HomeMy WebLinkAboutCC Minutes 2004-07-19SRCC Minutes (Regular) 07/19/2004 Page 1
IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, MONDAY, JULY 19, 2004 AT 8:00 P.M.
Regular Meeting:
San Rafael City Council
Also Present: Rod Gould, City Manager
Gary T. Ragghianti, City Attorney
Jeanne M. Leoncini, City Clerk
OPEN SESSION — COUNCIL CHAMBER — 7:00 PM:
Mayor Boro announced Closed Session item 1. a):
CLOSED SESSION — CONFERENCE ROOM 201 — 7:00 PM:
Present: Albert J. Boro, Mayor
Cyr N. Miller, Vice -Mayor
Paul M. Cohen, Councilmember
Barbara Heller, Councilmember
Gary O. Phillips, Councilmember
Absent: None
1. a) Conference with Legal Counsel — Existing Litigation — Government Code Section 54956.9(a)
Case Name: MHC Financing, et al. v. City of San Rafael, et al.
U.S. District Court, Northern Dist. of CA, Case No. C003785
City Attorney Gary Ragghianti announced that no reportable action was taken.
b) Public Employee Performance Evaluation (Government Code Section 54957)
Title: City Manager At the conclusion of City Council Meeting -
Mayor Boro announced at 11:01 p.m. that no reportable action was taken.
SPECIAL PRESENTATION:
City Clerk to Swear -in Interim Police Chief John Rohrbacher — File 9-3-30
City Clerk Jeanne Leoncini administered the Oath of Office to John Rohrbacher, Interim Police Chief.
On behalf of the City Council and the community of San Rafael, Mayor Boro congratulated Interim Police
Chief John Rohrbacher. Noting former Police Chief Mike Cronin in attendance, he stated Mike had done a
wonderful job for the City and at some point a celebration would be held to commemorate his work.
Interim Police Chief Rohrbacher thanked the City Council for their support. He stated he appreciated this
opportunity and believed the next six months would be very busy. He thanked Chief Cronin for his
friendship and support and for helping to groom all Police Department personnel to move up as
opportunities presented themselves.
ORAL COMMUNICATIONS OF AN URGENCY NATURE:
8:30 PM
1) International Forgiveness Day: - File 9-1
Robert Plath reported that the 8t" International Forgiveness Day celebration takes place on August 1,
2004 at Falkirk, San Rafael, and he invited Council's assistance in publicizing the event.
2) National Security: - File 9-1
John Jenkel, Greighton, encouraged Council support with the petition to amend House Joint Resolution
20.
Lz Zbinden, Greighton, expressed regret at the Conflict in Iraq.
3) Contempo Marin / MHC: - File 3-2-97 x 13-7-1
Felix Braendel, Contempo Marin, expressed gratitude to the City Council for its defense of the
Mobilehome Ordinance.
Jerry Frate, Contempo Marin, reported that in January, 2004, MHC commenced using a revised lease
agreement with new homeowners. This new lease contains a provision allowing the homeowner to
sublease the home. He indicated that subleasing had always been prohibited under the rules and
regulations of the Mobilehome park, and was not mentioned in the old lease. Should non-residents be
permitted to own and lease homes, Mr. Frate stated residents feared the Rent Stabilization Ordinance
could be weakened. Noting the California Residency Laws for Mobilehome Parks state that non-
resident homeowners could be exempt from local ordinances if they did not rent out their homes, he
stated residents were concerned that the rule could be modified to include renting, resulting in the
space no longer being covered by the ordinance. A further concern was that non-resident homeowners
would make a side rent above and beyond the current controlled space rent, thus causing the space to
be rented at a much higher rent, rendering the homes for sale in the park attractive to speculators.
SRCC Minutes (Regular) 07/19/2004 Page 1
SRCC Minutes (Regular) 07/19/2004 Page 2
Coleman Persily, representing the Golden State Mobile Homeowners League, reported that they
adopted a resolution thanking the City Council for defending the ordinance. Noting threats remained,
he encouraged the City Council to continue its defense of the Mobilehome Ordinance.
Mr. Persily suggested Council consider adopting a resolution against the potential removal of Section 8
housing.
Councilmember Phillips moved and Councilmember Miller seconded, to approve the Consent Calendar, as
follows:
ITEM
RECOMMENDED ACTION
2. Approval of Minutes of Regular Meeting of
Minutes approved as submitted.
Tuesday, July 6, 2004 (CC)
3. Resolution Accepting Proposal from Matthew
RESOLUTION NO. 11596 —
Bender Co. Inc., a Member of the LexisNexis
RESOLUTION ACCEPTING
Group, (formerly Book Publishing Company) for
PROPOSAL FROM MATTHEW
Supplement Service to the Municipal Code for
BENDER CO., INC., A MEMBER OF
Two Years (7/1/04 — 6/30/2006) (CC) —
THE LEXISNEXIS GROUP
File 1-5-1
(FORMERLY BOOK PUBLISHING
COMPANY), FOR SUPPLEMENT
SERVICE TO THE MUNICIPAL CODE
FOR TWO YEARS (7/1/2004 —
6/30/2006)
4. Memorandum of Understanding Between the
RESOLUTION NO. 11597 —
County of Marin and the City of San Rafael for
RESOLUTION APPROVING AND
the Coordination of Probation Enforcement
AUTHORIZING THE MAYOR TO
(COPE) (CA) — File 4-13-114 x 9-3-30
EXECUTE A MEMORANDUM OF
UNDERSTANDING BETWEEN THE
COUNTY OF MARIN AND THE CITY
OF SAN RAFAEL FOR THE
COORDINATION OF PROBATION
ENFORCEMENT (COPE)
5. Summary of Legislation Affecting San Rafael
Accepted report.
(CM) —File 116 x 9-1
6. Resolution Approving a Contract (GLTK-4052)
RESOLUTION NO. 11598 —
with the Department of Education to Provide
RESOLUTION AUTHORIZING
Extended Day Child Care Services in the Amount
ENTERING INTO A CONTRACT
of $101,038.00 and Authorizing the City Manager
(GLTK-4052) WITH THE
to Sign Contract Documents (CS) —
DEPARTMENT OF EDUCATION FOR
File 4-10-238 x 9-3-65
EXTENDED DAY CHILD CARE
SERVICES (LATCHKEY) AND
AUTHORIZING THE CITY MANAGER
TO SIGN CONTRACT DOCUMENTS
IN THE AMOUNT OF $101,038.00
7. Resolution Approving a Contract (CPRE -4191)
RESOLUTION NO. 11599 —
with the Department of Education to Provide
RESOLUTION AUTHORIZING
State Preschool Services in the Amount of
ENTERING INTO A CONTRACT
$151,693.00 and Authorizing the City Manager to
(GPRE-4191) WITH THE
Sign Contract Documents (CS) —
DEPARTMENT OF EDUCATION FOR
File 4-10-238 x 9-3-65
STATE PRESCHOOL SERVICES AND
AUTHORIZING THE CITY MANAGER
TO SIGN CONTRACT DOCUMENTS
IN THE AMOUNT OF $151,693.00
8. Resolution Approving a Contract (GPKR-3286)
RESOLUTION NO. 11600—
with the Department of Education to Provide
RESOLUTION AUTHORIZING
Preschool Quality Improvements in the Amount
ENTERING INTO A CONTRACT
of $1,774.00 and Authorizing the City Manager to
(GPKR-3286) WITH THE
Sign Contract Documents (CS) —
DEPARTMENT OF EDUCATION FOR
File 4-10-238 x 9-3-65
PRE -KINDERGARTEN CHILD CARE
RESOURCE PROGRAM AND
AUTHORIZING THE CITY MANAGER
TO SIGN CONTRACT DOCUMENTS
IN THE AMOUNT OF $1,774.00
SRCC Minutes (Regular) 07/19/2004 Page 2
SRCC Minutes (Regular) 07/19/2004 Page 3
9.
