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DS Public Safety Center Buildout; First AmendmentFIRST AMENDMENT TO THE GENERAL SERVICES AGREEMENT WITH XANTRION, INC. FOR PUBLIC SAFETY CENTER BUILDONG THIS FIRST AMENDMENT to the General Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "City"), and XANTRION, INC. (hereinafter "Xantrion"), is made and entered into as of the 9th day of September, 2020. RECITALS WHEREAS, the City and Xantrion entered into a General Services Agreement dated July 6, 2020 to perform services in connection with the installation of digital equipment and services at the City's Public Safety Center, for an amount of $21,444.00 (the "Agreement"); and WHEREAS, City requires additional technical services to complete the digital systems at the Public Safety Center, and Xantrion is willing to provide such services; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Section l- Services of the Agreement is hereby amended to include the additional services set forth in Xantrion's quote entitled "Public Safety Center - Outstanding PSC Projects" dated September 9, 2020, attached to this First Amendment as Exhibit "A" and incorporated herein by reference. 2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit "A" to this First Amendment, in the amount of $15,238.15, and to change the total compensation amount under the Agreement to $36,382.15. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL r� JI SC UTZ, City an er ATTEST: Y. A44,4 w �. LINDSAY LARA, City Clerk APPROVED AS TO FORM: XANTRION, INC. By:Toro Snyder(Oct.20201 Name: Tom Snyder Title: COO [If Contractor is a corporation, add signature of second corporate officer] Name: Title: ROBERT F. EPSTEI , City Attorney 2 City of San Rafael Public Safety Center - Outstanding PSC Projects 1.1tem Detail Quantity Each Total CISCO ANYCONNECT USERS PLUS 3 YEAR LICENSE 25 $8.00 $200 Total Hardware and Software Costs @ wholesale $200.00 Parts Specification and Acquisition @10% 10% $20.00 Marin Sales Tax 8.25°0 $18.15 Shipping & Handling 0 50.00 $0.00 CA recycling (CRT, LCD, laptop) 4 to 15 " screens 0 $5 $0.00 CA recycling (CRT, LCD, laptop) 1S to 35" screens 0 $6 $0.00 CA recycling (CRT, LCD, laptop) more than 35" 0 $7 $0.00 TOTAL LABOR $15,000.00 TOTAL COSTS INCLUDING LABOR $15,238.15 (NOTE: THIS IS NOT AN INVOICE. THIS IS AN ESTIMATE.) 651 20th Street CONFIDENTIAL 9/9/2020 Oakland, CA 94612 S10-272-4701 Total Hardware and Software Costs $238.15 Labor 1 Move DOJ CLETs router(s) to PSC: Coordinate with AT&T and SRPD, provision 20 $210 $4,200 circuit, meet install tech onsite, test new circuit, move/migrate to new routers, decommission old circuit, update monitoring and documentation. 2 Move PD Mobiles to PSC and configure to use the redundant BGP ISP circuits: 60 $210 $12,600 Coordinate with Verizon and SRPD, design the redundant configuration, move the physical firewalls, work with Verizon to terminate GRE tunnels to redundant IPs sets, test, decommission old circuit, update monitoring and documentation. 3 Move Services from MIDAS/Old Firewall to BGP/New Firewalls: Design the 30 $210 $6,300 redundant configuration, move site to site VPNs, web servers, remote desktop, client VPN, etc., migrate DNS off of MIDAS, update monitoring and documentation. 4 Discount to assist with budgetary constraints -$8,100 TOTAL LABOR $15,000.00 TOTAL COSTS INCLUDING LABOR $15,238.15 (NOTE: THIS IS NOT AN INVOICE. THIS IS AN ESTIMATE.) 651 20th Street CONFIDENTIAL 9/9/2020 Oakland, CA 94612 S10-272-4701 2020-09-09 First Amendment to PSC GSA - Xantrion Final Audit Report 2020-10-05 Created: 2020-10-05 By: Sean Mooney (sean.mooney@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAGHj6fmap3dKwEEQ975LHV-PtHUY-opmP "2020-09-09 First Amendment to PSC GSA - Xantrion" History Document created by Sean Mooney(sean.mooney@cityofsanrafael.org) 2020-10-05 - 9:56:04 PM GMT- IP address: 76.253.15.157 �`. Document emailed to Tom Snyder (tpsnyder@xantrion.com) for signature 2020-10-05 - 9:56:57 PM GMT Email viewed by Tom Snyder (tpsnyder@xantrion.com) 2020-10-05 - 9.59:02 PM GMT- IP address: 12.179.92.82 CSo Document e -signed by Tom Snyder (tpsnyder@xantrion.com) Signature Date: 2020-10-05 - 9:59:52 PM GMT - Time Source: server- IP address: 12.179.92.82 Agreement completed. 2020-10-05 - 9:59:52 PM GMT & SAN RAFAEL Adcbe Sign CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Digital Service and Open Government Project Manager: Sean Mooney Extension: 2426 Contractor Name: Xantrion Contractor's Contact: Marlon Sanchez Contact's Email: msanchez@xantrion.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 8/28/2020 ❑X 9/14/2020 b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑x 2 City Attorney a. Review, revise, and comment on draft agreement 10/5/2020 ® LG and return to Project Manager 10/5/2020 ❑X LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to Click oi• tap ❑ contractor to enter a Forward three (3) originals of final agreement to date. 4 Project Manager 10/5/2020 ❑x contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT Project Manager CONTINUE ROUTING PROCESS WITH HARD COPY 6 Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed 7 agreement 8 City Attorney Review and approve insurance in PINS, and bonds 1ZD Z, 0 (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized /v 1-7Zv20 official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager 6 0 a 0