HomeMy WebLinkAboutCC Resolution 14938 (Final Citywide Proposed Budget for Fiscal Year 2021-2022 and Legal Spending Limit)1
RESOLUTION NO. 14938
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE CITYWIDE BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR THE FISCAL YEAR 2021-2022 AND PROVIDING FOR THE
APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN
THE BUDGET IN THE AMOUNT OF $127,789,398
WHEREAS, on April 30, 2021, the San Rafael City Council conducted a
Study Session with public discussion of Goals and Objectives for the fiscal year
July 1, 2021 - June 30, 2022; and
WHEREAS, on May 3, 2021, City staff submitted to the San Rafael City
Council at its regular meeting a Preliminary Capital Improvement Program for the fiscal
year July 1, 2021 – June 30, 2022; and
WHEREAS, on June 7, 2021, City staff presented to the San Rafael City
Council at its regular meeting the proposed City-wide Operating budget for the fiscal year
July 1, 2021 – June 30, 2022; and
WHEREAS, after examination, deliberation and due consideration of the
Goals and Objectives, Capital Improvement Program, City-wide Operating Budget and
corresponding staff recommendations, the San Rafael City Council provided direction to
the City Manager, and the City Manager has submitted a Final, Proposed Budget; and
WHEREAS, it is the intention of this Council to adopt the Proposed Budget
submitted by the City Manager as the approved budget for the fiscal year 2021-2022; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2020-2021 to complete the balance of these
projects in the 2021-2022 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent
operational funds from fiscal year 2020-2021 encumbered through approved, active
purchase orders to complete the balance of these purchases in the 2021-2022 fiscal year;
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council
that:
1. The City Manager’s proposed one-year budget for the City of San Rafael for the fiscal
year July 1, 2021 through June 30, 2022, is hereby adopted, with net appropriations of
$127,789,398. General Fund operational uses total $89,562,734 as presented in
Exhibit II attached hereto and incorporated herein. A total of $928,586 is appropriated
for General Plan support, $29,736,654 is appropriated for special revenue and grant
2
activities, $4,884,424 for the parking enterprise, $1,497,817 for capital projects, and
$19,193,477 for internal service funds and asset replacement as presented in Exhibit I
attached hereto and incorporated herein.
2. The sums of money therein set forth are hereby appropriated from the revenues of the
City to the departments, functions, programs and funds therein set forth for expenditure
during the fiscal year 2021-2022.
3. The Capital Improvement Program and projects presented for implementation in fiscal
year 2021-2022 are hereby approved.
4. The budget has unfrozen all previously frozen positions and removed furloughs while
keeping Full Time Equivalent positions at 411.73, authorized positions, as presented in
Exhibit III, attached hereto and incorporated herein.
5. The City of San Rafael will carry forward unspent capital project funds from fiscal year
2020-2021 and reappropriate these funds in fiscal year 2021-2022 to be used solely to
pay for the remaining portion of City Council authorized expenditures for street, facility,
storm drain, traffic mitigation, park and other long-term capital projects started in the
2020-2021 or prior fiscal years.
6. Transfers are authorized from the General Fund to the San Rafael Essential Facilities
capital project from Measure E revenues for the purpose of funding the San Rafael
Essential Facilities projects.