Resolution Approving a Two-year Contract with
RESOLUTION NO. 11601 —
RESOLUTION AUTHORIZING THE
First Five Marin (Marin Children and Families
RESOLUTION AUTHORIZING
File 2-12-1 x 4-10-335
Commission) to Provide School Readiness
ENTERING INTO A TWO-YEAR
SAN RAFAEL, THE PACIFIC GAS &
Preschool Services at Pickleweed Children's
CONTRACT WITH FIRST FIVE MARIN
Center in the Amount of $142,518.00 and
(MARIN CHILDREN AND FAMILIES
COMMISSION TO SETTLE A TITLE
Authorizing the City Manager to Sign Contract
COMMISSION) FOR EXPANDED
Documents (CS) — File 4-10-238 x 9-3-65
PRESCHOOL SERVICES IN THE
(APN 011-265-01)
CANAL AND AUTHORIZING THE
CITY MANAGER TO SIGN
CONTRACT DOCUMENTS IN THE
AMOUNT OF $142,518.00
10.
Monthly Investment Report for Month Ending
Accepted Monthly Investment Report
May 2004 (MS) — File 8-18 x 8-9
for month ending May 2004, as
presented.
11.
Resolution Authorizing the City Manager to
RESOLUTION NO. 11602 —
Execute a Lease Agreement, in a Form to be
RESOLUTION AUTHORIZING THE
Approved by the City Attorney, with the Marin
EXECUTION OF A LEASE
Property Group for Use of Two Parking Spaces
AGREEMENT BETWEEN THE CITY
in the 3rd and A Street Parking Garage as
OF SAN RAFAEL AND MARIN
Storage Space (MS) — File 2-8-32 x 2-1-20
PROPERTY GROUP FOR USE OF
TWO PARKING SPACES IN THE 3RD
AND A STREET PARKING GARAGE
AS STORAGE SPACE
12.
Resolution Authorizing the San Rafael Police
RESOLUTION NO. 11603 —
Department to Send One Police Officer to the
RESOLUTION AUTHORIZING THE
Marin County Major Crimes Task Force as the
POLICE DEPARTMENT TO SEND
Vehicle Theft Investigator and to Hire One
ONE POLICE OFFICER TO THE
Replacement Police Officer Using the Backfill
MARIN COUNTY MAJOR CRIMES
Funds from the County (PD) — File 9-3-30
TASK FORCE AS THE VEHICLE
THEFT INVESTIGATOR AND TO HIRE
ONE REPLACEMENT POLICE
OFFICER USING THE BACKFILL
FUNDS FROM THE COUNTY
13.
Report on Bid Opening re Fifth Avenue Storm
a) RESOLUTION NO. 11604 —
Drain Improvements at Sun Valley School and:
RESOLUTION AWARDING
a) Resolution Awarding Contract to Michael Paul
PROJECT FOR FIFTH
Company, Inc., in Amount of $174,003.00 (PW) -
AVENUE STORM DRAIN
File 4-1-570 x 4-7-32
IMPROVEMENTS AT SUN
VALLEY SCHOOL TO
b) Resolution Authorizing the City Manager to
MICHAEL PAUL COMPANY,
Execute a Cost Sharing Agreement with the San
INC. FOR THE AMOUNT OF
Rafael Elementary School District (PW) —
$174,003.00 (lowest
File 4-7-32 x 4-1-570
responsible bidder)
b) RESOLUTION NO. 11605 —
RESOLUTION AUTHORIZING
THE CITY MANAGER TO
EXECUTE A COST SHARING
AGREEMENT WITH THE SAN
RAFAELELEMENTARY
SCHOOL DISTRICT FOR THE
FIFTH AVENUE STORM DRAIN
IMPROVEMENTS AT SUN
VALLEY SCHOOL PROJECT
14. Resolution Authorizing the Mayor to Execute an
RESOLUTION NO. 11606 —
Agreement to Settle a Title Dispute for 999 Third
RESOLUTION AUTHORIZING THE
Street (APN 011-265-01) (RA) —
MAYOR TO EXECUTE AN
File 2-12-1 x 4-10-335
AGREEMENT AMONG THE CITY OF
SAN RAFAEL, THE PACIFIC GAS &
ELECTRIC COMPANY AND THE
CALIFORNIA STATE LANDS
COMMISSION TO SETTLE A TITLE
DISPUTE FOR THE PROPERTY
LOCATED AT 999 THIRD STREET
(APN 011-265-01)
SRCC Minutes (Regular) 07/19/2004 Page 3
SRCC Minutes (Regular) 07/19/2004 Page 4
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAINING: COUNCILMEMBERS: Cohen (from item #2 only, due to absence from meeting)
PUBLIC HEARINGS:
15. Public Hearing — BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT -
RESOLUTION CONFIRMING DIAGRAM AND ASSESSMENT AND LEVYING ASSESSMENT
FOR FISCAL YEAR 2004-2005 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT
OF 1972) (PW) — FILE 6-48
Mayor Boro declared the public hearing opened.
Public Works Director Andrew Preston explained that the Baypoint Lagoon Landscaping and
Lighting District was formed under the Landscaping and Lighting Act of 1972, meaning that on
an annual basis, the City Council is obliged to hold a public hearing to:
1) Confirm the Assessment Diagram - a diagram identifying all the properties and parcels
within the district. The diagram is unchanged since last year, and unchanged since the
beginning of the Landscaping and Lighting District;
2) Confirm the assessment which is unchanged since 1993; and
3) Levy the assessment. To be levied on the same properties, and also unchanged. The
only change may be some of the property owners.
Mr. Preston reported that all the information is shown in the Engineer's Report by CSW/Stuber-
Stroeh, attached to the staff report.
Updating what had been done in the past twelve months, Mr. Preston stated bi-monthly
meetings were held with the Homeowners' Association and Board of Directors. He reported
that these meetings were very productive, bringing the homeowners and Board of Directors into
the decision-making process for the lagoon. A formal agreement was approved and entered
into with Pacific Open Space; this agreement is ongoing and may be renewed on an annual
basis.
Regarding work performed, Mr. Preston stated that the cattail eradication around the lagoon
was continued and is almost under control, with the cattails in this part virtually eradicated. He
reported that lots of high weed mowing and removal of non-native grasses had been carried
out, together with continued eradication of non-native weeds. Mr. Preston stated that later on
this year staff hoped to be over -seeding with native grasses such as California Rye Grass. He
indicated staff was also evaluating the feasibility of installing a PLC (Program Logic Controller)
at the pump station to maintain as much water as possible in the lagoon at springtime, thus
enabling the highest level of fresh water for the upcoming summer.
Councilmember Miller congratulated the Public Works Department for the collaborative process
established, making it a truly community oriented Public Works.
There being no comment from the audience, Mayor Boro closed the public hearing.
Councilmember Cohen moved and Councilmember Miller seconded, to adopt the Resolution.
RESOLUTION NO. 11607 — RESOLUTION CONFIRMING DIAGRAM AND ASSESSMENT
AND LEVYING ASSESSMENT FOR FISCAL YEAR 2004-2005
BAYPOINT LAGOONS LANDSCAPING AND LIGHTING
DISTRICT (Pursuant to the Landscaping and Lighting Act of
1972)
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
SRCC Minutes (Regular) 07/19/2004 Page 4
SRCC Minutes (Regular) 07/19/2004 Page 5
16. Public Hearing — CONSIDERATION OF AN ORDINANCE SETTING THE PARAMEDIC TAX
RATE, COMMENCING WITH FISCAL YEAR 2004-2005, AT THE RATES ALLOWED IN
ORDINANCE NO. 1793 FOR RESIDENTIAL AND NON-RESIDENTIAL PROPERTIES IN THE
CITY OF SAN RAFAEL; AND FURTHER CONFIRMING THE PARAMEDIC TAX RATES,
COMMENCING WITH FISCAL YEAR 2004-2005 FOR RESIDENTIAL AND NOW
RESIDENTIAL PROPERTIES IN THE CITY OF SAN RAFAEL, THE MARINWOOD
COMMUNITY SERVICES DISTRICT, COUNTY SERVICE AREA NO. 13, AND COUNTY
SERVICE AREA NO. 19 (MS) — FILE 9-12-1 x 9-3-31
Mayor Boro declared the public hearing opened
Assistant City Manager Ken Nordhoff stated this was a consideration for establishing the rates
for a paramedic service tax that is provided not only to residential and business properties in
the City limits, but also areas that encompass County Service Areas 13 and 19 and Marinwood
CSD, which includes areas such as Country Club, Santa Venetia, etc.
Mr. Nordhoff reported that since 1980, the City has had an established paramedic program with
tax rates in place. Most recently, the City and the other three jurisdictions went out and had
those taxes increased via voter approval in the November, 2002 election, which put a $61 cap
in place for each residential unit in the City and an 8 cent per square -foot cap on commercial
and industrial properties.
Indicating that traditionally, Council directed staff to evaluate the cost of service, Mr. Nordhoff
reported this had been done again this year in the budget approved last month. He indicated
that staff had anticipated a variety of cost adjustments related to overtime, salary increases,
minor reductions in operating costs, etc., and when aggregated, the budget for the paramedic
program next year was approximately $4.1 million. Mr. Nordhoff stated there was a flattening
and some decline in the level of third -party billing collected for transportation, which is deemed
the first means of revenue to cover the cost of this program; the balance to come from taxes to
be paid by the residences and businesses in the service area.
Because of the cost of business, Mr. Nordhoff stated the administrative overhead that typically
would have gone back to the General Fund would not be recovered, as this would have put a
burden on the taxes that could not be carried this year. This was built in as part of the budget
solution.
Mr. Nordhoff stated staff recommends the residential rates go from $54 to $59 and the
commercial rates go from 6 3/4 cents to 7.4 cents per square foot. This, he indicated, is an
approximate 9% increase, which is consistent with the cost changes as proposed.
Reporting that he, Fire Chief Martin and Cindy Mosser, Accountant, Finance, met this morning
with representatives of the various areas, Mr. Nordhoff stated it was staff's recommendation
that Council adopt these rates which would be forwarded to the County and included as part of
their property tax bill processing next month.
There being no comment from the audience, Mayor Boro closed the public hearing
The title of the ordinance was read:
"AN ORDINANCE OF THE CITY OF SAN RAFAEL SETTING THE PARAMEDIC TAX RATE,
COMMENCING WITH FISCAL YEAR 2004-2005, AT THE RATES ALLOWED IN
ORDINANCE NO. 1793 FOR RESIDENTIAL AND NON-RESIDENTIAL PROPERTIES IN THE
CITY OF SAN RAFAEL; AND FURTHER CONFIRMING THE PARAMEDIC TAX RATES,
COMMENCING WITH FISCAL YEAR 2004-2005 FOR RESIDENTIAL AND NON-
RESIDENTIAL PROPERTIES IN THE CITY OF SAN RAFAEL, THE MARINWOOD
COMMUNITY SERVICES DISTRICT, COUNTY SERVICE AREA NO. 13, AND COUNTY
SERVICE AREA NO. 19 ($59.00 FOR RESIDENTIAL AND $.0740 PER SQUARE FOOT FOR
NON-RESIDENTIAL PROPERTY)"
Councilmember Miller moved and Councilmember Phillips seconded, to dispense with the
reading of the ordinance in its entirety and refer to it by title only, and pass Charter Ordinance
No. 1826 to print by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
SRCC Minutes (Regular) 07/19/2004 Page 5
SRCC Minutes (Regular) 07/19/2004 Page 6
17. Public Hearing — 1520 GRAND AVENUE; CONSIDERATION OF REQUESTS FOR A
REZONING FROM A PLANNED DEVELOPMENT (PD 1656) DISTRICT TO A REVISED
PLANNED DEVELOPMENT DISTRICT AND AN ENVIRONMENTAL AND DESIGN REVIEW
PERMIT AMENDMENT TO ALLOW CONSTRUCTION OF A 6,300 SQUARE -FOOT
RESIDENTIAL BUILDING TO PROVIDE HOUSING FOR EIGHT SISTERS; ADDRESS: 1520
GRAND AVENUE; APN: 015-142-02; PLANNED DEVELOPMENT (PD 1656) DISTRICT;
SISTERS OF SAINT DOMINIC, OWNER: FRED POLLACK, APPLICANT (CD) —
FILE 10-3 x 10-7
Mayor Boro declared the public hearing opened
Associate Planner Damon DiDonato reported this item would rezone the Sisters of Saint
Dominic site to permit an additional 1,700 square -feet of building area for a previously approved
eight -sister residence. He stated it would also permit a modified design to the landscaping and
design of the building.
Mr. DiDonato reported that the Sisters of Saint Dominic had indicated they filed the application
in order to have more room to live and interact with one another on site and were present this
evening, together with the applicant, to elaborate.
Indicating that staff provided a detailed analysis within the staff report, Mr. DiDonato stated that
in summary, the Design Review Board, staff and the Planning Commission reviewed the project
and recommended that the revised Planned Development District would continue to meet or
exceed the requirements for the General Plan and Zoning Ordinance for the site. He indicated
the Design Review Board also recommended that the design of the eight -sister residence and
its landscaping would also be appropriate on-site uses and the residential uses surrounding the
property.
Mr. DiDonato stated it was staff's recommendation that the Council adopt the ordinance to
approve the amendment to the zoning for the site, as well as adopt the resolution to approve
the design review for the project.
Sister Abby Newton indicated she was accompanied this evening by Sister Karla Kovak and
architects, Fred Pollack and Ben Chuaqui.
Sister Newton reported that in 1990, the Dominican Sisters lost their 101 -year-old Mother
House to a fire. In building anew on the same site, they submitted a master plan to the City of
San Rafael which was approved in 1993. She stated that in addition to the structures, two
convents and an administration building already on the site, approval was given at the same
time for two additional structures, one of which was to be a third convent for eight sisters.
Reporting that in the intervening years their needs had evolved, Sister Newton stated that
committed to their 154 -year history in California and their 115 -year history in San Rafael, the
Dominican Sisters of San Rafael were pleased to be before Council this evening seeking
approval for their plans for a house of formation. She explained that this home for their newer
members would be one in which they would learn more deeply about the lives in which they
would live, pray, study and go out in ministry.
Stating that last August they made their initial presentation to the Design Review Board, Sister
Newton indicated they took the Board's concerns seriously and their architects made the
requested revisions. She stated they had scaled back the square -footage and footprint of the
structure in response to the Design Review Board's comments and their own budgetary
constraints. She noted the roof lines were simpler and should have less of a visual impact.
Sister Newton stated there had been no adverse responses from neighbors. Rather, the one
consistent comment was that it would be an improvement on the empty space there presently.
She reported that they had been good neighbors for over one hundred years in this area of San
Rafael, which bears their name. They had been faithful stewards of the environment and
sensitive to protecting and enhancing the beauty of their surroundings.
Indicating their architects were present to answer any questions, Sister Newton expressed the
earnest hope that they could leave the meeting with Council approval. Having been involved in
the City processes regarding this project for over a year, she stated their need for living space
for newer members continued to be critical to their living out their mission and service to the
people of this community, and beyond.
Having read the staff report, Councilmember Heller stated the project looked very nice, noting
the present campus was also lovely. Recalling the Mother House, she stated it was comforting
to the community to have the beautiful buildings there. She inquired as to the timeline for the
project.
SRCC Minutes (Regular) 07/19/2004 Page 6
SRCC Minutes (Regular) 07/19/2004 Page 7
Fred Pollack, architect, stated they hoped to obtain grading this year in order to have the
structure in place before the rains started.
There being no further comment from the audience, Mayor Boro closed the public hearing.
a) The title of the ordinance was read:
"AN ORDINANCE OF THE CITY OF SAN RAFAEL AMENDING THE ZONING MAP,
ADOPTED BY REFERENCE IN SECTION 14.01.020 OF THE MUNICIPAL CODE, SO AS
TO RECLASSIFY CERTAIN REAL PROPERTY FROM PLANNED DEVELOPMENT
(PD1656) DISTRICT TO A REVISED PD DISTRICT (ZC 04-001) TO PERMIT A 1%
INCREASE IN LOT COVERAGE AND TO ALLOW CONSTRUCTION OF A 6,300 -
SQUARE -FOOT RESIDENTIAL BUILDING TO PROVIDE HOUSING FOR EIGHT
SISTERS AT 1520 GRAND AVENUE (APN: 015-142-02)"
Councilmember Phillips moved and Councilmember Heller seconded, to dispense with the
reading of the ordinance in its entirety and refer to it by title only, and pass Charter
Ordinance No. 1827 to print by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
b) Councilmember Cohen moved and Councilmember Miller seconded, to adopt the
Resolution.
RESOLUTION NO. 11608 — RESOLUTION APPROVING AN ENVIRONMENTAL
AND DESIGN REVIEW PERMIT AMENDMENT FOR
CONSTRUCTION OF 6,300 -SQUARE -FOOT RESIDENCE
TO HOUSE EIGHT SISTERS AT 1520 GRAND AVENUE
(APN: 015-142-02)
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Mayor Boro noted the new site had grown very beautiful over the years with the trees, etc., and
while many who reside in that neighborhood missed the original Mother House, he believed this
would compliment the grounds. He thanked and congratulated the sisters.
18. Public Hearing — 4300 REDWOOD HIGHWAY; CONSIDERATION OF A REQUEST FOR A
REZONING FROM PLANNED DEVELOPMENT (PD 1804) DISTRICT TO A REVISED PD
DISTRICT AND A TENTATIVE MAP TO ALLOW THE RE -SUBDIVISION OF THE SUBJECT
PROPERTY FOR UP TO 50 CONDOMINIUM UNITS (PREVIOUSLY APPROVED FOR UP TO
42 CONDOMINIUM UNITS); ADDRESS: 4300 REDWOOD HIGHWAY; APN(S); 155-110-05
AND 06; PD 1804 DISTRICT; REDWOOD ROAD VENTURES, LLC, OWNER: PERRY
PALMER, APPLICANT (CD) — FILE 5-1-349 x 10-3 x 10-8
Mayor Boro declared the public hearing opened
Associate Planner Damon DiDonato stated that Council would recall approving this project on
June 2, 2003. Since that time, he reported that the applicant had filed the final map and
constructed sixteen buildings on the site. He indicated the applicant had also carried out further
marketing for the project and ascertained there was a strong demand for the smaller
condominium units, thus he returned to the City to further subdivide the property into 50
"airspace" condominium units. Given the existing Planned Development zoning adopted
previously had a reference to up to 42 units, Mr. DiDonato stated the applicant had submitted
an application to amend the zoning district to change the reference to up to 50 units.
Reporting that staff had provided a complete analysis within the staff report, in summary, Mr.
DiDonato stated the project would still be consistent with the underlying General Plan and
Zoning Ordinance requirements for the site. He stated staff also noted there would be no
physical effects from the project of re -subdividing the airspace within the units, thus no further
environmental review was required.
Mr. DiDonato stated that staff and the Planning Commission recommend adopting the
ordinance to amend the Planned Development District, together with adopting the resolution to
approve the tentative map.
Responding to Councilmember Cohen's question regarding calculation of impacts, Mr.
DiDonato confirmed the impacts were calculated based on total square -footage, and since the
SRCC Minutes (Regular) 07/19/2004 Page 7
SRCC Minutes (Regular) 07/19/2004 Page 8
FAR (Floor Area Ratio) or total building area had not changed, the impacts had not changed.
John Lovewell, Keenan-Lovewell Ventures, assured Council that no additional space was being
added to the project. He explained it simply was taking four of the sixteen buildings, which
originally were to have eight units, and replacing them with sixteen units, to address the
requests for smaller units.
Mayor Boro inquired as to when the site might be opened. Mr. Lovewell stated they hoped to
close escrow on the first units later this week.
