HomeMy WebLinkAboutCC Resolution 14894 (Fire Stations 54 & 55 Contractor Prequalification Procedures - Essential Facilities Projects)1
RESOLUTION NO.14894
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING USE
OF A PREQUALIFICATION PROCESS AND AUTHORIZING THE CITY MANAGER AND
ASSISTANT CITY MANAGER TO ACT AS THE PREQUALIFICATION APPEALS PANEL FOR
THE FIRE STATION 54 AND FIRE STATION 55 PROJECTS
WHEREAS, the City of San Rafael intends to construct two new essential facilities
projects, to update and improve Fire Station 54 and Fire Station 55; and
WHEREAS, the City of San Rafael intends to expend considerable public resources to
construct these facilities; and
WHEREAS, these new facilities are complex in nature and need to be constructed to
ensure they are operable during and after a significant natural or man-made hazardous event in
and/or around San Rafael; and
WHEREAS, these essential facilities need to be constructed to the highest quality in order
to continue to function effectively decades into the future with minimal maintenance or downtime;
and
WHEREAS, the City has a great interest in selecting construction contractors with certain
specific qualifications needed for the essential facilities projects, including: a strong team;
experience with projects of similar size, complexity and quality; strong references from previous
clients; a strong safety record; and a record of collaborative and litigation-free delivery of previous
projects; and
WHEREAS, City Staff has initiated, and recommends that the City Council approve, a
process to prequalify bidders before they are offered the opportunity to bid on these essential
facility projects; and
WHEREAS, the prequalification process will require that proposers respond to a specific
set of defined pre-qualification questions and to provide various references describing strength of
project personnel, experience with similar projects, approach and organization, reference checks,
safety record, and claims avoidance record; and
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WHEREAS, City staff will establish a selection committee who will review each
contractor’s application and rate each firm against defined criteria. The selection committee will
use the results of the evaluation to create a short-list of highly qualified contractors. Only this
short-list of contractors will be invited to submit a cost proposal; and
WHEREAS, Public Contract Code Section 20101(d) requires public agencies that require
prospective bidders to prequalify pursuant to this law to establish “a process that will allow
prospective bidders to dispute their proposed prequalification rating prior to the closing time for
receipt of bids”; and
WHEREAS, Staff recommends that the City Council authorize the City Manager and the
Assistant City Manager to be the designated appeals panel for the prequalification appeals
process for the Phase 2 Essential Facilities projects (Fire Station 54, and Fire Station 55);
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES
as follows:
1. The City Council hereby approves the use of the staff-initiated contractor
prequalification process for the Fire Station 54 and Fire Station 55 projects.
2. The City Manager and Assistant City Manager are hereby authorized to act as the
appeals panel for the prequalification process.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the Council of said City on
the 1st day of March, 2021, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk