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HomeMy WebLinkAboutCC Minutes 2001-01-16SRCC Minutes (Regular) 01/16/2001 Page 1 IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, TUESDAY, JANUARY 16, 2001 AT 8:00 P.M. Regular Meeting: Present: Albert J. Boro, Mayor San Rafael City Council Cyr N. Miller, Vice -Mayor Paul M. Cohen, Councilmember Barbara Heller, Councilmember Gary 0. Phillips, Councilmember Absent: None Also Present: Rod Gould, City Manager Gary T. Ragghianti, City Attorney Jeanne M. Leoncini, City Clerk CLOSED SESSION - CONFERENCE ROOM 201 - 7:00 PM: None ORAL COMMUNICATIONS OF AN URGENCY NATURE: 8:20 PM RE: CONTRIBUTIONS TO FALKIRK AND ROTARY MANOR — FILE 105 x 9-3-84 (Verbal) Mayor Boro announced that Jesse Rhodes, a member of the Cultural Affairs Commission, wished to speak to the City Council regarding two very significant contributions he had made, one to the City of San Rafael and the other to one of our local organizations. Jesse Rhodes, Cultural Affairs Commissioner, stated he grew up in San Rafael and had been a resident of Marin County for most of his life. He noted he became involved with the Cultural Affairs Commission approximately 1 '/2 years ago. Regarding the Falkirk property, owned by San Rafael, Mr. Rhodes stated he was involved in the planning of the restoration of this project and he and his wife had been involved with meetings as well as planning and consulting with citizens, and both felt Falkirk was a very important part of San Rafael's history. He recalled that his first visit to Falkirk was when he was in the sixth grade and on a field trip; at that time it was called the Dollar Estate and he noted he had never seen "anything quite so grand", having lived in suburban San Rafael. Mr. Rhodes continued, stating he was very interested in restoring old properties to preserve history, from a cultural viewpoint and for the future. He and his wife, therefore, decided this year, that as citizens, they would help promote the restoration and public use of Falkirk and make a contribution to initiate additional fundraising to restore the property and preserve a spot in history. Mr. Rhodes thanked the Councilmembers for their time and stated he looked forward to working with them in the future. Mayor Boro thanked Mr. Rhodes and stated that for the benefit of the Council, as well as the public, Mr. Rhodes and his wife Brenda had made a very generous $10,000 contribution to Falkirk, together with a contribution of $10,000 to the Rotary Manor Corporation in San Rafael. Mayor Boro added he would present the check to the Rotary Manor Corporation, and City Manager Gould had already received the check for Falkirk. He thanked Mr. and Mrs. Rhodes on behalf of the Council and the people of San Rafael. CONSENT CALENDAR: Councilmember Phillips moved and Councilmember Miller seconded, to approve the Consent Calendar, as follows: ITEM RECOMMENDED ACTION Approval of Minutes of Regular Meeting of Monday, Minutes approved as submitted. December 18, 2000 (CC) SRCC Minutes (Regular) 01/16/2001 Page 1 2. Call for Applications for Appointments to Fill Two, One -Year Youth Positions on the Bicycle and Pedestrian Advisory Committee, Due to Expiration of Terms of Christopher Goff and Joel Segura (CC) — File 9-2-55 Final Joint Services Report from the Joint Services Committee of the Marin County Council of Mayors and Councilmembers (" MCCMC) (CM) — File 113 x 4-13 4. Monthly Investment Report for Month Ending November, 2000 (MS) — File 8-18 x 8-9 SRCC Minutes (Regular) 01/16/2001 Page 2 Approved staff recommendation: - a) Called for applications for two youth members on the Bicycle and Pedestrian Advisory Committee. Only students who are residents of the City of San Rafael and are attending high school may apply. Terms will be for one year and will expire end of February, 2002; b) Set deadline for receipt of applications Tuesday, February 6, 2001 at 12 Noon in the City Clerk's Office, Room 209, City Hall; and c) After interviews and appointments of applicants at the next regular Bicycle and Pedestrian Advisory Committee meeting on Monday, February 12, 2001, the Council can confirm the new appointees at the next regular City Council meeting to be held on Tuesday, February 20, 2001. Accepted Final Joint Services Committee Report, as presented. Accepted Monthly Investment Report for Month Ending November, 2000, as presented. 5. Resolutions Authorizing an Agreement with RESOLUTION NO. 10752 — Hinderliter, De Llamas and Associates to Provide RESOLUTION AUTHORIZING AN Sales Tax Audit and Information Services and AGREEMENT WITH HINDERLITER, DE Authorizing Examination of Sales and Use Tax LLAMAS AND ASSOCIATES TO PROVIDE Records (MS) — File 4-10-318 x 8-1 SALES TAX AUDIT AND INFORMATION SERVICES (Three year term commencing on January 16, 2001 and ending on December 31, 2003. May be continued for an additional two years with approval of City Manager.) RESOLUTION NO. 10753 — RESOLUTION AUTHORIZING EXAMINATION OF SALES AND USE TAX RECORDS 7. Appointment to the General Plan Steering Approved staff recommendation to Committee (P98-4) (CD) — File 115-1 x 115 (2020) appoint Lilian Jara as replacement member to serve on the General Plan Steering Committee, replacing Troy Harris. 9. Resolution Authorizing City Manager to sign a RESOLUTION NO. 10754 — Professional Services Agreement with Live Oak RESOLUTION AUTHORIZING THE CITY Associates, Inc. to Assist with the Preparation of MANAGER TO SIGN A PROFESSIONAL Background Information and with Policy SERVICES AGREEMENT WITH LIVE OAK Development Pertaining to Biological Resources, ASSOCIATES, INC. TO ASSIST WITH THE Including Wildlife and Vegetation, Addressed in San PREPARATION OF BACKGROUND Rafael General Plan 2020 and Related Documents INFORMATION AND WITH POLICY (P00-7) (CD) - File 4-3-383 x 115 (2020) DEVELOPMENT PERTAINING TO BIOLOGICAL RESOURCES, INCLUDING WILDLIFE AND VEGETATION, ADDRESSED IN SAN RAFAEL GENERAL PLAN 2020 AND RELATED DOCUMENTS SRCC Minutes (Regular) 01/16/2001 Page 2 10. Resolution Authorizing City Manager to Sign a Professional Services Agreement with Charles M. Salter Associates to Assist with the Preparation of Background Information and with Policy Development Pertaining to the Noise Element in San Rafael General Plan 2020 and Related Documents (P00-7) (CD) — File 4-3-384 x 115 (2020) 11. Resolution Authorizing City Manager to Sign a Professional Services Agreement with Miller Pacific Engineering Group to Assist with the Preparation of Background Information and with Policy Development Pertaining to the Geologic, Geotechnical and Hazardous Materials Components of San Rafael General Plan 2020 and Related Documents (P00-7) (CD) — File 4-3-385 x 115 (2020) 12. Resolution Authorizing the City Manager to Sign a Professional Services Agreement with Nelson/Nygaard Consulting Associates to Perform Transportation Planning Studies and Assistance (PW) — File 4-3-386 x 115 (2020) 13. Report on Bid Opening and Award of Contract to Forster & Kroeger for Landscape Maintenance — Andersen Drive Project No: 001-4435-8270 (PW) — File 4-1-527 x 4-1-478 SRCC Minutes (Regular) 01/16/2001 Page 3 (P00-7) (Term of Agreement from January 16, 2001 and ending on December 31, 2002 — may be continued for an additional period of 3 months with approval of City Manager.) RESOLUTION NO. 10755 — RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH CHARLES M. SALTER ASSOCIATES TO ASSIST WITH THE PREPARATION OF BACKGROUND INFORMATION AND WITH POLICY DEVELOPMENT PERTAINING TO THE NOISE ELEMENT IN SAN RAFAEL GENERAL PLAN 2020 AND RELATED DOCUMENTS (P00-7) (Term of agreement from January 16, 2001 and ending on December 31, 2002 — may be continued for an additional period of 3 months with approval of City Manager.) RESOLUTION NO. 10756 — RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH MILLER PACIFIC ENGINEERING GROUP TO ASSIST WITH THE PREPARATION OF BACKGROUND INFORMATION AND WITH POLICY DEVELOPMENT PERTAINING TO THE GEOLOGIC, GEOTECHNICAL AND HAZARDOUS MATERIALS COMPONENTS OF SAN RAFAEL GENERAL PLAN 2020 AND RELATED DOCUMENTS (P00-7) (Term of Agreement from January 16, 2001 and ending on December 31, 2002 — may be continued for an additional period of 3 months with approval of City Manager.) RESOLUTION NO. 10757 — RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH NELSON/NYGAARD CONSULTING ASSOCIATES TO PERFORM TRANSPORTATION PLANNING SERVICES RESOLUTION NO. 10758 — RESOLUTION OF AWARD OF CONTRACT TO FORSTER AND KROEGER LANDSCAPE MAINTENANCE, INC. FOR LANDSCAPE MAINTENANCE FOR ANDERSEN DRIVE FOR AN AMOUNT NOT TO EXCEED $23,000.00 (lowest responsible bidder.) SRCC Minutes (Regular) 01/16/2001 Page 3 14. Resolution Accepting a Proposal From CSW/Stuber- Stroeh to Provide Professional Engineering Services for the "Peacock Gap Storm Water Pump Station Improvements", in an Amount Not to Exceed $73,000, and Authorizing the Mayor to Execute the Agreement (PW) — File 4-10-319 x 4-4-6b 15. Resolution Authorizing the Filing of an Application for Federal Surface Transportation Program and Congestion Mitigation and Air Quality Improvement Program Funding for "Second Street Resurfacing" and Committing the Necessary Local Match for the Project(s) and Stating the Assurance of the City of San Rafael to Complete the Project and Authorizing the Director or Deputy Director of Public Works to Execute all Applications and Agreements (PW) — File 11-15x 11-1 SRCC Minutes (Regular) 01/16/2001 Page 4 RESOLUTION NO. 10759 — RESOLUTION ACCEPTING A PROPOSAL FROM CSW/STUBER-STROEH ENGINEERING GROUP, INC. TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE "PEACOCK GAP STORM WATER PUMP STATION IMPROVEMENTS", IN AN AMOUNT NOT TO EXCEED $73,000, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT RESOLUTION NO. 10760 — RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM AND CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM FUNDING FOR "SECOND STREET RESURFACING" AND COMMITTING THE NECESSARY LOCAL MATCH FOR THE PROJECT(S) AND STATING THE ASSURANCE OF THE CITY OF SAN RAFAEL TO COMPLETE THE PROJECT AND AUTHORIZING THE DIRECTOR OR DEPUTY DIRECTOR OF PUBLIC WORKS TO EXECUTE ALL APPLICATIONS AND AGREEMENTS AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None The following items were removed from the Consent Calendar for discussion: 6. RESOLUTION AMENDING LEASE AGREEMENT WITH MACERICH COMPANY FOR CITY HALL AT THE MALL (CURRENT AGREEMENT EXPIRES 1/31/2001) (MS) — FILE 2-9-21 x 247 Councilmember Heller stated she would like an official thank you letter sent to the Macerich Company, expressing appreciation for allowing the City to have an office in the Mall, at the minimal expense of $1.00 per year. She added she receives a lot of good comments about the office and complimented Cory Bytof, Volunteer Program Manager, on a fine job. City Manager Gould confirmed a letter would be sent. Councilmember Heller moved and Councilmember Cohen seconded, to adopt the Resolution. RESOLUTION NO. 10761 - RESOLUTION AUTHORIZING AN AMENDMENT TO THE SPECIALTY LEASE AGREEMENT BETWEEN MACERICH COMPANY AND CITY OF SAN RAFAEL FOR CITY HALL AT THE MALL (February 1, 2001 — January 31, 2002) AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 8. APPOINTMENTS TO THE GENERAL PLAN TASK GROUPS (P98-4) (CD) — FILE 115-1 x 115 (2020) Mayor Boro noted he was asking that this item be discussed for the benefit of the entire Council and the public. He reported there are 17 members working on the General Plan and invitations were issued to members of the community to work on certain task groups. Mayor Boro and Councilmember Cohen served as the committee and were overwhelmed with the response; 83 applications were received, which, stated Mayor Boro, was a tremendous reflection of the city's desire and interest in the General Plan process. He thanked the 83 applicants, from which only 40 could be chosen. Mayor Boro explained the further 43, plus those interested in attending meetings of this group, would be informed, noting the great community representation throughout the City. SRCC Minutes (Regular) 01/16/2001 Page 4 SRCC Minutes (Regular) 01/16/2001 Page 5 Councilmember Cohen stated that as part of the process, members of the Steering Committee were requested to review the applications and give feedback. He reported that he and Mayor Boro had gone beyond the recommendations of the Steering Committee, and in some cases, staff, in the interest of broadening the perspective and diversity of opinion on the task groups. Councilmember Cohen stated that this could make the task groups' work more contentious, but the whole community would be served by encouraging a wide array of points of view. It may make the meetings run a little longer, noted Councilmember Cohen, but hopefully, a better result would be obtained and we would be better served by being inclusive. Councilmember Cohen moved and Councilmember Miller seconded, to approve the staff recommendation: Appoint members to serve on the General Plan Task Groups, as listed in Exhibit A of staff report. AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Councilmember Phillips thanked Mayor Boro and Councilmember Cohen for their efforts in achieving a good balance. PUBLIC HEARING: 16. PUBLIC HEARING RE: CONSIDERATION OF PRIORITY PROJECTS PROCEDURE (PPP) APPLICATIONS FOR THE NORTH SAN RAFAEL AND EAST SAN RAFAEL AREAS (CD) — FILE 115 (PPP) Re: Priority Projects Procedure: Paul Jensen, Interim Planning Manager, explained that since 1988 the City had implemented this process, commonly known as the PPP. The process was established primarily for the North San Rafael and East San Rafael areas, as traffic sensitive areas of the City, with limited traffic capacity. The process determines which development projects are permitted to proceed with construction, given the limited amount of traffic capacity in these two areas. Development projects, continued Mr. Jensen, are basically required to compete against one another for some of this traffic capacity. The process is generally implemented annually, the last implementation being 1999; it does not grant land use approvals or planning entitlements for specific development projects, but merely sets aside a certain amount of traffic capacity for that project for one year. In order to obtain PPP approval, a project must be classified as a high priority project; of which there are three categories: 1. An Affordable Housing Project, which provides 15% or more of its project density for below market rate housing, which is housing that is affordable to very low, low, or moderate income households, based on whether or not it is a "for sale" or "rental" project. 2. A high tax generating use, which is generally a commercial use where the benchmark for determining high priority is $300,000, or greater, per year in annual sales tax, which the use generates. 3. A needed neighborhood serving use, which is the broadest category in the high priority project definitions, which basically would be a project which contributes to, or provides a financial contribution to a specific community benefit. Mr. Jensen stated that this year there are six PPP applications, three of which are time extension requests from approvals granted in 1999. The Planning Commission reviewed these applications on December 12, 2000, and their recommendations are summarized in the staff report. Mr. Jensen continued, stating that for the process this evening he would begin with North San Rafael, giving a brief description of the two applications, and then the Public Hearing would be opened, repeating the process for East San Rafael. North San Rafael: Mr. Jensen stated the two applications for North San Rafael are time extension requests for projects which were approved last year: a) 4300 Redwood Highway, the former Fairchild Site - This project was approved for 130,000 square feet of office and light industrial use and several months back all planning and land use approvals were granted by the city, a building permit was issued and construction has commenced. Mr. Jensen stated there was one change to the public benefit proposal approved last year; one component was for the developer to make a $10,000 per year contribution for 10 years, which would go towards either an expanded or second Shuttle service for the North San Rafael area. This year this had been modified to the current proposal of a $70,000 one-time contribution to the Freitas Park Capital SRCC Minutes (Regular) 01/16/2001 Page 5 SRCC Minutes (Regular) 01/16/2001 Page 6 Improvement Project. Mr. Jensen noted that both the Planning Commission and the Vision in Action Committee favorably reviewed this change in public benefit. b) McInnis Park Apartments Development — Mr. Jensen explained this is a 42 unit residential development, proposed for the last vacant parcel of the Smith Ranch Homes Development. Planning and Land Use applications were filed with the Department of Community Development in the fall and are currently being processed. The public benefit proposal approved by the City last year for this project stated that 8 of the 42 units were to be set aside for below market rate units, affordable to low and moderate income households. Mr. Jensen stated that following that approval, the below market rate affordability standards for rental projects were lowered and the current requirement for below market rate rental units is that these units be made affordable to very low and low income households, not low and moderate income households. Consequently, this project has returned with a revised public benefit proposal. Mr. Jensen continued, stating that the below market rate units are proposed to be priced at the very low and low income category as recommended in the recent policy change; however, the unit count has been reduced from 8 to 7 of the 42 units, which represents approximately 16% - 17% of the project density and would still qualify as a high priority project for purposes of considering PPP approval. Mr. Jensen pointed out that both the Planning Commission and VIA Committee questioned the adequacy of the BMR proposal for this project, and stated that staff reported back to the Planning Commission indicating that this was really a project merits issue. The PPP is a competition and its approval cannot be conditioned, but is something which can be visited at the time of evaluating the project for planning applications. However, the project does meet the criteria as a high priority project. Councilmember Cohen noted that with regard to the McInnis Park Apartments, the issue was raised relating to the project making use of a density bonus above the 34 the General Plan would allow, by virtue of the affordable units, and at the same time applying for PPP, and inquired if that was what the Planning Commission was reacting to. Mr. Jensen replied this was what VIA was originally reacting to; the Planning Commission did make some comments about the issue, however. Councilmember Cohen requested clarification on the fact that the proposal was presented this evening as an extension but the project had changed, in that the number of below market rate units had been reduced from 8 to 7. Mayor Boro stated that, forgetting the PPP process, if the applicant asked for a density bonus he would be required to provide 15% affordability and he did not believe the 15% reflected in this proposal would be adequate when the planning side was considered. He continued that in his opinion, the 15% could not count for the density bonus and also for PPP; consequently, both issues would need to be addressed. He noted that somewhere in the range of 14 affordable units should be considered, to meet both PPP and the density bonus, adding that there would be no project if just the density bonus were given, with nothing for PPP. Mayor Boro stated that this component would need to be dealt with by the Applicant in bringing this back through the planning process. Community Development Director, Bob Brown, stated that this was essentially the issue before the Planning Commission and as indicated to the Planning Commission, the density bonus was very discretionary. Councilmember Phillips, commenting on the 4300 Redwood Highway (Fairchild site) item, stated he was pleased with the prospects of developing that site; however, an element under the qualifier he thought should be considered, was the fact that one of the contributions the developer was making to qualify for PPP was $70,000 to the Freitas Park CIP funds. Councilmember Phillips noted that later this evening the Terra Linda Pool Renovation Project would be discussed, and the fact that the cost had risen considerably over the original expectations necessitated finding means of providing the additional funds. He suggested that perhaps this could be one piece of the equation, which could allow the additional enhancements for the pool project. Therefore, he wondered if some flexibility could be considered regarding these funds, understanding this would possibly need to be returned to the Planning Commission to approve the modification, and should this be the case he would so propose. Community Development Director Brown agreed this would be the case. City Attorney Ragghianti confirmed Mr. Brown's response to include the caveat "with the concurrence of the Applicant". Councilmember Phillips confirmed that should opposition be expressed this could be returned to the Council for further discussion. Mayor Boro declared the public hearing opened John Lovewell, Keenan-Lovewell Ventures, Project Developer, stated that when requested to address the issue of redirecting the funds from the Shuttle project, he asked the City for direction on what projects were available; two choices were offered to him from the Recreation Department (Community Services), both of which were admirable, hence they selected one. He stated he would be pleased to consider redirecting these funds to another worthy project, should it be for the community's benefit; his only concern was regarding possible delays which might be imposed as a result. City Manager Gould replied that in order to avoid further delay on this long awaited project, he would propose the option of allocating SRCC Minutes (Regular) 01/16/2001 Page 6 SRCC Minutes (Regular) 01/16/2001 Page 7 $70,000 from the Parkland Dedication Funds for North San Rafael to the Pool Project, rather than redirecting the Public Benefit Funds from the Fairchild PPP application. He confirmed that this would not need to be returned to the Planning Commission and would provide the additional funding to offset the increases in the pool rebuild expense. Councilmember Phillips responding, stated that while not wishing to delay the project, he still had a question with regard to the process, to the effect that if these funds (Parkland Dedication Funds) were used for the pool renovation project, would there be a means of so doing without interfering with the timeline of the project. Community Development Director Brown stated that the project was under construction and he did not foresee problems continuing with the construction while the present issue was being resolved. Mayor Boro confirmed with Mr. Brown that if the Council so directed, the matter would be returned to the Planning Commission for their concurrence and subsequently, brought back to Council for final approval. City Manager Gould stated that in addition to the foundation permits, the full building permits could also be issued, while going through the process of redirecting the funds. Mayor Boro complimented Mr. Lovewell on the project and there being no further comment from the audience, closed the public hearing. Returning to the unit count, Mayor Boro stated that allowing 34 units on the site currently with no density bonus would mean 34 units being built, 5 of which would be affordable. With a density bonus, in his opinion, there would be 42 units, with 12 — 14 affordable. Robert Brown, Community Development Director confirmed that for 34 units, 5 would have to be BMR to obtain PPP approval, and for the density bonus, 15% of the total project. Councilmember Cohen stated that this is being evaluated as an extension of a previously granted approval and expressed concern that a dangerous precedent may be set; therefore, he was not comfortable with the recommendation for approval. He continued that if it were an extension of a previously granted approval it should be an extension of what was actually approved, which was a 42 unit apartment complex, with 8 affordable apartments. The proposal before Council this evening was a 42 unit apartment complex with 7 affordable units, which was significant, in that to give up 1 unit and pretend it was comparable, was not something he was comfortable with, as it would not be an extension of a previously granted approval. Continuing, Councilmember Cohen stated that the conditions should not be changed after the fact. He noted it was not comparable to the $70,000, which was merely a reallocation of the same fund amount. This was a reduction in the public benefit, but called an extension. He suggested either referring it back to the Planning Commission or the review committee to evaluate whether this issue can be worked out, as he was not comfortable losing one unit. Community Development Director Brown stated that the reason for PPP is to hold out traffic capacity for a project, so in that sense the project description is of vital importance. For that reason the Applicant has proposed a 42 -unit project, because it is hoped to eventually get approval; therefore, traffic capacity would need to be held off for 42 units. He stated that in response to Councilmember Cohen's question it is a matter of whether or not the Council considers that the project definition has changed due to the change in the BMR unit count, or whether the public benefit description has changed. In the case of Fairchild, he stated, it was actually $100,000 over 10 years, which is now modified to $70,000 up front, towards a park project. To continue this, in either event, it can be evaluated as to whether to have the Applicant reapply as a new project, or modify their project proposal for the apartments. Mayor Boro summarized that the present application is one unit less than was proposed before; added to this is a 23% density bonus, but only getting about a 15% affordability; consequently the numbers do not conform. He stated the Applicant's position in line could be protected to afford him the opportunity to go back to the Planning Commission to reassess the issue, noting Councilmember Cohen's concern regarding losing one unit, but he considered there was an opportunity of obtaining several more affordable units. City Attorney Ragghianti confirmed this could be carried over, preserving the traffic capacity and bringing it back as quickly as possible, without prejudicing any other applicant. Councilmember Cohen moved and Councilmember Phillips seconded, to refer both projects back to the Planning Commission for consideration of the issues raised on the respective projects, by the Council. AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SRCC Minutes (Regular) 01/16/2001 Page 7 SRCC Minutes (Regular) 01/16/2001 Page 8 East San Rafael: Mr. Jensen, Interim Planning Manager, stated that when the PPP was initiated in September, 2000, Nader Mansourian, City Tafffic Engineer, reported on the status of p.m. peak hour traffic in the East San Rafael area, and based on that report, he recommended releasing 100 peak hour trips for development projects competing in PPP for this year. Four applications have been filed: Kerner Office Complex (Fasken Office) and City Corporation Yard — 2350 Kerner Boulevard - Time extension project, which was granted planning approval early last year, and a building permit has been issued. No changes have occurred since last year. PG&E Service Center at 1220 Andersen Drive - a 20,000 square foot expansion. PPP approval was granted on this project last year for a smaller expansion plan and after that approval, PG&E discovered they needed more expansion area in their vacation of the downtown site, and came in with a larger plan. They have recently filed planning applications, which are being processed. The expansion proposal for PPP last year was determined to be, and continues to be, a high priority project for two reasons: 1. it would make the downtown property available for redevelopment with a hotel, which is a high tax generating use; and 2. part of that land would accommodate a relocation of the St. Vincent's Dining Hall, which is a community serving facility. Therefore, reported Mr. Jensen, PPP approval is recommended for that expansion. General Motors Dealership, Shoreline Center - The third project proposed for East San Rafael is a General Motors Dealership, proposed for 4 acres at the Shoreline Center. This is a 31,000 square foot facility. Planning applications were filed about a month ago and the project is currently being processed. This project has been determined to be a high priority project in that the sales tax revenue is expected to be in excess of $300,000 per year, and PPP approval is recommended. Francisco Hotel, 1775 Francisco Boulevard East - The last project filed for the East San Rafael area is a hotel proposal for a 1.7 acre site on Francisco Boulevard, which is referred to as the Grange Parcel. It is situated between the QuadraMed Office building and the Phoenix Leasing Office complex. Mr. Jensen stated that there were two previous PPP applications for the site, one for a self -storage facility in 1998 and last year, an office and retail project. The hotel proposal is being presented with two alternatives: an 85 room 4 -story alternative with is referred to as "Alternative 1" in the staff report, and a second alternative, "Alternative 2", which is a larger 120 room 5 -story hotel with subsurface parking. Mr. Jensen stated that both alternatives do qualify as high priority projects. Hotels are high generators of transient occupancy tax and both would generate in excess of $300,000 in annual tax to the City. To date, no planning applications have been filed for this project. He stated that what is recommended by the Planning Commission and the PPP Committee is that "Alternative 1", the smaller hotel proposal, be granted PPP approval for a number of reasons: 1. This alternative is consistent with most of the General Plan policies; some issues were raised with the larger hotel plan; 2. This project, in combination with the other projects proposed in East San Rafael, works from a traffic standpoint, which Nader Mansourian, Traffic Engineer, would explain. Nader Mansourian, Traffic Engineer, explained that in May and June of 2000, he collected the traffic data in the Bellam Corridor, between Andersen Drive and Kerner Blvd. Pursuant to that he calculated a generic 100 p.m. peak trip distribution in the area, and having evaluated the applicant's traffic reports, it was concluded that scenario 4 on page 27, table 2 of the staff report, which included the smaller hotel and 147 p.m. peak trips, would be appropriate. Councilmember Heller