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HomeMy WebLinkAboutCC Minutes 2000-07-17SRCC Minutes (Regular) 7/17/2000 Page 1 IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, MONDAY, JULY 17, 2000 AT 8:00 P.M. Regular Meeting: San Rafael City Council Also Present: Rod Gould, City Manager Gary T. Ragghianti, City Attorney Jeanne M. Leoncini, City Clerk OPEN SESSION - COUNCIL CHAMBER - 7:00 PM Mayor Boro announced Closed Session item. CLOSED SESSION - COUNCIL CHAMBER - 7:00 PM Present: Albert J. Boro, Mayor Barbara Heller, Vice -Mayor Paul M. Cohen, Councilmember Cyr N. Miller, Councilmember Gary 0. Phillips, Councilmember Absent: None 1. Public Employee Performance Evaluation (Government Code Section 54957) Title: City Manager City Attorney Gary Ragghianti announced no reportable action was taken. ORAL COMMUNICATIONS OF AN URGENCY NATURE: 8:00 PM Re: MTBE GASOLINE ADDITIVE - File 13-12 x 13-1 x 13-4 Bruce Bullard brought to the attention of the Council a copy of letter he received from the Association of California Water Agencies addressed to President Clinton regarding the gasoline additive MTBE. Mr. Bullard then read the letter, dated July 10, 2000, into the record, which basically stated that the MTBE water supply contamination epidemic needs to be addressed immediately and that there needs to be a waiver from the oxygenate mandate increases. CONSENT CALENDAR: Councilmember Miller moved and Councilmember Cohen seconded, to approve the following Consent Calendar items: ITEM RECOMMENDED ACTION 2. Approval of Minutes of Regular Meeting of Monday, Minutes approved as submitted. July 3, 2000 (CC) 3. Summary of Legislation Affecting San Rafael (CM) Accepted report. - File 116- x 9-1 5. SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 1753 — An Ordinance of the City of San Rafael Setting the Paramedic Tax Rate, Commencing with Fiscal Year 2000-2001, at the Rates Allowed in Ordinance No. 1747 for Residential and Non -Residential Properties in the City of San Rafael; and Further Confirming the Paramedic Tax Rates, Commencing with Fiscal Year 2000-2001 for Residential and Non -Residential Properties in the City of San Rafael, the Marinwood Community Services District, County Service Area No. 13, and County Service Area No. 19 (MS) — File 9-3-31 x 4-13-56 x 9-12-1 6. Resolution Accepting an Irrevocable Offer of Dedication for Use as a Public Street on Lands of Albert Lofts, LLC, APNs 13-012-10 and 13-102-23 (PW) — File 2-2-1 Approved final adoption of Ordinance No. 1753. (Residential rate - $49; non-residential rate - $.06 per square foot.) RESOLUTION NO. 10666 - RESOLUTION ACCEPTING AN IRREVOCABLE OFFER OF DEDICATION FOR USE AS A PUBLIC STREET ON LANDS OF ALBERT LOFTS, LLC, APNs 13-012-10 and 13-102-23 SRCC Minutes (Regular) 7/17/2000 Page 1 ITEM 7. Resolution Authorizing the Mayor to Execute an Agreement Between the City of San Rafael and Mr. and Mrs. Mark A. Lechowski Regarding Future Annexation of Real Property, APN 016-011-01, to the City of San Rafael (PW) — File 5-2-96 SRCC Minutes (Regular) 7/17/2000 Page 2 RECOMMENDED ACTION RESOLUTION NO. 10667 - RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MR. AND MRS. MARK A. LECHOWSKI REGARDING FUTURE ANNEXATION OF REAL PROPERTY AT 371 MARGARITA DRIVE, APN 016-011-01, TO THE CITY OF SAN RAFAEL 8. Resolution Authorizing the Purchase of Two RESOLUTION NO. 10668 - Paramedic Ambulances for the Fire Department (FD) RESOLUTION AUTHORIZING THE PURCHASE — File 4-2-302 OF TWO PARAMEDIC AMBULANCES FROM LEADER INDUSTRIES, INC. (in amount of $273,560.07) 9. Resolution Authorizing Approval of Sole Source Purchase of Two Sets of Hurst Extrication Tools from L.N. Curtis & Sons for the Fire Department (FD) — File 4-2-303 10. Resolution Authorizing the Fire Chief to Renew a Lease Agreement with the State of California (San Quentin State Prison) for the Mounting and Installation of Antennas and Receiver on Their Radio Tower (July 1, 2000 to June 30, 2005) (FD) — File 2-8-28 x 9-3-31 RESOLUTION NO. 10669 - RESOLUTION AUTHORIZING THE FIRE DEPARTMENT TO PURCHASE EXTRICATION TOOLS FROM SOLE SOURCE VENDOR L. N. CURTIS Ft SONS (IN AMOUNT OF $37,015.00) RESOLUTION NO. 10670 - RESOLUTION AUTHORIZING THE FIRE CHIEF TO RENEW A LEASE AGREEMENT WITH THE STATE OF CALIFORNIA (SAN QUENTIN STATE PRISON) FOR THE MOUNTING AND INSTALLATION OF ANTENNAS AND RECEIVER ON THEIR RADIO TOWER (JULY 1, 2000 TO JUNE 30, 2005) AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None The following item was removed from the Consent Calendar for further discussion at the request of Mayor Boro: 4. STRATEGIC AND FINANCIAL ADVISORY BOARD: (CM) — File 9-2-48 x 102 a. RESOLUTION RESCINDING RESOLUTION NO. 10322 AND DISSOLVING THE STRATEGIC AND FINANCIAL ADVISORY BOARD (FORMERLY BUDGET OVERSIGHT COMMITTEE b. RESOLUTIONS OF APPRECIATION TO MEMBERS AND ADVISOR Mr. Isotalo addressed the Council, reporting on the group's final project, the City's revamped two-year budgeting and planning process initiated for the 1999/2000 cycle. He stated the Board's conclusions were based on a series of round table interview discussions with the department heads of Management Services, Police, Fire, Public Works, and Community Development. The discussions were not about the details of the budget, but about the process itself and the department heads' perspectives on that process. The Board concluded that the process is working in that City leadership has introduced a highly professional process and set of concepts with a focus on services and results rather than minutia. Further, all the departments interviewed conveyed a sense of participation and professionalism. Mr. Isotalo noted the following issue areas in need of more emphasis: 1. Information technology and applications to improve service effectiveness and to control costs; 2. Staff training, development and retention, particularly in light of today's tight labor markets; and 3. Adequate reserves for the unfunded infrastructure requirements. Mr. Isotalo noted that the Council may wish to ask for the documents to identify the specific links to the priorities laid out in front of the process. On behalf of all the advisory board's members, past and present, Mr. Isotalo thanked the Council and City Staff for their support. He gave special thanks to Assistant City Manager Ken Nordhoff for dedicating many extra evening hours to the support of their activities. SRCC Minutes (Regular) 7/17/2000 Page 2 SRCC Minutes (Regular) 7/17/2000 Page 3 4a. Councilmember Cohen moved and Councilmember Phillips seconded, to adopt the Resolution rescinding Resolution No. 10322 and dissolving the Strategic and Financial Advisory Board (formerly the Budget Oversight Committee). RESOLUTION NO. 10671 - RESOLUTION RESCINDING RESOLUTION NO. 10322 AND DISSOLVING THE STRATEGIC AND FINANCIAL ADVISORY BOARD (FORMERLY BUDGET OVERSIGHT COMMITTEE) AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 4b. Councilmember Cohen moved and Councilmember Phillips seconded, to adopt the eight Resolutions of Appreciation to Strategic and Financial Advisory Board Members, and Advisor. RESOLUTION NO. 10672 - RESOLUTION OF APPRECIATION TO MEMBER ALBERT BARR RESOLUTION NO. 10673 - RESOLUTION OF APPRECIATION TO MEMBER JUDY DENNING RESOLUTION NO. 10674 - RESOLUTION OF APPRECIATION TO MEMBER JACK DEVLIN (CHAIR) RESOLUTION NO. 10675 - RESOLUTION OF APPRECIATION TO MEMBER JOHN GRASHAM RESOLUTION NO. 10676 - RESOLUTION OF APPRECIATION TO MEMBER LEO ISOTALO RESOLUTION NO. 10677 - RESOLUTION OF APPRECIATION TO MEMBER TOM OBLETZ RESOLUTION NO. 10678 - RESOLUTION OF APPRECIATION TO MEMBER MICK SPILSBURY RESOLUTION NO. 10679 - RESOLUTION OF APPRECIATION TO ADVISOR BOB PARR, SAN RAFAEL FIRE ENGINEER AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SPECIAL PRESENTATIONS: 11. PRESENTATIONS OF RESOLUTIONS OF APPRECIATION TO MEMBERS OF THE STRATEGIC AND FINANCIAL ADVISORY BOARD AND ADVISOR (MS) — File 9-2-48 x 102 The Council gathered at the podium to present the Resolutions of Appreciation to the Strategic and Financial Advisory Board. On behalf of the Council, Mayor Boro expressed appreciation for the Committee's attendance this evening, noting that it is rare that a Committee requests to dissolve because its work is concluded. In particular, the Mayor honored ex -officio Bob Parr, for his outstanding contribution to the Committee, noting Mr. Parr had been present at every meeting since its formation. Mayor Boro gave a special thanks to Jack Devlin, also a member of the Committee since its inception. The Mayor then presented each member with a Resolution of Appreciation from the City: Albert Barr, Judy Denning, Jack Devlin (Chair), John Grasham, Leo Isotalo, Tom Obletz and Mick Spilsbury; also Advisor Bob Parr. Advisory Boardmember John Grasham thanked the Council for the opportunity to serve on the Board, adding that through their service, the group has an increased knowledge and respect for the elected officials of San Rafael. PUBLIC HEARING: 12. PUBLIC HEARING — TO CONSIDER THE ISSUANCE OF REVENUE BONDS BY THE SAN RAFAEL REDEVELOPMENT AGENCY FOR THE PURPOSE OF PROVIDING FINANCING FOR THE ACQUISITION AND REHABILITATION OF APARTMENTS LOCATED AT 162-172 BELVEDERE STREET (RA) — File 140 x 13-16 x (SRRA) R-173 x R-404 x R-413 Mayor Boro declared the public hearing opened, and asked for the staff report. Ms. Stephanie Lovette, Senior Development Specialist, reported that the cost of acquisition and rehabilitation for this project is estimated at $6,400,000. Sources of funding for the project include tax exempt financing, the San Rafael Redevelopment Agency, the County of Marin, through the Marin County CDBG/HOME program, the Marin Community Foundation, and some investor equity. Currently, Staff is anticipating that the Marin Community Foundation will be addressing this item at their August 3rd meeting. Staff is in hopes that the Foundation will proceed with their request for $1,500,000 to acquire the property. Staff will report the Foundation's decision at the Council's August 7t" meeting. SRCC Minutes (Regular) 7/17/2000 Page 3 SRCC Minutes (Regular) 7/17/2000 Page 4 Ms. Lovette noted that Staff has filed an application with the California Debt Limit Allocation Committee, a committee that allocates tax-exempt bonds. According to federal tax law, the City Council must hold a public hearing on the issuance of bonds prior to the time the CDLAC Committee meets to allocate this quarter's bonds. CDLAC will be meeting in early September. Staff will be making their recommendations and rankings in August. Ms. Lovette noted that tonight's hearing does not obligate the Redevelopment Agency to issue bonds. Staff anticipates bringing the Council a report in September that will outline all of the financing options for the project. At this time, the project hinges on approval from the Marin Community Foundation. If the Foundation does not approve the request, Staff will have to back out of the CDLAC allocation, as once CDLAC approves the allocation, Staff has 60 days to issue the bonds. Ms. Lovette invited the Council's questions, noting that Dick Bornholdt, Housing Consultant, was on hand to answer the Council's questions as well. Councilmember Heller asked if she understood correctly that the purpose of tonight's hearing is to acknowledge the City's interest in the project. Ms. Lovette stated that was correct. She noted that because there was an issue in the past of non-profit developers indicating they had the City's approval on a project when in fact they did not, the federal tax law now requires the City take an official action to substantiate City support. Mayor Boro invited public testimony. There being no comments from the public on this item, Mayor Boro closed the public hearing and brought the matter back to the Council for action. Councilmember Phillips moved and Councilmember Miller seconded, to adopt the Resolution. RESOLUTION NO. 10680 - RESOLUTION APPROVING THE ISSUANCE OF REVENUE BONDS BY THE SAN RAFAEL REDEVELOPMENT AGENCY FOR THE PURPOSE OF PROVIDING FINANCING FOR THE ACQUISITION AND REHABILITATION OF APARTMENTS LOCATED AT 162-172 BELVEDERE STREET (in the maximum principal amount of $7,000,000) AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None COUNCIL CONSIDERATION: OLD BUSINESS: 13. DISCUSSION OF PROPOSED PARKSIDE CHILD CARE CENTER AND APPROVAL TO CALL FOR BIDS (CS) — File 4-1-521 x 9-3-65 Community Services Director Carlene McCart reported that this will be the first municipal community facility San Rafael has built since opening the doors of Pickleweed Community Center in 1980. Five years prior to that, the City opened the San Rafael Community Center. Ms. McCart noted that the City has one of the largest municipal child care systems in Northern California and has been consistently held up as the benchmark for quality programming and innovative approaches to facilities as well as staffing. The installation of the Parkside Child Care Center will continue that tradition. Staff has conducted a multi -department approach for this project, from planning to review. The relocation of the Short School program has been a priority, the goal being not to interrupt the service to the families currently attending the program. Staff knew early on they had very few options for relocating the center while preserving their goal of maintaining service to the families in the Gerstle Park, Sun Valley, Bret Harte, West End and Picnic Valley areas. Staff has completed a thorough review of each phase of the development of the plan. Neighbors, parents, and community groups have been included in the process. In 18 months, 13 community meetings were held in order to get input from the public. Many of those meetings produced recommendations that have been incorporated into the plan before the City Council. Ms. McCart asked for the Council's approval of the item this evening, in order to maintain their goal of pouring the foundation for the structure before the rainy season. Delays in that schedule could result in the delay of the opening of the facility next fall. Ms. McCart then detailed the plan for the City Council. SRCC Minutes (Regular) 7/17/2000 Page 4 SRCC Minutes (Regular) 7/17/2000 Page 5 The entire space consists of 8,000 square feet, allowing the licensing ability for 50 children in the preschool wing and 90 children in the school -aged program. The center is sited on the old playground at Albert Park. The building is U-shaped and is connected by pathways to all the facilities and events at the community center, the bocce ball courts, stadium, park, tennis courts and the Wildcare facility. Parking spaces and bus pads will be located at the front of the site. Staff parking will be located at the parking lot behind the Albert Park Stadium. Ms. McCart noted that the hours of operation of the child care center, which are 7:00 a.m. to 6:30 p.m., occur when the hours of operation of the stadium and bocce ball courts are not at full operational status. The site is accessible through two entrances; one off of Albert Park Drive, the other going through the covered outdoor activity area. In terms of the layout of the facility, a small reception area is located at the front of the site, with four offices and a staff workroom adjacent to the reception area. For security purposes, the offices all feature windows from which individuals can view those entering and exiting the reception area. Additionally, a small office has been designed for the program directors of the school age and preschool programs. The child care supervisor and the bookkeeper will be located in that office as well. The space will likely be used for other staff members of the Child Care Division and will function as an administrative hub for the program. Located beyond the reception area is the preschool ring, which includes a staff support area with a lockable gate. The space is designed for the preparation of activities and snacks and includes a storage area. The rest of the preschool ring can be viewed from this area. The preschool ring has access to the outdoor play area and preschool toilets. In response to the parents' requests, walled classrooms have been included in the design of the center. The preschool classrooms include sink and counter spaces, an exit to the playground area, a multitude of windows, a large window seat and a toilet training area. Also in response to the parents' requests, the multi-purpose room can be directly accessed from this space. The multi-purpose room, consisting of 753 square feet, will be a shared space between the preschool and school -aged programs. The preschoolers will have use of the room until 3:00 p.m., when the school -aged children arrive. Adult restrooms and a "sick room" are located beyond the multi-purpose room. Located past the multi-purpose room is the after-school/school-aged space, dedicated to children ages 5 through 12. As with the preschool space, the school -aged space features a teacher support area with view corridors into every area in the wing. Two "quiet" rooms, equal in space, include sinks and windows and will be wired for computers and telephones. Staff envisions the spaces being dedicated to homework, computer work, and quiet games. The wing has an exit out to the school -aged playground and the covered outdoor area. The covered outdoor play area, consisting of 2,000 square feet, was an idea generated by parents at one of the first meetings for the project. The space provides children the opportunity to have physical activity on days when protection from wind, rain, or extreme heat is needed. The space is a tensile - covered structure, supported by large columns that create a tent effect. Ms. McCart then provided the Council with a sample materials board for the project. She noted that rather than replicating the community center, the materials have been chosen to integrate with the homes in Gerstle Park. Ms. McCart next referred the Council to the Albert Park Lane Master Plan, which includes improvements to Albert Park Lane. The improvements include the following: 1. The reconfiguration of the lawn area between the bocce ball courts and the children's center; 2. The installation of the half -court basketball court; 3. A group picnic area; 4. The terminus of the promenade, which currently stops at the edge of Lonatese Gardens, but per the Master Plan is slated to terminate at Albert Park Lane. 5. A fountain -like waterplay feature. Ms. McCart noted that the total outdoor area of the site consists of 9,500 square feet, which meets the state licensing mandate for outdoor space for the number of children enrolled in the program. The entire space is fenced with wrought iron, which replicates the fencing material used for the bocce ball courts and Lonatese Gardens. Landscaping will be placed along the fence. SRCC Minutes (Regular) 7/17/2000 Page 5 SRCC Minutes (Regular) 7/17/2000 Page 6 Three playground areas are included; two for preschool and one for school -aged children. Each playground has a separate sand play area and is connected by wide, open concrete pathways ideal for bike riding and small court games. The following additional elements are planned for the site as well: • A ball wall • A small theater • Picnic benches and tables • Storage for outdoor play equipment • Raised -bed planters The plan allows for the ability through a gating system to close off the facility when the center is closed. At the same time, the play area can be open to the public on weekends and evenings. The landscape plan creates screening between the ball field and the play area of the children's center. Staff will take every precaution to ensure that foul balls from the stadium do not create a hazard for the children using the outdoor play areas. Ms. McCart pointed out that the use of the baseball field primarily occurs on evenings and weekends, when the center will be closed. The Public Works Department has reviewed the plan and determined that there may be some opportunity to do some improvements that would be beneficial not only to this project, but to all the elements of the rest of the park. Ms. McCart introduced Andy Preston, Deputy Public Works Director, to present that plan. Mr. Preston provided the Council with copies of the plan. He reported that the plan, which currently is in the preliminary planning stage, could go in concert with the construction of the new child care center. Two conceptual plans are offered at this time. Mr. Preston noted that Albert Park Lane, running one way from B Street to Lindaro Street, is a portion of Albert Park rather than a dedicated City street. Presently, the street has no curb, gutter, sidewalk, or streetlighting. Further, the pavement condition is rated as less than "10" on the City's pavement rating system, indicating it is of very poor quality. Currently, the use of the street is primarily for diagonal parking along the north side of the street. Parking on the street is also for the park, Wildcare Center, and for residential use. The curb, gutter, and sidewalk improvements for the child care center are included in the budget for that project. However, the budget includes no improvements to Albert Park Lane whatsoever. Mr. Preston asked the Council to consider approving new curb, gutter, and sidewalk for the total length of Albert Park Lane. Plan number one, at a cost of approximately $250,000, includes improvements on the north side of the street, including street widening to bring the current parking up to City standards, drainage, streetlighting, fire hydrants, and pavement widening at the end of the promenade and at the front of the child care center for parent drop-offs. Plan number two, which is estimated at $300,000, shows the ultimate design for Albert Park Lane, which includes improvements to the south side of the street as well. The plan gives a platform on the south side of the street for buses to disembark children coming to the center. Presently, the configuration is such that the children would have to disembark the bus into the street and then walk across the street into the center. The new plan provides a much safer loading and unloading zone for the children to alight and embark the buses. At the same time, the design provides the opportunity to narrow the street, add speed humps to the area, and link the center with Mahon Creek, the promenade, and all the downtown facilities. Presently, no funds are allocated for these projects. Mr. Preston concluded his comments by reminding the Council they need not make any decisions this evening regarding these plans, adding that he would be coming back before the Council at a later date with a far more detailed plan for their consideration. Ms. McCart concluded her remarks by noting that the total estimated cost for the Parkside Child Care Center is $2,275,000. This figure was submitted to the City in late June and represents a very conservative estimate provided by Davis Langdon Adamson Construction Cost Planning and Management Company. Included in the estimate is a 15 to 25 percent contingency in response to the current construction and bid climate. $1,550,000 is budgeted through the 1999 Redevelopment Agency Bonds. A full proposal will come before the Council on August 21s' for the balance of the funding. The Council options for the project this evening are to either approve the plan and direct Staff to enter into the bid process, which will take another 6 to 8 weeks to complete, to direct Staff to modify the project in some fashion, or to reject the plan in total. Ms. McCart reiterated her request of the Council to approve the project and authorize Staff to call for bids. She invited the Council's questions. SRCC Minutes (Regular) 7/17/2000 Page 6 SRCC Minutes (Regular) 7/17/2000 Page 7 Councilmember Heller stated she was unclear as to what improvements are included in the $2,275,000 estimate for the project. Ms. McCart responded that the estimate includes the construction of the building and the play area, with the improvements immediately in front of the center. The rest of the improvements mentioned would be budgeted for at another time, unless the Council chooses to incorporate any of those elements at this time. Mayor Boro inquired as to how the Council would know exactly what the cost of the project will be before it goes out to bid. City Manager Rod Gould explained that the exact cost of the project will not be known at the time of bid. However, Staff has done their best to get a professional cost estimate, using the Davis Langdon firm. On August 7t", the Council will receive the Wilson Cornerstone proposal for reuse of the Lindaro office project. On August 21St, when the budget session is scheduled, the Council will have the opportunity to take the surplus funds from this year's budget, as well as any additional funds, should they choose to accept the Wilson Cornerstone proposal, and allocate them for any number of projects. As the bids will likely not be available by August 21St, the Council may wish to hold up action until firm bids are received. Councilmember Phillips asked Staff for a comparison of the new facility's capacity to that of the existing Short School's. Assistant Community Services Director Bill Scharf responded by explaining that one of Staff's primary goals was not to reduce the number of children being served currently at Short School. As such, the capacity is the same as it is at Short School. However, Short School, because it is a larger building than what is proposed for the new site, could serve a larger number of children. Councilmember Phillips inquired as to whether any or all of the $2,275,000 estimated to build the site is a cost that Staff expects to recoup. Ms. McCart stated that the City's current operating budget allows the City to pay $56,000 per year for the lease of Short School. That money will continue to accrue, helping the City to pay off any debt associated with this project. She added that the City routinely raises its fees on an annual basis to meet costs. Currently, cost recovery is at slightly over 90 percent. Councilmember Phillips asked whether the $2,275,000 for this project falls into that cost recovery program, and if so, which group would be paying for those costs. Ms. McCart responded that that cost would be recovered from primarily the families attending the facility. In addition, there are offices and administration spaces for which the rest of the system will share costs. Councilmember Phillips asked if, in that case, the current cost of the service would rise. Ms. McCart responded that there would be no increase in fees that would be out of proportion than what is being charged today. Mr. Gould offered that he wasn't sure the $2,275,000 cost for the center could be recovered in its entirety, even with the amortization of the facility over a period of 30 years, without raising the rates for child care. To the extent that the City can afford to pay for the facility outright, it would allow City to use the $56,000 annually being paid to the San Rafael School District for either maintenance upkeep or a sinking fund for replacement of the facility over time. On the other hand, the Council may choose to add a surcharge to the center to begin to offset the cost of its replacement, offering some type of scholarship or subsidy for those families for whom paying the fees would be a hardship. Councilmember Phillips noted the importance of addressing those issues in order to establish a policy that the Council is comfortable with. Councilmember Cohen stated his belief that the $56,000 the City is paying to lease Short School would not serve to recover the cost of the new facility, even over time. Mr. Gould concurred. Councilmember Cohen stated the issue, then, that the Council should discuss in terms of recovery is that of narrowing the additional gap of approximately $750,000 and whether or not they want to charge that against a lease cost or simply invest it in child care without hope of recovery. He then asked if he understood correctly that the $1,500,000 coming from the Redevelopment Agency is an investment in child care without plans for recovery. Mr. Gould responded that has been Staff's working assumption. With respect to the design of the center itself, Councilmember Cohen expressed concern regarding the security issues attendant with entry gates to the facility when the center is in operation. Ms. McCart explained that the gates would be lock -secured during the center's hours of operation. Councilmember Cohen then inquired as to why the school -aged wing consists of less square footage than the preschool wing. Ms. McCart responded that square footage available in the preschool wing is equivalent to 130 percent of the state -mandated space for preschools. The school -aged program meets the square footage of their dedicated space, as well as the multi -use room, in order to meet their state licensing requirement. SRCC Minutes (Regular) 7/17/2000 Page 7 SRCC Minutes (Regular) 7/17/2000 Page 8 David Ross, project architect, offered that in designing the project and its siting, their goal was to create a variety of outdoor spaces associated with the park. Completing the U -shape design of the structure would have limited the views and connection to the park. Councilmember Cohen next asked if the plan provided to the Council labeled "Conceptual Plan" indicating two handicapped spaces and a curb cut are still planned for the project. Ms. McCart explained the plan would include the handicapped spaces, and the reconfiguration of the limited -time parking spaces at the front of the center. In addition, three streetlights will also be located in the area. Further, an asphalt bus pad is planned for the opposite side of the street. Councilmember Cohen remarked that those improvements are not clear on the plans. In terms of program capacity, Councilmember Cohen stated that while the proposal meets or exceeds state mandated requirements for square footage and enrollment, it is a smaller site than what currently exists. Ms. McCart noted that Short School consists of slightly less than 10,000 square feet of interior space, while the new plan includes 8,000 square feet of interior space, with the addition of the 2,000 square -foot covered area. While the new center is no doubt smaller, it is designed for child care; thus, the spaces are used more efficiently. Councilmember Cohen asked what Short School's square footage includes. Ms. McCart responded that 10,000 square feet includes all of the interior space. Councilmember Cohen then asked if the Headstart building is included in that square footage. Ms. McCart stated she was unclear as to whether that building was included or not, adding that she was given the figure of 10,000 square feet from the School District. Councilmember Cohen asked Ms. McCart to estimate the square footage of the exterior space of both facilities. Ms. McCart calculated the exterior square footage of the Parkside plan at 9,500 square feet. Mr. Scharf interjected that the Short School exterior footage is at least twice as large. Councilmember Cohen asked Staff if they envision conducting supervised activities in the park with the children. Ms. McCart stated that was correct, adding that they plan to take full advantage of as many programs occurring at the park as are appropriate for the children. Councilmember Miller asked Staff to elaborate as to their siting of the center. Ms. McCart explained that the center was sited in its location with the thought in mind that that is an area that needs refurbishing and is easily bordered by the knoll that leads into the side entrance into the stadium. Further, the Park and Recreation Commission was very cautious about the fact that over the last five to six years, the City has taken larger pieces of the park, thereby shrinking the available public use area to the extent the chosen site was logically the boundary to designate for the center. To reorient the site or push it out to either side would severely impact the life of the park and its existing facilities. Councilmember Miller asked how the entrance of the center would be monitored in terms of security. Ms. McCart responded that members of the public would only be allowed access through the entrance at Albert Park Lane. The two access gates into the park will be springlocked continually during all hours of operation. Further, a landscape buffer will be added around the fence to prevent anyone from being able to reach in through to the other side. Councilmember Cohen stated his understanding that the $2,275,000 for the project does not include any land costs. Ms. McCart stated that was correct. Councilmember Cohen then asked Staff to comment on the relative costs of remodeling an existing structure as compared to building a new one. Mr. Ross stated that while he was not a cost estimator, his belief is that the scope of work involved in the reconfiguration and code upgrades to an existing building are substantial. For instance, at Short School, not only is the building in extremely poor physical shape, it is also out of code compliance, lacking legal exits, panic hardware, and so forth. Addressing the accessibility requirements alone would likely cost $150,000 to $200,000. Mayor Boro invited public comment on the item, requesting that speakers limit their comments to three to five minutes. Melanie Hakin, Gerstle Park resident, and board member of the Gerstle Park Neighborhood Association, noted she has two children, both of whom have attended the Short School program. She commented that one of the reasons she moved to the area was for her children to be able to attend the Short School program. Ms. Hakin characterized the program as being of the highest quality, adding that in the eight years her children have attended the program, there has been virtually no staff turnover. She noted that currently, a 200 -child waiting list exists for the program. She commended the City for recognizing the school's value by supporting its continuation. SRCC Minutes (Regular) 7/17/2000 Page 8 SRCC Minutes (Regular) 7/17/2000 Page 9 Ms. Hakin expressed concern that the current design has not completely incorporated Staff's knowledge and input in terms of the amount of space planned for the program and how that space is allocated. In that regard, of particular concern to the parents has been the design element that necessitates accessing two of the classrooms by going through another classroom. Also of concern to the parents is the fact that no central common area such as the existing Short School pod has been designed for the new facility. Ms. Hakin noted that the parents have requested that an early childhood education expert be employed to design the space planning; however, that has apparently not been done to the degree that the Staff would have liked. In terms of the square footage for the project, Ms. Hakin stated her belief that there is a bigger disparity than has been mentioned in terms of the amount of space the new project will have compared to the existing center. She stated she would hate to see the program impacted in that way. Lisa Canin, program parent, stated her belief that the Short School program is the most she has ever seen. She commended the City's investment in child care. She also commended the Park and Recreation Department for sacrificing some of their land for the project. She stated she was astounded as to the lack of disregard for user input into this program. She took issue with Staff's assertion that the San Rafael Community Services has made an effort to seek adequate parent and Staff input in the development of the plan. In addition, she challenged the veracity of Staff's statement that the proposal represents no reduction in preschool capacity. Regarding the first assertion, Ms. Canin stated that until the plan was fully developed, there was notification of only one public meeting that was billed as a community response. From the parents' perspective, the notice gave the indication that Gerstle Park residents' input was being solicited. Only after the plan was fully developed and posted was there a parent response and a demand for input and meetings. That was the point at which the parents first realized the space of the pre -K program would be significantly cut. Ms. Canin asked the Council to request documentation of the invitation to parents and Staff to be involved in the planning of the project. In terms of the second assertion regarding capacity, Ms. Canin noted that the current program has the capacity to grow from 60 to 90 preschool children. The proposed space limits that enrollment to 60. While it is clear that a very long waiting list exists for the preschool enrollment, she stated she was not aware how large the list is for the after-school program, if one exists at all. Accordingly, she urged the Council to fully understand the rationale for cutting the preschool capacity while preserving the full, after school capacity. She also asked if any community research had been done to verify that the need for after school space is as great as preschool space. She stated that the proposal represents a fatally flawed compromise, not particularly good for anyone. Regarding Ms. McCart's reference to the Pickleweed Community Center, Ms. Canin noted that just this week, the IndependentJourna/published an article highlighting the attempt they have made in expanding their services to poll users as to their desires for the center. She stated that as far as she could tell, that has not been done in this case. Arlette Cohen, San Rafael citizen and Short School parent, stated her discontent with what she characterized as a non -collaborative process that has culminated to this point this evening, where the Council sits ready to rubber stamp a $2,300,000 (project) that has tremendous opposition from many corridors. She stated the process has moved through the development process without community input and involvement and against the best public interest. Further, it has been riddled with flaws and improprieties. Ms. Cohen remarked that two years ago, when the concept for the relocation of Short School was first introduced, Community Services neglected the most important step in any successful project; they failed to survey the wants and needs of the parents, staff, and community. In addition, they failed to aggressively seek the involvement of those stakeholders with the goal of creating a collaborative process. Ms. Cohen also remarked that the site selection meetings were held last summer, at a time period when the School District was learning that elementary school enrollment was not increasing, as had been anticipated. As such, Short School would not be reopened as a public school, and the School District is still uncertain of the site's future. SRCC Minutes (Regular) 7/17/2000 Page 9 SRCC Minutes (Regular) 7/17/2000 Page 10 Mayor Boro took issue with that statement, noting that the Council has a letter from the District indicating they would be reopening the school. The letter specifically indicates the District will be using the facility for school purposes, whether that be for a school or administrative offices. He suggested Ms. Cohen go directly to the School Board if she cared to debate the issue. Ms. Cohen responded that the School Superintendent indicated as much through their communications. Councilmember Cohen reiterated that the Council has received a letter from Superintendent Barbara Smith, dated July 13th, 2000, indicating the District fully intends to use the site and expects the center to vacate come September 2001. He suggested to Ms. Cohen that if she was implying Ms. Smith told her something other than what she told the Council, then Ms. Cohen is accusing someone of lying. He asked Ms. Cohen to be more explicit regarding her statement. Ms. Cohen responded she is not accusing anyone of lying. She stated her understanding that a member of their group corresponded with Superintendent Smith by e-mail, and was told precisely what she just stated. Continuing, Ms. Cohen remarked that Community Services did not share the information with the public that Short School would not be reopened as a school, adding that they held to their marketing message that they were being evicted from the site. She cited what she characterized as a history of conflict and antagonism between Community Services and the School District, asking why two public agencies could not sit down and work together with the parents and the community to determine the best use for the property. Ms. Cohen continued, remarking that while the process for the project was taking place, the parents and community were left in the dark, having had no access to reports, public notices, or updates. Finally, on March 8th, at the initiation of parents, a very disappointing meeting was held at Short School. Confusion was the order of the day. When asked about the size of the proposed preschool compared to the size of the existing space, Community Services said they did not know what the space comparison was. They indicated to the parents that their intent was not to replicate the Short School program, a concept the parents could not comprehend. Ms. Cohen stated that near the beginning of the March 8th meeting, Ms. McCart stated the project would go before the Planning Commission for approval in a few weeks. However, at that same meeting, when the parents asked for the exact date the Commission would hear the project, Ms. McCart admitted the Commission would hear the project on March 14th. Ms. Cohen noted that although the City had the plans drawn for six months, the first time they met with their constituents was six days before it was to before the Planning Commission, and then, only at the instigation of the Planning Commission. Ms. Cohen next brought to the attention of the Council that in March, when the parents' organization prepared literature regarding the project and placed it in the parents""red folders" at the school, Community Services removed the literature from the folders. They were prohibited from using the folders or bulletin board for communications of any kind. Further, when the group formed a community task force of five parents to address their concerns, Community Services worked very hard to minimize their participation, trying to reduce their number of representatives to two members from five. At the March 14th Planning Commission meeting, there was lengthy and unexpected comment on the Parkside project. Discussion of the project continued for at least an hour and a half, while the Commission stated at the outset of the hearing they expected it would be over in twenty minutes. Ms. Cohen stated that during a recess, two members of their group overheard the Commissioners discussing their vote in the hallway. They then informed her that the Commission was about to vote to approve the project. Stating her belief that such activities constitute a violation of the Brown Act, she insisted the Council reject the project on that basis alone. Ms. Cohen then stated that at the Park and Recreation Commission meeting on May 20th, one of the Commissioners dismissed the parents' concerns by stating the following: "What do parents know about quality child care? They just drop their kids off in the morning and pick them up at night". Mayor Boro asked Ms. Cohen to conclude her comments. Ms. Cohen continued, bringing next to the attention of the Council that with the exception of the Planning Commission, no minutes were taken at any of the public meetings for this issue. On March 27th, Ms. McCart introduced someone whom she indicated would be "recording" the meeting. In fact, the meeting was not recorded, and no one in an official capacity took minutes. Nor did anyone take SRCC Minutes (Regular) 7/17/2000 Page 10 SRCC Minutes (Regular) 7/17/2000 Page 11 minutes at the Park and Recreation Commission meetings of April 201h and May 18th, although there is a document entitled "Minutes" from the City's web site from the April 201h meeting. She stated that without formal minutes, there is no accountability. Ms. Cohen stated that those who have been concerned about the project have been threatened on several occasions with closure of the preschool if they did not go along with the plans. From the outset, the parents had every intention of partnering with the City in the spirit of cooperation. But, from the outset, the proponents have adopted a bunker mentality that has precluded that partnership from occurring. Concluding her comments, Ms. Cohen stated the parents' group feels they have been ignored, excluded, deceived and dismissed. While they are both the employers and the customers of Community Services, they have been treated like a petty annoyance. They have tried to work with the City in good faith to preserve an extraordinarily wonderful preschool that stands out like a diamond in the world of child care. She urged the Council to do the right thing and vote "No" on the resolution in order that the City and the community can work together on a project that would make everyone proud. Councilmember Phillips noted his understanding of Superintendent Smith's letter indicates that by fall of 2001, the City is to be no longer utilizing the Short School facility. He asked Ms. Cohen what she proposed to do with the 150 children when fall of 2001 comes, and no facility is available. Ms. Cohen responded that at this point, they are a day late and a dollar short. Councilmember Phillips stated that his job is to deal with the issues at hand, not the issues of the past. He reiterated his question, asking Ms. Cohen if she would accept her own recommendation, knowing that the children would be displaced from the facility, were she sitting at the dais. Ms. Cohen asked Councilmember Phillips if he would be willing to write a letter to the School District, asking them to extend the lease for an additional year so that the parents and the City could collaborate. Councilmember Phillips stated Ms. Cohen was asking a question that is contrary to the District's long-term plans. City Manager Gould interjected that he indeed asked the District that very question, to which they responded they would not be willing to extend the lease. Councilmember Phillips remarked that if the City is going to accommodate the children, they must make plans in an appropriate and timely fashion to accomplish that goal. He stated he would welcome any other suggestions from the public as to how they could address the situation. Ms. Cohen thanked the Council for their commitment to child care. She added that the parents' group has tried very hard to work with Community Services to find a solution to their decision to cut the size of the preschool essentially in half. Mayor Boro informed Ms. Cohen she was incorrect in stating that the size of the school would be cut in half. He pointed out that the current size of the preschool is 50, and the new facility will accommodate 50. He referred Ms. Cohen to the staff report, which indicates that a current survey shows preschool supply is currently met throughout Marin County. Ms. Cohen clarified she was speaking of the square footage being cut in half, not the enrollment. She stated her understanding that the school is currently licensed for 75 children. Councilmember Cohen took issue with Ms. Cohen's statement that the Council would be rubber- stamping the project. In fact, the Council requested this issue be brought forth and the public be invited to hear all the issues. He then stated his concerns for Ms. Cohen's feeling regarding the process for the project, adding that clearly, the Council needs to learn from that and improve the process in the future. However, at this point in time, nothing can be done to go back and change it. What they can do is decide if this is the right decision, and if not, identify the alternatives. Councilmember Cohen reiterated the Council's clear understanding that as regards Short School, there are no options for staying at the site. The School District absolutely intends to take the site back in September 2001 for their purposes. He suggested that if Ms. Cohen has information to the contrary, or if she feels that by going to the School Board directly, she can get the District to change their minds, he would like to hear that. However, the Council's decision this evening could not be based on information that somebody received an e-mail indicating information contrary to their letter from Superintendent Smith. He invited the individual who received the e-mail to address the Council. Councilmember Cohen stated that at this point, the discussion should be not about the process, but the alternatives. He asked Ms. Cohen if she was suggesting the site be abandoned in order to seek some other property to acquire and convert into a child care site. Ms. Cohen stated her preference to site the center in a neighborhood as opposed to a park. She remarked that had the parents been involved from the outset, they could have worked on fundraising, private donations, partnerships, and so forth, SRCC Minutes (Regular) 7/17/2000 Page 11 SRCC Minutes (Regular) 7/17/2000 Page 12 in order to have added a second story onto the building. She stated her understanding that the reason a second story is not being considered is due to budget constraints. Mayor Boro reiterated Councilmember Phillips' question as to what Ms. Cohen would have the Council do at this point. Ms. Cohen suggested the Council put the project on hold for a year until a workable solution is identified. Mayor Boro asked Ms. Cohen what she proposed to do with the children in the meantime. Ms. Cohen stated perhaps the project could be put on hold for less than a year, during which time the parents and the District could confer. Mayor Boro understood that those meetings have occurred, and modifications have been made as a result of those meetings. He further understood that the parents essentially have two contentions, first, that the building is not large enough, and second, that the layout is not proper. Ms. Cohen stated that what the Council has not yet heard are their traffic and parking concerns. She added she was not prepared to address those issues at this time. Councilmember Cohen asked Ms. Cohen to clarify her allegation that members of the Planning Commission violated the Brown Act. He stated his strong opinion that it was wholly inappropriate for Ms. Cohen to make such an allegation without qualifying it. He asked her to state specifically which individuals heard which Commissioners violating the Brown Act by discussing their vote somewhere other than at the dais. Ms. Cohen stated she could not identify those individuals. Councilmember Cohen cautioned Ms. Cohen not to make such serious charges unless she could qualify them, adding that no one deserves to be treated in that manner. He stated that a couple of members of the Planning Commission discussing the item between themselves during a break does not necessarily constitute a violation of the Brown Act. Ms. Cohen stated that the individual who gave her that information was not present at this meeting. As such, she did not feel comfortable identifying that person. Mayor Boro reiterated Councilmember Cohen's position that if Ms. Cohen is going to make accusations as serious as those she just made, she had better have facts rather than speculation to back them up. The Council can only deal with facts. Ms. Cohen defended her statement, stating that it is her opinion that based on such 'antics", the Council should not approve the project. She offered to put the Council in touch with the individuals that overheard the Commissioners' discussion. Councilmember Cohen heartily accepted Ms. Cohen's offer. Before hearing comments from the next speaker, Mayor Boro advised the public to comment only on issues that have not been discussed. Beth Levison, San Rafael resident and Short School program parent, echoed many of the comments of some of the earlier speakers. She stated her primary concern was that of limited space for the project. She suggested the Council consider allocating a larger piece of land at the site. Ruth Nelson, teacher and parent of a former Short School child care program attendee, addressed the traffic issues regarding the project. She noted that she, as well as Whistlestop Wheels drivers are using Albert Park Lane far more now than they did two years ago. The lane is used to access Davidson Middle School for various sporting activities, as well as to avoid the Second Street congestion between B and A Streets. With regard to the design of the project, Ms. Nelson noted that one of the major issues discussed at the parent meetings involved the promenade in that the building must allow for its extension to the creek. Lisa Canin re -addressed the Council, urging the Council to exhaust all possibilities for on-site child care for after school children. She remarked that she has not heard discussion as to how extensive that search has been. Mayor Boro asked Ms. McCart to address that point after the public comment period concludes. Nicole Taylor, Short School program parent, stated she was present to speak for many of the parents with her concern for the configuration of the site. Specifically, the parents are concerned about the impact of having to access one classroom by walking through another, as is currently designed. She strongly urged the Council to consider consulting with an expert who specializes in preschool space design. SRCC Minutes (Regular) 7/17/2000 Page 12 SRCC Minutes (Regular) 7/17/2000 Page 13 While she is very excited about the possibility of having a beautiful new center, she had a concern that there literally was no additional square footage to allot towards growing enrollment. She urged the Council to balance that fact against the City's desire to attract top quality companies who may well have employees with children in need of quality child care. She also asked the Council to take into account that mandatory preschool may be on the horizon, and how that might impact this facility. There being no further comments from the audience, Mayor Boro thanked the audience for their comments and closed the public hearing. He then asked Ms. McCart to address Ms. Canin's question regarding whether or not the City has exhausted all possibilities for on-site child care for after school children. Ms. McCart stated that Staff did exhaust that issue. They investigated locating a unit somewhere on the Sun Valley campus; however, there is virtually no space for additions or modules that could facilitate on-site after school care. The program would have to be reduced by one-half if the children were to be in a modular unit. In addition, square footage for multi -use space is included in calculating square footage to meet licensing requirements. The Sun Valley campus does not have such a multi -use room. Therefore, even less than half of the children would have been able to be served, had the campus had space for the children. Ms. McCart noted that the school is currently developing their long-range planning for the campus. Conversations with two of the school's principals have revealed they are reluctant to even consider such an arrangement until they have their complete campus plan in place. As such, she was not optimistic that there would be room on the campus. Mayor Boro noted that one of Staff's goals was to find a location as close as possible to the existing location in order to meet the neighborhood's needs. Accordingly, considering locations such as Coleman or San Pedro Schools did not make sense. Ms. McCart stated that was correct. Coleman School currently operates a center that is operating at capacity. Mayor Boro asked Staff to comment on the last speaker's suggestion to utilize an expert in preschool spaces to design that portion of the site. Ms. McCart explained that the firm of BSA Architects was selected because of their experience in designing child care facilities. Further, Staff has been fully involved in the process. Ms. McCart noted that in counting the number of years that Staff has had collectively in child care service, that number is close to 90 years combined experience on the project team itself. Ms. McCart also noted that in speaking with the parent group, Staff did offer to engage a consultant to assist in transitioning the Staff from the current site to the new site. Mayor Boro asked Ms. McCart to comment on the point raised by Ms. Taylor concerning mandatory preschool. Ms. McCart responded that is a school issue that would not affect their preschool programs. For the benefit of the public, Mayor Boro stated that the reason the Council asked this item be brought before them is that the Council is, in fact, undertaking this expenditure and effort. The City has worked very hard to enhance the salaries and benefits of their preschool teachers because they value them. At the same time, it is not a given that the City should be expected to come forward and spend two and a half million dollars to run a program. He noted that no other city in the county is undertaking such a project. He asked the public to bear that fact in mind rather than 'beat up" on this agency. Mayor Boro stated his personal belief that they could not build a child care large enough to accommodate the City's future needs; rather, they can build what they can afford and accommodate. The public should also keep in mind that the public park has other users and citizens' needs. This project, although it will certainly benefit the park, will impact it as well. Councilmember Heller interjected that in April, she attended a parents' meeting, where it was announced that the School District would be taking Short School back at a certain date. At that point, the parents were aware that Short School was not an option for the City to continue to consider. Councilmember Heller asked Staff if her understanding was correct that there are a great many more slots for preschool in the community, not San Rafael's program, than is needed. She remarked that the condition of the Sun Valley campus is disgraceful, adding that she was embarrassed for Marin that the schools have deteriorated to this extent. Councilmember Heller then remarked that if preschool becomes mandatory, she would suggest converting the proposed child care facility to a complete after school facility. She asked Staff how easy of a transformation that would be to accomplish. SRCC Minutes (Regular) 7/17/2000 Page 13 SRCC Minutes (Regular) 7/17/2000 Page 14 With reference to Councilmember Heller's point regarding the need for preschool care as compared to after school care, Ms. McCart noted that the Marin Child Care Commission surveys on an annual basis the community needs and the capacity to meet that need in both preschool and after school care. The 1999 report indicates that in San Rafael, the City and the private operators are meeting 50 percent of the need for after school care for elementary aged children. At this time, there is enough capacity to meet the need for preschool. Regarding Councilmember Heller's point concerning the possibility of converting the proposed center to a complete after school facility, Mr. Ross explained that buildings designed for one specific application are doomed for failure within five years. A building must be designed to be flexible, as the uses for the building will necessarily change over time. This building is designed for lifetime use in that the trusses are clear, spanning across both main wings and that all the partitions are flexible and can be torn down and/or reconfigured without tearing into the structure of the building. Councilmember Phillips complimented Staff for bringing the proposal to the Council and the public, adding that clearly, much thought and effort have gone into a difficult subject. He asked Staff to comment on Ms. Taylor's point regarding balancing the City's desire to attract quality companies with their desire to maintain adequate capacity for a quality child care program. Ms. McCart responded Staff did consider expansion as regards this site. Unfortunately, this site does not allow for expansion without reducing or omitting one program or another. Staff feels fortunate that they were able to find a site within the neighborhood they are serving. Other than the school site, Albert Park was the only location that Staff considered seriously, as there were literally no other vacant, publicly owned, or convertible areas that could be considered feasible for a child care center in the area. Staff therefore felt they were accomplishing their goal by meeting their current enrollment needs, recognizing the fact they would not be able to expand on the site. With regard to the concern by the parents of the space planning in the preschool wing, Councilmember Phillips asked Staff if they perceived the same problem. Mr. Ross stated that one of the issues that needs to be considered in looking at the square footage available for the preschool in the morning during the drop-off scenario, is that in addition to their own space, they have use of the multi-purpose room. In addition, the preschoolers have use of a classroom directly opposite the courtyard that can be separated and closed off from any after school children present. In effect, the preschoolers have five rooms that can be used in the morning during drop off. Currently, the Short School program does not offer any separation between the rooms and has concurrent circle times, a quiet time for the children. Mr. Ross pointed out that in a new building, the program should be tailored to suit the building. With five spaces available, there are ample ways to mitigate that concern. Mr. Ross added that many modifications have been made to the program to mitigate "crunch -time" concerns. Councilmember Phillips asked Staff if the community would agree or disagree that Staff has considered many of the issues brought before the Council this evening. Mr. Ross stated his belief that the points raised by the parent groups have been listened to and addressed; however, the groups may feel that those issues were not listened to or addressed in the manner that they would have preferred. Staff feels that they have taken into account every issue that has come up. As a design team, they have addressed all the challenges. As the parent group became more involved, they gave them more challenges. Many of the modifications made to the project were a direct result of the parents' input. Councilmember Phillips stated that every effort should be made between Staff and the parent group to keep an open dialogue regarding the issues that can be incorporated for the betterment of the program. Mr. Ross commented that the process effectively never stops, continuing on and on as the building grows with the program. Councilmember Phillips apologized for any deficiencies in the process for this project, but added he did not appreciate getting beat up over the issue. He stated he had every confidence that ultimately, the City and the community will end up with a project they can be proud of. He thanked Staff and the community for their involvement. Councilmember Cohen remarked that it appears through the implications of the speakers this evening that there are Staff members who are not satisfied with the process for this project. He asked Ms. McCart to comment on that issue. Ms. McCart responded that Staff has been involved at all levels of the project from the inception of the conceptual design phase that began early last October. Staff has been involved in all phases of the program, program director, teacher, and instructor level. The project has been the topic at all Staff meetings including both the child care staff and management staff. The SRCC Minutes (Regular) 7/17/2000 Page 14 SRCC Minutes (Regular) 7/17/2000 Page 15 program directors were requested to take the information distilled at those meetings back to their staffs in order to keep them fully informed as to how the project was developing. Ms. McCart also noted that at least three different meetings including teachers and instructors were held in order to get their input. Further, the different phases of the designs were routinely posted at the centers so that Staff understood how the project was progressing. Ms. McCart referred the Council to a list of identified priorities, both of which came from the preschool and school -aged Staff. At each of the six meetings Staff conducted with the parents beginning last March, they discovered elements for incorporation into the plan. Ultimately, at least 15 items from their request list were added as final elements of the plan. Those elements include the following: • Restrooms were moved • Exterior doors, sinks and counters were added • The proposed half walls were replaced by four walls • Laundry and kitchen facilities were included • Extra space for storage was created • Wiring for computers and phones was added • Additional carpeted areas and water fountains were included • A plan for entrance management was developed • Several accesses to the restrooms were designed Ms. McCart stated her strong belief that they have done everything in their power to include Staff and the community in the process. The conclusion to that process was reached in May, when they reviewed six separate floor plans prepared by an architect and presented by the parent group. Although they spent a considerable amount of time reviewing those plans one evening, they were unfortunately not able to come up with a configuration that allowed them to maintain flexibility and the numbers relative to enrollment. At that point, they proceeded with the design development. Councilmember Cohen pointed out that at a minimum, the City is being asked to spend $1,500,000 it could spend on a variety of other projects throughout the City that have great need as well. Further, the money is being invested in a facility that has no room for expansion. He asked Staff for their view as to how seriously the Council should take that issue into consideration. City Manager Gould explained that the City's immediate goal, when they learned that Short School would no longer be available to them, was to replace the program. Staff's belief is that this project accomplishes that goal. Although the space delegated to the preschool program is smaller than the current program, it is better configured, up to code, and will be more functional. In terms of the expansion issue, Mr. Gould pointed out that both the Park and Recreation Commission and the Planning Commission insisted that that amount of space and no more be delegated in Albert Park for this specific purpose. He further pointed out that $2,275,000 to $2,500,000 would build an expansion or annex to the library, build an additional police facility, eliminating the current situation of having to lease space for the Police Department. The money would also pay for a tremendous amount of street re -paving and storm drainage work. Mr. Gould remarked that if, indeed, this facility goes forward with the completely unexpected expense in the range of $2,275,000, it would be a testament to this Council and City's ongoing commitment to child care. Lastly, he noted that no one is rushing to the aid of the three non-profit or for profit child care centers in Marin that are being pushed out of their current locations. He stated that what the City Council is being asked to do this evening is "truly extraordinary". Councilmember Cohen noted another comment heard this evening was that it was a shame a larger piece of land could not have been identified. He stated he could not think of a larger piece of land that is either in public hands or available and affordable, layered on top of the cost that the City is being asked to bear to build the facility. He asked if he was correct in assuming that Staff surveyed what properties might be available. Ms. McCart stated that was correct. Councilmember Cohen stated that with respect to traffic, he recommended, given the Council approves the project, that some of the elements from the Public Works plan, such as the speed bumps and the bus pad, be implemented along with the project. He requested Mr. Preston post a "No Commercial Traffic" sign at Albert Park Lane to deter commercial vehicles such as Whistlestop Wheels from diverting through the area. Ms. McCart interjected that Ms. Nelson is correct in that the use of Albert Park Lane has changed dramatically in the last