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CD Contract Planner and CEQA Consultant ServicesAGREEMENT FOR PROFESSIONAI, SERVICES WITH ALLSEP PLANNING, TO SERVE, AS CONTRACT PLANNER AND CONTRACT CEQA CONSULTANT FOR THE ALDERSLY MASTER PLAN PROJECT PROPOSED AT 326 MISSION AVE. (Not to Exceed $75,000 with Term October 31, 2021) This Agreement is made and entered into this�__JJ__ day of "ier , 2020 by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and ALLSEP PLANNING (hereinafter "CONSULTANT"). RECITALS WHEREAS, Aldersly, the owner of a retirement community at 326 Mission Ave. has expressed interest in pursuing a development proposal for a phased group of improvements over the next 10 years that includes demolition and renovation of existing buildings and construction of a new building and other site improvements. The project would result in 14 additional living units, an increase from 55 units to 69 units. The number of Assisted Living/Memory Care beds (35) and skilled nursing beds (20 beds) would remain unchanged ("the Aldersly project").); and WHEREAS, the Aldersly project at 326 Mission Ave. would require planning entitlements including, but not limited to, a Zoning Amendment (Planned Development Rezoning), Use Permit, and Environmental and Design Review Permit. The Aldersly project would also be subject to the California Environmental Quality Act (CEQA); an Initial Study is required to be prepared and based on the result of the Initial Study, a Mitigated Negative Declaration or an Environmental Impact Report (EIR) would be required; and WHEREAS, given the current workload of CI'TY staff, the CITY has determined that professional planning services are needed to supplement the existing staffing through assignment of this project to an experienced planning consultant with the capacity and expertise to process a project of this nature, and to conduct the CEQA review and prepare the appropriate level of CEQA document (Mitigated Negative Declaration or EIR); and WHEREAS, CONSULTANT has submitted its proposed "Approach and Scope of Work" dated September 1, 2020, which is attached hereto as Attachment "A" and incorporated by reference herein; and WHEREAS, the CITY is entering into a Reimbursement Agreement, with the Developer, to fully fund the hiring of the CONSULTANT and the costs of this agreement; and WHEREAS, CONSULTANT represents that it is qualified to perform such services and is willing to perform such professional services as hereinafter defined; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: PROJECT COORDINATION. A. CITY'S Project Manager. The Planning Manager is hereby designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Jayni Allsep is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONSULTANT. CONSULTANT shall perform the duties and/or provide professional services as Contract Planner and Contract CEQA Consultant for the Aldersly project, including but not limited to review of plans and application materials, correspondence with applicant and public and CITY staff, coordination and management of CITY'S review of the project, preparation of staff reports, analysis of the project for consistency with adopted Plans and Ordinances, and any other tasks described in Attachment "A", attached hereto and incorporated herein by reference. In addition, CONSULTANT shall perform services to prepare an Initial Study and based on the results of the Initial Study, shall prepare the appropriate level of CEQA document, including the tasks described in Attachment "A" attached. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as follows: the CITY shall provide suitable workspace, if necessary, which is accessible to telephone and computer facilities. CITY shall provide CONSULTANT with copies/sets of project plans and materials, historical files on this development, local plans, ordinances and reports that are pertinent to the project that has been assigned to the CONSULTANT. The CITY shall provide CONSULTANT with supervision and direction on processing the development application in accordance with local procedures. 4. COMPENSATION. For the full performance of the services described herein by CONSULTANT, CITY shall pay CONSULTANT on a time and materials basis at an hourly rate of $185.00 per hour. The billing amounts authorized under this Agreement shall not exceed $75,000, which includes the estimated proposal of $66,508 and $8,492 contingency amount (if needed). Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONSULTANT. 5. TERM OF AGREEMENT. The term of this Agreement shall be for 12 months commencing on October 1, 2020 and ending on September 30, 2021. Upon mutual agreement of the parties, and subject to the written approval of the City Manager, the term of this Agreement may be extended for an additional period Of up to 12 months, as long as the total compensation authorized by this agreement is within the limit established by Section 4 above. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONSULTANT in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement not, the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations 3 arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONSULTANT shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident fa• bodily injury or disease. CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONSULTANT'S insurance policies shall be "primary and noncontributory" with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4 4. By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (l) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the CONSULTANT under this agreement. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by 5 PROJECT MANAGER turd the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. 0 CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD -PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: Raffi Boloyan, Planning Manager City of San Rafael — Community Development Dept 1400 Fifth Avenue, 3"r Fl San Rafael, CA 94901 TO CONTRACTOR's Project Director: Jaynr Al esep Al '. ep Planning 70 Village Circle San Rafael, CA 94903 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not 7 that of' an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 0 21. CITY BUSINESS LICENSE/ OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULT'AN'T has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective successors and assigns. 23. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 24. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed by electronic signature and in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year First above written. CITY OF SAN RAFAEL JIMC UTZ, Cianager ATTEST: ,by, LINDSAY LARA, City Clerk 0 CONSULTANT /e-:�11'J�� r[ 1`1 : i [If CONSULTANT is a corporation, add signature of second corporate oflicerl Name: Title: APPROVED AS TO FORM: L ROBERT F. EP"STEIN, Attorney Exhibit A: Proposal for Contract Planning Services from Allesep Planning for Aldersly Revised Development Plan/Master Plan, dated September 1, 2020 10 A L LS E P PLANNING Exhibit A 70 Village Circle • San Rafael, CA 94903 • Phone: 415.706.0443 E -Mail: jayni@allsep-planning.com • www.allsep-planning.com September 1, 2020 Raffi Boloyan, Planning Manager City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Subject: Contract Planning Services for the Aldersly Revised Development Plan/Master Plan; 326 Mission Avenue, San Rafael, CA Dear Raffi: At your request, I am pleased to submit the attached scope of work for contract planning services for the City of San Rafael. Based on my understanding of the Aldersly Project, I am confident that my prior work on the Aldersly Master Plan, as well as my extensive experience with residential, non-profit, CEQA and other regulatory processes will prove helpful in reviewing and assessing the applications associated with this project. As the owner and principal of Allsep Planning, I would serve as Project Manager and Planner for this project, including preparation of an Initial Study and other CEQA documents as outlined in the this proposal. Thank you again for considering me for contract planning services for the City of San Rafael. Please feel free to call should you have any questions or need any additional information. Sincerely, Jayni Allsep, Principal Allsep Planning Attachments: Proposed Scope of Work and Fee Estimate EXHIBIT "A" SCOPE OF SERVICES Aldersly Master Plan - 326 Mission Avenue, San Rafael, CA Understanding of Project Site Description & Setting The Aldersly Retirement Community occupies 2.88 acres on the north side of Mission Avenue and extending to Belle Avenue to the north. The campus is developed with residential, administrative and healthcare buildings connected by an extensive network of landscaped pedestrian paths and gardens. The campus is located within the Montecito/Happy Valley Neighborhood, one of San Rafael's oldest neighborhoods. The area surrounding the Aldersly campus contains a mix of residential, retail, and community service uses. The site has a General Plan Land Use designation as High Density Residential and is zoned PD - Planned Development (Ordinance No. 1775). Proposed Project The project proposes phased improvements on the Aldersly Campus over the next 10 years that include demolition and renovation of existing buildings and construction of new buildings, and other site improvements. The project would result in fourteen (14) additional independent living units, an increase from 55 units to 69 units. The number of Assisted Living/Memory Care beds (35 beds) and Skilled Nursing beds (20 beds) would remain unchanged. The proposed project will require a PD Rezoning to amend the approved Development Plan, a Master Use Permit amendment, an Environmental and Design Review Permit, and environmental review as required by the California Environmental Quality Act (CEQA). Scope of Work and Tasks This scope of work includes tasks associated with the review of current planning applications (rezoning, master use permit, design review) and the preparation of the required CEQA documents, as outlined below. Work will be performed consistent with established City procedures for processing development entitlements and direction received by City of San Rafael Community Development Department staff. Allsep Planning Scope of Work Aldersly Master Plan - 326 Mission Avenue Tasks and Deliverables A. Current Planning Application Review/Project Management 1. Review rezoning, master use permit, design review applications plans for completeness 2. Review/provide feedback on technical studies. It is assumed that the following technical studies will be provided by the applicant: a. Historic Resources Evaluation and Analysis b. Transportation Study c. Noise/Acoustics - unless deemed not warranted d. Air Quality e. Greenhouse Gases (GHG) - unless deemed eligible for exemption f. Health Risk Assessment g. Preliminary Geotechnical Investigation 3. Communication and coordination with applicant, City staff, public, other agencies 4. Analysis of project for consistency with adopted Plans and Ordinances 5. Prepare Draft Notices (NOA, NOC, NOD, public hearing notices) 6. Prepare staff reports (DRB, Planning Commission and City Council) 7. Prepare Draft Resolutions and Ordinance (Rezoning, Design Review, Master CUP) 8. Attend public hearings, neighborhood meetings and other meetings as directed by CDD staff 9. Coordinate and manage City's review of project applications B. CEQA Document Preparation An Initial Studywill be prepared in accordance with the CEQA Guidelines toassess the potential environmental impacts of the proposed project. The City's CEQA Checklist template will be used, with technical studies, City plans, policies and other documents appropriately referenced. 1. Prepare Project Description for CEQA Initial Study 2. Prepare Administrative Draft Initial Study for review/comment by City staff 3. Revisions to Admin Draft based on one round of staff review/no new analysis 4. Prepare CEQA Initial Study for public review 5. Prepare of Draft and Final MMRP If based on the conclusion of the Initial Study it is determined that a significant impact may result from the project, an Environmental Impact Report (EIR) will be required. The EIR will focus on only those impacts that cannot be mitigated to less than significant. Impacts for which mitigation measures are identified in the CEQA Initial Study that would reduce impacts to less than significant will not be discussed in detail; however, the Initial Study will be included as an appendix to the EIR and referenced appropriately. Allsep Planning Scope of Work Aldersly Master Plan - 326 Mission Avenue 2 The following tasks are included in this scope of work, should it be determined that an EIR is required. For budgeting purposes, it is assumed that the EIR would focus on no more than two topics/potential impacts that cannot be adequately mitigated. 6. Prepare Notice of Preparation; conduct EIR Scoping Meeting (PC) 7. Prepare Admin Draft EIR 8. Prepare Draft EIR for public review 9. Prepare Admin. Draft Response to Comments 10. Prepare Final Response to Comments/Final EIR 11. Prepare Findings of Fact/Statement of Overriding Considerations (if required) Fee and Compensation Services and tasks above will be performed at an hourly rate of $185.00. This includes time spent in attendance at meetings of the DRB, Planning Commission and City Council, when such attendance is requested by the Planning Manager or his designee. The estimated cost of the tasks included in this Scope of Work is attached. The fee for processing of planning applications is estimated to be $23,865. The fee for preparation of CEQA Initial Study is estimated to be $24,050. If it is determined that a focused EIR is required, the fee associated with preparation of an EIR is estimated to be an additional $17,760. If an EIR is required, the total fee estimate is $66,508. With a 15% contingency applied, the fee amount would be $76,484. Schedule A draft project schedule is will be established once the project applications are deemed complete and the required technical studies are received. The Consultant will coordinate closely with City staff on hearing dates, completion of Initial Study and other project deliverables, and the overall project schedule. Allsep Planning Scope of Work Aldersly Master Plan - 326 Mission Avenue a 4J O Z .1 Ln to C 00 U Z3 _ to 7 O 2 m O u -0 .O -0 0 0 0 0 w O O O O w 0 0 0 0 0 0 0 0 0 0 0 0 0 w tD q:t M Ln O w RT Ln N w LD m Ln O M N Ln LA .-I O w O Ln N w O I, 00 M 00 1- m W Ln N Ch m w w W M N w O - ci ;r I;t N 00 N N m G1 r M 1 M N L/1 N- N R c -I - M N ci r-1 rl Iz M r4 N P%Z C Lp N r -I N r4 LD N tR t/*J- t/} th in t/} th t/1 t/? ij). 00 O O LD Ln O N 00 LD '* r -I r -I N rH m M rl r -I M e-1 2 U3 ) n aj U D U m U c L L3 CL Q) U) m U /1 in C L) M L C 3 -0 -0 > m CL O 0 U E c -o c L o Q C ID a) +. 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TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Community Development -Planning Division Project Manager: Raffi Boloyan, Planning Manager Extension: 3095 or cell phone at 707-853-2011 Contractor Name: Allsep Planning (Jayni Allsep) Contractor's Contact: (415) 706-0443 Contact's Email: jayni@allsep-planning.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 9/11/20 ❑x RB b. Email contract (in Word) & attachments to City 9/11/20 Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 9/14/2020 ❑ LG and return to Project Manager 9/14/2020 ❑ LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to ❑ contractor for their signature 4 Project Manager When necessary, * contractor -signed agreement ® N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ❑ Public Works Contract > $125,000 Date of Council approval Click Frere to enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City ® 9/24 RB Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed 9 agreement 7 City Attorney Review and approve insurance in PINS, and bonds > City Manager/ Mayor City Clerk (for Public Works Contracts) l y1zL 8 Agreement executed by Council authorized official lo (f 2�2 9 Attest signatures, retains original agreement and A�s dam forwards copies to Project Manager ��--