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LRC Child Development Services Funding FY2020-21; Amendment 1 (missing State signature)CALIFORNIA DEPARTVENT OF EDUCATION 1430NSt�•eet F. Y. 20-21 ' P�=• Sacramei:to, CA 95814-5901 Amendment 01 DATE: July 01, 2020 LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES CONTRACT NUMBER: CSPP-0287 Add Pilot Language PROGRAM TYPE: CALIFORNIA STATE PRESCHOOL PROGRAM PROJECT NUMBER: 21-02193-00-0 CONTRACTOR'S NAME: CITY OF SAN RAFAEL This agreement with the State of California dated July 01, 2020 designated as number CSPP-0287 shall be amended in the following particulars but no others: The Contractor agrees to comply with the terms and conditions of the Marin County Local Individualized Subsidized Child Care Plan (hereafter the "MARIN COUNTY PILOT PLAN") as specifically approved by letter from the California Department of Education, dated July 26. 2019. The contract must meet the specifications of the STATE PRESCHOOL PROGRAM REQUIREMENTS except where the MARIN COUNTY PILOT PLAN allows for exceptions. The Maximum Reimbursable Amount (MRA) payable pursuant to the provisions of this agreement shall be $238,821.00. (No change) The Maximum Rate per child day of enrollment payable pursuant to the provisions of this agreement shall be $49.85. (No change) SERVICE REQUIREMENTS The minimum Child Days of Enrollment (CDE) Requirement shall be 4,791.0. (No Change) Minimum Days of Operation (MDO) Requirement shall be 175. (No change)) EXCEPT AS AMENDED HEREIN all terms and conditions of the original agreement shall remain unchanged and in full force and effect. STATE OF CALIFORNIA CONTRACTOR BY (AUTHORIZED SIGNATURE) BY (A ORIZED S NAT E) PRINTED NAME OF PERSON SIGNING P TED AND TITLE OF ERS N SIGNING Jaymi Brown, )ME r hijt.7i Mana er TITLE ADDRESS Contract Manager 1400 Fifth Ave..1 94901 AMOUNT ENCUMBERED BY THIS PROGRAMICATEGORY (CODE AND TITLE) FUND TITLE Department of General Services DOCUMENT Child Development Programs General use only S 0 (OPTIONAL USE) 0656 PRIOR AMOUNT ENCUMBERED FOR 25451-2193 THIS CONTRACT 238,821 ITEM 30.10.020.001 CHAPTER STAT :TE FISCAL YEAR 5 6100-194-0001 B/A 2020 2020-2021 TOTAL AMOUNT ENCUMBERED TO OBJECT OF EXPENDITURE (CODE AND TITLE) DATE $ 238,821 706 SACS: Res -0000 Rev -0000 I hereby certify upon my own personal knoi Aedge that budgeted funds are available for the period and T B A. NO B R N1 purpose of the expenditure staled above SIGNATURE OF ACCOUNTING OFFICER DATE CALIFORNIA DEPARTMENT TONY THURMOND STATE OF OF EDUCATION PUBLIC c:STRUcrron: +i 30 N STREET. S G�:,tvlcrlTC, i �. cls`;�.�_�o:_,� a ?�O' ly-O�n� 0 July 26, 2019 Ericka Erickson, LPC Coordinator Marin County Office of Education ECE Department 1 111 Las Gallinas Avenue San Rafael, CA 94903 Dear Ms. Erickson: Subject: Marin County Local Individualized Subsidized Child Care Plan Thank you for surimitting your Marin County Local Individualized Subsidized Child Care Plan (Pilot) Template modification on June 27, 2019. This letter is to inform you that the California Department of Education (CDE), Early Learning and Care Divis'on (ELCD). is approving Marin County's Pilot modification requests, effective July 26, 20,19. The following items are approved: Item 2: A family shall be considered to meet all eligibility and need requirements for subsidized child development services, for not less than 24 months; except for families seeking employment if applicable (California Education Code [EC] 8263 [h][1]). This item is approved based on the counby's goal to increase retention rates. As described in the county's plan, there are 1,434 children enrolled in subsidized child care and development programs in Marin County, and in 2016, there were 10,466 children under 12 years-oid eligible for subsidized programs in the county. Item 3: Children enrolled in part -day California State Preschool Programs may be eligible for up to ttvo 180 -day periods within a 24 -month period without the family being certified as a new enrollment each year (EC 8263). This item is approved based on the county's goal to increase retention rates. As described in the county's p;an. there were are a total of 216 children enrolled in subsidized part -day CSPP programs in the county and, and as of 2016, there were a total of 1,361 children eligible for par -day CSPP programs in the county. Ericka Erickson July 26. 2019 Page 2 Item 9: For homeless families and/or those seeking permanent housing, services shall occur on no more than five (5) days per week and for less than 32.5 hours per week (California Code of Regulations, Title 5 [5 CCR) 18091). This item is approved based on the county's goal to increase the feasibility and accessibility of child care for families experiencing homelessness. As described in the county's plan, there are over 795 children under the age of 12 experiencing homelessness and no children were reported to have received child care services based on their families seeking permanent housing. Item 10: For seeking employment, services shall occur on no more than five (5) days per week and for less than 32.5 per week (5 CCR 15056.5). This item is approved based on the county's goal to increase access to child care for families seeking employment. As described in the county's plan; approximately 12 children received child care in Marin County because their families were certified as seeking employment. Marin County will identify and share by December 31st, 2019, the number of eligible children in the county with a need of seeking employment by collecting data from the Workforce Alliance of North Bay. Marin County will need to monitor this measurable outcome, as the ELCD Pilot Team will use this as an evaluation criteria. To clarify the status of Marin's County Pilot program, listed below are all contractors and contract types authorized to participate in the program: • City of San Rafael (CSPP) • College of Marin (CSPP) • Community Action Marin (CCTR, CFCC, CSPP) • Fairfax San Anselmo Children's Center (CCTR, CSPP) • North Bay Children's Center (CCTR, CSPP) Novato Unified School District (CSPP) • North Marin Community Services (Novato Youth Center) (CCTR, CSPP) • San Rafael Elementary School District (CSPP) • Shoreline Unified School District (CSPP) Ericka Erickson Ju y 26, 2019 Page 3 The CD.--' appreciates your strong commitment to Marin County's children and families and your .Alingness to work with the CDE Pilot Team to ensure we have information that ultimately wil[ benefit al[ of California's children and families. If you have any questions about the information we have requested, please contact us o by email at ELCDPilotsCp-cde_ca.gv. 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L7 Nacc ,� ar_L o u G G I C- G C C Lr In_ In m. c c _— arm°W—a: a•u�W =tet In _ = o c 3 �� rC G W G c W C, — ulCL CZ r — i l' O7 M VAI �, ej c — v -[Z: — cc — — a — n — —`o a,C, u _ J� � V, m - - m � C• '- _ RESOLUTION NO. 14842 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING A CONTRACT (CALIFORNIA STATE PRESCHOOL PROGRAM -0287) WITH THE CALIFORNIA DEPARTMENT OF EDUCATION TO PROVIDE FUNDING IN THE AMOUNT OF $238,821 FOR FISCAL YEAR 2020-2021 FOR CHILD DEVELOPMENT SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT DOCUMENTS WHEREAS, the City operates the Pickleweed Preschool at the Pickleweed Children's Center; and WHEREAS, the State of California has awarded the City of San Rafael funds for subsidy of the Pickleweed Preschool Program since 1997; and WHEREAS, the City of San Rafael has been awarded a contract with the California Department of Education for State Preschool Services in the amount of $238,821 for Fiscal Year 2020-2021. NOW THEREFORE BE IT RESOLVED, the City Council of the City of San Rafael does hereby approve a Contract (California State Preschool Program -0287) with the California Department of Education to provide funding in the amount of $238,821 for Fiscal Year 2020-2021 for child development services and authorizes the City Manager to execute the Contract documents. I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael held on Monday, the 20th day of July 2020 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None (7� . 1_X all Lindsay Lara, City Clerk RESOLUTION NO. 14842 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING A CONTRACT (CALIFORNIA STATE PRESCHOOL PROGRAM -0287) WITH THE CALIFORNIA DEPARTMENT OF EDUCATION TO PROVIDE FUNDING IN THE AMOUNT OF $238,821 FOR FISCAL YEAR 2020-2021 FOR CHILD DEVELOPMENT SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT DOCUMENTS WHEREAS, the City operates the Pickleweed Preschool at the Pickleweed Children's Center; and WHEREAS, the State of California has awarded the City of San Rafael funds for subsidy of the Pickleweed Preschool Program since 1997; and WHEREAS, the City of San Rafael has been awarded a contract with the California Department of Education for State Preschool Services in the amount of $238,821 for Fiscal Year 2020-2021 NOW THEREFORE BE IT RESOLVED, the City Council of the City of San Rafael does hereby approve a Contract (California State Preschool Program -0287) with the California Department of Education to provide funding in the amount of $238,821 for Fiscal Year 2020-2021 for child development services and authorizes the City Manager to execute the Contract documents. I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael held on Monday, the 20th day of July 2020 by the following vote, to wit - AYES. COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Lindsay Lara, City Clerk CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Library and Recreation Project Manager: Kelly Albrecht Extension: 3386 Contractor Name: California State Preschool Contract Contractor's Contact: Bryant Campos Fiscal Analyst Contact's Email: bcampos@cde.ca.gov ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor ❑x 9/21/2020 b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑ 2 City Attorney a. Review, revise, and comment on draft agreement ❑ (}� r and return to Project Manager 71/[ j7 ❑ b. Confirm insurance requirements, create Job on (n/a) PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to Click or to ❑ contractor to enter a date. 4 Project Manager Forward three (3) originals of final agreement to ❑ contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 7/20/2020 PRINT Project Manager Date of City Council approval CONTINUE ROUTING PROCESS WITH HARD COPY 6 Forward signed original agreements to City City Attorney Attorney with printed copy of this routing form Q/ `! z��� 7 Review and approve hard copy of signed agreement Review and approve insurance in PINS , and bonds 8 City Attorney Q 4{ _ / (for Public Works Contracts) 1 9 City Manager/ Mayor Agreement executed by City Council authorized ��) `Z�^�`'� -6 official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager