HomeMy WebLinkAboutCC Minutes 2000-12-18SRCC Minutes (Regular) 12/18/2000 Page 1
IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, MONDAY, DECEMBER 18, 2000 AT 8:00 P.M.
Regular Meeting:
San Rafael City Council
Also Present: Rod Gould, City Manager
Jeanne M. Leoncini, City Clerk
OPEN SESSION - COUNCIL CHAMBER - 6:30 PM:
Mayor Boro announced Closed Session item.
CLOSED SESSION - CONFERENCE ROOM 201 - 6:30 PM:
Conference with Legal Counsel — Existing Litigation
Pursuant to Government Code Section 54956.9(a)
Present: Albert J. Boro, Mayor
Barbara Heller, Vice -Mayor
Paul M. Cohen, Councilmember
Cyr N. Miller, Councilmember
Gary 0. Phillips, Councilmember
Absent: None
Case Name: MHC Financing et al. v. City of San Rafael
U.S. District Court, Northern Dist. of CA., No. C003785VRW
Mayor Boro announced that no reportable action was taken.
ORAL COMMUNICATIONS OF AN URGENCY NATURE: 8:00 PM
None
CONSENT CALENDAR:
Councilmember Miller moved and Councilmember Phillips seconded, to approve the Consent Calendar, as
follows:
ITEM
2. Approval of Minutes of Regular Meeting of Monday,
December 4, 2000 (CC)
Monthly Investment Report for Month Ending
October, 2000 (MS) — File 8-18 x 8-9
6. Resolution Authorizing the Purchase of Two Fire
Engines ("Pumpers") from KME Fire Apparatus (in
the amount of $564,924.00) (FD) — File 4-2-307
7. Resolution Accepting a Grant in the Amount of
$4,000 from the Department of Boating and
Waterways for the Development of a Boat Pumpout /
Dump Station Facility at 616 Canal Street and
Authorizing Public Works Director to Sign an
Agreement Accepting the Terms of a Grant (PW) —
File — 12-6 x 9-3-40 x 3-3-53
RECOMMENDED ACTION
Minutes approved as submitted.
Accepted Monthly Investment Report for
month ending October, 2000, as
presented.
RESOLUTION NO. 10749 —
RESOLUTION AUTHORIZING THE
PURCHASE OF TWO FIRE ENGINES
("PUMPERS") FROM KME FIRE
APPARATUS FOR THE TOTAL COST OF
$564,924.00
ITEM REMOVED FROM AGENDA AT THE
REQUEST OF STAFF, TO BE PLACED ON
AGENDA FOR 1/16/2001 MEETING.
SRCC Minutes (Regular) 12/18/2000 Page 1
0
0
AYES:
NOES:
ABSENT:
Resolution Authorizing Extension of Time for
Completion of Improvements re Northview
Subdivision (PW) — File 5-1-335
SRCC Minutes (Regular) 12/18/2000 Page 2
RESOLUTION NO. 10750 —
RESOLUTION EXTENDING TIME FOR
THE COMPLETION OF IMPROVEMENT
WORK — "NORTHVIEW SUBDIVISION"
(EXTENDED TO AND INCLUDING
DECEMBER 15, 2001)
Acceptance of Annual Report and Audit for the Accepted Annual Report and Audit for
San Rafael Redevelopment Agency (RA) — San Rafael Redevelopment Agency.
File 8-18 x 8-9 x (SRRA) R-62
COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
COUNCILMEMBERS: None
COUNCILMEMBERS: None
The following items were removed from the Consent Calendar for discussion:
4. ANNUAL UPDATE ON INVESTMENT POLICY (MS) - FILE 8-18 x 8-9
Vice -Mayor Heller stated she enjoyed the report and asked for clarification on maturity revisions
made to two investment classes: AB 2220, Bankers Acceptances and Commercial Paper, as
outlined in the staff report.
Assistant City Manager Nordhoff responded stating, that as background to the bill these had not
been changed in 17 and 22 years, and the securities, as offered in today's market, were not offered
in the durations, as they had been previously placed into law, so the amendments were made to
reflect how these products are seen in the market place today. Vice -Mayor Heller remarked that this
was more paperwork and Mr. Nordhoff responded that it was merely compliance and better reflects
the marketplace.
Vice -Mayor Heller moved and Councilmember Phillips seconded, to accept the report.
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
SUMMARY OF LEGISLATION AFFECTING SAN RAFAEL (CM) — FILE 9-1 x 109 x 11-6
Councilmember Cohen commented that both of these bills pertain to Sudden Oak Death Syndrome
and suggested adding our voice to the County in strongly supporting these bills, to make sure
attention was paid to Marin County, adding that Assembly Member Wiggins originally submitted a
bill which did not include Marin County in funding to deal with this issue. He noted a letter had been
generated for the Mayor's signature and urged strongly stating our position, perhaps writing to the
Governor in anticipation of doing an immediate revision.
Councilmember Cohen moved and Councilmember Miller seconded, to approve the staff recommendation:
SB 31 Oak Mortality Syndrome and Sudden Oak Death Syndrome. Senator Wes Chesbro - SUPPORT.
ACR 5 Sudden Oak Death Syndrome. Assembly Member Joe Nation — SUPPORT.
City Manager Gould stated he would prepare a letter for the Governor also.
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
SPECIAL PRESENTATIONS:
10. INTRODUCTION OF JANE LANGE, NEWLY -APPOINTED CULTURAL AFFAIRS SUPERVISOR
(LIB/CULT.AFFS.) — FILE 9-3-61 x 7-4 x 7-8-1 x 13-14-2
Mayor Boro invited Jane Lange to the podium and Vaughn Stratford, Library Director, reported that
Jane is now the permanent Cultural Affairs Supervisor, recently appointed to this position; having
served in an acting capacity for the past year. He commented that Falkirk is in good hands with Jane.
Responding, Jane Lange stated she was very pleased and thanked the Council.
Mayor Boro, on behalf of the City Council, congratulated Jane Lange on her appointment and
reiterated the fondness, not only the Council, but the Community as a whole, has for Falkirk, adding he
looked to Jane to ensure continuation of this great tradition.
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SPECIAL PRESENTATIONS (Cont.):
11. INTRODUCTION OF THE FOLLOWING 9 POLICE OFFICERS, 1 DISPATCHER TRAINEE AND 1
PARKING ENFORCEMENT OFFICER: (PD) — FILE 9-3-30 x 7-8-3 x 7-4
Acting Police Chief Cronin stated that, in the brief period since having the honor to assume the role of
Acting Police Chief, his most pleasant duty had been the hiring of a number of young people, whom he
introduced to the Councilmembers.
Michelle Raggio, Dispatcher Trainee - Michelle grew up in San Rafael and graduated from Terra
Linda High School. She holds an AA from Santa Rosa Junior College and has attended the College of
Marin and CSU, Sonoma. Her previous work experience has been in early child education and
administration. Michelle lives in San Rafael.
Roy Leon, Parking Enforcement Officer — Roy was born in Willits, graduating from Willits High
School where he played Football, Basketball and Baseball. He was in the United States Marine Corps
for four years, serving in Bahrain, Japan and the United States, achieving the rank of Sergeant. Mr.
Leon is fluent in Spanish and English, and lives in Rohnert Park with his wife and 8 month old son.
Dean Prestia, Police Officer — Dean was in the United States Air Force for four years, serving in
Tucson and Saudi Arabia. He attended Saddleburg Junior College, Mission Viejo . He lives in Benica
and was president of his class at the Academy, graduating on December 8, 2000.
Lisa A. Holton, Police Officer — Lisa comes to San Rafael from the Novato Police Department where
she has served for the past three years as Patrol Officer, Field Training Officer and DARE Officer. She
previously served for three years as an Officer of the Mill Valley Police Department. Lisa grew up in
Cloverdale and earned an Associate Degree from Santa Rosa Junior College Administration of Justice.
She now lives in Petaluma with her husband, a Twin Cities Police Officer.
Christopher Kaupe, Police Officer — Christopher comes from the Fairfax Police Department where he
served for 11 years as a Canine Officer and Field Training Officer. He grew up in Marin and attended
Terra Linda High School and also College of Marin, and served in the United States Air Force.
Christopher lives in Petaluma with his wife and two sons.
Earl R. Titman, Police Officer — Earl comes from the Novato Police Department, having served 14
years with that agency. He has worked as a Patrol Officer and Detective and was a member of the
Novato Special Response Team. He grew up in Marin County, graduating from Novato High School,
and attended College of Marin and served in the United States Navy. He lives in Novato with his wife
and two children.
Cindy A. Baxman, Police Officer — Cindy was born in Santa Rosa, raised in Petaluma and graduated
from Petaluma High School. She attended Cabrillo College, Aptos, the University of San Diego, and St.
Mary's College in Moraga, where she earned a Bachelor's Degree in May, 2000. She has completed
internships with the Petaluma and San Francisco Police Departments and coordinated the Citizens'
Academy of the Petaluma Police Department. Cindy graduated from the Police Academy on December
8, 2000 and lives in Petaluma.
Timothy J. McGinley, Police Officer — Timothy, originally from Pittsburgh, Pennsylvania, studied
music at the Conservatory of Music at the University of Cincinnati, going on to a career as a
professional musician. He played drums in the orchestra on cruise lines based in Miami, Honolulu and
San Francisco, later playing with the Artie Shaw Band. He was a drummer in the National Touring
Company of the Ringling Brothers and Barnum & Bailey Circus for 6 years. Timothy has worked for the
Korbel winery for the past year, in the company's Security Division. He graduated from the Police
Academy on December 8, 2000 and lives in Petaluma with his wife.
Jamie M. Moyles, Police Officer — Jamie, born in Novato and raised in Petaluma, graduated from
Petaluma High School. She played soccer, basketball and softball and earned an Administration of
Justice Certificate from Santa Rosa Junior College in 1999. Jamie graduated from the Police Academy
in September 2000 and has worked for Macy's, as a Security Agent, for the past 2-'/2 years, conducting
shoplifting and internal investigations. She lives in Petaluma.
John S. Pinedo, Police Officer — John was born in Ventura and grew up in Marin County, attending
Sir Francis Drake and San Rafael High Schools, before joining the United States Army. He was
originally trained as a mechanic and now serves as an EMT in the United States Army Reserves. John
has extensive training experience as an automobile service technician and computer technician and is
an accomplished musician. He graduated from the Police Academy on December 8, 2000 and lives in
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San Pablo. Acting Police Chief Cronin added that John Pinedo's sister and he started at the same time
in the Sheriff's Office, some 27 years ago.
Hector A. Rivera, Police Officer — Acting Police Chief Cronin stated Officer Rivera was ill this evening
and could not attend.
Addressing the new Police Department recruits, Mayor Boro, on behalf of the Council, stated he and
Vice -Mayor Heller had had the opportunity to attend their swearing-in, which took place on two
separate days. On the first occasion there were a number of people from different agencies and the
second consisted of a class of 6 brand new Officers to the profession. Mayor Boro reiterated his
comments made at the swearing-in, to the effect that San Rafael has the best Police Department in
Marin County, which is why these new people preferred to work here. He congratulated them on being
the best and welcomed them to San Rafael.
COUNCIL CONSIDERATION:
OLD BUSINESS:
12. RESOLUTION APPROVING AGREEMENT WITH DANIEL MACDONALD, AIA ARCHITECTS,
INC., FOR COURT STREET PLAZA DESIGN (RA) — FILE 4-3-381 x (SRRA) R-423
Katie Korzun, Senior Economic Development Planner, stated she was pleased to announce the
Design Review Board made a unanimous recommendation of approval on the Plaza Design and
this was accepted by the Planning Commission last week, which means there is now an approved
Environmental and Design Review Permit on the Plaza. She continued that in order to leap directly
into construction drawings the contract with Daniel Macdonald was before the Council tonight. Ms.
Korzun stated there had been two previous contracts with Daniel Macdonald, one to go through
concept design and the other design development. This evening's contract would override these
two, reported Ms. Korzun, in that the work under the two previous contracts is almost complete but
is so integrally tied with the construction drawings that it is difficult to separate them. She
evidenced several of the items required for the construction drawings are already under
development, while others under design development will not be done until later, hence the one
overriding resolution and contract before the Council.
Ms. Korzun stated that while the contract shows $172,000, approximately $70,000 of this has
already been expended, leaving an additional requirement of approximately $100,000. She
recommended approval this evening in order to move forward to begin construction, adding the
work to date has been satisfactory.
Continuing, Ms. Korzun stated that the Planning Commission's approval had one suggestion and
one added condition. The latter related to the replacement of the Bell logo on the medallions with
another piece of art. She stated that staff investigated this, being cognizant of the fact that costs
needed to be contained, and having spoken with the medallion manufacturer it was ascertained
that the increase in cost, from one medallion cast 7 times, to revising the artwork to 7 medallions (7
moulds and 7 casts), would increase the cost by approximately $5,000. She reminded the Council
that the medallions are 12" x 12" and would be on the seven posts supporting the trellis, which
would be approximately 12 -feet off the ground and back from the surface of the wall about 2 — 3 -
feet; therefore, the medallions would not be particularly visible.
Ms. Korzun stated a variety of options were laid out for Council to follow and staff would like some
clear direction on how to proceed with the medallions.
Continuing, she stated the Planning Commission suggested additional contact be made with
organizations having experience with running events. Ms. Korzun reported that at the staff level
there has been close coordination with Brigitte Moran, the City's Events Coordinator, and
discussions took place with the Business Improvement District and the Chamber of Commerce.
Therefore, already quite a few event friendly items had been incorporated, including hose outlets,
water hookups, additional electrical outlets, flat surface and provision to accommodate a large
delivery truck. Ms. Korzun stated, however, that if the Council wished to have further outreach
carried out they would be very willing to do so, with guidance on the appropriate organizations to
contact.
Ms. Korzun concluded by requesting approval of the contract, a decision on the potential medallion
change and whether some additional contact is needed with event coordinators.
Vice -Mayor Heller requested clarification on the Planning Commission's condition relating to the
medallions and Ms. Korzun responded that their comment was "we could get something more
inventive than the City logo".
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SRCC Minutes (Regular) 12/18/2000 Page 5
Mayor Boro asked for comment from the audience and there being none brought the item back to
Council.
Councilmember Cohen stated he had no problem with the staff recommendation but thought it was
appropriate to comment on the Planning Commission's recommendations. He stated a discussion
was held regarding the Plaza Design which was attended by members of the public and some
members of the Cultural Affairs Commission, who took a fairly active role; comment was focused
on members of the Council, Planning Commission and Design Review Board, with others present
and participating. He, therefore, wondered if the Planning Commission felt there was insufficient
outreach or if they expressed concern regarding any item in particular, which might have been
overlooked. Ms. Korzun explained there was comment from a member of the public who felt there
was insufficient outreach to the Arts Community, in particular, and suggested ways the Arts
Community could be further involved. The Planning Commission did then fashion their remarks in
response to the public comment, making a distinction between a condition and a mere suggestion.
Ms. Korzun stated she sensed it was just a suggestion on something which could improve the
Plaza; there was no discussion on the production method of the medallions or their visibility.
Councilmember Cohen stated Ms. Korzun had made a distinction between a condition and a
suggestion and asked for clarification on whether the Planning Commission did in fact, add a
condition that the medallions not use the City logo, and to change this the condition would have to
be undone. Ms. Korzun replied in the affirmative.
Community Development Director Bob Brown, added there are provisions in the zoning code
allowing the Community Development Director some discretion regarding minor changes to
projects, therefore, if the Council wanted to go in a different direction this could probably be
invoked.
Mayor Boro stated Ms. Korzun depicted the medallions as 12" x 12" and inquired as to their height
from the ground. Ms. Korzun reported she had attached a picture to the staff report illustrating the
medallions as being 12 -feet above the ground level of the Plaza. This is attained by 6 feet of water,
then 2 steps, with another rise, bringing them to 12 feet from the ground. They would then be set
back further by 2 steps of water, each 6"-9". Mayor Boro equated the proposed medallions with the
existing plaques on 4t" Street, which are approximately 12" x 12" and virtually impossible to read,
and suggested weighing this against the process of achieving some level of design.
Ms. Korzun then stated that the manufacturer of the medallions did caution that the medallions
would need to be very schematic in design; the material is ground up stone poured into a mould
with epoxy; therefore, fine line details would be impossible, with the depth of the raised portion
being only 1/2 inch at maximum. Ms. Korzun stated the manufacturer anticipated the Bell would be
easy, being just two depths.
Mayor Boro commented on the outreach issue, stating it was normal practice to do everything
possible to contact whomever might have been overlooked with respect to input on design and use,
and requested staff contact the three groups mentioned, along with anyone else deemed
appropriate.
Regarding the medallions, Councilmember Phillips stated the bell was symbolic of the city and to
have it repeated seemed more appropriate and consistent with the design. He, therefore,
suggested forgoing the cost and time involved in attempting to come up with something which
would be appealing to everyone and proceeding with the symbol of the City.
Vice -Mayor Heller raised the question of the cost of the medallions and whether they could be left
out, thereby cutting cost. Ms. Korzun stated they could be omitted and reported the estimated cost
would be $400 - $600 to generate the mould and approximately $90 per cast, with an additional
cost to affix them, making a total cost of approximately $1,300. She added that using the
medallions was a minor addition. Vice -Mayor Heller inquired whether something could be added at
a later time and Ms. Korzun responded that it could, but there would be a question on how to affix it
to the cast concrete walls once they are set, sensing it would be better to do this as part of the
initial construction, or not at all.
Councilmember Miller reiterated it would be appropriate to use the symbol of the City for this
project in the same way it is used in all of the signage around town. This added consistency, which
makes a logo mean something. He stated this project had gone through design review with
everyone possible coming forward; therefore, he did not see where more extensive outreach was
necessary, adding that somewhere along the line a decision to proceed needed to be made. He
noted that this is what separates San Rafael from other cities, where so much process is added, no
decisions are reached; therefore, he would move to proceed with the bells.
SRCC Minutes (Regular) 12/18/2000 Page 5
SRCC Minutes (Regular) 12/18/2000 Page 6
Councilmember Cohen clarified that the suggestion regarding outreach was to allow people to
come up with ideas which would not add any cost to the project. He saw no reason why staff
should be precluded from this, stating that if someone had an idea for improving the project which
did not add cost it should be considered. He agreed with Councilmember Miller that signing the
contract should not be delayed.
Councilmember Miller moved and Councilmember Phillips seconded, to adopt the Resolution.
RESOLUTION NO. 10751 - RESOLUTION AUTHORIZING EXECUTION OF
PROFESSIONAL SERVICES CONTRACT WITH DANIEL
MACDONALD AIA ARCHITECTS, INC. FOR COURT
STREET PLAZA
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Mayor Boro thanked Ms. Korzun for her hard work.
Councilmember Phillips requested clarification on the motion regarding the medallions as to
whether this was the Resolution before the Council. Mayor Boro confirmed the Resolution was
approving a Professional Services Contract, which included the direction on the bell, as moved by
Councilmember Miller.
13. REPORT ON TERRA LINDA COMMUNITY CENTER POOL RENOVATION (CS) — FILE 12-5 x
12-15 x 9-3-65 x 9-3-66
Carlene McCart, Community Services Director, reported the Terra Linda Pool Project had evolved
a great deal since its inception approximately 18 months ago, which then focused on repairing the
hole. The pool had an aging and failing mechanical system, a major leak that was impossible to
locate or repair and it was out of compliance with health and safety codes. At that time in order to
fix the problem and return the pool facility to the community, $578,000 was allocated for its basic
renovation. However, since then the project seemed to have moved from a point of renovation to
remodel and Ms. McCart stated she was seeking direction this evening on the scope and
finances of the project in order to proceed.
Ms. McCart, in summarizing the background to the project, stated the project began in July 1999;
the $578,000 was funded almost equally between the Parkland Dedication Funds, which are
available for North San Rafael, and the General Fund. This was the largest Capital
Improvements Project (CIP) of that fiscal year. 6 — 7 months were spent analyzing the situation
to find a remedy, and at that time we were advised by the Architects, Jones & Madhavan, a very
reputable Southern California firm, well respected in pool design, that it would be beneficial at the
time of renovation to include a master plan, so that infrastructure for any improvements going
forward could be put in place, and not have to cover the same ground, if, in fact, down the road it
was decided to add another play feature, water slide, new entry or other features which might
improve the facility overall. Permission was sought from the Council in March 2000 to develop
the master plan, and this was received with the direction to go forward with the basic renovation,
develop the master plan, and include the infrastructures needed to accomplish this plan.
Between Spring and Fall construction drawings were developed, the master plan was taken out to
the Community numerous times, visiting Homeowners Association Meetings, Via Committee
Meetings, and the Park and Recreation Commission, as the plan developed. This was beneficial,
reported Ms. McCart, as helpful suggestions received from the public were folded into the final
design, which in September came in the form of final construction drawings.
At the same time, two urgent requests were received from the community to amend the original
renovation plan. Ms. McCart stated that the first proposal was for the reinstatement of a wading
pool in the initial construction phase. This had been eliminated on the Architect's advice which
alluded to current trends in pool design excluding wading pools due to their health and safety
factors and the liability they assume; they are regularly replaced with play features. This,
reported Ms McCart, did not meet with public support; therefore, the decision needed to be re-
evaluated. Simultaneously, a landscape enhancement plan was presented by a Terra Linda
resident, Chris Oaks, a Landscape Architect, member of the ORCA Swim Club and a family
visitor to the pool. Having analyzed the landscape plan, it was concluded the enhancements
were beneficial to the project.
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Continuing, Ms. McCart stated these two items were brought before the City Council on October
2, 2000 at a Study Session. During this study session it was agreed that the reinstatement of a
wading pool feature and enhanced landscaping would be beneficial to the project; therefore, it
was decided to delay the construction timeline in order to redesign the project to include these
two elements. Ms. McCart stated she was requested to produce some information on four major
issues:
1. the reinstatement of the wading pool feature;
2. the enhanced landscape plan and its cost;
3. a report back on all of the component costs of the master plan;
4. plans for managing the delay of the project.
Ms. McCart added that since October, an additional issue was raised by the Architect to the effect
that consideration be given to rebuilding the pool as opposed to renovation, and some time had
been spent researching this.
Ms. McCart reported on the four issues in question:
Wading Pool v. Play Pool — She stated that in October it was decided to abandon the water
play feature in a trade-off for a wading pool feature, and at that time she was requested to
explore a hybrid facility called a play pool. This was done by visiting Dixon, where a new
installation is in place, and carrying out research in other communities, and it was found that a
play pool provides for wading, splashing and water play opportunities simultaneously. It is
safer to use and more efficient to operate. Ms. McCart confirmed that pictures were included
with this evening's material. She pointed out that basically a water play pool is a zero depth
entry - walking from deck level into the pool it descends to 18 inches. Water is poured in by
means of either a spray mechanism or fountain type mechanism, which fills the deep end to
18 inches. It drains continually, unlike a wading pool, which holds and contains the water for
longer periods of time. Therefore, the water is filtrated and treated more frequently, thus
avoiding bacteria growth, with water quality assurances higher. Children enter the pool to their
own specific level of comfort, not having to enter the deep end until they are ready. It
recycles water but unlike a regular swimming pool it can be turned off and on, thereby
activating it only when required for use. Presently, the wading pool runs year round to ensure
continuous operation of the filter and pumps, whereas the play feature can be turned on and
off as patrons dictate, making it more efficient to operate; the estimated cost of operating the
wading pool is approximately $18,000 as against approximately $12,000 for the water play
pool. Ms. McCart stated that both of these ideas have community acceptance, having been
discussed with the Swim Club and the VIA Committee, adding that to include either one would
call for redesign fees.
2. Landscape Plan — Regarding the enhanced landscape project, Ms. McCart illustrated the
architect's original design and that suggested by the community, pointing out that there was
significantly more landscaping in the design donated by Chris Oaks, a member of the
community, the latter giving the area a softer, more inviting look and affording the facility more
seating and shaded areas, making it a more amiable environment. She continued that it
included new landscaping on the interface with Del Ganado, which is non-existent at present,
and completes the civic row of buildings from the Fire House to the parking lot of the pool
area. The cost of installing the enhanced landscaping would be $28,000, which is in addition
to the architect's minimal budget of $20,000, and also calls for redesign fees.
3. Costs — The plan prepared by the architect to renovate the pool which would include
demolition, earthwork, deck, fencing, landscaping, equipment room renovation, mechanical,
electrical, pump and filtration system replacement would cost $644,000. A wading pool
feature would cost $60,000 and a water play feature $120,000.
Discussions were held regarding a water slide at a cost of $ 33,000, which received limited
support in the community; therefore, at present this is not a consideration. Ms. McCart
reported, however, that a new lifeguard station is being considered, which would afford the
opportunity to reposition the entry, at a cost of $18,000. The enhanced landscape plan, which
utilizes the same facility, contains a more elaborate lifeguard station and is represented in this
plan as $32,000.
To rebuild the pool the cost would be $700,000. Added to this figure would be redesign fees,
presently at an estimated cost of $18,000, with 15% of total for contingencies.
4. Delay — Addressing the delay in the project, Ms. McCart stated that going into any redesign
situation would mean losing out on approximately 3 — 4 months of the project timeline. She
added her department applied to the San Rafael City Schools, as did the ORCA Swim Club,
and permission was granted, to use the Terra Linda High School campus for a modified
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SRCC Minutes (Regular) 12/18/2000 Page 8
summer program for Community Services, and the full swim season for the ORCA Swim
Club, which would take care of one year. She estimated that approximately three months
would be needed to redesign any additional elements to the basic plan. Therefore, the
project would be out to bid in late April, 2001, with construction commencing in July, 2001.
The construction project is estimated to take approximately six months and with no delays, be
completed in December, 2001. This, stated Ms. McCart, would give a comfortable period of
time to ensure an opening date of March, 2002.
The other element, which arose during discussions in the last month, had been the debate on
whether to renovate or rebuild the pool. Ms. McCart stated that to add on to the pool would
necessitate breaking the shell and starting over, emphasizing that it would be impossible to add
on because the integrity of the shell would have been violated. She added that the architect's
advice was to take this point into consideration, as frequently it is easier to rebuild than to fix and
in this case, for the additional $66,000, it would be possible to get a new pool rather than fixing
the old one. This would also afford the opportunity to reconfigure and enlarge the pool and
incorporate some programs presently not sponsored.
Ms. McCart stated the Swim Club supports the opportunity to add two lanes to the pool and
create a depth which would be acceptable for water polo, a fast growing sport. Other
opportunities would include year round swimming, year round swim team activity, lap swim,
masters swim program, aerobics and synchronized swimming. Staff believes that these
programs may be well received in the community but expressed caution and concern that the
final cost of rebuilding may be higher, depending on the final configuration, and also further
delays would move the project into yet another swim season. Ms. McCart reported that today the
architect requested that this project needed to be returned to the queue in his office, as
approximately five months of redesign time would be needed to rebuild. The plans are ready
presently to renovate, but rebuilding would incur extra time. Ms. McCart added that the project
still could be out to bid in June or July, with construction beginning in August or September, 2001
and on a very aggressive schedule completion could be attained by March, 2002. However, she
added that in her opinion a more realistic opening date would be April or May, 2002.
Summarizing, Ms. McCart stated that the staff recommendation was for Option A, which included
the basic renovation, enhanced landscape and wading pool option. This, she stated, meets the
city and community's highest priorities and the cost is the closest to that discussed in October,
2000, $862,500, requiring additional funding of $344,500. Ms. McCart noted that the Park and
Recreation Commission, at their meeting on December 14, 2000, recommended Option B, which
includes the basic renovation, enhanced landscaping and the waterplay feature, rather than the
wading pool, at a combined cost of $931,500, requiring additional funding of $413,149. The
Commission feels this also meets community priorities as well as offering a new attraction for the
pool. The community, however, she continued, wanted the pool rebuilt to take advantage of the
opportunity for expansion and she estimated that at this time, to include all the enhancements
and rebuild, the cost would be $1,032,700, requiring extra funding of $514,700.
In conclusion, Ms. McCart assured Council that whatever option was chosen would represent a
much improved facility, and she was asking for direction on the scope of the project, noting that
members of the Park and Recreation Commission, together with members of the public were
present and wished to speak on the issue.
Mayor Boro thanked the Community Services Director for her report and asked for questions.
Councilmember Cohen commented on the cost estimates on renovation versus rebuild, stating
that after a year and a half there is a good sense for the $644, 000 and the elements therein, and
requested clarification on how the $700,000 figure was arrived at.
Ms. McCart responded that this had come from the architect and takes into account some cost
efficiencies achieved by complete demolition and starting over, rather than working around
portions which need to be saved as with the renovation option, where the shell of the pool would
be saved. The architect, from experience, confirmed that to build a pool generally the same size
with some wall reconfiguration, could be accomplished for $66,000 in addition to the $644,000.
Councilmember Cohen expressed concern regarding assumptions that the advantages of
rebuilding would be the ability to expand the pool, necessitating removal of the existing pool. This,
he noted, would entail hauling a large amount of concrete, which is very expensive and it
appeared counter -intuitive that this amount of extra work could be completed for $60,000. He
inquired regarding the accuracy of this figure and if the architect looked at the proposals for
widening the pool by 7 -feet along one of its lengths, as well as lowering it.
Ms. McCart responded that the architect suggested converting the present L shape to a
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rectangle to increase size. The request for this information was received by the architect in
October and he had the figures back in a month; therefore, Ms. McCart assumed that these
issues had been taken into account. Councilmember Cohen clarified with the Community
Services Director that the figure of $700,000 pertained to the rectangle (or square), not the L
shape, and did not include costs for water polo, etc.
Mayor Boro asked for clarification on the configuration of the pool at the $1,032,000 amount. Ms.
McCart responded that this was the reconfigured pool the architect suggested, which would add
additional space and some depth. She added the reason this proposal was not pursued was the
fact that the community preferred the L configuration, indicating that it was better for coaching
and spectators, and it was easier for water aerobics to be conducted in an L shape. She stated,
however, that the architect's design to add square footage to the pool to make it acceptable for
water polo, aerobics, synchronized swimming etc. would cost $66,000. She added that the
ORCA Swim Club articulated that if the rebuild option were agreed upon, they would like the L
shape reinstated, have one wall moved out and give more consistent depth.
Councilmember Phillips inquired if the architect had been contacted for reaction as to whether or
not there were cost differentials associated with rectangular versus L, and Ms. McCart replied that
he had been contacted and the figures were similar.
Regarding renovation, Councilmember Phillips inquired if the pool would be renovated to new
status or would there be an older shell which could be subject to deterioration over a shorter
period of time. Ms. McCart responded that the replacement life span of the new equipment would
be 30 years, the pool having already been in existence for 40 years, adding the shell would not
substantially deteriorate over the next 20 years.
Returning to the $700,000 Rebuild Option, Councilmember Cohen sought clarification on whether
this figure also represented the design for a new L shaped pool with increased width and depth,
as suggested by the ORCA Swim Club, or merely the new rectangular pool, with all the
equipment, etc. Ms. McCart stated it was talked about but a cost breakdown for that particular
configuration was not received from the architect; he indicated the lanes could be added, depth
increased at a cost within the additional $66,000. However, a specific cost for the ORCA plan was
not received.
City Manager Gould confirmed with Community Services Director McCart that no detailed cost
estimate of the ORCA suggestion was available, simply a rough estimate of approximately
$700,000.
Councilmember Cohen expressed concern on the cost issue, stating the initial cost of $400,000
was now rapidly approaching $1 -million and instead of a remodel the concept of a brand new
pool had been introduced. He reiterated the $700,000 cost range was not a hard estimate;
therefore, it could escalate, resulting in a $1.5 -million project by completion; he also had concerns
regarding the pool being closed for a couple of years.
Mayor Boro invited the audience to address the Council.
David Hill, San Rafael resident, complimented Community Services Director McCart on doing a
good job representing the project, and pointed out that at the outset, the ORCA Swim Team
suggested widening the pool but were informed this was merely a remodel of the pool bottom,
deck and filtration system. He stated this was acceptable, would meet ORCA's needs and retain
the current program. However, Mr. Hill continued that when they evaluated the new design they
concluded that for the present site the square design did not make as much sense, for different
reasons. He recommended finding out what the costs are for what the community requires and
the ORCA Swim Club and City should work together to find sources to fund the difference when
this is established. His concern was that the mistake of getting a smaller pool could be made by
not looking at costs or alternative funding sources, thereby, not affording the community the
ability to have water polo or other features because of the time crunch to get it accomplished. Mr.
Hill concluded that in retrospect it might have been more prudent to step back at the $500,000
stage, to ascertain what could be realized with the facility, and the implementation phases. He
added that from conversing with Dave Johnson, Swim Team Coach, they established it made
better sense to build the pool to the satisfaction of all now, as once renovated it would not be
changed; therefore, those activities which are fundamental to the shape and size would be
precluded should the correct size pool not be constructed. He again complimented Community
Services Director McCart on her characterization and management of a difficult project.
Councilmember Cohen asked Mr. Hill for his thoughts on the possibility of the pool being closed
for two seasons. Mr. Hill stated this was discussed with the conclusion that it was better to get a
quality job done now. He noted that the present pool was built in 1959, having the same activities
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for the past 40 years, and anticipating similar thinking, should the same activity be perpetuated,
or in North San Rafael should other types of recreational activities be added. Therefore, if this
project entailed a two year hiatus it would still be a better solution with respect to future
generations of children coming along to play water polo or other water sports; two years being
insignificant over the life of the pool and beyond.
Dave Johnson, ORCA Swim Team Head Coach for the past four years and Terra Linda
Homeowner, addressing the question of the possible postponement of another swim season,
agreed with David Hill's suggestions, stating the ORCA Swim Team was longsighted and missing
two seasons at this particular pool would not be an obstacle when compared to having a quality
facility, which would last for decades at this site. In discussing some of the hardships created to
aquatic programs, Mr. Johnson stated that when he is coaching the pool is taken over solely by
the swim team, from 5 — 9:00 p.m.; on several Saturdays in the summer, some of which are
extremely hot, it is often closed to the public until 1:30 p.m. and is crowded for open swimming
when school is out, June — September. Mr. Johnson commented that the pool was not
constructed to accommodate water polo.
He stated he was in favor of rebuilding the pool to alter its basic structure; more programs could
be added, most significantly water polo, which is the fastest growing sport amongst girls in the
United States at present, with 40% more girls playing the sport than boys. Presently the sport is
only played at the Indian Valley College pool in Novato, which is inconvenient for San Rafael and
Terra Linda residents to access, and its future is tentative. He concluded that an expanded pool
was necessary to accommodate more programs.
On the point of the ORCA Swim Team using the pool from 5 — 9:00 p.m., Mayor Boro inquired if
this would remain the same with an expanded pool, and Mr. Johnson responded that with a new
configuration he could possibly need only 3 hours. Mayor Boro wondered what impact adding
new programs, including growth sports, would have on usage by the general public. Mr. Johnson
stated that if the size of the pool remained the same and programs were added some of the
community's time might be impacted, but with a larger pool two substantial programs could be
offered simultaneously. Mayor Boro inquired if some of this could take place early in the day and
Mr. Johnson responded that morning programs could be accommodated. However, he stressed
that an enlarged L shape would afford some options and would allow for concurrent use by
special groups as well as the general public.
Councilmember Phillips remarked that sports fluctuate and asked Mr. Johnson for his thoughts on
what might happen over the next 4 years with regard to utilization of the pool. Responding, Mr.
Johnson stated he thought there would be an increase in the number of girls wishing to play
water polo prior to entering high school. Presently, he found it difficult to get girls to come to
Indian Valley College to take part in that program. He continued that water polo was the growth
area of aquatics, adding that the swimmers presently on the ORCA Swim Team would be
swimming at the Terra Linda pool in a Masters Program, their children would be swimming or
playing water polo, or both, on a year round basis. He emphasized there was nothing to be
pessimistic about in aquatics.
Councilmember Phillips commented that the points relating to 8 lanes compared to 6, and
Saturday meets were well taken.
Mike McGuire, Santa Margarita Neighborhood Association and Past President of the ORCA Swim
Team and Marin Swim League, stated they worked with Carlene to push forward the landscaping
enhancement issue and were very pleased it was supported regardless of which option was
chosen. On the wading pool versus the water play pool, Mr. McGuire noted that after 10 years
$6,000 per year would be saved on maintenance costs, the latter being less expensive.
Regarding Councilmember Cohen's concern about cost escalation, Mr. McGuire stated he was
reassured by the architect's, albeit ballpark, figure of $66,000 to rebuild the pool regardless of its
configuration, and he hoped this was the eventual option selected.
Patrick Webb, Member, Park and Recreation Commission, stated he shared Councilmember
Cohen's concerns on the cost because of the consistently changing dimensions. However, even
though the Commission voted for the renovation option, it may be that when the architect
assesses the hole repair issue the rebuild option would be a better venture. The cost differential
of $66,000 was inconsequential to the long-term vision of a significant community asset.
Councilmember Miller inquired if Community Services Director McCart was coordinating with the
High Schools in the area regarding their efforts to become community resources. Responding,
Ms. McCart stated she has been working with both Terra Linda and San Rafael High Schools on
maintenance issues, expertise sharing, and both facilities have been used for summer programs.
She has not heard of their plans for renovation other than maintenance and repair.
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Councilmember Miller inquired if present and future programming of the pool is done in
conjunction with the use the community would have with the other pools. Ms. McCart responded
affirmatively and confirmed that presently, in addition to the Terra Linda Community Pool, our
programs use Terra Linda High School pool, for a fee. Councilmember Miller confirmed that
when looking at this pool, consideration has to be given to the uses by the community of Terra
Linda High School. Ms. McCart stated San Rafael High School pool should be included in this
equation.
Councilmember Phillips stated that presuming the figures were representative of the project and
the various options, and in view of the fact that the pool was built 40 years ago and uses change,
he supported a rebuild. He was cognizant of the obvious escalation in costs and looking at
Option B which the Park and Recreation Commission recommended, at a differential of $100,000,
Councilmember Phillips referenced some options for funding the incremental difference:
The Lifeguard Station at $32,000 could be eliminated or reduced;
The possibility of utilizing the $70,000 cited for further enhancements at Freitas Park.
Elaborating on the Freitas Park funds, Councilmember Phillips stated staff was to be
congratulated on the excellent result, but he questioned if spending another $70,000 on that
facility rather than rebuilding the pool was the correct usage of these funds. Therefore, assuming
the $700,000 was a representative figure, he considered a newly rebuilt pool a good tradeoff,
noting the pool serves the same community. He added he shared Councilmember Cohen's
concern on escalating costs.
Councilmember Heller stated she received some telephone calls on this over the weekend urging
a rebuild of the pool to turn it into an aquatic center to be proud of, and a very wise investment for
the future. Recognizing that the project started out at $600,000 and was now significantly higher,
and the possibility of transferring $70,000 from the park, she inquired if outside grants had been
considered, such as a suggestion to talk to the Marin Community Foundation. She stated that in
looking at the entire project it was better, in the long term, to consider the rebuild rather than
fixing it up here and there.
Ms. McCart stated she was not aware of any grants designed specifically for pool projects, adding
staff had been in touch with the California Parks and Recreation Society and evaluated some of
the Proposition 12 grant programs which will be coming out, but none were specific to pool
facilities. In reply to Councilmember Heller's question on whether grants were available for other
pool programs, not specifically pool building, Ms. McCart replied she was not aware of any.
City Manager Gould stated that the Public Facilities Initiative announced by the Marin Commuinity
Foundation 6 - 8 months ago would not favor this project.
Councilmember Miller stated he was curious to know the extent of the void at the center of the
pool and should it have to be ripped out, obviously the rebuild would be the best option.
However, before getting to the point of the rebuild he would like to know the degree of the void.
Councilmember Cohen stated there was merit in the argument that if this is looked at in terms of
a 30 or 40 year investment with a guaranteed additional $50,000 expenditure, a compelling
argument could be made for something new that would be suited to today's needs but he needed
more information before proceeding. He stated he did not want this to be voted on tonight only to
find out that the cost was $1 -million instead of $700,000, adding he was willing to ask staff to
pause on the project and get a better engineer's estimate of a rebuild along the lines suggested
by the ORCA Swim Team.
On the question of the $70,000 coming from Freitas Park, Councilmember Cohen stated this
needed to be discussed when some residents in the vicinity of Freitas were present, instead of
just those interested in the pool. He stated that potentially expanding public access to the pool
would increase the pool's utilization by the ORCA Swim Team and afford the opportunity for
water polo; therefore, funding should be discussed. He continued, that prior to taking $70,000
from Freitas and seeking other sources of funding for that project, options for funding should be
explored with the people interested in pool expansion. Councilmember Cohen concluded that
time should be taken to discuss all of this at the risk of delaying the project further, adding that
staff should be requested to come back with a solid estimate of the rebuild cost, as he was not
comfortable with the present one.
Councilmember Phillips stated there is reason to pause with regard to the $700,000 because staff
has not had an opportunity to refine this figure, and if we are looking at this kind of a project he
would require to know with some degree of assurance that it is approximately $700,000. He
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stated he felt comfortable with the approach of moving funds around because the same public is
being served and also with exploring it further with the community, should that be necessary.
However, this should not impinge upon the project or the decision making.
Mayor Boro stated that from a practical point it made sense to rebuild the pool should it be in the
$60 - $70,000 range, and returning to Ms. McCart's comment at the outset, stated that eventually
a limit had to be reached. A further dimension to be dealt with, stated Mayor Boro, was that each
interested group had their own agenda; therefore, it was imperative that all groups concerned
convene collectively, as some trade-offs would have to be made by the community. He stated it
was important to explain to the group as a whole, the amount of funds already expended in Terra
Linda, specifically in the past two years on parks, and when compared to the rest of the City was
a considerable sum, but responsibility had to be taken for the entire city's needs. In conclusion,
Mayor Boro stated there was agreement on the pool expansion but a definitive figure on the cost
was essential. However, the trade-off in dollars and timeline, together with other issues needed
to be explored and hopefully the proposal could be brought back to the City Council at the
January 16, 2001 meeting or the February 5, 2001 meeting.
