HomeMy WebLinkAboutCC Resolution 14902 (Fire Station 54 Design Revisions)
RESOLUTION NO. 14902
RESOLUTION OF THE SAN RAFAEL CI TY COUNCIL AUTHORIZING THE CITY MANAGER
TO EXECUTE A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC. FOR ADDITIONAL SERVICES
RELATED TO THE REDESIGN OF PHASE 2 ESSENTIAL FACILITIES PROJECTS (FIRE
STATION 54 AND 55) AND TO EXTEND THE TERM OF THE CONTRACT BY AN ADDITIONAL
EIGHTEEN MONTHS
WHEREAS, in November 2013, the local voters passed Measure E extending the existing
one-half percent local sales tax and increasing the rate by one-quarter percent to provide funding
to preserve essential city services. This tax supplanted the former, one-half cent transactions and
use tax (Measure S), effective April 1, 2014; and
WHEREAS, the City has since used those resources to plan, design, construct and
manage two new stand-alone fire stations, 52 and 57, and a new Public Safety Center (PSC) that
incorporates Fire Station 51. These three projects, collectively referred to as “Phase 1” of the
City’s Essential Facilities Program, have successfully been completed and occupied; and
WHEREAS, the Essential Facilities program also includes the design, construction and
management of Fire Stations 54 and 55 referred to as “Phase 2”; and
WHEREAS, on June 3, 2019, pursuant to Resolution 14664, the City of San Rafael
executed a professional services agreement with Loving Campos Architects (“LCA Architects”)
for architectural and engineering services for the “Phase 2” projects for renovation of Fire
Stations 54 and 55 in the amount of $615,175, with an option to include additional construction
administration services in the amount of $113,742. The professional services agreement, which
expires on June 30, 2021, was approved for a not-to-exceed amount of $728,917; and
WHEREAS, during the design of Fire Station 54, the team encountered various
challenges mainly related to the limited space available due to the small size of the parcel. In
order to optimize space, some functions were consolidated to provide multi-use common areas;
and
WHEREAS, the plan that was developed as part of the bid documents included a turnout
gear and apparatus bay combination. The Fire Department identified the need for a separate
turnout gear room with its own ventilation system and separated from the rest of the spaces.
WHEREAS, additional architectural and engineering services are required to complete
this partial redesign of the turnout gear room; and
WHEREAS, the overall Phase 2 project completion date is anticipated to extend beyond
the June 2021 termination date of the LCA Architects agreement into 2022;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael as
follows:
1. The City Manager is hereby authorized to execute a First Amendment to the Professional
Services Agreement with LCA Architects, in the form included with the staff report for this
resolution, subject to final approval by the City Attorney, for necessary additional design
services in the amount of $17,310 and a total not-to-exceed amount of $746,227, and to
extend the term of the Agreement through December 31, 2022.
2
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of said City
held on Monday, the 19th day of April 2021 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk