HomeMy WebLinkAboutPW Southern Heights Bridge Replacement; Amendment 4FOURTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
MARK THOMAS & COMPANY, INC. FOR PROFESSIONAL SERVICES FOR THE
SOUTHERN HEIGHTS BRIDGE REPLACEMENT PROJECT
THIS FOURTH AMENDMENT to the Professional Services Agreement by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and MARK THOMAS &
COMPANY, INC., (hereinafter "CONSULTANT"), is made and entered into as of the
,,A— day of , 2021.
RECITALS
WHEREAS, pursuant to City Council Resolution #14129, the CITY and CONSULTANT
entered into a Professional Services Agreement on June 7, 2016, for preliminary engineering and
public outreach in connection with CITY'S Southern Heights Bridge Replacement project, for an
amount not to exceed $241,568 (the "Agreement"); and
WHEREAS, pursuant to City Council Resolution #14439, the CITY and CONSULTANT
entered into a First Amendment to the Agreement dated December 26, 2017, to perform final
design and right of way services for an amount not to exceed $343,499 and increasing the total
not to exceed amount under the Agreement to $585,067; and
WHEREAS, pursuant to City Council Resolution #14634, the CITY and CONSULTANT
entered into a Second Amendment to the Agreement dated February 8, 2019, to perform
additional final design and right of way services for an amount not to exceed $132,777 and
increasing the total not to exceed amount under the Agreement to $717,844; and
WHEREAS, pursuant to City Council Resolution #14826 on June 15, 2020, the CITY and
CONSULTANT entered into a Third Amendment to the Agreement dated 2020, for construction
support and additional right of way services for an amount not to exceed $180,198 and increasing
the total not to exceed amount under the Agreement to $898,042; and
WHEREAS, the City requires a slope stability analysis for the slope under the newly
constructed Southern Heights Bridge; and
WHERAS, staff received a proposal from Mark Thomas & Company, Inc. (Exhibit A) for
said services in a total amount not to exceed $51,789 for the fourth amendment and staff has
reviewed the proposal and found it complete and within industry standards;
I
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as
follows:
1. Article II of the Agreement, entitled "STATEMENT OF WORK" is hereby
amended to include the additional services set forth in CONSULTANT's
proposal entitled "Scope of Services" dated November 21, 2021, attached
to this Fourth Amendment as "Exhibit A" and incorporated herein by
reference.
2. Article V of the Agreement, entitled "ALLOWABLE COSTS AND
PAYMENTS" is hereby amended to include additional compensation
payable to CONSULTANT for the services described in "Exhibit A" to this
Fourth Amendment, on a time and materials basis in accordance with the
"Scope of Services" included in "Exhibit A", in a not to exceed amount of
$51,789, and to change the total not to exceed amount under the
Agreement to $949,831.
3. Except as specifically amended herein, all the other provisions, terms, and
obligations of the Agreement between the parties shall remain valid and
shall be in full force.
2
IN WITNESS WHEREOF, the parties have executed this Fourth Amendment on
the day, month, and year first above written.
CITY OF SAN RAFAEL
ATTEST:
of5
frr LINDSAY LARA, City Clerk
APPROVED AS TO FORM
LQ I
ROBERT F. EPSTEIN, CityAttorney
CONSULTANT:
MARK THOMAS & COMPANY, INC.
By:
Name: Zach Siviglia
Title: President
and
Name: R. Matt Brogan
Title: Secretary
\/ MARK
THOMAS
SCOPE OF WORK
TASK 1. SLOPE STABILITY ANAYLSIS
Task 1.1. Geotechnical Investigation
Southern Heights Bridge Replacement - Amendment .'-.'4
City of San Rafael
November 21. 2021
Par kh will drill one short boring on the slope to verify the soil / rock condition. This will require portable
equipment and preparation of a level pad to setup the tripod and Minuteman drill rig. A long day of drilling work
is expected. For the steep s ope, the standard jute netting may not be adequate, and Parikh will work with Mark
Thomas to consider more heavy duty erosion control products. Parikh will also evaluate the slope profile and
determine if a bench/break in the middle of the s ope would be helpful. The possibility of 'nstalling short
landscape timber walls to terrace the slope may also be considered. Parikh assumes discuss'on and interaction
with the Mark Thomas and the City will be necessary. A geotechnical memo summarizing the geotechnical
recommendations will be prepared.
Task 1.2. Topographic Survey
Mark Thomas will perform a field survey to establish control to facilitate topographic surveys of the site. Inter -
visible local project horizontal control (NAD83) and vertical control (NAVD88) will be established to facilitate a
terrestrial scan of the slope. Control point coordinates, basis of bearings and coordinates, and benchmark notes
will be provided to show on plans. Topographic mapping of the roughly 950 feet of slope will be sufficient to
serve as the basis for design of slope stabi ity improvements. This scope of work assumes one day of field work
for the control, and one extended day of field work for the topographic survey.
Task 1.3. Slope Stability/Erosion Control Design
Mark Thomas will prepare erosion control plans including revised planting and irrigation plans. Structure plans
will be developed for the landscape timber walls if recommended for slope stability by Parikh. Up to four plan
sheets will be prepared based on the post -construction survey and geotechnical recommendations.
DELIVERABLES
• Geotechnical Memo
• Post -construction topograph'c survey
• Slope Stability/Erosion Control Plans
M all low—Al
5�
L
Q
C
OJ
w
u
f0
C.
Gl
O7
to
�L
m
H
t
CD
2
Q
Gl
m
m
C
f0
Ln
W
CL
O
U
N
U
W
O
cc
IL
CC
O
LL
J
N
O
a
CL
Ln
O
U
0
u
C O
m a
r
m
N
ui
Yo1
Ln
n
A
Fa -
0
411Jed m
m
m
m
v
o
Ln
m
m
N
o vin
v
m
.mi
o
N
vLn
0
0
N
m u
K
o
F -
O N
a
o co
n
C
H
N
N
N
N
o
F- _
J04eulpio133 v
V
v
V
r4
mw
37afOJd 'JS.~n
v
Pa;143jy ade3spuel
�
m
m
m
w
ja8euew ov
m
}iafoJd an l.Nn
Q
ma�plaid uos�ad Z
�
N
N
Nct
uelolu43alAaninS m
c,
v
v
m
m
joAanmS }PafoJd �S
to
r~-1
,N -I
N
N
N
N
Jaaeueyll AaAMS N
v
v
O
to
vOOi
m
11 jaaul8u3 u;llsap ti
v
m
v
m
,'o
N
N
N
N
n
jaaul8u3 Pafoid m
m
rn
Jaaul2u3 PafoJd
o
N
�n
m
o
Q
Y `
J
u
A/ O
z
m
m
o
Q
G
c u
o
N
J
✓1
�
yf
u
�
p
v n
l7 H
¢i
o
0
2
I
=
m
o
o
vJi
in
�n
J
p
C
W
u
J
OF
O
ei
f -i ri
ri
�
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann for Theo Extension: 3352
Contractor Name: Mark Thomas & Company, Inc.
Contractor's Contact: Marlayna Harney Contact's Email: mharney@markthomas.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
Click here to
Attorney c/o Laraine.Gittens@cityofsanrafael.org
enter a elate.
❑D
2
City Attorney
a. Review, revise, and comment on draft agreement
Click here to
and return to Project Manager
enter a date.
❑x
b. Confirm insurance requirements, create Job on
Click here to
PINS, send PINS insurance notice to contractor
enter a elate.
❑x
3
Department Director
Approval of final agreement form to send to
Click or tap
❑x
contractor
to enter a
date.
4
Project Manager
Forward three (3) originals of final agreement to
Click here to
❑X
contractor for their signature
enter a date.
5
Project Manager
When necessary, contractor -signed agreement
❑ N/A
agendized for City Council approval
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
12/6/2021
Date of City Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
12/15/2021
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
12 f 101
agreement
W7,(
8
City Attorney
Review and approve insurance in PINS , and bonds
(for Public Works Contracts)
% 2-14
9
City Manager/ Mayor
Agreement executed by City Council authorized
1?/ �� Ll
official
10
City Clerk
Attest signatures, retains original agreement and
forwards
/C.4
copies to Project Manager