March for reconsideration. He
believed it might contain some long-range solutions to both work space and parking
deficiencies in and around City Hall. However, even if the Council were to approve
that space, or something similar, it would likely be three years before new office
space, a permanent solution, would be in hand. Therefore, the Police Department was
engaged in a search for leaseable office space to meet the current critical need.
Mr. Gould noted there was not much in the Downtown, as the Downtown had a very low
vacancy rate. However, he reported space had opened up a block down the street, a
4,800 square foot property at 1210 Fifth Avenue, which is owned by CitiBank. Mr.
Gould stated Chief Sanchez had looked at the space, and recommended that if the
building could be leased, he would move the following Police Department functions to
that new work space: the entire Investigations Unit, which would mean all the
Detectives; the Support Services Captain, Tom Boyd; the Department's Crime Analyst;
Business Office; Training Bureau; COPS Sergeant, Jim Kelly, who currently works out
of Pickleweed Park; the Personnel Officer; volunteers who currently do not have any
place to sit in the Police Department; and the Street Crimes Unit. Mr. Gould noted
the Street Crimes Unit works very odd hours, so they might occupy the building some
days, some nights, and some early morning hours, depending on what their assignments
are. Mr. Gould explained this shift of personnel and functions would provide an
immediate and significant relief to the work space crunch the Police Department has
downstairs.
Mr. Gould stated that with the idea of bringing this to Council, staff had taken the
liberty of negotiating a proposed lease for this space. He noted the lease rate of
$2.17 per square foot was significantly below the going rate, which was somewhere
between $2.50 and $3.00 per square foot in the Downtown. Mr. Gould explained the
term would be for three years, with an option for a fourth year, if necessary, and
the CPI inflator would be 3% per year. The City would provide custodial service for
the space, using the City's current contractor.
Mr. Gould reported the building space was on two floors of the CitiBank building,
and he believed CitiBank recognized there were significant advantages in leasing to
the Police Department, security being the prime one. Mr. Gould added that the lease
would include ten parking spaces, and would commence February 1st of this year. He
noted the City would receive three months free rent, as a way to develop the funds
to furnish the space for Police Department use. Mr. Gould pointed out it would not
be a public work space, noting the public would still come to City Hall and access
the Police Department as they do today; this would simply be work space for Police
Department employees.
Mr. Gould reported the City Attorney had reviewed the proposed lease, and although
there were some things that would need to be cleaned up, he was satisfied this was a
workable document, and one that could be recommended to the Council.
Mr. Gould stated the cost would be $10,418 per month, plus the additional $350 to
$400 of the janitorial service contract, and explained staff was proposing to offset
that cost in two ways. He noted one of the positive things in last year's State
budget was a commitment from the Governor and the Legislature to reimburse cities
for the booking fees incurred in 1997/98, which had been assessed by counties since
1989, at strictly the cities' costs. Last year the City paid $162,000 in booking
fees, and those fees will now be reimbursed through the State, and that will be an
ongoing commitment. Mr. Gould explained the City could use those funds to pay for
the new lease in its entirety, and then some; however, staff suggested the City take
SRCC MINUTES (Regular) 1/18/2000 Page 6
SRCC MINUTES (R, filar) 1/18/2000 Page 7
half the lease expense out of this new revenue source, and find the other half,
approximately $67,000, from departmental savings, or perhaps from increased revenues
in the Police Department itself. He stated Chief Sanchez has taken the challenge,
and he and his administrators will make sure that at the end of the fiscal year
there will be sufficient funds to offset half the lease cost. He noted this was so
important to Chief Sanchez, and the Police Department, that he was willing to make
those adjustments to his budget, because he feels this is so critical to his
operational needs.
