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PW Master Services Agreement; Task Order No. 25 Survey Easterly Right of WayCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED DECEMBER 12, 2019 WITH BKF ENGINEERS TASK ORDER NO. 25 Surveying + Utilities Discipline Project title: Survey Easterly Right of Way; Grand Avenue between 2nd Street and 4th St THIS TASK ORDER is entered into on CAdi r K 2Qaetween the City of San Rafael, a municipal corporation ("City"), and BkF Engineers ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated August 31, 2020, as directed by the City. Jason Kirchmann shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Shawn Graf as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev May 2013 City of San Rafael Master Consultant Set -vices Agreentent Task Order Date of completion: Work hours estimate; Cost estimate and budget; Fee schedule. The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Attachment A Work hours estimate: Attachment A, Cost estimate and budget: Attachment A Fee schedule (Consultant's current hourly rate): Attachment B With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section I (b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 2 Rev Jan 2019 City of San Rafael rblaster Consultant Services Agreement Task Order 5. Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAFAEL CONSULTANT By: y:+�— im S hutz, City an ger Name: Jason Kirchmann Contents approved: By:, Bill Guerin, Public Works Director Reviewed By By: — Robert F. Epstein, Citi Attorney Title: Vice President (if Consultant is a corporation, add signature of second corporate officer) By. Name: Jean Chen Title: CFO Attachments: A Scope of work, Time of completion, work hours estimate, cost estimate and budget B Fee schedule (Consultant's current hourly rate) 3 Rev Jan 2019 Attachment A :•: BRF 100 ENGINEERS SURVEYORS YEARS PLANNERS San Rafael Master Services Agreement — Survey Easterly Right of Way; Grand Avenue between 2nd Street and 4th St BKF Job No. 20191984 16 Date: August 31, 2020 Client: City of San Rafael Dept. of Public Works 111 Morphew Street San Rafael, CA 94901 Contact: April Miller Consultant: BKF Engineers 4040 Civic Center Drive, Suite 530 San Rafael, CA 94903 Contact: Jason Kirchmann This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated December 12, 2019 and is governed by the terms and conditions therein. BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure DESCRIPTION: • BKF will perform the following services related to delineation of the easterly Grand Avenue right of way between 2nd Street and 4" Street. Right of way will be based on current vesting deeds listed on the County Assessor's website and available public mapping sources. Services include: • Research (Public Records): Utilize publicly available information acquired to perform a survey of the easterly right of way of Grand Avenue between 2nd Street and 4th Street. BKF will also review the currently listed vesting deed for the adjoining properties (as identified on the County Assessor's website) to analyze potential right of way lines. The right of way will be shown as described in these documents and indicated on the TASK(S): Assessor Parcel (AP) Maps. BKF is not performing any title research or guarantee of title as a part of this work. All services are limited to locations indicated on AP Maps and the vesting deed references on the County's website. • Inquire with custodians of private archives where there is discovered evidence of unrecorded maps which may affect the area. Some custodians require a fee for access and research of their records. These fees are not included in our scope of services and are anticipated to be paid directly by the City or as a reimbursable expense outside of BKF's fees. • Endeavor to recover monuments of record, occupational evidence and other information to help establish a boundary resolution for the right of way. • Set monuments along the right of way sufficient to retrace the survey • File Record of Survey with the County Surveyor SERVICES TO BEGIN: Upon receipt of written authorization TO BE COMPLETED: Boundary location within three weeks of authorization. DELIVERABLES: Signed PDF of survey related to other mapping provided by BKF in the project vicinity. Record of Survey Mylar. Boundary Resolution and Record of Survey: $ 14,800 CURRENT TASK ORDER: Reimbursable Expense (includes Mylar, ROS Checking and Filing fees): $ 1,000 Total $ 15,800 BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure '05al B k F 100 ENGINEERS SURVEYORS f EARS PLANNERS PROJECT MANAGER: Jonathan Shattuck, PE. PLS DATE: (Signature) —Jason Kirchmann, Vice President CLIENT: DATE: (Signature) 0813112020 BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 Delivering Inspired Infrastructure ;s B k F iOo+ # YEARS ENGINEERS SURVEYORS PLANNERS ATTACHMENT B BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE JANUARY 1, 2020 - DECEMBER 31, 2020 CLASSIFICATION HOURLY RATE PROJECT MANAGEMENT Principal/Vice President $251.00 Senior Associate/Vice President $225.00 Associate $219.00 Senior Project Manager I Senior Technical Manager $214.00 Project Manager I Technical Manager $209.00 Engineering Manager I Surveying Manager I Planning Manager $193.00 TECHNICAL STAFF Senior Project Engineer I Senior Project Surveyor I Senior Project Planner $179.00 Project Engineer I Project Surveyor I Project Planner $157.00 Design Engineer I Staff Surveyor I Staff Planner $137.00 BIM Specialist I, II, III $137.00 - $157.00 - $179.00 Technician I, II, III, IV 5130.00 - $139.00 - $152.00 - $164.00 Drafter I, II, III, IV $102.00- $112.00 - $121.00 - $135.00 FIELD SURVEYING Survey Party Chief $179.00 Instrumentman $154.00 Survey Chainman $116.00 Utility Locator I, II, III, IV $93.00 - $132.00 - $158.00 - $180.00 Apprentice I, [I, III, IV $71.00 - $95.00 - $105.00 - $111.00 CONSTRUCTION ADMINISTRATION Senior Consultant $234.00 Senior Construction Administrator $203.00 Resident Engineer $151.00 Field Engineer I, II, III $137.00 - $157.00 - $179.00 ASSISTANTS Project Assistant $84.00 Engineering Assistant I Surveying Assistant Planning Assistant $82.00 Clerical I Administrative Assistant $70.00 Expert witness rates are available upon request. Subject to the terms of a services agreement: • Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: TS for Hunter Young Extension: 3354 Contractor Name: BKF Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a clate. b. Email contract (in Word) and attachments to City 9/9/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org XTS 2 City Attorney a. Review, revise, and comment on draft agreement 9/9/2020 ® LG and return to Project Manager 9/9/2020X❑ LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 9/9/2020 ❑x BG contractor 4 Project Manager Forward three (3) originals of final agreement to 9/9/2020 ❑X TS contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 .lick here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 10/5/20 TS Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed / / 0/6 agreement (j�' 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized o Lh U Ay City Clerk official 10 Attest signatures, retains original agreement and y(� forwards copies to Project Manager