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PW Master Services Agreement; Task Order No. 17 JSAS Services for Smith Ranch RoadCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED MUNE 12, 2020 WITH 13SK ASSOCIATES TASK ORDER NO, 17 Inspection Discipline Project title: JSAS Services for Smith Ranch Road 'THIS TASK ORDER is entered into on odAie-4 20'A%etween the City of San Rafael, a municipal corporation ("City"), and RSK Associates, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated June 12, 2020 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE:, City and Consultant agree as follows: AGREEMENT 1. Scope ol'services. Consultant shall provide any and all of the services set forth in Attachment A of this Task Order, dated July 9, 2020, as directed by the City. John Bird shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Attachment A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Hunter Young as the person at the City responsible for monitoring perfurmance under this Task Order. b.Consullant duties. The Consultant will: (1) Provide and perform tasks identified in Attachment A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev May 2013 City of San Rafael Haster Consullant Services Agreetneni 7ask Order 2. Date of completion• Work hours estimate• Cosl etitimate and budget: hcc schedule. The work hours estimate, cost estimate and budget and fee schedule are set forth in the attachments to this Task Order, as follows: Date of completion: Attachment A Work hours estimate: Attachment A, Cost estimate and budget: Attachment A Fee schedule (Consultant's current hourly rate): Attachment A With regard to each project given to Consultant that is subject to this Task Order, the thne of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task Order. 3. Authorization to pruceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursutuit to this Task Order, If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5, Amendment of Task Order,- Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 2 Rev Jan 2019 City rJ'Sun Rgfcrel dduster• Consultant Services Agreement Task Orcter 6, Signatures. The parties have executed this Task Order, as of the date first written above. CITY OF SAN RAFAEL CONSULTANT By:,. Public Works Director Name:��af{�� �. • ��wiso ^� Contents approved: 'Title: ��Cf•rtaEN7 By: Assistant Publir?c MAs Director/City Engineer Approved as to form: BLL kyvAM-toriney Robert F. Epstein, Ci Attachments: A Proposal 3 Rev Jail 2019 (if ('onsullant is it corporation, add signature of second corporate officer) By: � Natne:�(� Title: Attachment A animism 399 Lindbergh Avenue "M Livermore CA 94551 P 925.515.3151 ASSOCIATES www. 315.31 www.bskassociciates.com Submitted via e-mail: Hunter.Youna@citvofsanrafael.ora July 9, 2020 Mr. Hunter Young Assistant Public Works Director/City Engineer City of San Rafael — Department of Public Works 111 Morphew Street San Rafael, CA 94901 SUBJECT: Task Order 001 )SAS Services for the Smith Ranch Road Project San Rafael, California Dear Mr. Young, BSK Job No. EL20-20124 The purpose of this letter is to obtain authorization for BSK Associates (BSK) to provide the Jobsite Safety Accountability Supervisor (]SAS) services outlined below. SCOPE OF SERVICES AND ESTIMATED FEES BSK's experience has shown that the fastest way to get an large Construction Project jobsite into compliance is to review the contractor's Site -Specific Health and Safety Plan (HASP) prior to the start of work activities at the jobsite. The Site -Specific HASP is required to include: 1) Necessary Social Distancing Requirements; 2) Employee PPE Training and Records; 3) Wash Stations or Hand Sanitizers that are Effective Against COVID-19; 41 Daily Attendance and logs; 51 Required Signage, Cleaning and Sanitation Practices; 6) A Community -Spread Reduction Plan; and 7) Safety Compliance Officer Requirements. Once this initial HSAP review is completed, BSK recommends that we perform an Initial JSAS site visit during the first week of construction and, than every two weeks after to help the contractor make the necessary adjustments based on the jobsite compliance with the Order and the Site -Specific HASP. Should the contractor demonstrate compliance during the next couple of follow up site visits, then a reduced interval for follow up site visits may be acceptable. Below Is an estimate for our proposed services. INITIAL REVIEW Initial Pre-CaIVHASP Review •AYS 1 HRS/DAYS HOURSRATE 1 2 2 $170 TOTALS 340 FIELD SERVICES DSAS Site Visit DAYS 1 HASP Review Estimate HRS/DAYS HOURS RATE 5 S $170 $ 340 TOTALS $ 850 Mileage (Portal to Portal) 1 100 1100 $0.88 $ 88 Bridge Toll 1 1 1 $ 7 7 Estimated Fees per Visit S 945 Estimated Field Visits 5 Environmental, Geotechnical, Construction Services. Analyhcal Testing - An Employee -Owned Company DSAS Services Smith Ranch Road Project San Rafael, California BSK Proposal No. EL20-20124 July 9, 2020 Page 2 REPORTING SERVICE5 Total Estimated Fees for Site Visits DAYS HRS/DAYS HOURS RATE $ 4,725 TOTALS 383 DSAS Reporting for the Site (includes senior I 1 2.25 2.25 $170 review) Estimated fees per Report $ 383 Estimated Reports 5 BSK SERVICES ADMINSTRATION Reporting Service Estimate UNIT RATE $1,915 TOTALS Project Setup (one-time fee) 1 $500 T 500 Administration (data processing, Report Preparation, Field 1 7% coordinatlon) = 7% of Invoice 524 Administration Estimate $1,024 Total Budget Estimate 1 $ 8,004 OurJSAS will assist each contractor's on-site Safety Compliance Officer to implement the recommended safety and sanitation requirements regarding the COVID-19 virus at the jobsite. Should a remediation plan need to be developed for a site, then this effort will be billed at a rate of $170 per hour. We will be operating under the Master Consultant Service Agreement between BSK and the City dated June 12, 2020. Should you have any questions or need any additional information, please do not hesitate to contact us. Sincerely, BSK Associates ohn C. Bird, PG enior Environmental Geologist By; Name SIGNATURE AUTHORIZATION & ACCEPTANCE Title DATE Cristiana Melo, PE, GE Livermore Branch Manager RAFq�I •1 s 2 WITH A' CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: TS for Hunter Young Extension: (415) 726-4140 Contractor Name: BSK Associates Contractor's Contact: John Bird Contact's Email: jbird@bskassociates.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor ('lick hcre to ❑ enter a Tile. b. Email contract (in Word) and attachments to City 7/9/2020 Attorney c/o Laraine.Gittens@cityofsanrafael.org NTS 2 City Attorney a. Review, revise, and comment on draft agreement 7/16/2020 N LG and return to Project Manager 7/16/2020 N LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor N BG 3 Department Director Approval of final agreement form to send to 7/17/2020 contractor 4 Project Manager Forward three (3) originals of final agreement to 7/16/2020 NTS contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Clir.!<. h( -re to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 9/23/2020 TS Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed1019), /2Z) J� agreement v f / ►1 8 City Attorney Review and approve insurance in PINS, and bonds 0&// Z`y?-Zj City Manager/ Mayor (for Public Works Contracts) 9 Agreement executed by City Council authorized official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager