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PW Master Services Agreement; Task Order No. 20 Materials TestingCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED MARCH 6, 2020 WITH MILLER PACIFIC ENGINEERING GROUP TASK ORDER NO. 20 Geotechnical Discipline Project title: Materials Testing for Smith Ranch Road Resurfacing THIS TASK ORDER is entered into on August 23 1 20 20between the City of San Rafael, a municipal corporation ("City"), and Miller Pacific Engineering Group, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated March 6, 2020 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated August 3, 2020, as directed by the City. Rusty Arend shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Hunter Young as the person at the City responsible for monitoring performance under this Task Order. b. Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2013 City of San Rafael Master Consultant Services Agreement Task Order 2. Date of completion; Work hours estimate, Cost estimate and budget; Fee schedule. The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Attachment A Work hours estimate: Attachment A, Cost estimate and budget: Attachment A Fee schedule (Consultant's current hourly rate): Attachment A With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 2 Rev. Jan 2019 City of San Rafael Master Consultant Sen ices Agi-eement Task Order 5. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF AN FRA AEL By: Public Works Director Contents approved: CONSULTANT 1 By: Name: Rusty Arend Title: Senior Geotechnical Engineer By: Assistant Public Works Director/City Engineer (if Consultant is a corporation, add signature of second corporate officer) By: Name: Scott Stephens Title: President/Principal Engineer Attachments: A Scope of work, Time of completion, work hours estimate, cost estimate and budget, Fee schedule (Consultant's current hourly rate) 3 Rev. Jan 2019 MILLER PACIFIC ENGINEERING GROUP August 3, 2020 File: 20-11066pro.doc City of San Rafael, Public Works Department 111 Morphew Street San Rafael, California 94901 Attn: Mr. Hunter Young Re: Proposal for Geotechnical Services Smith Ranch Road & Lucas Valley Road Resurfacing San Rafael, California Introduction As requested, we are pleased to present this proposal for geotechnical engineering and testing services for the Smith Ranch Road and Lucas Valley Road Resurfacing project in San Rafael. Based on our review of the project drawings and specifications, we understand the project will include constructing various street and sidewalk improvements along Smith Ranch Road and Lucas Valley Road, near the Highway 101 overcrossing. The improvements generally consist of constructing new sidewalks, curb and gutter, and asphalt overlays. Proposed Scope and Fee Estimate The purpose of our services is to visit the site intermittently during construction to observe the Contractor's operations and test geotechnical portions of the work. Based on our review of the City's Request for Proposals and our experience with similar projects, we anticipate our services will include: • Providing geotechnical consultation and materials review/testing. • Observation and compaction testing during earthwork, backfill and asphalt paving operations. • Laboratory testing to determine the compaction characteristics of subgrade and Class 2 aggregate base. • Sampling and strength testing of concrete. • Administration, scheduling and preparation of test reports. We propose our services on a time -and -expense basis in accordance with the attached Schedule of Charges. We will provide our services under our current on-call Master Agreement with the City on a time and expense basis for an estimated fee of $5,000. The frequency and duration of our site visits that were assumed for the fee estimate are summarized in the attached Budget Estimate Worksheet. However, the actual timing of our site visits will be based upon the City's requests. Our fee estimate was developed assuming that prevailing wage rates will apply for our observation and testing services. Unknowns, such as contractor efficiency, unanticipated subsurface conditions, and other factors have been considered in preparing our estimate but may still impact the final budget. We will prepare regularly scheduled invoices and update the City on our budget status as the work progresses. 504 Redwood Boulevard, Ste 220 ■ Novato. California 94947 0 T (415) 382-3444 F (415) 382-3450 MILLER PACIFIC fN61NffRlll6 6ROIIF City of San Rafael, Public Works Department August 3, 2020 Page 2 We are pleased to have the opportunity to continue providing our on-call services to the City and are prepared to begin work upon your authorization. Please call me if you have questions concerning this proposal. Yours very truly, MILLER PACIFIC ENGINEERING GROUP Rusty Arend Geotechnical Engineer No. 3031 (Expires 6/30/21) Attachments: Schedule of Charges, Budget Estimate Worksheet MOOG MIEER PACIFIC fN61N11Rlfl6 GROUP MILLER PACIFIC ENGINEERING GROUP a California corporation SCHEDULE OF CHARGES PROFESSIONAL ENGINEERING AND TESTING SERVICES Professional and Technical Personnel Hourly Rate Staff Engineer/Geologist— Level 1-3 .........................................$100 - $110 - $120 Project Engineer/Geologist— Level 1-3 .................................... $130 - $140 - $150 Senior Engineer/Geologist— Level 1-3 ......................................$170 - $180 - $190 Associate Engineer/Geologist —Level 1-3 ................................ $205 - $215 - $225 Principal Level 1-3......................................................................$230 - $240 - $250 ProjectAssistant/Word Processor...................................................................... $85 Technician Level 1-3..................................................................... $95 - $100 - $105 Senior Technician Level 1-2................................................................ $115-$120 PrevailingWage........................................................................................... $145 Other Inside Charges Mileage.............................................................................................. $ 0.80 per mile Vehicle(Field)........................................................................................ $9 per hour Nuclear Density Gage.............................................................................$8 per test Inclinometer........................................................... $160 per day / $90 per half day Laser Level/Floor Level Equipment.....................................................$25 per day Sampling and Video Equipment ...................................... $50 per day/ $30 half day OutsideServices....................................................................................................... Cost +20% Exploration, drilling equipment and instrumentation, in-situ monitoring, specialized laboratory testing, per diem, shipping, courier/delivery services, outside reproduction, and other services and supplies not normally provided. `NOTES: Field site visits and travel time are normal hourly rates, portal to portal. 2. Overtime — Weekday add $35 Overtime — Weekend/Holiday/Night add $45` `(4 or 8 hour minimums) 3. Rates are for normal Geotechnical Engineering and Geological services. Rates for depositions and testimony are $510 per hour for Principal; $460 per hour for Associate; and $410 per hour for Senior. All other personnel are $305 per hour. These fees are due and payable at the time of service. 4. Schedule of charges is effective as of April 2019. It is subject to revision 3%annually 5 and at other times without notice. AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES April 2019 MILLER PACIFIC ENGINEERING GROUP Field Observation & Testing Budget Estimate Worksheet City of San Rafael - Smith Ranch & Lucas Valley Road Resurfacing San Rafael, California Date: 7/23/20 Project Number: 20-11066 Bv: RCA FIELD COSTS $ 4,740.00 Contingency: 10% $ 474.00 Total: $ 5,214.00 PER SITE HALF FULL PER UNIT HOUR VISIT DAY DAY Senior Technician 2 $ 120.00 Staff Engineer/Geologist 3 $ 120.00 1 1 Staff Engineer/Geologist 2 $ 110.00 Staff Engineer/Geologist I $ 100.00 Staff Technician 2 $ 100.00 Staff Technician 1 $ 95.00 Prevailing Wage Group 3 $ 145.00 2 4 Orr $35 - Weekend/Hol/Night $45; 4 & 8 hr mins apply $ 45.00 4 Field Vehicle/Equipment $ 9.00 2 4 Nuclear Density Tests $ 8.00 5 15 Miles $ 0.80 20 20 $ $ 484.00 $ 1,052.00 $ Estimated SITE HALF FULL Work Item Description Days HOURS VISIT DAY DAY 10 Concrete Sampling & Testing 2 2.0 Field Density Testing Asphalt 2 3.0 "1 loafing" Site Visits 2 Totals 0 4 2 0 DOLLARS $ - $ 1,936.00 $ 2,104.00 $ Total Field Costs: $ 4,040.00 LABORATORY TESTING Task Description Quantity Unit $ Amount $ 1.0 Compaction Curve ASTM 1557 $280 $ 2.0 Compaction Curve Caltrans 216 $350 $ 3.0 Asphalt Concrete - S -value, Gradation, M.C., Unit Wt. & % Oil $850 $ 4.0 Concrete Compression (per Cylinder) 8 $45 $ 360.00 5.0 Shotcrele Panel Testing (per Panel) 3" $500 $ - 6.0 R -value $390 $ 7.0 Sand Equivalent $135 $ 8.0 Durability $195 $ 9.0 Gradation/Sieve $150 $ 10.0 Class 11 AB Suite (Rvalue,Sieve, Durability & Sand Equiv) $950 $ Total Lab Costs: $ 360.00 ENGINEERING/GEOLOGICAL CONSULT & REPORT Personnel Title Hours $11 -lour Amount $ SAS Principal Eng/Geologist 3 $ 250.00 $ MPM Principal Eng/Geologist 2 $ 240.00 $ - DSC / EAD Principal Eng/Geologist 1 $ 230.00 $ BSP Associate Engineer 1 $ 205.00 $ MFJ Senior Geologist 3 $ 190.00 $ RCA Senior Engineer 1 2 $ 170.00 $ 340.00 NGK / PDC Project Engineer 3 $ 150.00 $ - MMT Project Engineer 1 $ 130.00 $ AJM/JTO Sr. Tech 2 $ 120.00 $ ZMS / ENE Staff Engineer/Geologist 3 $ 120.00 $ EIC Staff Engineer/Geologist 2 $ 110.00 $ - MNT/RBG Staff Engineer/Geologist1 $ 100.00 $ - NAR/TWM Staff Technician $ 100.00 $ - JMO / BPC / GAA Staff Technician 1 $ 95.00 $ - KRB/MLT Project Asst./Word Processor $ 85.00 $ - Total Engineering Costs: $ 340.00 Subtotal: $ 4,740.00 Contingency: 10% $ 474.00 Total: $ 5,214.00 Use for Budget: 5,000 Rev 720