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CD General Plan 2040 Community Design and Downtown Precise Plan Technical Consulting Services; first amendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH OPTICOS DESIGN, INC. TO SERVE AS GENERAL PLAN COMMUNITY DESIGN AND DOWNTOWN PRECISE PLAN TECHNICAL CONSULTANT FOR THE GENERAL PLAN 2040 THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and OPTICOS DESIGN, INC., (hereinafter "CONTRACTOR"), is made and entered into as of the day of wod-Aarz 2020. RECITALS WHEREAS, on January 25`h, 2018, the City Council adopted Resolution No. 14628, authorizing the execution of an Agreement between the CITY and the CONTRACTOR to serve as General Plan Community Design and Downtown Precise Plan Technical Consultant for the General Plan 2040; and WHEREAS, the CITY has not yet exercised its option to extend by one (1) year the contract with the CONTRACTOR; and WHEREAS, due to the efforts of the CONTRACTOR, the CITY was awarded grant funding from the Metropolitan Transportation Commission to provide financial support for the creation of a Downtown Precise Plan as part of this contract; and WHEREAS, the increase in work associate with the creation of a Downtown Precise Plan was not included in the CITY's initial scope of work with the CONTRACTOR; and WHEREAS, the CITY has sufficient funds in the General Plan Special Revenue Fund #218 to be appropriated for FY20/21 to support this amendment to this contract for the duration of the contract term; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Paragraph 3 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the services described in Exhibit "A" to this First Amendment attached and incorporated herein by reference. 2. Paragraph 4 of the Agreement, entitled "COMPENSATION," is hereby amended to include additional compensation payable to CONTRACTOR for the services described in Exhibit "A" to this First Amendment, on a time and materials basis, in a not -to -exceed amount of $35,000, thereby increasing the total contract amount to $528,500. 3. Paragraph 5 of the Agreement, entitled "TERM" is hereby amended to extend the term through December 30, 2021. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL Jm6c4uu, Ci ager ATTEST: .t. Ali ,, �rLINDSAY LARA, City Clerk APPROVED AS TO FORM: Q ROBERT F. EPSTEIN, Ch Attorney VI OPTICOS DESIGN, INC. By: Name: Karen E. Parolek Title: CFO [If Contractor is a corporation, add signature of second corporate officer] go Name: Stefan Pellegrini Title: Vice President 2 Task Item 1 Finish Tasks 10.3 and 11.3 — Precise Plan and Code with a Screencheck Draft (due end of October) and a Public Review Draft (due mid- November) Description Edits will include responses to comments received to date (PDF comments from City staff + additional comments from sub -committee) Assumptions: - we receive edited content from City -managed subs (F&P, BAE, PW) - we receive feedback from the City on highlighted items on the list provided - plan graphics and the 3D illustrative view will be updated but minimal work on hand -drawn graphics - Task 13 budget will remain intact as per original scope Budget Needed $35,000 Item 2 Public Review Draft Add- Code testing for 3 Downtown projects $5,000 on Services This will include testing the final program for each project with PRD Code standards to show the differences in built outcome. Deliverable will be a memo showing submitted plan/elevation (from Plan Set) with differences hand marked in red. Total additional budget required Credit from previously authorized funds for Transit Center Design Concepts $40,000 $5,000 Total additional funds requested $35,000 4)p,� RAFq�! 1 S 2 0 �iT Y w I T H P' �\y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Community Development Project Manager: Barry Miller/Paul Jensen Extension: 5064 Contractor Name: Opticos Design, Inc. Contractor's Contact: Stefan Pellegrini Contact's Email: Stefan.pellegrini@opticosdesign.com N FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Already on N file. Existing PJ b. Email contract (in Word) and attachments to City vendor. Attorney c/o Laraine.Gittens@cityofsanrafael.org ick. here to ❑ enter a date. 2 City Attorney a. Review, revise, and comment on draft agreement Click here to and return to Project Manager enter a date. N b. Confirm insurance requirements, create Job on Click here to PINS, send PINS insurance notice to contractor enter a elate. 10/5/2020 N N 3 Department Director Approval of final agreement form to send to contractor 4 Project Manager Forward three (3) originals of final agreement to 10/9/2020 N contractor for their signature When necessary, contractor -signed agreement 5 Project Manager ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 I 10/5/2020 Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 10/9/20 Attorney with printed copy of this routing form _ Review and approve hard copy of signed �l 7 City Attorney agreement I 8 City Attorney Review and approve insurance in PINS, and bonds l g/ F LL - City Manager/ Mayor (for Public Works Contracts) Agreement executed by City Council authorized Z� 9 l official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager