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HomeMy WebLinkAboutCC Minutes 2002-03-18SRCC Minutes (Regular) 03/18/2002 Page 1 IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, MONDAY, MARCH 18, 2002 AT 8:00 P.M. Regular Meeting: San Rafael City Council Also Present: Rod Gould, City Manager Gary T. Ragghianti, City Attorney Jeanne M. Leoncini, City Clerk CLOSED SESSION — CONFERENCE ROOM 201 — 7:00 PM: Conference with Legal Counsel - Existing Litigation Government Code Section 54956.9(a) Present: Albert J. Boro, Mayor Paul M. Cohen, Vice -Mayor Barbara Heller, Councilmember Cyr N. Miller, Councilmember Gary O. Phillips, Councilmember Absent: None Case Name: Maraaret L. Zitek. Trustee. et al. v. Citv of San Rafael Marin County Superior Court Case No. CV005119 (Now pending in the First District Court of Appeal) City of San Rafael v. Margaret L. Zitek, Trustee, et al. Marin County Superior Court Case No. CV010768 City Attorney Gary Ragghianti announced that no reportable action was taken. ORAL COMMUNICATIONS OF AN URGENCY NATURE: 8:07 PM a) Marin Releaf: - File 109 Sandra Sellinger, President, Marin Releaf, distributed a brochure entitled "Plant an Acorn, Grow an Oak At China Camp State Park" and explained that last year, many Eucalyptus trees were removed above Knight Drive and the Glenwood District, leaving that particular area very vulnerable to mud slides. She stated this project was not developed in response to "Sudden Oak Death", rather because of the loss of ground cover and the objective is to plant 100 Acorn sites this winter. Ms. Sellinger indicated that because of "Sudden Oak Death" a lot of monitoring has to be carried out, explaining that an oak woodland no longer exists at Back Ranch Campground in China Camp State Park. She noted there was Madrone and California Bay, the latter being a host to this disease; however, not killing the tree as in the case of the Oak and Tan Oak. She invited Councilmembers to attend one of their monitoring protocols on Saturday mornings where approximately two hours is spent traversing the hills in search of healthy trees to monitor for Acorns to harvest in September. During storage to generate their root system, they will be monitored for another insect, a wasp, which is also causing infestation. She explained that the forest is changing from an oak woodland to California Bay. Ms. Sellinger indicated this would be a first field project and is being carried out in conjunction with researchers at the University of California and the California Oak Mortality Task Force. Mayor Boro requested City Manager Gould to arrange a suitable date for Councilmembers to attend. Mayor Boro also requested an update on the Eucalyptus trees in the Dominican area, as in reading the minutes of the Design Review Board, he noted the entire area apparently has problems. He indicated he was aware the Design Review Board was evaluating staging the removal of these trees over the next ten to twenty years; however, he believed at some stage, it would be worthwhile to discuss the situation. b) Alano Club of Marin: - File 10-2 x 100 Patrick Murphy, President, Lincoln/San Rafael Hill Neighborhood Association, thanked the City Council for having an open mind in addressing an issue which has been ongoing for two and a half years in their neighborhood. He explained that the Alano Club of Marin provides a vital service in the community and they, the Lincoln/San Rafael Hill Neighborhood Association, recognize this service. He indicated it provides a place for people to have fellowship and safety from the demons they may have to try to eliminate in their lives. Mr. Murphy stated the Alano Club had been under attack from a small group of individuals for two and a half years, whose accusations have basically been groundless. These were reviewed by his organization and by many members of the City. Mediation and discussion also took place and it is hoped closure has been achieved through the process available to the public, to those individuals SRCC Minutes (Regular) 03/18/2002 Page 1 SRCC Minutes (Regular) 03/18/2002 Page 2 and to all supporters of the Alano Club. He again thanked Council for supporting the Use Permit as it stands in the Conditions of Approval, and allowing this entity to remain in the community as a good neighbor, which it is. Noting that some Councilmembers had meetings with neighbors (Hillcrest -Paloma Homeowners' Association), Mayor Boro stated he and City Manager Gould met with them last Friday also. He reported having mentioned to the President of the Alano Club that a couple of issues relative to the Use Permit could and would be addressed, to reach closure. Mayor Boro indicated that he and City Manager Gould intended to meet with the management of the club in the course of the next week or two to bring these issues forward; however, he noted there was strict compliance with the spirit and intent of the Use Permit, and it was explained this is an entitlement this organization has. Councilmember Miller moved and Councilmember Heller seconded, to approve the Consent Calendar, as follows: ITEM 2. Approval of Minutes of Regular Meetings of Tuesday, February 19, 2002 and Monday, March 4, 2002 (CC) 3. Call for Applications for Appointment to Fill One Unexpired Term on the Cultural Affairs Commission due to the Resignation of Ariane Conrad (Term to Expire End of April, 2005) (CC) — File 9-2-24 4. Summary of Legislation Affecting San Rafael (CM) - File 116 x9-1 5. Resolution Authorizing the Temporary Closure of Mission Avenue Between "C" and "E" Streets on Saturday, March 30 from 1 p.m. to 5 p.m. to Accommodate Pedestrian Traffic to the Alice in Wonderland Egg Hunt at Falkirk Cultural Center (Cult. Aff.) — File 11-19 x 9-3-84 6. Resolution Rescinding Resolution No. 10789 and Revising the Policy for Consideration of Fee Waiver Requests for Planning and Building Permits (CD) — File 9-10-2 x 9-1-2 x 10-2 RECOMMENDED ACTION Minutes approved as submitted. ADDroved staff recommendation: a) Called for applications for appointment to fill one unexpired term on the Cultural Affairs Commission to the end of April, 2005; b) Set deadline for receipt of applications for Tuesday, April 9, 2002 at 12 -noon in the City Clerk's Office, Room 209; and c) Set date for interviews of applicants at a Special City Council meeting to be held on Monday, April 15, 2002, commencing at 6:30 p.m. ADDroved staff recommendation: AB 2100 ERAF Cap. Assembly Member Simitian — SUPPORT AB 1369 ERAF Cap. Assembly Member Canciamilla — SUPPORT AB 2863 Housing Element Reform Bill. Assembly Members Longville and Thomson — SUPPORT RESOLUTION NO. 11024 — RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF MISSION AVENUE BETWEEN "C" STREET AND "E" STREET TO ALLOW FOR PEDESTRIAN TRAFFIC TO THE ALICE IN WONDERLAND EGG HUNT AT FALKIRK CULTURAL CENTER BETWEEN THE HOURS OF 1:00 P.M. AND 5:00 P.M. ON SATURDAY, MARCH 30, 2002 RESOLUTION NO. 11025 — RESOLUTION RESCINDING RESOLUTION NO. 10789 AND ESTABLISHING A POLICY FOR CONSIDERATION OF FEE WAIVER REQUESTS FOR PLANNING AND BUILDING PERMITS SRCC Minutes (Regular) 03/18/2002 Page 2 8. Acceptance of Status Report on the Employee Wellness Program and Adoption of two (2) Resolutions of Appreciation (MS) — File 7-4 x102 9. Resolution of Appreciation for the Vietnamese - American Friendship Group in San Rafael (MS) — File 102 11. Resolution Authorizing the City Council to Appoint Andrew Preston, Deputy Public Works Director, as Representative to the MarinMap Steering Committee for FY 2002-2004 (PW) — File 4-13-109 x 9-3-40 12. Resolution of Intention Re: Underground Utility District on Francisco Blvd. West Between Rice Dr and Andersen Dr. (PW) — File 12-18-14 x 12-18 13. Report on Bid Opening for Landscape Maintenance - Andersen Drive, Project No. 001-44-4-70-01-9270 (bid opening held on Thursday, February 21, 2002) and Resolution Rejecting All Bids (PW) — File 4-1-545 x 9-3-40 14. Resolution in Support of a Capital Grant Application to the Metropolitan Transportation Commission for the Medway/Canal Intersection Improvement Project (PW) — File 9-3-40 x 231 SRCC Minutes (Regular) 03/18/2002 Page 3 Council accepted Status Report; 1) RESOLUTION NO. 11026 - RESOLUTION OF APPRECIATION TO BARBARA FELLING, SENIOR HEALTH EDUCATOR, KAISER PERMANENTE, SAN RAFAEL, IN RECOGNITION OF HER CONTRIBUTION TO THE CITY'S EMPLOYEE WELLNESS PROGRAM 2) RESOLUTION NO. 11027 — RESOLUTION OF APPRECIATION TO JANET FRANKLIN, HEALTH EDUCATION DIRECTOR, KAISER PERMANENTE, SAN RAFAEL, IN RECOGNITION OF HER CONTRIBUTION TO THE CITY'S EMPLOYEE WELLNESS PROGRAM RESOLUTION NO. 11028 — RESOLUTION OF APPRECIATION TO THE VIETNAMESE -AMERICAN FRIENDSHIP GROUP IN SAN RAFAEL IN RECOGNITION OF THEIR DEDICATION AND SERVICE ON BEHALF OF THE CITY OF SAN RAFAEL RESOLUTION NO. 11029 — RESOLUTION AUTHORIZING THE CITY COUNCIL TO APPOINT A REPRESENTATIVE TO THE MARINMAP STEERING COMMITTEE FOR FY 2002-2004 (DEPUTY DIRECTOR OF PUBLIC WORKS (ENGINEERING), REPRESENTATIVE; AND THE GIS ANALYST, DEPARTMENT OF PUBLIC WORKS, ALTERNATE) RESOLUTION NO. 11030 — RESOLUTION CALLING A PUBLIC HEARING TO DETERMINE WHETHER PUBLIC NECESSITY, HEALTH, SAFETY, OR WELFARE REQUIRES THE FORMATION OF AN UNDERGROUND UTILITY DISTRICT ON FRANCISCO BOULEVARD WEST BETWEEN RICE DRIVE AND ANDERSEN DRIVE (and Setting Public Hearing for Monday, 4/15/02) RESOLUTION NO. 11031 — RESOLUTION REJECTING ALL BIDS FOR THE LANDSCAPE MAINTENANCE CONTRACT — ANDERSEN DRIVE, PROJECT NO. 001-44-4-70-01-9270 RESOLUTION NO. 11032 — RESOLUTION SUPPORTING A CAPITAL GRANT APPLICATION TO THE METROPOLITAN TRANSPORTATION COMMISSION'S TRANSPORTATION FOR LIVABLE COMMUNITIES PROGRAM FOR THE MEDWAY/CANAL INTERSECTION IMPROVEMENT PROJECT SRCC Minutes (Regular) 03/18/2002 Page 3 15. Resolution Authorizing the City to Enter into a Pass Through Agreement with the Golden Gate Bridge, Highway and Transportation District for Bus Pad Rehabilitation and Authorizing the City Manager to Execute the Agreement (PW) — File 112-2 x 11-15 16. Resolutions of Appreciation to Members of the Shuttle Bus Advisory Committee (PW) — File 102 x 255 SRCC Minutes (Regular) 03/18/2002 Page 4 RESOLUTION NO. 11033 — RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A PASS THROUGH AGREEMENT WITH THE GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT FOR BUS PAD REHABILITATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT 1) RESOLUTION NO. 11034— RESOLUTION OF APPRECIATION TO JOHN LOLL, SHUTTLE BUS ADVISORY GROUP MEMBER 2) RESOLUTION NO. 11035— RESOLUTION OF APPRECIATION TO JEFF HOLZMAN, SHUTTLE BUS ADVISORY GROUP MEMBER 3) RESOLUTION NO. 11036— RESOLUTION OF APPRECIATION TO BARBARA HELLER, SHUTTLE BUS ADVISORY GROUP MEMBER 4) RESOLUTION NO. 11037— RESOLUTION OF APPRECIATION TO ALAN ZAHRADNIK, SHUTTLE BUS ADVISORY GROUP MEMBER 5) RESOLUTION NO. 11038— RESOLUTION OF APPRECIATION TO ALAN ARANHA, SHUTTLE BUS ADVISORY GROUP MEMBER 6) RESOLUTION NO. 11039— RESOLUTION OF APPRECIATION TO EDA LOCHTE, SHUTTLE BUS ADVISORY GROUP MEMBER 7) RESOLUTION NO. 11040— RESOLUTION OF APPRECIATION TO LORI SCHIFRIN, SHUTTLE BUS ADVISORY GROUP MEMBER 8) RESOLUTION NO. 11041 — RESOLUTION OF APPRECIATION TO PETER MONTGOMERY, SHUTTLE BUS ADVISORY GROUP MEMBER AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ABSTAINING: COUNCILMEMBERS: Cohen (from item #2 only, due to absence from meetings.) The following items were removed from the Consent Calendar for discussion, at the request of Councilmember Phillips: 7. FY 2000/01 FINANCIAL AUDIT; FY 2000/01 SINGLE AUDIT REPORT; AND MANAGEMENT LETTER (MS) — FILE 8-9 x 9-3-20 Councilmember Phillips complimented staff, particularly Assistant City Manager Nordhoff, for allowing for an unqualified opinion with regard to the City's financial statements. In addition to the Audit Report, he noted a separate report regarding recommendations to management which contained some items having merit, and with the approval of Mayor Boro, Councilmember Phillips stated he would like to meet with Mr. Nordhoff to review some of these recommendations. Mayor Boro responded affirmatively. SRCC Minutes (Regular) 03/18/2002 Page 4 SRCC Minutes (Regular) 03/18/2002 Page 5 Councilmember Phillips moved and Councilmember Miller seconded, to accept and file the reports. AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 10. RESOLUTION AUTHORIZING A CONTINUOUS DESTRUCTION SCHEDULE FOR PUBLIC RECORDS HELD BY THE POLICE DEPARTMENT (PD) — FILE 9-13 x 9-3-30 x 9-3-16 While not wishing to be overly sensitive concerning the destruction of records, Councilmember Phillips inquired whether consideration had been given to scanning documents to permit access and preserve space. Police Chief Michael Cronin explained that the new CAT/ RMS (Computer -Aided Technology / Records Management System ) package would address this issue, as the records would essentially become electronic at that time. Dana Rees, Support Services Manager, Police Department, explained that the objective is to dispose of the records, as by certain legal statutes, should they be in possession of any copies whatsoever, they must be produced when requested. She stated that when the Statute of Limitations runs out they should not be obliged to do this. Ms. Rees indicated that not only does it cost more time and overtime to locate these records, it also puts staff at a liability stance if indeed, they are required to produce them. Ms. Rees stated that the opinion from the City Attorney's Office concurred with theirs, which was to the effect that it was necessary to dispose of the documentation. Responding to Councilmember Phillips' remark that it was possible to scan and not use space or incur storage costs, Ms. Rees stated that a substantial amount of time would be required to scan the approximately twenty-five years' worth of records. She noted that anything being scanned from now on would be in the new system. Mayor Boro confirmed that moving forward, documents would be scanned and electronically deleted at the appropriate time. Ms. Rees explained that only certain documents would be in paper format from now on, and this is an opportunity to dispose of a lot of records which have been accumulating for a long number of years and which are not required to be retained. Councilmember Phillips moved and Councilmember Heller seconded, to adopt the Resolution RESOLUTION NO. 11042— RESOLUTION AUTHORIZING A CONTINUOUS DESTRUCTION SCHEDULE FOR PUBLIC RECORDS HELD BY THE SAN RAFAEL POLICE DEPARTMENT AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SPECIAL PRESENTATIONS: 18. PRESENTATION OF RESOLUTIONS OF APPRECIATION RE EMPLOYEE WELLNESS PROGRAM (MS) — FILE 102 x 7-4 As a surprise, Mayor Boro invited Barbara Felling, Senior Health Educator, and Janet Franklin, Health Education Director, Kaiser Permanente, San Rafael, to join Councilmembers at the podium. He indicated there was a Resolution of Appreciation for both of them and recognized Pat Kendall, Medical Group Administrator, Kaiser Permanente, in the audience. Presenting the Resolution of Appreciation to Barbara Felling, Mayor Boro noted that for the past five years the City of San Rafael has been working with Kaiser to develop a comprehensive Employee Wellness Program, and since its inception, Barbara had been the Senior Health Educator and the prime contact for City employees. He indicated that the Resolution commends her for her contributions to the City Employee Wellness Program and is passed on behalf of the Council, the citizens of the City of San Rafael and employees. Mayor Boro presented the Resolution of Appreciation to Janet Franklin, noting it cited the fact that she had demonstrated outstanding organizational skills in recruiting participants for SRCC Minutes (Regular) 03/18/2002 Page 5 SRCC Minutes (Regular) 03/18/2002 Page 6 numerous program elements, coordinating activities and facilitating the enrollment of City employees in the Kaiser Health Education Program. He indicated the Resolution also states she is a true evaluator of the program, ensuring it is varied and fun and continues to be oriented towards improving employee health and providing measurable results. On behalf of the City Council, City employees and the citizens of San Rafael, Mayor Boro expressed thanks for their great work. Janet Franklin thanked the City's Risk Manager, Sharon Andrus, stating that the success of the program has come from a partnership she developed with Barbara Felling in continuing the program. Pat Kendall presented flowers to both recipients. 17. PRESENTATION OF RESOLUTIONS OF APPRECIATION TO MEMBERS OF THE SHUTTLE BUS COMMITTEE (PW) — FILE 102 x 255 Mayor Boro presented Resolutions of Appreciation to the following members of the Shuttle Bus Committee: He thanked Councilmember Barbara Heller, for her work on the Committee and noted that in signing the Resolution this evening, she added a smiling face to her own name. Recognizing Alan Aranha, Mayor Boro thanked him for working on the Shuttle Bus Committee and representing the Chamber of Commerce. He noted that although the plan would not be implemented immediately, there was good groundwork in place for when the project was ready to roll. Presenting the Resolution of Appreciation to Lori Schifrin, Mayor Boro stated it acknowledged the work she had done, and on behalf of the City Council, thanked her for her great work and effort, and her continued interest in the City of San Rafael. Shuttle Bus Committee members unable to attend who also received Resolutions of Appreciation were: John Loll, Jeff Holzman, Alan Zahradnik, Eda Lochte and Peter Montgomery. Mayor Boro again thanked those members present and invited them to remain for the Shuttle Bus Feasibility Presentation later this evening. PUBLIC HEARING: 19. Public Hearing: CONSIDERATION OF PROPOSED ORDINANCE REPEALING SECTION 2.16.028 (27) OF THE SAN RAFAEL MUNICIPAL CODE AND ADOPTING A NEW SECTION 2.16.028 (27) ESTABLISHING PENALTIES FOR VIOLATIONS OF THE PARK RULES AND REGULATIONS CONTAINED IN SECTION 2.16.028 OF THE SAN RAFAEL MUNICIPAL CODE (PD) —FILE 13-8 x 9-3-30 x 9-3-66 Police Chief Michael Cronin explained that this proposed ordinance raises the penalty for violation of certain enumerated sections, under the particular code which governs conduct in the park, from infractions to misdemeanors, under certain circumstances. He indicated the practical effect is that for an infraction (an offense for which one cannot be incarcerated) a citation can be issued; a misdemeanor allows an officer, under certain circumstances, to arrest the offenders and book them into the County Jail. Chief Cronin stated that the history with many of the regulations affecting parks has been that the Police Department has been unable to modify the behavior of some park users merely by warning or citing them. He explained that essentially this ordinance gives officers working those parks the ability under certain circumstances, to arrest offenders, indicating this is a stronger deterrent to this type of behavior in the parks. Under this new ordinance, should there be an infraction or misdemeanor, Councilmember Heller inquired what the difference would be. With regard to infractions, Police Chief Cronin explained that presently, where there is a violation of one of the sections, a citation is issued which is signed by the perpetrator, and this is the limit of the action permitted at this stage. If this section is repeatedly violated, under the existing ordinance, the only course of action open would be to continue to issue citations. Chief Cronin stated that the proposed ordinance would permit an arrest at some stage, taking the perpetrator to the County Jail. Councilmember Phillips inquired as to the type of behavior which would result in incarceration. Responding, Police Chief Cronin stated there is a list of twenty-five behaviors prohibited in SRCC Minutes (Regular) 03/18/2002 Page 6 SRCC Minutes (Regular) 03/18/2002 Page 7 parks; however, those of most concern include: drinking, littering, dumping, camping, driving, interfering with shrubs, etc. He indicated that presently there is no effective remedy other than to issue a ticket, and unfortunately, with habitual violators this merely contributes to more litter. Mayor Boro declared the public hearing opened, and there being no comment from the audience, closed the public hearing. In certain instances should people not make an effort to change their behavior, Councilmember Heller inquired whether there was provision to move up from a misdemeanor. Police Chief Cronin responded in the negative and explained that the differentiation in law between infractions, misdemeanors and felonies is in the penalty. He further explained that felonies allow for people to be sentenced to State Prison for periods of one year or longer and Council does not have this authority. The title of the Ordinance was read: "AN ORDINANCE OF THE CITY OF SAN RAFAEL REPEALING SECTION 2.16.028 (27) OF THE SAN RAFAEL MUNICIPAL CODE AND ADOPTING A NEW SECTION 2.16.028 (27) ESTABLISHING PENALTIES FOR VIOLATIONS OF THE PARK RULES AND REGULATIONS CONTAINED IN SECTION 2.16.028 OF THE SAN RAFAEL MUNICIPAL CODE" Councilmember Heller moved and Councilmember Cohen seconded, to dispense with the reading of the Ordinance in its entirety and refer to it by title only, and pass Charter Ordinance No. 1777 to print by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: OLD BUSINESS: Cohen, Heller, Miller, Phillips and Mayor Boro None None 20. SHUTTLE BUS FEASIBILITY STUDY PRESENTATION BY LINDA RHINE, NELSON\NYGAARD REPRESENTATIVE (PW) FILE 255 Traffic Engineer, Nader Mansourian, reported that on January 16, 2001, the City Council authorized staff to enter into a professional services agreement with Nelson\Nygaard Consulting Associates to conduct a citywide Shuttle Feasibility Study. He indicated that consequently, a Shuttle Advisory Committee was formed with a wide range of community members, including City Council members, residents, businesses, Chamber of Commerce, employers, County Transit, Golden Gate Transit and City staff. Mr. Mansourian reported the committee consisted of seventeen members and met on four occasions, establishing goals and objectives which were directed to the consultant. He reported that the committee unanimously agreed with the consultant's findings, appreciating the hard work. Mr. Mansourian explained the material is very dense, Nelson\Nygaard having prepared a very comprehensive report, and introduced Linda Rhine, Nelson\Nygaard representative, who would present the report. To present the highlights of the study, Ms. Rhine stated that a comprehensive study was conducted working with an excellent Shuttle Study Committee throughout. She reported that the study was specifically focused on ascertaining whether a shuttle system was feasible in San Rafael and if so, its mode and location of operation. Ms. Rhine reported that the process was initiated by evaluating the potential benefits of a shuttle service and the reason for such a service. She noted that obviously, it would provide some type of transportation alternative to assist in reducing traffic congestion, and perhaps provide some other economic benefits. Ms. Rhine reported that several factors were evaluated throughout the study, commencing with land use, recognizing having reviewed other successful shuttle services, there was need for both density in land use and a mix of land use. In considering San Rafael, she reported that North, Central (downtown) and East were evaluated and clearly, Central San Rafael was determined to have the greatest mix and density of land use, together with lots of development; therefore, for those reasons, the study focused primarily on downtown San Rafael. With regard to parking, Ms. Rhine stated that affordability and availability were some of the most important factors affecting people's travel behavior, hence, the parking situation in San Rafael was evaluated. She explained that outside of the downtown area, primarily in employment areas and shopping centers, ample parking is available and it is free; however, in SRCC Minutes (Regular) 03/18/2002 Page 7 SRCC Minutes (Regular) 03/18/2002 Page 8 the downtown, there is more of a parking constraint rather than a shortage. Noting the proposed 400 space parking garage at Third and C Streets, she indicated that while there is somewhat of a parking constraint downtown, this will be somewhat alleviated by the new parking facility. With regard to currently available and operating transit services in San Rafael, she noted that those using public transit now would be the most likely to consider riding a shuttle service, if available. Ms. Rhine reported that Golden Gate Bus Service and the ferry services are the prime transit options with connections at the downtown San Rafael Transit Center. She indicated that potential support for a shuttle was also evaluated as part of the study and in this respect, the Advisory Committee was used extensively, including representatives from businesses, communities and Dominican University. The Committee advised on several aspects and concluded in agreement with the consultant's findings. Ms. Rhine stated that gaining knowledge of other shuttle services was of value in the study, Le where they operate and what makes them successful. She reported having evaluated seven other shuttle services, most of which were in the Bay Area, with some in Southern California, including: • Santa Barbara; • Sausalito, on a limited basis; • Emeryville, a longtime, very successful shuttle. In evaluating the common features of the successful shuttles, Ms. Rhine stated four or five factors emerged: 1) All the shuttle services connect to a major transit center and are not just local circulators. They either connect to a regional rail service or some other regional bus service; 2) They have an established public/private partnership, with employers, private developers and private businesses working very closely with the city in most cases, both in terms of supporting the service financially, and also providing other kinds of support; 3) Strong community support in that people are rallying around and are very interested in the service, the vast majority being free, or having a very nominal fee, to attract riders; 4) They operate with a private contractor; several contractors throughout the Bay Area provide these services, ranging in cost from $34 - $66 per hour of service. Ms. Rhine reported that as part of the study, an employer survey was conducted and the Chamber of Commerce was very helpful in identifying large employers in San Rafael. Those employing one hundred or more were sent a survey to ascertain whether they believed their employees would be interested in a shuttle, whether they would ride a shuttle and what types of services they might provide to support a shuttle service. Ms. Rhine reported limited support in that there was not overwhelming enthusiasm for such a service at this time. Separate from this study was the Business Improvement District, which conducted a merchant survey last year, and included a question pertaining to whether they thought a shuttle service would be successful and supported. In this instance, Ms. Rhine reported somewhat mixed results, not overwhelming support for the service at this time. Ms. Rhine reported that an Employer Focus Group was also conducted, which evaluated community support. With the assistance of the Business Improvement Group and the Chamber of Commerce, they recruited approximately ten people for a focus group to ascertain what people thought about a downtown shuttle service, if they would ride it, under what conditions would they ride it, and the general consensus of this group was that San Rafael may not be quite ready for a shuttle service until there was additional development and downtown was more of a hub of activity. Expanding on their findings, Ms. Rhine stated they concluded that clearly, downtown San Rafael would be the location for a shuttle service; however, it is not quite ready, being more of a long-term candidate for such a service. She indicated that several factors are required to be in place prior to the implementation of a successful service and identified these as follows: • Downtown to be further evolved as a destination. Ms. Rhine explained that lots of development is taking place presently and suggested waiting until more is in place and downtown is considered more of an activity center; • Part of the first phase of the rail study evaluating the Sonoma/Marin Area Rail Transit identifies one of the stops as being at the San Rafael Downtown Transit Center; this would render the transit center more of a transit destination; SRCC Minutes (Regular) 03/18/2002 Page 8 SRCC Minutes (Regular) 03/18/2002 Page 9 • Parking constraints would be greater; Ms. Rhine explained that when parking is free and ample, people are less likely to ride transit, and while there is somewhat of a conception that there is a parking constraint, there really is not a parking shortage presently; • Employers would need to encourage their employees to ride a shuttle service; therefore, it would be advantageous to see employers providing some incentives, i.e. offering flex time or other incentives to encourage employees to ride the shuttle, particularly during the noon hour; • Looking at a dedicated funding source. Ms. Rhine stated that locating the funds for shuttle services is consistently difficult and is an ongoing struggle with successful services. She indicated it would be necessary to evaluate whether there could possibly be a dedicated funding source, such as a sales tax or other source. While not recommending a shuttle service at this time, Ms. Rhine stated they did proceed with the study to ascertain what it might look like and gave a brief description of some shuttle concepts developed: • At implementation, the shuttles should begin small, there should be a noon time service and the service should run approximately every ten minutes; • A unique vehicle for marketing purposes; Three concepts, which would need to be flushed out at such time as a shuttle was ready to be implemented, were evaluated: 1. A circulator running up and down Fourth Street; 2. One to serve Dominican University; and 3. One to extend beyond just the downtown area to cover South Albert Park and the Community Center. On the question of cost, Ms. Rhine stated it would depend on the extent and level of service; however, for a minimal service on an annual basis, the estimated cost would be as low as approximately $110,000, and for a more enhanced service, close to about $500,000. She indicated this assumes there would be a private contractor and the shuttle would, in addition to these annual costs, have some one-time start-up costs also to cover marketing, bus stop signs, etc. Identifying funding, Ms. Rhine stated that in addition to a dedicated sales tax, which is ultimately the best opportunity, several other grant opportunities exist which have been discussed in the report: 1. The transportation fund for clean air through the Bay Area Quality Management District, which are excellent grant funds to help jump start a shuttle; 2. The Marin Community Foundation; 3. City funds — many of the successful shuttle services usually start with a combination of public and private funds; therefore, City/Redevelopment Agency funding could be evaluated; 4. Private Sector initiatives — a successful shuttle would be encouraged to work with employers and businesses in the community. In conclusion, Ms. Rhine stated she would be happy to answer questions. With regard to the option of partnering and working with employers and other private sector groups, Councilmember Cohen inquired whether other public entities had been considered, alluding specifically to the fact that 20% of morning peak traffic is generated by parents taking their children to school, and/or students driving themselves to high school. He inquired whether there were any examples of shuttle services such as this partnering with school districts to expand bus service. Responding, Ms. Rhine stated this was discussed at length at the outset of the study and to her knowledge only one shuttle service exists which caters primarily to elementary or middle school students, and is located in Palo Alto. She indicated that this shuttle serves not just students, rather it is a citywide circulator, serving students during the school bell time and SRCC Minutes (Regular) 03/18/2002 Page 9 SRCC Minutes (Regular) 03/18/2002 Page 10 providing a noon -time shuttle. Ms. Rhine stated that one of the difficulties is that the school districts are not too keen on providing funds for transportation; therefore, the interest in partnering may be to assist in alleviating traffic congestion which occurs at all schools around school bell times throughout the Bay Area. She noted their position has been that with limited funds they are not overly interested at this point in helping to fund a shuttle service. Ms. Rhine indicated that the other challenge is when considering a shuttle service which serves students at school bell time, it can conflict with times it is required to be transporting others also and is a common balancing act. While appreciating there could be many school districts interested in some type of alternative, Ms. Rhine indicated it would be very difficult to make it work, primarily from the financial aspect; however, also from the practical aspect of providing a service to young children. Councilmember Cohen stated this part could be the more difficult as school districts are not funding transportation presently and if they were, there would be a superior school bus service. From their perspective, they were not being measured on how well students are transported to school, rather on how well they teach to the test; therefore, there is little incentive, given the demands on their funds, and he was not identifying them as potential funders. Councilmember Cohen stated that should the infrastructure and equipment be in place, it could be a relatively easy way for the community to take a bite out of 20% of morning traffic by using the vehicles already in existence for a noon -time shuttle to help move children around town. He indicated there would, of course, need to be collaboration with the school districts in that they would need to have a comfort level regarding their willingness to permit students to ride the shuttle and have some responsibility for it, and also encouraging parents to use it. At a recent meeting for the soon to close, Sun Valley School parents, Councilmember Cohen recalled there was discussion regarding the issue of transportation and the plan for an enhanced bus service, together with a drop-off scheme at Davidson, and one of the parents, realizing parking was horrendous, inquired how the problem would be remedied. The response was "that's why we are offering free bus service", to which she replied "I'm not going to let my kid ride the bus". This, stated Councilmember Cohen, is why there is a parking problem and even if the service were provided, there is no guarantee people will be willing to use it, even with parking and drop-off problems. He remarked he was curious as to whether this had been tried, as lately, the 20% morning school traffic problem has come to the fore. Ms. Rhine stated that when evaluating the initiation of a shuttle service, one of the issues they wished to address very closely with the Shuttle Study Committee was that in order to explore starting a service, it would be necessary to ensure at the outset that every possible opportunity for success existed. She stated experience demonstrates that a very specific market is necessary, together with starting small and building on the success. While not inferring partnering with the schools would never work, she reported that from the other shuttle services her firm has evaluated, this has not been the pattern for beginning a shuttle service. Ms. Rhine reiterated her belief in starting small and gaining a success. Subsequently, there could be opportunities to expand and work with the school district; however, she did not believe this was where the greatest opportunity for success would be in terms of initiating a service. Councilmember Cohen inquired whether a North/South Connector had been evaluated. Responding, Ms. Rhine stated that primarily, the downtown central area was analyzed as the opportunity for the greatest success, having the most dense development and mix of land use. As a second phase, she reported having evaluated linking some employers from North San Rafael to Downtown San Rafael, primarily as a noon -time shuttle. Councilmember Heller thanked Ms. Rhine for the report, noting it could be used for many other reasons other than the installation of a shuttle service, as it provides a great deal of background information on San Rafael. She noted that at the first meeting for the shuttle service, everyone had great ideas, the school being one she favored evaluating; however, on receipt of the list at the end of the meeting, she noted a stricken look on Ms. Rhine's face at the extent of the requirements, and she attempted to gently lead the committee into something more feasible. Councilmember Heller complimented Ms. Rhine on a wonderful job and she was hopeful that in the future, it would be possible to meet the requirements, an impossibility at present. She noted that although parking presently could be somewhat inconvenient, nevertheless, it was possible to park and while employer interest at this point was not evident, she predicted this would grow in the future. Councilmember Heller stated she believed that to eventually move into some type of shuttle service would enhance the downtown and entire City, making it much more attractive and vibrant. She suggested a review periodically, perhaps every few years. Ms. Rhine complimented the Shuttle Advisory Committee, noting their hard work. SRCC Minutes (Regular) 03/18/2002 Page 10 SRCC Minutes (Regular) 03/18/2002 Page 11 Mayor Boro reported that the Congestion Management Agency had evaluated the concept of having basically yellow busses in the mornings dedicated to school runs and during the midday, converting them to something else. He did, however, recognize parents' concern with safety. Mayor Boro noted that the elimination of bussing throughout the state by school districts because of financial constraints had resulted in a public policy impact, which he believed had not been considered, leaving the problem of congestion to contend with. He concurred with Councilmember Cohen's suggestion, and in anticipation of a sales tax being passed at some point, a service could be started in a small way, dealing with an area having a heavy concentration of students, with the potential of a heavy concentration of public use during the midday. Mayor Boro indicated he read with interest Ms. Rhine's comments on parking and the cost thereof and noting the cost of rents for office space in the downtown, he believed them to be pretty comparable to some degree with San Francisco; however, to compare the cost of office space with that of parking, there is quite a disparity between San Rafael and San Francisco. While not advocating for San Francisco rates, Mayor Boro recalled the comment that should it be too costly it would not be used, should there be an insufficient supply, there would be a problem, and to be too available would defeat the purpose. He indicated that going forward through this minefield would be interesting. Ms. Rhine noted that the availability and affordability of parking affects travel behaviors more than anything else. On a very practical basis, she reported having discussed with the committee the issue of perhaps having to drive around the block once or twice in the downtown to locate parking; however, there was a general consensus that even in this situation it was possible to find a space. She indicated it was not the committee's perception that there is a severe shortage, rather it could be somewhat difficult. Of interest, noted Mayor Boro, was the dichotomy between San Rafael requiring parking with new office buildings, while in San Francisco it is discouraged in the hope that people will take public transportation, which often does not happen, resulting in the cost of parking escalating. Lori Schifrin complimented Ms. Rhine on a great job and stated that when this issue is revisited, she would encourage the evaluation of those using the system as opposed to the employers. She indicated that in analyzing the employees, a very different answer to the need would emerge; however, the funds would not be available. She believed it to be important to talk to those using the system as opposed to employers. Mayor Boro stated that by the next review, some of the new buildings would be occupied, which would provide a greater synergy of people and employee base to consult. Councilmember Heller moved and Councilmember Miller seconded, to accept the report. AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None City Manager Gould thanked and commended Linda Rhine and her associates at Nelson\Nygaard. He indicated that a lot is expected and demanded of the consultants serving this City and good value was received on this consulting engagement. He noted Ms. Rhine was very responsive to a committee bearing lots of ideas and concerns. NEW BUSINESS: 21. Public Safety Information Systems Project: (FD/PD) — File 4-2-318 x 9-3-30 x 9-3-31 a) RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AWARDING CONTRACT FOR COMPUTER AIDED DISPATCH, RECORDS MANAGEMENT, AND MOBILE COMPUTING SYSTEM SOFTWARE AND SERVICES TO SUN RIDGE SYSTEMS, INC., IN THE AMOUNT OF $338.768 AND AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT b) RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AWARDING CONTRACT FOR FIRE RECORDS MANAGEMENT SYSTEM SOFTWARE AND SERVICES TO VISIONAIR, INC., IN THE AMOUNT OF $91,278 AND AUTHORIZING SOFTWARE SERVICE AGREEMENT WITH VISIONAIR, INC. SRCC Minutes (Regular) 03/18/2002 Page 11 SRCC Minutes (Regular) 03/18/2002 Page 12 c) RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AWARDING CONTRACT FOR PURCHASE OF HEWLETT PACKARD PC SERVERS AND PERSONAL COMPUTERS TO TOTALLY COMPUTER, INC. IN THE AMOUNT OF $113,537 d) RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AWARDING CONTRACT FOR PURCHASE OF THIRTEEN VEHICLE -MOUNTED COMPUTERS TO PALOMAR DISPLAY PRODUCTS, INC. IN THE AMOUNT OF $99,270.60 e) RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AWARDING CONTRACT FOR PURCHASE OF WIDE AREA NETWORK EQUIPMENT TO DATACONNECT, INC. IN THE AMOUNT OF $48,152.98 f) RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AWARDING CONTRACT FOR PURCHASE OF 18 LAPTOP COMPUTERS TO DELL, INC. IN THE AMOUNT OF $44,730 g) RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AWARDING CONTRACT FOR PURCHASE OF NETWORK EQUIPMENT AND SOFTWARE TO COMPUCOM SYSTEMS, INC. IN THE AMOUNT OF $ 47,310 Mayor Boro stated that Mark Rinkel, Systems Manager, was present to explain the Public Safety Information for the Police and Fire Departments which, he understood, was supported widely by both Departments and was very unique. Mark Rinkel, Systems Manager, stated he would present the Management Services Department portion, together with the Police and Fire Departments. He indicated he was responsible for the bulk of the paper in the report and stated he would briefly explain some of the information and provide time for questions. He reported that the items to be covered included the process undertaken to reach this point, the recommendation of staff and how it was arrived at, several of the project components and finally, the fiscal impacts. Explaining the background, Mr. Rinkel recalled that the City has had the Information Services Strategic Technology Plan in place with one of the objectives being the replacement of the BRC (Business Records Corporation) computer applications. He reported that the Police and Fire Departments propose choosing a couple of vendors to begin the process of migrating from that system onto a new one. With regard to the process, he explained that the Police Department, independent of the Fire Department, began in January of 2000, a process to begin evaluating vendors and request proposals from various public safety vendors for both Computer -Aided Dispatch, (CAD) software and a Records Management System (RMS). Specifications were developed, a request for proposals was released to many vendors, producing three responses. Mr. Rinkel stated that over the following months, the Police Department and the Committee convened to evaluate the proposals; they spent considerable time on this process and ultimately decided that none of the three would meet the needs. Mr. Rinkel stated that simultaneously, the Fire Department was conducting a similar process generating specifications for their Computer -Aided Dispatch and records system and looking at the market to ascertain what vendors were available to supply this software. In view of the fact that the Police Department was unsuccessful on their first attempt, Mr. Rinkel stated that City Manager Gould requested both Departments discuss a process to combine the specifications, expressly seeking a vendor who could provide Computer -Aided Dispatch software for both Departments. As a result, a single -cost proposal request was generated and distributed to several vendors which included both specifications. Mr. Rinkel reported that three proposals were received, namely, Spillman, Inc., Sun Ridge Systems and VISIONAIR, Inc. Ultimately, a combination of two vendors, Sun Ridge Systems and VISIONAIR was decided upon, with the intention of using Sun Ridge Systems for all of the Police Department applications, together with the Fire Department's Computer -Aided Dispatch, thus providing a single vendor solution for both Departments' CAD operations. Explaining how this solution was arrived at, Mr. Rinkel stated there were several reasons to support the conclusion: 1) The platform, the operating system and database, was in common with existing databases within the City and was in compliance with what the strategic technology plan outlined. This keeps the support costs down and affords the opportunity to increase the connectivity between the different systems within different departments. SRCC Minutes (Regular) 03/18/2002 Page 12 SRCC Minutes (Regular) 03/18/2002 Page 13 2) The obvious advantage with having a single software solution for the dispatch operations within two Departments is that the support cost is lower and the information gleaned from both operations is consistent. The addresses used in both systems are similar. 3) The Police Department's advantage in the Sun Ridge application is that San Anselmo and Fairfax Police Departments already use this application and in addition, Twin Cities is seriously considering it and are going through their own process. Several other Police Agencies within the County are also considering this application. Mr. Rinkel reported that when the point was reached to seriously evaluate this application, staff worked out what other departments planned to share data on this common system, and this is part of the project. He reported that the applications from Sun Ridge and VISIONAIR meet the specifications outlined and will perform the critical operations that both Departments require. He indicated they will also provide more efficient operations, and explained that presently, when an Officer writes a report, he types it into the computer, subsequently printing it. The printed report then goes to the records personnel who type the information back into the current record system. In this respect, he indicated that substantial efficiencies will be gained by having a report writing system to feed directly into the record system. This, he stated, is one of the highlights of going to a new system such as this. Mr. Rinkel stated that additionally, the two agreements between VISIONAIR and Sun Ridge Systems pertain to the software being considered, and within their proposals they submitted specifications for the hardware required. He stated that it is common practice presently, being more efficient and less expensive, to obtain the hardware from another vendor, as the software vendors cannot compete with the larger hardware vendors. Therefore, the proposal this evening includes several additional hardware and software components that are required to run the software: • Palomar Display Products, Inc., who provide the mobile computers used by Police Officers in their cars. Some are already installed in police cars through a grant received last year and this project will complete the fleet; • Totally Computer, Inc., a local computer company, successfully submitted the lowest bid for Servers and PCs to be purchased through this project; • Dell Computers for laptops for investigators; • Dataconnect will provide some hardware for the Fire Department wide area network. In order for the Fire Department to run their records system, their wide area network needs upgrading to each of the fire stations; • Compucom Systems, Inc. will provide some software and hardware printers, database and operating system software. Mr. Rinkel explained that the largest cost component of the project is that of personnel and it is critical to have this personnel in place to go through the appropriate training to enable them to use the software. He indicated that overtime costs for the training of all personnel within the Police and Fire Departments have been built into the figure and is outlined in the staff report. With regard to the fiscal impact, Mr. Rinkel stated that originally, the City Council authorized $800,000 for the Police Department project and $375,000 for the Fire Department, for a total of $1,175,000. In addition, through this project, personal computers will be replaced which would normally be replaced through the City's internal replacement fund, hence this fund is also contributing to the project. With the cost of the project at a little over $1.2 -million, the amount already authorized by Council and the portion attributed to the internal PC replacement fund, the available resources meet the project cost, with no expected additional General Fund contributions. Mr. Rinkel stated that staff requests Council adopt seven Resolutions, including both the contracts with Sun Ridge Systems and VISIONAIR, together with the additional various hardware and software vendors. In terms of the data between the CAD and RMS with the Fire Department, Councilmember Cohen inquired as to their relationship. Responding, Mr. Rinkel explained that when the Fire Department rolls on a call, the information is entered into the CAD system and eventually closed. The data elements, e.g., the time and location is available in the CAD system and part of this project is an interface by VISIONAIR to extract the data from the CAD system into SRCC Minutes (Regular) 03/18/2002 Page 13 SRCC Minutes (Regular) 03/18/2002 Page 14 the VISIONAIR record system, which basically begins the report the Fire personnel would be writing in the VISIONAIR records management system. Under these contracts, Councilmember Cohen inquired who is responsible for ensuring compatibility is retained between Sun Ridge and VISIONAIR. Responding, Mr. Rinkel stated that VISIONAIR will be extracting the data from the Sun Ridge system; therefore, it has been agreed that Sun Ridge will provide the database and data structure to them and VISIONAIR will be solely responsible for extracting the data and populating the VISIONAIR RMS system. Councilmember Cohen stated his concern with an approach such as this was that the City should not get into a situation where vendors could infer their system was performing correctly and the problem lay with the other party. He requested, therefore, that someone should take on the responsibility for ensuring the system works as promised. Mr. Rinkel explained that there were substantial deliberations in arriving at the point where VISIONAIR would take responsibility. He stated a situation was not favored where Sun Ridge would push some information out to be picked up by VISIONAIR and explained that the databases were on the same platform, using the same database, which is an advantage. Councilmember Cohen commended Mr. Rinkel on his good work. Councilmember Heller inquired as to the duration of the project. Mr. Rinkel explained there are several components and phases to getting the system up and running. He stated that the "go live" date, i.e., the date projected to be in production with Police and RMS Mobile is October 2nd 2002. The "go live" date for Police and Fire CAD is November, 2002. He stated it is planned to bring the VISIONAIR records system up in July, 2002; therefore, the schedule is fairly aggressive. Mayor Boro stated he was very pleased that the Police and Fire Departments were working jointly on this project. With regard to the earlier remarks concerning Police Officers preparing their reports, he inquired as to the difference with this system. Mr. Rinkel explained that for the Police Officer on the street the change would be considerable and probably the biggest change in the project, and explained: Presently, in writing their reports they use Microsoft Word, which makes for a good looking report; however, is not suitable for extracting the data for storage in a database. With this system, they will use a report writer from the vendor, which is form driven, the report appears and the officer will complete the appropriate fields. When this data is entered into the record system it is already in the appropriate format. The Mobile Computing component will also allow the officer in the field to access databases from the car. Explaining this, Mr. Rinkel stated that currently, when making a traffic stop, the officer will use the radio to call dispatch to research a license plate number. Dispatch will type the information into their computer, evaluate that coming back and convey it by radio to the officer. In the event the radio is busy or it is inconvenient to do so, the officer on the street may not request a license plate identification. This new system will allow the officer to enter the license plate information into the computer in his/her car and the information requested will be returned to that computer. Mayor Boro recalled accompanying an officer where someone was booked to go to the County Jail and observed that there were a number of different forms which were required to be completed, all containing basically similar information; however, each individual one needed to be completed. He inquired whether one form could now be populated and spread to the remainder without repeating the effort. Mr. Rinkel explained that two big reports would be obtained from this system, and this is the common offering from vendors, i.e., the main crime report and also a CHP (California Highway Patrol) report. He stated that the information will only be entered once for both reports and it is anticipated as the system grows, that more reports can be built. With regard to the reports the officer is required to complete to make a booking, Mayor Boro inquired whether he would be completing this once or several times. Mr. Rinkel explained that the County of Marin booking form presently is separate and through the proposed system, will remain another entry. He indicated that a solution could be worked on with the vendor to integrate this booking form within the system, and having more customers on the same system within the County certainly affords substantial leverage and cost benefit. With regard to the data collected which could be of assistance to a Public Safety Officer, Mayor Boro inquired how this could be relayed to them. As an example, Mr. Rinkel stated that presently, when an officer goes out on a call he receives the history of calls at that location; SRCC Minutes (Regular) 03/18/2002 Page 14 SRCC Minutes (Regular) 03/18/2002 Page 15 however, in addition, staff is working on extracting business license data into this system to afford emergency contact information. This, he stated, is also something the Fire Department is evaluating. He indicated that the project presently does not include a mapping system out in the car, rather is basically text data driven from the database. Mr. Rinkel stated staff is pursuing integration with GIS, realizing early on that Public Works had great maps which they wanted in the GIS package. He indicated that presently there is not a City standard addressing scheme, in that each department has their own addressing scheme. Staff is working on standardizing this and this project will push this effort forward so that the Police and Fire Departments will have the same "geo" (geographic) file as used by Public Works in the GIS system. He explained this means that the data becomes available through the Public Works GIS system and vice versa, so that when mapping begins in the Police and Fire Departments, the wheel will not need to be reinvented relative to the "geo" file. Noting that the trailer factory was being added to, Mayor Boro inquired as to the proposed location of this trailer. Mr. Rinkel stated that the training trailer would probably be located at the Fire Station across from the Civic Center, Station #7, which is the only available space on the network. He stated this would be for a limited four to six month period. Commending Mark Rinkel, City Manager Gould stated Mr. Rinkel had been with the City for three years, working in the Information Systems Division of Management Services; however, day to day he can be found in the Police Department and increasingly, in the Fire Department. Mr. Gould stated Mr. Rinkel had total credibility, whether with management or line staff, Police, Fire, Information Systems, Finance, Administration, consultants, or vendors, with everyone respecting his knowledge and ability to find solutions. Mr. Gould stated he was very proud Mr. Rinkel could bring this package to Council this evening and he hoped that with one motion, all seven Resolutions could be authorized. City Attorney Gary Ragghianti echoed City Manager Gould's recommendation in this regard. Mayor Boro thanked both Police Chief Cronin and Fire Chief Marcucci for their cooperation. Councilmember Cohen moved and Councilmember Heller seconded, to adopt the seven Resolutions. a) RESOLUTION NO. 1111043— RESOLUTION AWARDING CONTRACT FOR COMPUTER AIDED DISPATCH, RECORDS MANAGEMENT, AND MOBILE COMPUTING SYSTEM SOFTWARE AND SERVICES TO SUN RIDGE SYSTEMS, INC. IN THE AMOUNT OF $338,768 AND AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT b) RESOLUTION NO. 11044 — RESOLUTION AWARDING CONTRACT FOR FIRE RECORDS MANAGEMENT SYSTEM SOFTWARE AND SERVICES TO VISIONAIR, INC. IN THE AMOUNT OF $91,278, AND AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENTS c) RESOLUTION NO. 111045— RESOLUTION AWARDING CONTRACT FOR PURCHASE OF HEWLETT PACKARD PC SERVERS AND PERSONAL COMPUTERS TO TOTALLY COMPUTER, INC. IN THE AMOUNT OF $113,537 d) RESOLUTION NO. 11046 — RESOLUTION AWARDING CONTRACT FOR PURCHASE OF THIRTEEN VEHICLE -MOUNTED COMPUTERS TO PALOMAR DISPLAY PRODUCTS, INC. IN THE AMOUNT OF $99,270.60 e) RESOLUTION NO. 1111047— RESOLUTION AWARDING CONTRACT FOR PURCHASE OF WIDE AREA NETWORK EQUIPMENT TO DATACONNECT, INC. IN THE AMOUNT OF $48,152.98 f) RESOLUTION NO. 1111048— RESOLUTION AWARDING CONTRACT FOR PURCHASE OF 18 LAPTOP COMPUTERS TO DELL, INC. IN THE AMOUNT OF $44,730 SRCC Minutes (Regular) 03/18/2002 Page 15 SRCC Minutes (Regular) 03/18/2002 Page 16 g) RESOLUTION NO. 11049 — RESOLUTION AWARDING CONTRACT FOR PURCHASE OF NETWORK EQUIPMENT AND SOFTWARE TO COMPUCOM SYSTEMS, INC. IN THE AMOUNT OF $47,310 AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None COUNCILMEMBER REPORTS: 22. a) Yosemite: -File 9-1 Councilmember Cohen stated that should the City be considering any future annexations, he would highly recommend Yosemite Valley, having returned from a wonderful three-day vacation there. b) Marin Economic Commission: - File 9-1 Although conflicting somewhat with the Special Pre -Negotiations Study Session tomorrow morning, Councilmember Cohen announced that the Marin Economic Commission is hosting a breakfast on Tuesday morning, March 19, 2002, to be attended by Sean Randolph, one of the authors of the study "After the Bubble Burst" — a look at the future for the Bay Area economy and prosperity — and a speaker who is a futurist at Autodesk. He invited those Councilmembers for whom it was possible, to join them from 7:30 a.m. to 9:00 a.m. at the Four Points Sheraton Hotel in San Rafael. c) Sue Beittel: - File 102 Mayor Boro reported having received a "Thank You" note from Sue Beittel expressing gratitude for the flowers sent on the occasion of her recent surgery, and indicating she is progressing well and hoping to resume her normal schedule in April. There being no further business, the City Council meeting was adjourned at 9:25 p.m. JEANNE M. LEONCINI, City Clerk APPROVED THIS DAY OF 12002 MAYOR OF THE CITY OF SAN RAFAEL SRCC Minutes (Regular) 03/18/2002 Page 16