7. Funds set aside in the Emergency Medical Services Fund balance for the purpose of
funding future capital expenditures necessary to support the facilities used to deliver
emergency medical transportation and related paramedic services will be made
available to qualifying capital projects.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on Monday, the 21st day of June 2021, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
EXHIBIT ICITY OF SAN RAFAEL746,929.00 +$400k fund 713 397,461 Fund 490346,929.00 (400,000.00) 298,012.00 Estimate from FY21Total Total FY 2021-22 PROJECTED BUDGETJune 30, 2021 Operating OperatingJune 30, 2022FUND FUNDProjectedand Capital Transfers Total and Capital Transfers to TotalProjected#NAMEBalanceRevenue In Resources Budget Other Funds AppropriationsBalanceGENERAL OPERATING FUNDS:001 General Fund Available Balance 4,488,368 $87,861,080 $1,755,022 $89,616,102 87,562,734 $2,000,000 $89,562,734 $4,541,737218 General Plan Special Revenue Fund 1,015,042 1,136,203 1,136,203 928,586 928,586 1,222,659 SPECIAL REVENUE & GRANT FUNDS:205 Storm Water Fund 729,468 834,456 834,456 1,145,725 1,145,725 418,199 206 Gas Tax3,456,912 5,528,495 - 5,528,495 4,201,062 635,000 4,836,062 4,149,345 207 Development Services 1,224 225 225 - - 1,449 208 Child Care 128,153 4,201,219 4,201,219 4,242,239 4,242,239 87,133 210 Paramedic/EMS 787,219 8,575,845 8,575,845 8,561,588 - 8,561,588 801,476 216 Cannabis 325,973 500,000 500,000 500,000 500,000 325,973 217 State Lands Fund 298,182 37,576 37,576 - - 335,758 222 Recreation Revolving 276,445 1,887,462 2,000,000 3,887,462 4,028,762 4,028,762 135,145 223 Household Haz. Waste Fund 386,675 184,443 184,443 176,919 176,919 394,199 228 Hazardous Materials Fund 55,251 - - 55,251 234 Pt. San Pedro A.D. Maintenance Portion 129,302 158,013 158,013 185,200 185,200 102,115 235 Baypoint Lagoons L & L Assessment District 209,692 24,533 24,533 229,378 229,378 4,847 236 Loch Lomond CFD #10 781,403 25,598 25,598 19,148 19,148 787,853 237 Loch Lomond Marina CFD #2 505,900 80,851 80,851 131,210 131,210 455,541 240 Parkland Dedication 332,985 671 671 - - 333,656 241 Measure A Open Space 500,203 472,679 472,679 723,350 723,350 249,532 242 Measure C Wildfire Prevention 88,882 1,826,452 1,826,452 1,817,118 1,817,118 98,216 495 Low and moderate Income Housing Fund 979,696 2,454 2,454 95,000 95,000 887,150 LIBRARY AND FALKIRK:214 Library Revolving 135,438 8,293 8,293 40,000 40,000 103,731 215 Library Special Assessment Fund 1,107,221 1,101,828 1,101,828 1,224,045 1,224,045 985,004 Library Fund 1,242,659 1,110,120 - 1,110,120 1,264,045 - 1,264,045 1,088,734 PUBLIC SAFETY:200Abandoned Vehicle 26,315 75,000 85,000 160,000 171,465 171,465 14,850 202Asset Seizure 1,637 - - - 1,637 204 Crime Prevention 4,473 - - - 4,473 230 Youth Services - Police 88,474 15,000 15,000 25,005 25,005 78,469 Public Safety Fund 120,900 90,000 85,000 175,000 196,470 - 196,470 99,430 TRAFFIC AND HOUSING:243Affordable Housing in lieu 4,389,137 869,881 869,881 - 5,259,017 245 Housing & Parking In-lieu 362,413 708 708 - 363,121 246 East S.R. Traffic Mitigation 1,797,944 2,975 2,975 308,837 308,837 1,492,082 Traffic & Housing Mitigation Funds 6,549,494 873,564 - 873,564 308,837 - 308,837 7,114,221 GRANT:201A.D.A.. Access Projects - - - - - - 260 Pickleweed Childcare Grant 220,934 386,352 386,352 434,398 434,398 172,888 281 Public Safety Grants 489,790 400,000 400,000 721,200 721,200 168,590 283 Grant-Other143,267 99,250 99,250 120,005 120,005 122,512 Grant Funds 853,990 885,602 - 885,602 1,275,603 - 1,275,603 463,990 SPECIAL REVENUE & GRANT FUND TOTAL 18,740,607 27,300,258 2,085,000 29,385,258 29,101,654 635,000 29,736,654 18,389,211 CONSOLIDATED FUNDS W:\Accounting and Budgeting\Budget\20‐21\Fund Sums FY20‐21\Fund Sums FY21_used for budget
EXHIBIT ICITY OF SAN RAFAEL746,929.00 +$400k fund 713 397,461 Fund 490346,929.00 (400,000.00) 298,012.00 Estimate from FY21Total Total FY 2021-22 PROJECTED BUDGETJune 30, 2021 Operating OperatingJune 30, 2022FUND FUNDProjectedand Capital Transfers Total and Capital Transfers to TotalProjected#NAMEBalanceRevenue In Resources Budget Other Funds AppropriationsBalanceCONSOLIDATED FUNDS ASSESSMENT DISTRICTS:302 Financing Authority 1997 Bonds 151,695 - - - - 151,695 304 Peacock Gap Assessment District 2,875 - - - - 2,875 306 Mariposa Assessment District 16,573 - - - - 16,573 Var.Assessment District Projects 302,890 - - 302,890 ASSESSMENT DISTRICT TOTAL 474,033 - - - - - - 474,033 CAPITAL PROJECT FUNDS:401 Capital Improvement 1,768,229 9,850 9,850 1,393,886 1,393,886 384,193 405 Open Space Acquisition 121,120 257 257 - - 121,377 406 Bedroom Tax 103,107 220 220 - - 103,327 407 Parks Capital Projects 17,224 - - 17,224 420 Measure E - Public Safety Facilities 3,578,097 17,695 - 17,695 103,931 103,931 3,491,861 CAPITAL PROJECT FUND TOTAL 5,587,777 28,023 - 28,023 1,497,817 - 1,497,817 4,117,983 ENTERPRISE FUND:501 Parking Services-Cash Beg.Bal 1,937,545 3,341,546 3,341,546 4,363,215 521,209 4,884,424 394,667 ENTERPRISE FUND TOTAL 1,937,545 3,341,546 - 3,341,546 4,363,215 521,209 4,884,424 394,667 INTERNAL SERVICE FUNDS:227 Sewer Maintenance - 3,128,628 3,128,628 3,128,624 3,128,624 4 600 Vehicle Replacement-Cash Beg.Bal 2,026,019 1,205,434 1,205,434 1,200,000 1,200,000 2,031,453 601 P.C. Replacement 1,129,269 2,002,102 2,002,102 2,146,105 2,146,105 985,266 602 Fire Equipment Replacement 977,707 133,047 133,047 131,000 131,000 979,754 603 Building Improvement-Cash Beg.Bal 873,812 1,001,652 1,001,652 540,098 540,098 1,335,366 604 Employee Benefits 293,517 703,492 703,492 991,759 991,759 5,250 605 Liability Insurance 1,024,412 1,775,494 1,775,494 2,528,985 2,528,985 270,921 606 Workers Compensation Insurance 928,602 2,402,621 2,402,621 2,017,859 2,017,859 1,313,364 607 Dental Insurance 254,276 499,136 499,136 495,000 495,000 258,412 608 Radio Replacement 4,366 713,526 713,526 748,499 748,499 (30,607) 609 Telephone/Internet 161,390 484,163 484,163 487,735 487,735 157,818 611 Employee Retirement 2,695,390 6,708 6,708 4,000 683,813 687,813 2,014,285 612 Retiree Health Benefit OPEB-Cash Beg.bal 359,213 4,259,187 4,259,187 3,960,000 3,960,000 658,400 613 Police Equipment Replacement Fund 251,286 37,033 37,033 130,000 130,000 158,319 INTERNAL SERVICE FUND TOTAL 10,979,259 18,352,224 - 18,352,224 18,509,664 683,813 19,193,477 10,138,006 TRUST AND AGENCY FUNDS:712 Library Fiduciary2,347,402 5,051 5,051 - - 2,352,453 TRUST & AGENCY FUND TOTAL 2,347,402 5,051 - 5,051 - - - 2,352,453 - COMBINED FUNDS TOTAL 45,570,034 138,024,384 3,840,022 141,864,406 141,963,670 3,840,022 145,803,692 41,630,749 LESS: INTERFUND TRANSFER (3,840,022) (3,840,022) (3,840,022) (3,840,022) LESS:INTERNAL SERVICE CHARGES(14,174,272) (14,174,272) (14,174,272) (14,174,272) NET TOTALS FY 2020-2021 45,570,034 123,850,112 - 123,850,113 127,789,398 - 127,789,398 41,630,749 W:\Accounting and Budgeting\Budget\20‐21\Fund Sums FY20‐21\Fund Sums FY21_used for budget
GENERAL FUND
PROPOSED BUDGET FY 2021-2022
EXHIBIT II
GENERAL FUND
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 22,606,360$
Sales Tax 22,494,401
Sales Tax -Measure E 12,826,295
Sales Tax -Measure R 4,274,765
Franchise Tax 4,133,700
Business Tax 2,640,000
Transient Occupancy Tax 2,400,000
Other Agencies
CSA #19 Fire Service 2,328,422
VLF Backfill 6,350,000
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies) 1,296,725
Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm)2,902,778
Fine & Forfeitures (traffic, vehicle, etc.)182,100
Interest & Rents (investment earnings, rents, etc.)273,800
Charges for Services (includes dev't fees and plan review)2,372,983
Other Revenue (damage reimbursements, misc income)778,750
Sub-total: Revenues 87,861,080$
TRANSFERS IN
Assessment District reimbursements
from Gas Tax 550,000
from Parking Services Fund - Admin. cost 521,209
from Measure E for 2018 Lease Revenue Bond
from Employee Retirement Fund - POB debt payment 683,813
Sub-total: Transfers In 1,755,022$
TOTAL SOURCES 89,616,102$
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 7,098,718
Non-Departmental 3,788,776
City Manager/City Council 2,850,879
City Clerk 590,334
Digital Services 1,465,798
Mgt Serv: Adm,HR 512,363
City Attorney 1,175,877
Community Development 5,472,187
Police 25,675,569
Fire 21,385,526
Public Works 13,767,228
Library 3,084,017
Economic Development 695,462
Sub-total: Expenditures 87,562,734$
OPERATIONAL TRANSFERS OUT
to Recreation Fund - Operating support 2,000,000
Sub-total: Transfers Out 2,000,000$
TOTAL USES 89,562,734$
NET OPERATING RESULTS 53,368$
CITY OF SAN RAFAEL
Authorized Positions EXHIBIT III
Mid-Year
Final Final Final Final Final Final Final Final Final Final Adopted Changes Final Proposed
Departments 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2020-2021 2020-2021 2021-2022
Regular
Community Development 20.75 18.25 18.25 17.80 17.80 19.80 20.00 21.00 21.00 21.75 21.75 - 21.75 21.75
Community Services 61.16 59.82 59.02 60.25 60.82 60.84 60.94 60.94 60.94 56.41 56.41 - 56.41 56.41
City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 - 3.50 3.50
City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 - 2.00 2.00
City Manager/Council 7.70 8.50 8.50 9.56 9.56 11.56 13.56 13.56 13.56 12.56 12.56 - 12.56 12.56
Economic Development (former RDA) 5.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 2.00 2.00 - 2.00 2.00
Finance 10.00 10.00 10.00 10.00 11.72 12.72 12.72 11.72 11.72 11.72 11.72 - 11.72 11.72
Fire 76.00 75.00 76.00 79.00 81.75 81.75 81.75 82.35 82.35 82.00 82.00 5.00 87.00 87.00
Library 26.68 21.74 21.74 23.41 23.41 23.41 23.41 23.41 23.41 21.66 21.66 - 21.66 21.66
Management Services 31.15 28.23 26.23 26.33 27.33 27.83 27.33 29.33 29.33 30.33 29.63 - 29.63 29.63
Police 90.00 87.00 87.00 89.00 90.00 92.00 92.80 92.00 92.00 93.30 94.50 - 94.50 94.50
Public Works 62.80 62.00 60.00 61.00 62.00 62.00 63.00 66.67 66.67 68.00 68.00 1.00 69.00 69.00
Sub - Total Regular Positions 396.74 379.04 375.24 384.85 392.89 400.41 404.01 409.48 409.48 405.23 405.73 6.00 411.73 411.73
Change from previous year 7.97 (3.80) 9.61 8.04 7.52 3.60 5.47 - (2.50) 0.50 5.50 6.00 -
Authorized, unbudgeted - extended absence/no cost 1.00 2.00 2.00 1.00 1.00 - - - - -
Total Authorized Positions 399.72 379.04 375.24 384.85 393.89 402.41 406.01 410.48 410.48 405.23 405.73 6.00 411.73 411.73
General Notes:
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as
negotiated in employee agreements. The totals by department reflect a combination of full-time or permanent part-time, or
fixed term positions that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for employees or
individuals who are under contract. The totals reflected above, or in the detail department program sections, do not include
temporary or seasonal employees that are utilized for short-term or specific reasons during the year.
W:\Accounting and Budgeting\Budget\21-22\Personnel\1-Authorized Position FY22\Budgeted Positions FY21-22