inquired if using 147 trips at this point would deplete the entire supply of trips for that area or would there be some additions in the future. Mr. Mansourian stated that capacity is being reached at present, and the reason for some additional trips this year was that some of the occupants in the area had basically generated a lower number of trips. The new buildings will be monitored each year in May and June and a report issued. Commenting on Mr. Mansourian's report that the number of trips had fallen this year, Councilmember Phillips questioned that if this were the case, would it be reasonable to assume the trips would stay at that lower level or was it a cyclical thing, where they might move up and over -saturate the area. Mr. Mansourian responded that a conservative methodology is used to protect the vacancies and SRCC Minutes (Regular) 01/16/2001 Page 8 SRCC Minutes (Regular) 01/16/2001 Page 9 unoccupied projects, and higher trip rates than calculated are used. In this instance, the trip generation was much lower and this is being monitored to ascertain the trend, with no conclusions reached as yet. Councilmember Phillips inquired if there was any apparent reason why the traffic had dropped off, and Mr. Mansourian replied that it was their assumption that gasoline prices had some bearing on this; offices, etc. were not making as many trips. Councilmember Phillips confirmed with Mr. Mansourian that he was comfortable in recommending that the current level of traffic would not rebound at a higher level in the future. Mayor Boro declared the public hearing opened, and invited comments from the audience. Fred Divine, Architect for Fred Grange, Developer, stated he would like to clarify that an application had not been submitted on the hotel project, partially because two proposals were submitted, and it was necessary to see the staff report to ascertain their status. He stated a preliminary meeting was held with Paul Jensen, Planning Manager and Dean Parsons, Current Planning, and they are now within days of making a preliminary submission. Councilmember Phillips asked Mr. Divine if the smaller of the two hotels would be acceptable. Mr. Divine replied in the affirmative; however, he stated, there was no question that larger would be better, in that with hotels, the amount of the common area is spread over the number of rooms, hence more rooms would be better, but this level would also work. Councilmember Cohen inquired if it would be possible to design the project to allow for the option to expand. Replying, Mr. Divine stated that this could be a possibility but 4 stories were needed to achieve 85 rooms. However, it would be possible, by means of a reduction in the number of suites, to adjust the room count should it be evident other trips are not used, but for now he is assuming it is 85 rooms. Bob Wright, TWM Architects, thanked staff for their hard work, stating they concurred with the proposal to the Council and Planning Commission. He reported that present this evening were Mr. Ken Ross, the franchise owner, property owner Mr. Martin Bramante and a representative from General Motors, Mr. John Weimer, who would be available to make a presentation and answer questions. There being no further comment from the audience, Mayor Boro closed the public hearing, adding it was a pleasure to have General Motors back in town. Councilmember Phillips moved and Councilmember Heller seconded, to adopt the Resolution. RESOLUTION NO. 10762 - RESOLUTION OF THE SAN RAFAEL CITY COUNCIL GRANTING THE 2000 PRIORITY PROJECT DETERMINATIONS FOR DEVELOPMENT IMPACTING THE BELLAM BOULEVARD/1-580/ HIGHWAY 101 INTERCHANGE (EAST SAN RAFAEL) City File Nos. PPP 00-1, PPP 00-4, PPP 00-5 and PPP 00-6 AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None OLD BUSINESS: 17. REPORT ON TERRA LINDA COMMUNITY CENTER POOL RENOVATION (CS) — FILE 12-5 x 12-15 x 9-3-65 x 9-3-66 Carlene McCart, Community Services Director, stated she was present to respond to requests for additional information on the Terra Linda Pool Project. She reported that on December 18, 2000, Staff and the Park and Recreation Commission recommended options for the renovation of the Terra Linda Pool to the City Council. Members of the community were also present at that meeting who requested that consideration be given to rebuilding the pool to take advantage of the opportunity to add extra width and increase the depth for programming. After discussion, Council requested clarification on the cost of rebuilding the pool to the specifications presented by the community, together with the timeline and program implications. There was a further request that since rebuilding was being considered, rather than renovating, a further meeting should be held with the community to discuss the basic goals for the project and establish a consensus on their wishes. Ms. McCart stated she was in a position to answer those questions this evening and would be joined by Andy Preston, Deputy Public Works Director, Don Streeper, Senior Supervisor, SRCC Minutes (Regular) 01/16/2001 Page 9 SRCC Minutes (Regular) 01/16/2001 Page 10 Community Services and Nachi Madhavan of Madhavan and Jones, Architectural Engineering; Mr. Madhavan had been the principal architect on the project from the outset and would provide the technical information. To address the cost, Ms. McCart stated that rebuilding the pool to the specifications proposed at the previous Council meeting would cost $725,000. With the addition of the enhanced landscape, water play pool, enhanced kiosk, design fees and contingencies, the combined total cost would be $1,163,649 —Option D in the staff report. Renovating the pool - addressed in Options A — C would cost $644,000; this cost would vary depending upon which components of the Master Plan were incorporated, reported Ms. McCart. Option A — is a basic renovation of the pool - adding enhanced landscape, a wading pool instead of a water play pool, and with extra design fees and contingencies, the total cost would be $922,149. Option B — is the same basic renovation — adding the water play pool, design fees and contingencies, the total cost would be $991,149. Option C — is adding all of the components of the master plan at a total cost of $1,027,949 The timeline and program implications differ from rebuilding to renovating and are predicated on starting the project this month (January 2001). Ms. McCart stated that the project is already delayed 3 months and it would be prudent to take advantage of the availability of the architect, the current market and current cost estimates. It had been agreed that the 2001 swim season would be lost at Terra Linda Pool; therefore, it would be important to avoid any additional seasonal closures, if possible. Andy Preston, Deputy Public Works Director, displayed charts illustrating the timeline for Options A, B and C as 39 weeks (9 months) in total to completion. These are the renovation options. The total timeline for rebuilding the pool would be considerably longer, in that a revised agreement with the architect would be necessary, which would include defining the scope of work, refining the costs, drafting an agreement, insurance and Council approval; therefore the rebuild to completion would take 66 weeks, (16 months) with an approximate opening date to the public of early May, 2002. Ms. McCart stated that with the renovation project the pool could comfortably be opened for the 2002 season; the project would be completed in January/February, 2002, and would be ready for the competitive swim season which begins in March. To rebuild the pool the opening would be in late spring of 2002, which would affect approximately 2 months of the community swim season and half of the ORCA swim season; therefore, the swim club would be displaced for a further two months. As requested by the Council, Ms. McCart stated a meeting was held with the community on Wednesday, January 10, 2001. 500 notices were distributed to people who had either taken a program at the pool, or were enrolled in the swim club or associated with any of the other mailing lists of people interested in the pool, together with all of the neighborhood associations, the VIA Committee and the various commissions. There were 35 in attendance and three written communications. There was consensus at this meeting that the community desired to maintain the recreational use of the pool over changes which would cause it to be more of an athletic venue. Those in attendance were in favor of rebuilding the pool to accommodate more width for additional programs and to house the current programs more efficiently. There was feeling that the current depth ratio should be maintained, which favors the majority of uses, and the group recommended that if rebuilding was not a possibility, Option C should be considered, which was renovating with all of the Master Plan amenities. The advantages of renovation, stated Ms. McCart, would be the original goal would be accomplished, renovation is less expensive and requires minor redesign time and fees, in comparison, and the pool would be complete for the 2002 season. The disadvantages of renovation would be passing up the opportunity to change the size and configuration of the pool as these issues are addressed once in every 40 years. The advantage of rebuilding the pool would be the ability to take care of all current deficiencies, together with incorporating additional width; use could be increased, which translates into increased revenue for the pool. To rebuild and increase the width of the pool would mean being in a position for uses over the next 40 years, the Master Plan would be complete and the project would not need to be revisited. There was well-demonstrated community support for the project. SRCC Minutes (Regular) 01/16/2001 Page 10 SRCC Minutes (Regular) 01/16/2001 Page 11 The disadvantages of rebuilding, stated Ms. McCart, would be that it is more costly and will take longer to complete. Ms. McCart noted that the financial impact is that additional funding would be needed regardless of which option is chosen. Almost $60,000 of the $578,000 allocated from the General Fund and Parkland Dedication Funds has been spent. Staff recommends the balance of funds for any of the options considered be allocated from the budget surplus in year 1999/2000. She reminded Council that all options carry more efficiency over the current pool operation, with lower maintenance and operational costs and with increased public usage. Ms. McCart concluded that the three options were: 1. Fix the pool, which was the initial goal, by renovating the infrastructure to accomplish the master plan, for $644,000; 2. Fix the pool with basic renovation, adding the components requested by the community: enhanced landscaping, new entry kiosk, water play pool or wading pool; or 3. Rebuild the pool with the Master Plan components in place. She stated that staff recommends at this time taking advantage of the opportunity to update the pool through rebuilding to the proposal submitted by the community. Ms. McCart stated there were great advantages in this but should renovation be chosen, this was also an acceptable decision for the next 30 — 40 years. Councilmember Heller inquired if there would be another facility the swim team could use in the interim, in light of the possibility that both San Rafael and Terra Linda High Schools may be experiencing maintenance problems. Ms. McCart reported that in early September, with an anticipated delay in the project, she approached the School District for permission to transfer some of the community programs, as did the ORCA Swim Club, who requested permission to transfer their competitive season for 2001 to the Terra Linda High School pool. Signed permits authorized by the school administration were received; however, on Friday, January 12, 2001, staff was informed that the District was considering a renovation project at that pool; bids would be brought in on January 29, 2001 and notice was being given that, depending on their construction schedule, the use permit would need to be amended. Confirmation on this would not be available until January 29, 2001 and Ms. McCart confirmed this may be a problem for the community, as well as the ORCA Swim Club, and stated she would pursue other facilities. Councilmember Phillips inquired whether the Lucas Valley and Marinwood pools had been consulted to see if they could accommodate some of our programs. Ms. McCart replied that they had not been approached regarding community use and she was not aware of any investigating done by the Swim Club of these sites. Councilmember Phillips stated these should be explored but felt it was strange that the High School would redo their pool simultaneously, particularly from an operational standpoint, noting that if they had accommodated our programs we might be willing to reciprocate; therefore, it seemed foolish to carry out concurrent maintenance. Ms. McCart stated she would emphasize this at their meeting on January 29, 2001, when she would obtain a clearer view of their construction schedule. Councilmember Cohen inquired as to the reason for the Terra Linda High School pool renovation. Ms. McCart stated there were two projects: San Rafael High School pool needs attention to its plastering and Terra Linda reportedly had a leak. Councilmember Cohen inquired as to the implications of delaying the Terra Linda Community Center Pool project. Ms. McCart stated that presently the pool is closed, as one of the major pumps had failed. Councilmember Cohen noted that it would make us all look foolish if, after 30 or 40 years, it was decided to renovate both pools in the same season, noting that there is no option where the Terra Linda Community Pool is concerned, but hopefully an agreement could be worked out. Mayor Boro referred to the paragraph on page 2 of the staff report concerning the 1,500 square feet shallow section versus 900 square feet, and inquired if this was the recommendation being put forward. Ms. McCart responded in the negative, stating this was the proposal brought forward by the community at the last Council meeting which was to consider an appropriate depth to house water polo competition. She reiterated that to accommodate water polo it is necessary to have enough depth to prohibit players, on both sides, from touching the bottom of the pool. She added that this would reduce the shallow end to 900 square feet. However, it is recommended keeping the present depth variance and adding another lane. This, reported Ms. McCart, would reduce the total cost by $7,000 - $10,000, and agreed with Mayor Boro this would be an Option E. SRCC Minutes (Regular) 01/16/2001 Page 11 SRCC Minutes (Regular) 01/16/2001 Page 12 Mayor Boro invited the audience to address the Council. Larry Paul, VIA Committee member, spoke stating the general consensus was that the community would like to see the best pool possible, even if it necessitates spending more money and time to achieve, as it would be a once in 40 years project. He noted that now was the time to do this, as the need is evident. He would encourage, that should the contract be renegotiated with the architect to rebuild the pool, a master plan of the entire Terra Linda Recreation Center area be considered, as the center is somewhat deficient and could be upgraded considerably. He added there was no comparison with the Marinwood or Pickleweed Recreation Centers; it would serve more people by having improved facilities, in the form of an addition or remodeling and upgrading. Mr. Paul noted that, recognizing the overall position in the community of the Terra Linda Recreation Center, he would encourage considering other issues, including the pressing parking need which creates traffic problems, to make this a premier project for the North San Rafael area. Mike McGuire, Santa Margarita Neighborhood Association, former ORCA President and Marin Swim League President, stated the meeting held on January 10, 2001 was attended by people covering a broad spectrum, all of whom appeared enthusiastically in support of the rebuild option and widening the pool in two different directions. He hoped this sense came across tonight as there were fewer people in attendance than there were at the meeting on January 10tH He stated he identified with Mr. Paul regarding the Master Plan for the Recreation Center, but felt it was important to move forward with the pool plans in the first instance, and not stretch the review process. Councilmember Phillips stated he did attend the meeting but as there were conflicts it was difficult for all Councilmembers to be in attendance. He noted there was a consensus that the rebuild option made a lot of sense when considered in the context of a 40 year old facility, and reiterated Mr. Patrick Webb's comments at the previous Council Meeting, regarding the wisdom of repairing something so old, particularly with leaks. It therefore seemed rather shortsighted on a project of this size, to consider anything other than a rebuild, particularly considering, as Councilmember Phillips characterized, in his opinion, a rather modest increase in cost. Therefore, it would be wise and prudent to take the longer view and move in favor of the rebuild, and he supported Mike McGuire's view that by doing so within this budget the facility can be enhanced by widening lanes; therefore creating more opportunity for a greater number of swimmers and the community, as well as the ORCA Swim Club. Continuing, Councilmember Phillips stated that a comment made by Dave Johnson, ORCA Swim Team Coach, had an impact on him in that if the facility were likened to a roller rink, to rebuild it in its original configuration would miss the mark, as the sport had changed considerably. Therefore, seeing how swimming has changed, and will continue to change with the greater participation in water polo, this facility if expanded as outlined, would accommodate water polo in the future and there was solid merit in looking at the project in the long term, to do it right and create a greater community resource because, as was pointed out, it is San Rafael's pool with wide participation from residents. He noted the project had increased substantially in cost and this was the reason he had brought up the possibility of diverting some of the funds, earmarked to further enhance Freitas Park, to this project. As both projects would not be feasible, he hoped the community recognized this fact and pointed out that a lot of funds had been expended in North San Rafael; the city as a whole had to be considered and a balance drawn. He added this would be a stretch for the area and he was willing to vote in the affirmative but he did recognize the need for fairness to the balance of the community and hoped other areas would be looked at to create this balance. Councilmember Heller, in agreeing with Councilmember Phillips, stated it made more sense to rebuild with the enhancements, as in the long term the community would be better served, with enhanced recreation facilities, including the water play pool which she noted would be a great asset to the entire community for young children. She agreed she, too, would like to plan the entire area now but felt finishing Freitas Park was a higher priority at this point, doing the best possible for the next 30 years for North San Rafael and the entire city community. Councilmember Cohen inquired if Mr. McGuire's comments regarding the expansion in two directions was consistent with the present proposal. Ms. McCart stated there was discussion regarding expanding to achieve one more lane width, and turned the question over to Mr. Madhaven, the architect, regarding its feasibility, under the present set of costs. Mr. Madhavan, architect, stated widening the pool was one of the main considerations to obtain additional swim lanes to make the pool more usable, from a recreational standpoint for lap swimmers, and from a competitive standpoint. He stated it would be possible to widen it in both SRCC Minutes (Regular) 01/16/2001 Page 12 SRCC Minutes (Regular) 01/16/2001 Page 13 directions but the aim was to basically maintain a square footage to fit the current budget. He stated that the width Mr. McGuire mentioned, or making it narrower and wider, could be evaluated, but making it wider in the same direction as the 25 yard length would become technically more difficult after a certain width. He explained the possibility is being considered of changing the 25 -meter length to a 25 -yard length to allow for seating for spectators. This would mean going from shallow water to deep water, and where the shallow water extension comes into the main body of water there is a corner, which needs to be kept back in the shallow portion; therefore, to widen it would be predicated on how far it would be possible to go before hitting the slope break. Referring to new Option E, Mayor Boro asked for clarification on the configuration, as outlined in the staff report. Community Services Director McCart explained that after discussion, it was determined that the community and staff agreed not to have consistent depth, as it would reduce the amount of shallow area; therefore any redesign should contain variable depth, similar to the current depth. Mayor Boro stated that in addition to adding a lane there now was mention of widening the pool also, and he wondered if this was a new dimension. Ms. McCart stated it was and that in the staff report only the December, 2000 proposal was addressed, which was to add a lane and consider consistent depth, as requested by the community. She stated different ways were considered to add to the pool, some of which were to add width to the meter and yard ends but these discussions were discontinued, as having defined the goals, they were turned over to the architect to interpret, with the understanding that they would submit a conceptual plan and again, this would be shown to the community to ensure it met with expectations. It could be brought back to the Council also for their consensus. Mayor Boro inquired from the architect if the $725,000 figure contemplated the concept of a new lane with the 1,500 square feet shallow area. Mr. Madhaven replied in the affirmative. Mayor Boro stated he would suggest putting a bottom line number on this to freeze the cost, adding he supported the rebuild and was pleased to know the community had reached some agreement as to how it should be carried out. He confirmed with the architect, Mr. Madhaven, that the figures proposed this evening were realistic, in that if a cap of $1,150,000 were set this could be realized. Mr. Madhaven added these figures were based on current market conditions, stating swimming pool construction had changed somewhat recently to become more favorable to the client. Councilmember Cohen stated the project had gone through an amazing expansion, both in cost and scope, from the original concept but this was clearly the correct decision. He pointed out, however, that the rebuild cost was not the difference between $644,000 and $725,000; the rebuild (Option E) would cost an additional $125,000, assuming the $10,000 adjustment for not including the water polo option, because it carried with it another $55,000 in new design costs. He stated this needed to be made clear, as these funds needed to be raised, adding there was a need to stop somewhere, with no further enhancements being considered. He stated that initially he was uncomfortable with the figures, but having conferred with Andy Preston, (Deputy Public Works Director), he now had a better understanding of the vastness of the renovation and consequent proximity in cost, and this argued in favor of the rebuild, even with the loss of a portion of next season. Councilmember Miller stated the rebuild was the appropriate route, figuring the number of residents who would be served by a rebuild; it would expand the operation of the pool to allow for year round programs, reaping enormous benefit. In looking at the overall figure, however, he wondered about the possibility of doing this more incrementally because at present there are some drastic needs. He instanced the difference between the wading pool and the water play pool, stating that both served the same amount of people but give a different experience, and in light of other needs his thinking would be to opt for the least expensive. Regarding the entry kiosk and landscaping, he wondered if this could be brought in incrementally. These modified enhancements would free up approximately $125,000, which could be used for important safety areas. He stated he was offering this for consideration as to whether to save money now which could be applied to other projects. Councilmember Phillips stated he would be interested in Community Services Director McCart's reaction, in that this has been discussed at length. He stated he was convinced that over the long term, and particularly considering maintenance, financially, the water play pool made more sense, and while understanding Councilmember Miller's reaction to the initial differential, in the long term, it was his understanding it would be wiser to proceed with the water play pool. Ms. McCart stated that when this was being discussed on the two previous occasions, both options were considered, and it was realized that maintaining and operating the wading pool would cost $18,000 per year, as against $12,000 for the water play pool, and the comment was made at the hearings held by the Park and Recreation Commission that the water play pool was SRCC Minutes (Regular) 01/16/2001 Page 13 SRCC Minutes (Regular) 01/16/2001 Page 14 an updated version of an old idea, which gave the project a facelift and more of a play value experience and added, it had captured the imagination of those to whom it had been shown. Mr. Madhaven explained that the basic difference between a water play pool and wading pool was the addition of play features which extended the age range of those deriving benefit from the facility. With a basic wading pool and a water depth of 12 — 18 inches it allowed children up to ages 2 — 3 years the ability to get acclimated to water. The water play pool would benefit children up to approximately 8 — 9 years. Ms. McCart stated that having evaluated the water quality of each facility, it was determined that the water play pool had a higher quality with less risk of contamination. Councilmember Philllips stated that for those reasons he was convinced, having gone through a transformation. He inquired how critical the kiosk was to the project. Replying, Ms. McCart stated that both the proposal from the community and that which appears in the Master Plan developed by Mr. Madhaven, architect, reposition the entry, which is the main goal, in that it separates it from the building, putting the staff in a more centralized position on deck in view of the public. This can be accomplished with either plan; the proposal included in the Master Plan being more modest at $18,000 as against the community proposal at $32,000. This latter plan replicates some of the design in place at the Marinwood entry, which is an open counter with face to face interaction. Councilmember Heller stated that if incremental means of putting a project like this together were chosen, some of it may fall by the wayside, as there will always be unmet needs in the city. Councilmember Heller moved and Councilmember Phillips seconded, to rebuild the pool (new Option E) with all the enhancements, and maintaining the present depth variation. Under discussion, Councilmember Cohen commented that the choice of the water play pool made sense, both in terms of the expanded range of children who could use it, and the fact that in 10 years the savings achieved from the wading pool would be wiped out because of the operational costs. Regarding the landscape and kiosk, which total approximately $60,000, Councilmember Cohen stated that using the Fairchild funds for these features instead of Freitas Park may be the solution, as it would be impossible to do both. He commented that choices needed to be made in light of many other needs in other parts of the city, public safety included, but given the amount of investment in this facility presently, it would be wise to go ahead and complete the package in its entirety, keeping the tradeoffs in mind. Councilmember Phillips reiterated transferring the Fairchild funds to this project would be the correct course of action. City Manager Gould requested direction from the Council on whether to redirect the Fairchild benefit to the Terra Linda Pool rebuild, rather than the Freitas Park Phase II and/or use some of the Parkland Dedication Funds, ($103,000 remaining) to help fund the project. Mayor Boro stated that the only item to be resolved this evening was the issue with respect to the development in North San Rafael and where that $75,000 is to be allocated, leaving the remainder to be considered in the budget adjustment. There needed to be an understanding on this since the PPP process had been sent back to the Planning Commission. Councilmember Cohen stated it was his understanding in making the motion, that the issue was being returned to the Planning Commission for their consideration on moving the $75,000 from Freitas to the Pool project. Councilmember Phillips confirmed that this was his direction also. Mayor Boro stated that the motion basically was for the modified option, new Option E, for $1,154,000 to rebuild the pool. AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Community Services Director McCart thanked the Council for their careful consideration of the project. Mayor Boro thanked Ms. McCart for her hard work, and the members of the community for their input. SRCC Minutes (Regular) 01/16/2001 Page 14 SRCC Minutes (Regular) 01/16/2001 Page 15 NEW BUSINESS: 18. CONSIDERATION OF CITY COUNCIL APPOINTMENTS (CC) — FILE 9-1 Mayor Boro itemized some clarifications to the present list of assignments for City Council, attached to the staff report: Position Added: Congestion Management Agency Deleted: Highway 101 Corridor Action Committee. Added: Sonoma/Marin Area Rail Transit (SMART) City Council confirmed acceptance of these changes, without motion. Appointee Albert J. Boro Paul M. Cohen (Alt.) Albert J. Boro Paul M. Cohen (Alt.) Albert J. Boro Paul M. Cohen (Alt.) Councilmember Heller stated that should anyone be interested in attending any of the programs at the Association of Bay Area Governments (ABAG), she would be happy to share this role. CITY MANAGER'S REPORT: 19. None COUNCILMEMBER REPORTS: 20. a) RE; MARIN COUNTY COUNCIL OF MAYORS AND COUNCILMEMERS — FILE 113 Councilmember Cohen urged fellow Councilmembers to attend the next monthly MCCMC Meeting (Wednesday, January 24, 2001) — program — Legislative Committee to discuss strategies for legislative advocacy. There being no further business, the City Council meeting was adjourned at 10:00 p.m. JEANNE M. LEONCINI, City Clerk APPROVED THIS DAY OF MAYOR OF THE CITY OF SAN RAFAEL 2001 SRCC Minutes (Regular) 01/16/2001 Page 15