City Manager Gould stated that in checking with Community Services Director McCart and in view
of the fact that the architect is back in town, it should be possible by mid January to get a firmer
idea of what the rebuild would cost. The next Council Meeting would be January 16, 2001, at
which there would be two major issues for consideration which have a bearing, to some extent,
on this decision: the first being the Planning Commission's recommendations on the PPP
Process, including reallocating the $70,000 mentioned by Councilmember Phillips, which had
been earmarked by the Fairchild Project for Shuttle Services, and secondly, the mid period
budget review, which includes 74 capital projects authorized by the Council and are currently in
progress. Mr. Gould continued, that as some of these projects are not fully funded, decisions
need to be made regarding the reserves; therefore, it would be advantageous to do this in concert
with this present decision, because with the amount of money being considered for the Terra
Linda Pool renovation, major projects could be funded; therefore, it was important to look at this
in totality.
Continuing, City Manager Gould made the point that the next time this will be before the Council
will be January 16, 2001 when there is already a packed agenda, and he felt confident that
should a further meeting be convened with the interested groups the consensus would be to
spend a million dollars on the Terra Linda Pool, as well as finish Freitas Park. Mayor Boro stated
that the other stakeholders needed to understand what is being discussed.
With respect to the City Manager's comment on the amount of money being spent, Mayor Boro
stated that on the previous occasion when this was heard, Plan B was committed to, with the
addition of $100,000. The additional funding would entail either a dip into unallocated funds or a
reallocation of the $70,000 and $30,000 as suggested by Councilmember Phillips. He suggested
not backtracking but assuming Community Services Director McCart could verify the figures there
would be a shortfall of approximately $100,000, which could possibly be generated through the
internal approach. He agreed that to put this project into prospective with other needs it would be
advantageous to have it back before the Council at the January 16, 2001 meeting, otherwise it
would be continued to the meeting of February 5, 2001. Mayor Boro thanked everyone for being
present and expressing their views and stated the project was on a solid track and merely
required a firm understanding of the cost of the rebuild.
NEW BUSINESS:
14. ELECTION OF VICE -MAYOR OF THE CITY COUNCIL FOR YEAR 2001 (Council) — FILE 9-1
Councilmember Phillips stated he would be delighted to place in nomination the name of
Councilmember Miller to serve as Vice -Mayor of the City of San Rafael for the year 2001.
Councilmember Cohen seconded the motion, and the Councilmembers voted unanimously to
elect Councilmember Miller as Vice -Mayor for the year 2001,
Councilmember Miller thanked the Councilmembers for their confidence and pledged his
commitment.
CITY MANAGER'S REPORT:
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15. City Manager Reported —File 9-3-11 (Verbal)
a) Re: BRC Proprietary Information System - Assistant City Manager Nordhoff had been
leading an inter -departmental study to specify the City's requirements to move away from the
BRC Proprietary Information Systems for Finance, Administration, Police and Fire, thanks to
the budget allocation of 6 months ago, and would be giving a report by year end, detailing the
status of this effort and what has been received in proposals from various vendors. Mr. Gould
stated there were numerous considerations which need to be taken into account in choosing
software, hardware platforms, network solutions and maintenance options, and Mr. Nordhoff
is involving the users, together with the IS people and the various functional groups.
b) Re: City/School Dinner — In January the two school districts will be contacted to see if
January 30, 2001 is acceptable for City/School Dinner and if so, the Council would be
immediately notified. He thanked the Councilmembers for getting back so promptly on this
item.
c) Re: MERA Appeal — The MERA Appeal will be heard at a Special Public Hearing on
January 22, 2001. The Notice has been issued and preparations are underway.
d) Re: Special Study Session — Budget — A Special Study Session will be scheduled in
February, 2001 to consider a budget for the next two years, and on a suggestion by
Councilmember Phillips at the recent retreat, he would ask the Council to look ahead to the
next five years instead of two, and discuss goals to move the community forward in the next
five years. To this end, a five year report card will be made available which would present a
sense of what was called for in 1996, with accomplishments to date and what needed to be
accomplished by June 30, 2001. This Study Session would also consider City owned
properties for housing or assisted living; what the proceeds would be used for — Library
expansion, City Hall expansion, Parking. City Manager Gould stated the information would be
amassed in order to make an informed decision. This Study Session would comprise a half to
a full day.
COUNCILMEMBER REPORTS:
16. a) Re: Police Officer Joel Fay - File 9-3-30 (Verbal)
Mayor Boro reported Police Officer Joel Fay would receive the Martin Luther King Award at a
dinner at the Embassy Suites on January 10, 2001, and as this coincides with the Citizens
Advisory Committee Dinner, he requested the CAC dinner be rescheduled to allow
Councilmembers to attend the award dinner. City Manager Gould added it would be a first for
a Police Officer to receive the Martin Luther King Award.
b) Re: Joint Services Committee — File 9-1 (Verbal)
Councilmember Heller stated she had received a report from the Joint Services Committee, of
which she has been a member for the past two years. The Committee suggested that a
representative, either the Chair, Harry Matthews, Tiburon or the Vice -Chair, Pat Ekland,
Novato, attend a future Council Meeting to make a presentation regarding the report. Ms.
Heller stated that as an alternative the report could be sent out in the weekly packet for
review. City Manager Gould stated he had reviewed the report and thought it appropriate, in
the first instance, to circulate it in the weekly packet and thereafter, put it on the Consent
Calendar, as he did not feel it necessitated a full presentation. This was agreed unanimously.
There being no further business, the City Council meeting was adjourned at 10:00 p.m.
JEANNE M. LEONCINI, City Clerk
APPROVED THIS DAY OF 12001
MAYOR OF THE CITY OF SAN RAFAEL
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