HomeMy WebLinkAboutCC Resolution 14914 (Servers and Storage Area Network (SAN) Replacement)RESOLUTION NO. 14914
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A PURCHASE OF SERVERS AND NETWORK
STORAGE EQUIPMENT FROM XANTRION, INC. AT A COST NOT TO
EXCEED $180,000
Whereas, the City current servers and storage environment provide integrated
services that are critical for the City operations; and
Whereas, the City current servers and storage environment have been
continuously running since 2014 and reached the 7 years end of service life
cycle; and
Whereas, the City desires to purchase new servers and network storage
equipment to replace similar equipment currently in use by the City; and
Whereas, Xantrion, Inc. is managing the City’s network systems now, and its familiarity
with the City’s systems will allow Xantrion, Inc.to install the new equipment in
substantially less time, and at a lower cost, than would be required if the City
competitively bid for those services;
Whereas, Dell has partnered with Xantrion, Inc., to ensure configuration design
and offer the best available pricing; and
Whereas, City of San Rafael Municipal Code Section 2.55.100(C) allows the City
Council to waive competitive bidding for purchases of goods and services that
can only be obtained from a sole source or that are specialty in nature. The
purchase is specialty in nature because Xantrion, Inc. will be replacing existing
equipment under Xantrion, Inc.’s support contract with the City. Xantrion, Inc.’s
has specialized knowledge of the City’s network systems, staff recommends that
competitive bidding for this contract should be waived.
NOW, THEREFORE BE IT RESOLVED, that the San Rafael City Council waives
competitive budding and authorizes the City Manager to execute a purchase
from Xantrion, Inc., for the desired servers and storage equipment for a total cost
not to exceed $180,000.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of
the San Rafael City Council held on the 17th day of May 2021 by the following
vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
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LINDSAY LARA, City Clerk