Loading...
HomeMy WebLinkAboutCC Minutes 2000-01-18SRCC MINUTES V alar) 1/18/2000 Page 1 IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, TUESDAY, JANUARY 18, 2000 AT 8:00 PM Regular Meeting: Present: San Rafael City Council Also Present: Rod Gould, City Manager Gary T. Ragghianti, City Attorney Gus Guinan, Assistant City Attorney Jeanne M. Leoncini, City Clerk CLOSED SESSION: None. ORAL COMMUNICATIONS OF AN URGENCY NATURE: Albert J. Boro, Mayor Barbara Heller, Vice -Mayor Paul M. Cohen, Councilmember Cyr N. Miller, Councilmember Gary 0. Phillips, Councilmember 8:00 PM MTBE GASOLINE ADDITIVE - File 13-12 x 13-1 x 13-4 Bruce Bullard, Environmental Analyst, stated he has been working on the issue of the gasoline additive, MTBE, for quite some time. He stated there were choices, and he believed the City did not have to have MTBE in the community's gas system, or in the City's vehicles. He referred to RFG2 and RFG3, neither of which contain MTBE, explaining cities no longer needed to have MTBE in their communities, for any reason. He believed San Rafael needed to make certain that gas stations did not sell MTBE related products. Mr. Bullard acknowledged that perhaps this was going to be a "tacit" possibility, but he believed the choice was there, and that the Mayor had a choice to do this now. Mr. Bullard reported the Air Resources Board had submitted a waiver for California, which was dated December 24, 1999; however, he did not believe the City had to wait for the waiver. He noted Congress had dragged its feet through the entire process, and let this matter sit on the table for ten years. He felt we needed a waiver now, and believed waivers could be created at the city level. He recalled the television program "60 Minutes", which aired during the past weekend, on which they addressed this issue, and he believed everyone was probably a lot more aware after the airing of that program. He stated people did not want MTBE in their communities, including San Rafael, Fairfax, and San Anselmo. He believed MTBE should be removed from the entire County, and felt that if the cities had to wait for the waiver, even for a few weeks, it was worth it to proceed with the issue now. Mr. Bullard urged the Council to begin pursuing a ban on MTBE related products. Mayor Boro invited Mr. Bullard to give City Manager Gould copies of his written information, noting Mr. Gould would review the material, and advise the Council, as well as Mr. Bullard. Charlie Peters stated he, too, had a very strong interest in the issue of the oxygenates in gasoline. He noted he has been participating in this issue for quite a while, and he felt Mr. Bullard had something worthy of Council's consideration. Mr. Peters reported most of the water wells in the City of Santa Monica have been shut down, and that city was now having to purchase water from the Colorado River. Mr. Peters noted that approximately 60 days ago, he had heard a presentation by Region 9 EPA, out of San Francisco, at the Chemical Society in San Jose. He stated what they presented was very ugly, reporting that MTBE had basically destroyed all the water supply in the central part of the State, which was a significant part of the water supply for Santa Monica. Mr. Peters stated it appeared there were Federal mandates for oxygenation in the field, which cover certain portions of California; however, he did not believe they covered this area of California, reporting that in San Francisco and this region, there was no requirement, whatsoever, to have oxygenates in the field. Mr. Peters stated there had been a lot of press before the public, and a lot of people were under the impression that MTBE had already been removed from our gasoline. However, he believed that if Mayor Boro were to go out to the service stations in the community, he would find that virtually every station has an MTBE sticker on its gas pumps. Mr. Peters stated there was a considerable amount of concern by people that this was a significant health hazard, and he believed it was definitely a water issue that could heavily impact the water supply in California, and specifically here, locally. He stated he would appreciate Council's consideration of this issue. He reported he had spoken with the Mayor of Vacaville, who indicated he intended to take this issue to Vacaville's City Attorney, and would consider discussing the issue with all the cities in his county, as well as the County Supervisors, to explore the possibilities. SRCC MINUTES (Regular) 1/18/2000 Page 1 SRCC MINUTES V ular) 1/18/2000 Page 2 SCOUT TROOP 76 IN TERRA LINDA - File 133 Gary Novack, Scoutmaster of Scout Troop 76 in Terra Linda, noted their troop had been active in San Rafael for 40 years. He explained the troop was attending the Council meeting as part of their civics activities, noting several of the scouts were working toward their merit badges, and wanted to learn about the community process. Mr. Novack stated they were pleased with the City's support of the scouting movement, particularly the new push in the Canal area. Mr. Novack stated they were proud to be part of the scouting movement, and to be in attendance at the Council meeting. CONSENT CALENDAR: Councilmember Phillips moved and Councilmember Heller seconded, to approve the following Consent Calendar items: ITEM 1. Approval of Minutes of Regular Meeting of Monday, December 20, 1999 (CC) 3. Resolution Authorizing Execution of Renewal of Specialty Lease Agreement Between Northgate Mall Associates and City of San Rafael for City Hall at the Mall at Northgate (from 2/1/2000 to 1/31/2001) (CM) - File 2-9-21 X 247 4. Monthly Investment Report (MS) - File 8-18 x 8-9 5. Resolution Declaring USI Northern California/ Daughtery & Company as the City's Insurance Broker of Record (MS) - File 4-3-372 x 7-1-21 x 7-1-28 x 7-1-29 x 7-1-33 x 4-3-285 6. Resolutions of Appreciation to Police Department Volunteers (PD) - File 102 x 9-3-30 ACTION Minutes approved as submitted. RESOLUTION NO. 19558 - RESOLUTION AUTHORIZING EXECUTION OF RENEWAL OF SPECIALTY LEASE AGREEMENT BETWEEN NORTHGATE MALL ASSOCIATES AND CITY OF SAN RAFAEL FOR CITY HALL AT THE MALL AT NORTHGATE (FROM 2/1/2000 TO 1/31/2001). Accepted Monthly Investment Report for month ending November, 1999. RESOLUTION NO. 10559 - RESOLUTION DECLARING USI NORTHERN CALIFORNIA/ DAUGHTERY & COMPANY AS THE CITY'S INSURANCE BROKER OF RECORD. RESOLUTION NO. 10560 - RESOLUTION OF APPRECIATION TO EMIL R. BETTINI, POLICE DEPARTMENT VOLUNTEER. RESOLUTION NO. 10561 - RESOLUTION OF APPRECIATION TO CLYDE DOOLITTLE, POLICE DEPARTMENT VOLUNTEER. RESOLUTION NO. 10562 - RESOLUTION OF APPRECIATION TO BILL KAY, POLICE DEPARTMENT VOLUNTEER. RESOLUTION NO. 10563 - RESOLUTION OF APPRECIATION TO WALT LOCKETT, POLICE DEPARTMENT VOLUNTEER. RESOLUTION NO. 10564 - RESOLUTION OF APPRECIATION TO JOHN NcGINNIS, POLICE DEPARTMENT VOLUNTEER. RESOLUTION NO. 10565 - RESOLUTION OF APPRECIATION TO FRANK MYLES, POLICE DEPARTMENT VOLUNTEER. RESOLUTION NO. 10566 - RESOLUTION OF APPRECIATION TO VICTOR RAPHAEL, POLICE DEPARTMENT VOLUNTEER. SRCC MINUTES (Regular) 1/18/2000 Page 2 SRCC MINUTES (R(- lar) 1/18/2000 Page 3 RESOLUTION NO. 10567 - RESOLUTION OF APPRECIATION TO JOHN VOLPE, POLICE DEPARTMENT VOLUNTEER. RESOLUTION NO. 10568 - RESOLUTION OF APPRECIATION TO KEN WALKMEISTER, POLICE DEPARTMENT VOLUNTEER. 7. Resolution Authorizing the Execution of an RESOLUTION NO. 10569 - Amendment to the Agreement Between the City and RESOLUTION AUTHORIZING Harding Lawson Associates (HLA) to Conduct EXECUTION OF AN AMENDMENT TO Construction Health and Safety and Geotechnical THE AGREEMENT BETWEEN THE CITY Oversight for the Second Street Widening and AND HARDING LAWSON ASSOCIATES Lindaro Rule 20A Underground District (PW) (HLA) TO CONDUCT CONSTRUCTION - File 4-3-359 HEALTH AND SAFETY AND GEOTECHNICAL OVERSIGHT FOR THE SECOND STREET WIDENING AND LINDARO RULE 20A UNDERGROUND DISTRICT. 8. Resolutions Authorizing the Execution of an RESOLUTION NO. 10570 - Amendment to the Agreement Between the City RESOLUTION AUTHORIZING THE and Harris & Associates to Provide Construction EXECUTION OF AN AMENDMENT TO Management Services for the Second Street Widening THE AGREEMENT BETWEEN THE CITY and Lindaro Rule 20A Underground District (PW) AND HARRIS & ASSOCIATES TO - File 4-3-360 PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR THE SECOND STREET WIDENING AND LINDARO RULE 20A UNDERGROUND DISTRICT. 9. Resolution Authorizing Extension of Time for RESOLUTION NO. 10571 - Completion of Improvements Work - Vista Marin RESOLUTION AUTHORIZING Subdivision (Extended to and Including EXTENSION OF TIME FOR July 10, 2001) (PW) - File 5-1-332 COMPLETION OF IMPROVEMENT WORK - 'VISTA MARIN SUBDIVISION" (EXTENDED TO AND INCLUDING JULY 10, 2001). 10. Resolution Authorizing Extension of Time for RESOLUTION NO. 10572 - Improvements Work - Northview Subdivision RESOLUTION AUTHORIZING (Extended to and Including December 15, 2000) EXTENSION OF TIME FOR (PW) - File 5-1-335 COMPLETION OF IMPROVEMENT WORK - "NORTHVIEW SUBDIVISION" (EXTENDED TO AND INCLUDING DECEMBER 15, 2000). 11. Report on Bid Opening and Resolution Awarding RESOLUTION NO. 10573 - Contract to Mike Brown Electric Co. in the Amount RESOLUTION AWARDING CONTRACT of $595,500 for the Fourth Street and Fifth Avenue FOR THE FOURTH STREET AND Traffic Signal Interconnect Project, City Project FIFTH AVENUE TRAFFIC SIGNAL No. 049-4910-8270-8000, Federal Project INTERCONNECT PROJECT (RTSOP No. CML -5043 (002) (Bid Opening Held on GRANT) TO MIKE BROWN ELECTRIC Tuesday, 1/11/2000) (PW) - File 4-1-515 x 11-10 CO. IN THE AMOUNT OF $595,500 (Lowest Responsible Bidder). 12. Report on Bid Opening and Resolution Awarding RESOLUTION NO. 10574 - Contract to Union Pacific Construction, Inc., RESOLUTION AWARDING CONTRACT in the Amount of $127,588.45 for Bernard Hoffman FOR BERNARD HOFFMAN PARK Park Improvements, Project No. 275-6697-616-8000 IMPROVEMENTS TO UNION PACIFIC (Bid Opening Held on Tuesday, 1/11/2000) (PW) CONSTRUCTION, INC., IN THE - File 4-1-506 x 9-3-66 x 12-5 x 12-15 AMOUNT OF $127,588.45 AND ALLOCATE AN ADDITIONAL $45,000 IN FUNDING OUT OF THE PARK AND RECREATION FACILITIES FUND (Lowest Responsible Bidder). 13. Resolution Accepting the Grant of Easement for the RESOLUTION NO. 10575 - Construction and Maintenance of Storm Drain from RESOLUTION APPROVING A Richard R. and Linda H. Jenkins (Olive and Palm CERTIFICATE OF ACCEPTANCE Avenues Storm Drain Replacement); Project #042- OF THE GRANT OF AN EASEMENT 4210-627-8000 (PW) FROM RICHARD R. JENKINS AND - File 2-4-23 x 4-1-513 x 3-1-1976 x 12-9 LINDA H. JENKINS FOR THE CONSTRUCTION AND MAINTENANCE OF STORM DRAIN FACILITIES AT 37 PALM AVENUE, SAN RAFAEL. SRCC MINUTES (Regular) 1/18/2000 Page 3 SRCC MINUTES (F alar) 1/18/2000 Page 4 14. Report of Bid Opening and Resolution Awarding Contract to Smeal Fire Apparatus Company in the Amount of $450,450 for 75 -Foot Aerial Ladder Truck (Bid Opening Held on Tuesday, 11/30/99) (FD) - File 4-2-300 X 9-3-31 15. Ritter House Fee Waiver Re: Use Permit and Design Review Permit (CD) - File 9-10-2 x 10-2 x 10-5 x 10-7 16. Resolution Approving the Application for Grant Funds from the Association of Bay Area Governments for Improvements to the Shoreline Park Section of the San Francisco Bay Trail (CD) - File 111 x 5-1-324 x 9-3-66 x 202 RESOLUTION NO. 10576 - RESOLUTION AWARDING CONTRACT TO SMEAL FIRE APPARATUS COMPANY IN THE AMOUNT OF $450,450 FOR 75 -FOOT AERIAL LADDER TRUCK (Lowest Responsible Bidder). RESOLUTION NO. 10577 - RESOLUTION WAIVING PAYMENT OF FEES FOR THE USE PERMIT AND ENVIRONMENTAL AND DESIGN REVIEW PERMIT APPLICATION (UP 99-52/ED 99-136) FOR THE RITTER HOUSE TO RELOCATE THE DAY SERVICES CENTER AND SECURE ADDITIONAL OFFICE SPACE AT 826 SECOND STREET. RESOLUTION NO. 10578 - RESOLUTION APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE ASSOCIATION OF BAY AREA GOVERNMENTS FOR IMPROVEMENTS TO THE SHORELINE PARK SECTION OF THE SAN FRANCISCO BAY TRAIL. 17. Resolution of Appreciation to Sheila Delimont, RESOLUTION NO. 10579 - Planning Manager (CD) - File 102 x 9-3-85 RESOLUTION OF APPRECIATION TO SHEILA DELIMONT, PLANNING MANAGER. AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None The following item was removed from the agenda for further discussion: 2. SUMMARY OF LEGISLATION AFFECTING SAN RAFAEL (CM) - FILE 9-1 x 116 Councilmember Miller stated he wished to clarify why the Council chose these particular ballot propositions, as he had been asked by opponents of Proposition 21 and Proposition 22 to see if the Council would oppose those propositions. Mr. Miller reported he had indicated to them that the Council's policy was only to endorse or oppose ballot measures that would have a direct impact on local governments; therefore, while individual Councilmembers might take a stand on Propositions 21 and 22, that would not be done by the Council. Councilmember Miller asked Assistant to the City Manager Lydia Romero to explain the recommendations made concerning those ballot measures that would have a direct impact on local governments. Lydia Romero, Assistant to the City Manager, reported that in 1994 the City Council stated it would take positions on ballot measures having a direct governance on local municipalities, and Council reaffirmed that decision in 1998. Mayor Boro asked if Ms. Romero felt Propositions 12, 14, 15 and 26 met that requirement? Ms. Romero stated she believed they did, noting they all contained a direct local governance component. Councilmember Miller moved and Councilmember Cohen seconded, to approve staff's recommendation, and SUPPORT the following Propositions: Proposition 12 Bond: Parks, Water and Coastal Protection Act Proposition 14 Bond: California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 Proposition 15 Bond: Forensic Laboratories Proposition 26 School Facilities Bonds: Local Majority Vote. Initiative Constitution Amendment and Statute AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SRCC MINUTES (Regular) 1/18/2000 Page 4 SRCC MINUTES (r Malar) 1/18/2000 Page 5 SPECIAL PRESENTATION: 18. PRESENTATION OF RESOLUTION OF APPRECIATION TO SHEILA DELIMONT. PLANNING MANAGER (CD) - File 102 x 9-3-85 Mayor Boro announced Planning Manager Sheila Delimont was unable to attend the meeting. He noted there would be a reception in honor of Ms. Delimont on Thursday evening at Falkirk, and invited everyone to stop by and wish her well. 19. INTRODUCTION OF NEW EMPLOYEES IN MANAGEMENT SERVICES. FINANCIAL DIVISION (MS) (Verbal) - File 9-3-20 x 102 Assistant City Manager Kenneth Nordhoff noted there was a practice among the City's departments to introduce new staff members to the Council, and provide the Councilmembers with general information regarding their background and experience. Mr. Nordhoff stated he would be introducing three new staff members, all of whom began working for the City within the past few months, in the Management Services Department, Finance Division. Mr. Nordhoff introduced Diana Zoellner, Account Clerk II/Cashier. He reported Ms. Zoellner was from London, England, and arrived in Marin County in 1964, noting she also lived for a period of time in Alaska. Mr. Nordhoff stated Ms. Zoellner has lived in the Sun Valley area of San Rafael for the past fourteen years with her husband, David. Her work experience includes nine years with Pacific Bell, ten years with Firemen's Fund, and four years as a travel agent. Mr. Nordhoff reported Diana currently handles all of the parking citations, including the billing, collection, and interaction with the DMV, and frequently has to deal with people who are not in a good mood, noting it takes a special person to do that. Mr. Nordhoff introduced Karen Applebee, Customer Service Clerk. He reported Karen came to the City of San Rafael from the private sector, having spent over twenty- five years in Financial and Customer Service. He noted she was a native Californian, as well as a native Bay Area resident. Ms. Applebee now lives in Suisun City, and enjoys antiques and craft fairs. Mr. Nordhoff pointed out that Karen is the first person one sees when coming to the Cashier counter, and she handles a wide variety of things. He noted she is very pleasant and easy to deal with, which is great for the City's Customer Service. Mr. Nordhoff introduced Vic Goesser, Business License Examiner. Mr. Nordhoff reported this was a position which was established approximately a year ago, when Council asked staff to attempt to do more activity in the field, with respect to business license compliance. He explained Mr. Goesser's job was to be out in the field, touring the buildings and looking at the construction sites, and making sure all businesses that come to San Rafael are properly licensed, particularly for business license taxes. Mr. Nordhoff stated Mr. Goesser spends a portion of his time working with some of the City's delinquent taxpayers, and also has to spend time in the court system, taking care of those kinds of things. Mr. Nordhoff stated Mr. Goesser comes to San Rafael from Naples, Italy, noting he was a retired Fire Chief for the U.S. Government, and was also a licensed electrical contractor. Mr. Goesser and his wife, Kathy, have five grown children, and one grandchild. Mr. Nordhoff welcomed these new employees, stating they were an outstanding addition to his department, and to the City. On behalf of the Council, Mayor Boro welcomed Ms. Zoellner, Ms. Applebee, and Mr. Goesser. He thanked them for coming to work for the City, and for attending tonight's meeting, noting the Council was pleased to have them as part of the City's family. OLD BUSINESS: 20. REPORT ON LEASE OF OFFICE SPACE FOR THE POLICE DEPARTMENT (PD) File 2-9-22 x 9-3-30 City Manager Gould recalled that when City Hall was constructed in 1967, the first floor was reserved for the Police Department's use. Since that time, the City has grown, demands for Police services have grown, and Police Department staffing has grown, but the work space has remained the same. This has resulted in a deficiency, which is beginning to become a real problem for Police Department operations, for Police staff, for the public, and for arrestees. SRCC MINUTES (Regular) 1/18/2000 Page 5 SRCC MINUTES (Rr 'filar) 1/18/2000 Page 6 Mr. Gould noted that in 1998, the Council commissioned a work space study to examine working conditions in several departments of the City, including the Police Department. This study was completed by Hannum Associates, and found that the Police Department suffered from a lack of space, and serious deficiencies in circulation, which hampers operations. Mr. Gould reported that on a "per shift" basis, even assuming seven Officers are out in the field on patrol at any given time, there is approximately 175 square feet per person in the Police Department, which compares with an industry standard of 225 - 250 square feet per person, to allow for optimal work flow. Mr. Gould stated that since the study was completed, additional administrative positions were approved by the Council and filled, including an Administrator for Budget and Financial Oversight, an Information Systems expert, and most recently, a mid -manager to oversee Dispatch and Recordkeeping. Mr. Gould pointed out that each of these persons was hired without a place to sit; in fact, in order to create office space for the first two, the Department had to forfeit its only meeting room to create work space for those administrators. Therefore, Chief Sanchez made it a priority to try to seek options for improving work conditions in the Police Department, and the Council made addressing work space issues within the City, including the Police Department, one of its priorities for this two-year budget period. Mr. Gould reported a joint development proposal for the City -owned parking lot adjacent to City Hall was looked at a year and a half ago, and he intended to bring that proposal back to the Council in February or March for reconsideration. He believed it might contain some long-range solutions to both work space and parking deficiencies in and around City Hall. However, even if the Council were to approve that space, or something similar, it would likely be three years before new office space, a permanent solution, would be in hand. Therefore, the Police Department was engaged in a search for leaseable office space to meet the current critical need. Mr. Gould noted there was not much in the Downtown, as the Downtown had a very low vacancy rate. However, he reported space had opened up a block down the street, a 4,800 square foot property at 1210 Fifth Avenue, which is owned by CitiBank. Mr. Gould stated Chief Sanchez had looked at the space, and recommended that if the building could be leased, he would move the following Police Department functions to that new work space: the entire Investigations Unit, which would mean all the Detectives; the Support Services Captain, Tom Boyd; the Department's Crime Analyst; Business Office; Training Bureau; COPS Sergeant, Jim Kelly, who currently works out of Pickleweed Park; the Personnel Officer; volunteers who currently do not have any place to sit in the Police Department; and the Street Crimes Unit. Mr. Gould noted the Street Crimes Unit works very odd hours, so they might occupy the building some days, some nights, and some early morning hours, depending on what their assignments are. Mr. Gould explained this shift of personnel and functions would provide an immediate and significant relief to the work space crunch the Police Department has downstairs. Mr. Gould stated that with the idea of bringing this to Council, staff had taken the liberty of negotiating a proposed lease for this space. He noted the lease rate of $2.17 per square foot was significantly below the going rate, which was somewhere between $2.50 and $3.00 per square foot in the Downtown. Mr. Gould explained the term would be for three years, with an option for a fourth year, if necessary, and the CPI inflator would be 3% per year. The City would provide custodial service for the space, using the City's current contractor. Mr. Gould reported the building space was on two floors of the CitiBank building, and he believed CitiBank recognized there were significant advantages in leasing to the Police Department, security being the prime one. Mr. Gould added that the lease would include ten parking spaces, and would commence February 1st of this year. He noted the City would receive three months free rent, as a way to develop the funds to furnish the space for Police Department use. Mr. Gould pointed out it would not be a public work space, noting the public would still come to City Hall and access the Police Department as they do today; this would simply be work space for Police Department employees. Mr. Gould reported the City Attorney had reviewed the proposed lease, and although there were some things that would need to be cleaned up, he was satisfied this was a workable document, and one that could be recommended to the Council. Mr. Gould stated the cost would be $10,418 per month, plus the additional $350 to $400 of the janitorial service contract, and explained staff was proposing to offset that cost in two ways. He noted one of the positive things in last year's State budget was a commitment from the Governor and the Legislature to reimburse cities for the booking fees incurred in 1997/98, which had been assessed by counties since 1989, at strictly the cities' costs. Last year the City paid $162,000 in booking fees, and those fees will now be reimbursed through the State, and that will be an ongoing commitment. Mr. Gould explained the City could use those funds to pay for the new lease in its entirety, and then some; however, staff suggested the City take SRCC MINUTES (Regular) 1/18/2000 Page 6 SRCC MINUTES (R, filar) 1/18/2000 Page 7 half the lease expense out of this new revenue source, and find the other half, approximately $67,000, from departmental savings, or perhaps from increased revenues in the Police Department itself. He stated Chief Sanchez has taken the challenge, and he and his administrators will make sure that at the end of the fiscal year there will be sufficient funds to offset half the lease cost. He noted this was so important to Chief Sanchez, and the Police Department, that he was willing to make those adjustments to his budget, because he feels this is so critical to his operational needs. Councilmember Phillips pointed out that in referring to the fiscal impact, the staff report makes reference to covering half of the additional lease cost through departmental cost shifting and savings. Mr. Phillips noted the word "shifting" sounded as though those costs would end up some place else, and he was not sure that was the right term to use. Mr. Gould explained there were several options for the Police Department to follow. One would be to simply re -allocate costs, and not incur costs that would otherwise be funded through the General Fund, which could mean finding a grant, or someone to sponsor the Department in doing something the City would otherwise directly budget with tax dollars. A third would be through greater revenues than had been projected, and to be able to generate a surplus that could offset these costs. He explained staff was suggesting that through one or more of these alternatives, they could save the $67,000 per year necessary to offset half the cost of the new lease for this additional office space. Councilmember Heller asked when the City would begin recovering the booking fees from the State, and whether that would be included in this year's budget? Mr. Gould stated it would be included this year, noting the City had already received its first payment. Ms. Heller clarified this would be an ongoing commitment, and the State would not take it away next year. Mr. Gould stated that was correct, noting there had been no indication in the Governor's announcement last week that this would change. He stated this would become part of the baseline budget; therefore, if the State wanted to take it back, they would have to zero in on this item, and pull it out. He stated there was no indication, at this time, that the State would renege on this. Police Chief Cam Sanchez explained the Police Department would also move its Training staff and equipment to the new building. He stated this was something they had discussed for a long time, and they believed that now the opportunity was there to do this for the employees, and for the community, and to allow the Police Department to perform even better. He felt the Police Department was doing a very good job in accomplishing many of the things it had promised to do, noting one of the Department's first priorities for this year was to get the space, and it turned up only a block away. He believed this was a great location, and would require very little, if anything, with regard to improvements of the location, noting the Department was impressed with that. Chief Sanchez stated he would appreciate the Council's consideration, and the nineteen or so people who would get to stretch out a little bit would also appreciate it. Mayor Boro commended Chief Sanchez and City Manager Gould for their skills in negotiating the price, and also thanked Chief Sanchez for his willingness to help defray this cost through savings. He believed that showed Chief Sanchez' understanding and need for this space, as well as his commitment to the City. Councilmember Cohen moved and Councilmember Phillips seconded, to adopt the Resolution authorizing the execution of a lease for office space located at 1210 Fifth Avenue for Police Department personnel. RESOLUTION NO. 10580 - RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE BETWEEN THE CITY OF SAN RAFAEL AND CITIBANK F.S.B., A FEDERAL SAVINGS BANK, BRANCH #309, FOR OFFICE SPACE IN ITS BUILDING LOCATED AT 1210 FIFTH AVENUE. FOR POLICE DEPARTMENT PERSONNEL. AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None MONTHLY REPORT: 21. CITY MANAGER'S REPORT - File 9-3-11 City Manager Gould noted there would be two Study Sessions at the conclusion of the Council meeting, one concerning the 6 -month review of the City's progress toward the goals and performance indicators the Council set last June, and the second to review the City's Information Systems Master Plan, its progress, and the current needs for Information Systems Technology. SRCC MINUTES (Regular) 1/18/2000 Page 7 SRCC MINUTES (R 'filar) 1/18/2000 Page 8 COUNCILMEMBER REPORTS: 22. a. GENERAL PLAN STEERING COMMITTEE - File 115 Mayor Boro noted a number of applications had been received for the public members of the General Plan Steering Committee. He asked the Councilmembers to let him or City Manager Gould know if they were interested in serving with him in working with the Planning Commission representatives and Planning staff to develop a proposed slate of possible candidates to bring before the Council. He noted that process would begin within the next couple of weeks. Councilmember Cohen stated he would like to serve. There being no further business, the City Council meeting was adjourned at 8:30 PM. The Councilmembers reconvened in the Public Works Conference Room for two special Study Sessions. JEANNEvF1': PA' LEONCINI, City Clerk APPROVED THIS DAY OF 2000 MAYOR OF THE CITY OF SAN RAFAEL SRCC MINUTES (Regular) 1/18/2000 Page 8