Councilmember Phillips pointed out that in referring to the fiscal impact, the staff
report makes reference to covering half of the additional lease cost through
departmental cost shifting and savings. Mr. Phillips noted the word "shifting"
sounded as though those costs would end up some place else, and he was not sure that
was the right term to use. Mr. Gould explained there were several options for the
Police Department to follow. One would be to simply re -allocate costs, and not
incur costs that would otherwise be funded through the General Fund, which could
mean finding a grant, or someone to sponsor the Department in doing something the
City would otherwise directly budget with tax dollars. A third would be through
greater revenues than had been projected, and to be able to generate a surplus that
could offset these costs. He explained staff was suggesting that through one or
more of these alternatives, they could save the $67,000 per year necessary to offset
half the cost of the new lease for this additional office space.
Councilmember Heller asked when the City would begin recovering the booking fees
from the State, and whether that would be included in this year's budget? Mr. Gould
stated it would be included this year, noting the City had already received its
first payment. Ms. Heller clarified this would be an ongoing commitment, and the
State would not take it away next year. Mr. Gould stated that was correct, noting
there had been no indication in the Governor's announcement last week that this
would change. He stated this would become part of the baseline budget; therefore,
if the State wanted to take it back, they would have to zero in on this item, and
pull it out. He stated there was no indication, at this time, that the State would
renege on this.
Police Chief Cam Sanchez explained the Police Department would also move its
Training staff and equipment to the new building. He stated this was something they
had discussed for a long time, and they believed that now the opportunity was there
to do this for the employees, and for the community, and to allow the Police
Department to perform even better. He felt the Police Department was doing a very
good job in accomplishing many of the things it had promised to do, noting one of
the Department's first priorities for this year was to get the space, and it turned
up only a block away. He believed this was a great location, and would require very
little, if anything, with regard to improvements of the location, noting the
Department was impressed with that. Chief Sanchez stated he would appreciate the
Council's consideration, and the nineteen or so people who would get to stretch out
a little bit would also appreciate it.
Mayor Boro commended Chief Sanchez and City Manager Gould for their skills in
negotiating the price, and also thanked Chief Sanchez for his willingness to help
defray this cost through savings. He believed that showed Chief Sanchez'
understanding and need for this space, as well as his commitment to the City.
Councilmember Cohen moved and Councilmember Phillips seconded, to adopt the
Resolution authorizing the execution of a lease for office space located at 1210
Fifth Avenue for Police Department personnel.
RESOLUTION NO. 10580 - RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE BETWEEN THE
CITY OF SAN RAFAEL AND CITIBANK F.S.B., A FEDERAL SAVINGS
BANK, BRANCH #309, FOR OFFICE SPACE IN ITS BUILDING LOCATED
AT 1210 FIFTH AVENUE. FOR POLICE DEPARTMENT PERSONNEL.
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
MONTHLY REPORT:
21. CITY MANAGER'S REPORT - File 9-3-11
City Manager Gould noted there would be two Study Sessions at the conclusion of the
Council meeting, one concerning the 6 -month review of the City's progress toward the
goals and performance indicators the Council set last June, and the second to review
the City's Information Systems Master Plan, its progress, and the current needs for
Information Systems Technology.
SRCC MINUTES (Regular) 1/18/2000 Page 7
SRCC MINUTES (R 'filar) 1/18/2000 Page 8
COUNCILMEMBER REPORTS:
22. a. GENERAL PLAN STEERING COMMITTEE - File 115
Mayor Boro noted a number of applications had been received for the public
members of the General Plan Steering Committee. He asked the Councilmembers
to let him or City Manager Gould know if they were interested in serving with
him in working with the Planning Commission representatives and Planning staff
to develop a proposed slate of possible candidates to bring before the
Council. He noted that process would begin within the next couple of weeks.
Councilmember Cohen stated he would like to serve.
There being no further business, the City Council meeting was adjourned at 8:30 PM.
The Councilmembers reconvened in the Public Works Conference Room for two special Study
Sessions.
JEANNEvF1': PA'
LEONCINI, City Clerk
APPROVED THIS DAY OF 2000
MAYOR OF THE CITY OF SAN RAFAEL
SRCC MINUTES (Regular) 1/18/2000 Page 8