two to three years. Currently, the parking is primarily commuter parking, those SRCC Minutes (Regular) 7/17/2000 Page 15 SRCC Minutes (Regular) 7/17/2000 Page 16 individuals who are parking in the area and walking into town. The situation will, of course, need to change once the new use is introduced into the park. Councilmember Cohen noted he has two daughters who attended both the pre- and after school care programs at Short School. He stated his opinion that he was not personally happy with the configuration of the site at Short School. He noted that one of the reasons he vigorously pursued the School District issue is that he would personally prefer to have the program held at Short School, if that situation were available. He pointed out that a great deal of the Albert Park Master Plan will be given up to build the proposed property. However, he has to operate under the assumption that the District plans to use the site. With respect to the remark that the City needs to do more to attract quality businesses to San Rafael, Councilmember Cohen stated that while that may be a valid comment, in addition to the list of items Mr. Gould identified as acknowledged needs in the City, the $1,500,000 could go a long way toward meeting unmet needs in the Canal community at Pickleweed Community Center, where there are people who have some very real needs. He stated he could not support the argument that the City should spend more money in the hopes it will attract more "dot commers", when there are other crying needs in the community that they struggle to meet. Ms. Hakin interjected from the audience that the Gerstle Park Neighborhood Association has been concerned about the use of the facility and has tried to communicate with the School District to find out what is planned for that site. Mayor Boro responded that the Council has the same concern and is on record with them that they believe the site will always be used for a school -related use. Mayor Boro noted that Councilmember Phillips was a member of the Dixie School Board at the time they both served on the Child Care Council in '88 or '89, the first time he had exposure to child care in San Rafael. As a result of that experience, the value of child care in the City soon became very evident to him. He then asked the Council for action on the item. Councilmember Phillips moved and Councilmember Heller seconded, to adopt the resolution approving the call for bids for the Parkside Child Care Center. RESOLUTION NO. 10681 - RESOLUTION APPROVING TO CALL FOR BIDS FOR THE PARKSIDE CHILD CARE CENTER AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Before hearing the next item, Councilmember Cohen suggested, given the level of concern involved in the project, that the Council could perhaps communicate with the School Board to verify their intentions for Short School. Mr. Gould noted that the only level of discourse the City has had directly with members of the School Board has been at the quarterly City/School Breakfasts. At the March breakfast, with Mayor Boro and Councilmember Phillips in attendance, this issue came up. The Superintendent reiterated her position in front of two members of her board. Neither board member contradicted her and seemed to nod in agreement. Mr. Gould stated he took that as further evidence that the District is resolved to reuse the school in the fall of 2001. The next breakfast meeting will be held in September, which provides the Council another opportunity to talk directly to their counterparts at the School District Board. He asked the Council if they wished to have the item agendized at a future School Board meeting to pose the question. Mayor Boro stated he thought it might be appropriate to write a letter to the School Board President, recapping the actions of the Council, and requesting confirmation of the School Board's intent to use the school for a school -related use. Councilmember Cohen remarked he would have a much higher level of comfort if he knew and understood that the School District had a long-term plan for the site and could tell the Council what it was. Mayor Boro thanked Staff and the public for their participation on the item. He then called for a five- minute break. SRCC Minutes (Regular) 7/17/2000 Page 16 SRCC Minutes (Regular) 7/17/2000 Page 17 (A five-minute recess was taken.) Mayor Boro called the meeting back to order, and requested to hear Item 15 next, "Consideration and Approval of City Manager's Compensation". NEW BUSINESS: 15. CONSIDERATION AND APPROVAL OF CITY MANAGER'S COMPENSATION — File 9-3-11 x 7-3 (Taken out of order) Mayor Boro noted Councilmembers Cohen and Phillips served as a subcommittee of the Council regarding this item. He asked for a recommendation from the subcommittee. Councilmember Cohen reported that he and Councilmember Phillips were charged by the Council to review the City Manager's compensation. The subcommittee discussed a number of issues, one of which was to review the City Manager's salary relative to other city managers, particularly in communities in Marin County. To that end, they requested a salary survey of other city managers. They were also concerned with the issue of compaction between the City Manager and other department heads, several of whom are near the top of the salary range. In addition, their intent was to get a sense of the market. Because there are not many comparables to San Rafael within Marin County, they wanted to ensure they were fairly compensating the Manager for the challenges and complexities of running a City this size. Taking into account the compaction issue coupled with the need to continue to offer a competitive salary and benefits for the outstanding work the Manager has done on behalf of the community, the subcommittee felt that the City Manager merits an increase above and beyond the 3.3 percent standard pro forma approach. Currently, the differential is at 13.8. Although it is somewhat arbitrary, the subcommittee did discuss moving the differential to 15 percent, given the Manager's scope of responsibility and authority and responsibility he is given by the press, public and Council. The subcommittee discussed setting the figure as a two-year goal; however, as the City Manager has saved the City millions and, in fact, earned the City millions in recent negotiations, they felt that made no sense. Councilmember Cohen recommended approval of a 4.4 percent increase, or a salary increase of $477 per month on top of the current monthly salary of $10,920, for a total monthly salary of $11,397. Councilmember Cohen moved and Councilmember Phillips seconded, to increase the City Manager's salary by the amount of $477 per month, for a total monthly salary of $11,397 per month. The pension contribution will increase, as it is based on a percentage. However, all other items are fixed. Before voting on the motion, Councilmember Phillips underscored the pleasure the City has expressed with regard to Mr. Gould's performance. He remarked that in the view of many, there is no comparison to the outstanding job Mr. Gould has consistently performed for the City. He noted the salary increase puts Mr. Gould at the top of the Marin County City Managers' salaries, which is more than justified given Mr. Gould's performance and the complexities of San Rafael versus any other City in Marin County. The Council collectively echoed those sentiments. The Council unanimously approved the motion, without a roll call vote. As part of the annual adjustment to compensation, Councilmember Phillips noted the annual City Manager's bonus, also for consideration. Councilmember Phillips moved, and Councilmember Cohen seconded, that the Council grant the City Manager a performance bonus in the amount of $5,000, which represents the top end of the performance bonus. The Council unanimously approved the motion, without a roll call vote. Councilmember Cohen remarked that it is clear that the Council and the community are extremely impressed with Mr. Gould's performance. Mayor Boro echoed those sentiments. SRCC Minutes (Regular) 7/17/2000 Page 17 SRCC Minutes (Regular) 7/17/2000 Page 18 Mr. Gould stated he deeply appreciates the Council's continued trust and confidence, adding that there isn't another city manager in California that serves such a fine Council. 14. ABAG HOUSING NUMBERS FOR SAN RAFAEL (CD) — File 111 x 13-16 x 115 Robert Brown, Community Development Director, noted that this item points out the importance of St. Vincent's/Silveira in trying to achieve the upper end of those housing ranges. In addition, regarding the issue of affordability, the City is going to have to be very creative in their Housing Element. Staff will be looking for best practices in all the other Bay Area cities. Further, a forum of non-profit housing developers will be convened in order to flush out ideas. Lastly, they can respond to ABAG, if they so choose, by August 31St. At a dinner he and Mr. Gould attended last week with Gary Binger, ABAG's Planning Director, Mr. Binger indicated the City "keep up their good efforts". Mayor Boro thanked Mr. Brown for his report and invited the public to take a tour of the Community Development Department on the third floor, where renovations are underway. 16. CITY MANAGER'S REPORT: None. 17. COUNCILMEMBER REPORTS: a. Re: SCHOOL VOUCHER CAMPAIGN — File 116 x 9-1 Councilmember Heller reported she attended a meeting last week at the CTA office concerning the voucher campaign, or Proposition 38. She requested the Council take a close look at the proposition when they discuss legislation. There being no further business, the City Council meeting was adjourned at 11:10 PM. JEANNE M. LEONCINI, City Clerk APPROVED THIS DAY OF , 2000 MAYOR OF THE CITY OF SAN RAFAEL SRCC Minutes (Regular) 7/17/2000 Page 18