There being no further comment from the audience, Mayor Boro closed the public hearing.
a) The title of the ordinance was read:
"AN ORDINANCE OF THE CITY OF SAN RAFAEL AMENDING THE ZONING MAP,
ADOPTED BY REFERENCE IN SECTION 14.01.020 OF THE MUNICIPAL CODE, SO AS
TO RECLASSIFY CERTAIN REAL PROPERTY FROM PLANNED DEVELOPMENT (PD
1804) DISTRICT TO A REVISED PD DISTRICT (ZC 04-004) TO PERMIT RE-
SUBDIVISION OF THE APPROVED 42 -UNIT COMMERCIAL CONDOMINIUM CAMPUS
LOCATED AT 4300 REDWOOD HIGHWAY FOR UP TO 50 CONDOMINIUM UNITS
(APN: 155-110-05 AND 06)"
Councilmember Phillips moved and Councilmember Cohen seconded, to dispense with the
reading of the ordinance in its entirety and refer to it by title only, and pass Charter
Ordinance No. 1828 to print by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
b) Councilmember Miller moved and Councilmember Heller seconded, to adopt the Resolution.
RESOLUTION NO. 11609 — RESOLUTION APPROVING A TENTATIVE MAP
(TS04-004) FOR RE -SUBDIVISION OF THE
COMMERCIAL CONDOMINIUM CAMPUS LOCATED AT
4300 REDWOOD HIGHWAY FOR UP TO 50
CONDOMINIUM UNITS (APN: 155-110-05 AND 06)
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
19. Public Hearing — VACANT LOT WEST OF 411 MARGARITA DRIVE; CONSIDERATION OF
REQUEST FOR A ZONE CHANGE, ENVIRONMENTAL AND DESIGN REVIEW PERMIT
AND USE PERMIT TO PREZONE A PORTION OF THE SUBJECT PROPERTY TO SINGLE-
FAMILY RESIDENTIAL -HILLSIDE OVERLAY (R1A-H) DISTRICT, OR OTHER
APPROPRIATE DISTRICT, FOR ANNEXATION INTO THE CITY OF SAN RAFAEL FROM
THE COUNTY OF MARIN AND ALLOW THE CONSTRUCTION OF A NEW 4,822 -SQUARE -
FOOT, SINGLE-FAMILY HOME WITH A 999 -SQUARE -FOOT, DETACHED SECOND
DWELLING UNIT ON THE VACANT LOT; APNS: 015-241-01 AND 14; SINGLE-FAMILY
RESIDENTIAL -HILLSIDE OVERLAY (R1A-H) DISTRICT/NOT IN SAN RAFAEL; 411
MARGARITA LP, JAZZ CONSTRUCTION, OWNER; ALFRED MORRISSETTE, APPLICANT;
FILE NOS.: ZC03-006, ED03-122 AND UP04-013 (CD) — FILE 10-3 x 10-5 x 10-7
Mayor Boro declared the public hearing opened.
Raffi Boloyan, Senior Planner, reported that this item was reviewed by the Design Review
Board on March 8, 2004 and recommended for approval, with subsequent review on two
occasions by the Planning Commission. He indicated that during the Planning Commission's
review two main issues were identified. He explained the first related to separation of the
second unit from the main residence and the second concerned the visibility of the second unit
from surrounding public vantage points.
Mr. Boloyan stated that following the second meeting, the Planning Commission reluctantly
supported the applications. Their reluctance pertained to the separation of the second unit from
the main residence; however, they determined that the plan did comply with the City's current
requirements and regulations for second units. He noted the Planning Commission found that
the structures were well designed and were endorsed by the Design Review Board.
Indicating that since the Planning Commission meeting the applicant had made further changes
to the plan, Mr. Boloyan stated this was in response to concern expressed by the Planning
SRCC Minutes (Regular) 07/19/2004 Page 8
SRCC Minutes (Regular) 07/19/2004 Page 9
Commission and adjacent property owners. He explained that these changes included
removing the third space from the parking deck next to the second unit, eliminating a portion of
the deck on the east side of the second unit, the addition of landscaping and a lattice screen in
front of the second unit, together with a two -foot reduction in chimney height on both structures,
and the elimination of all second -floor windows on the east side of the main residence.
Mr. Boloyan reported that the adjacent property owners submitted letters expressing their
concern during the Design Review Board and Planning Commission processes, copies of which
were included in tonight's packets.
With the minor revisions just noted made subsequent to the Planning Commission meeting, Mr.
Boloyan stated the neighbors had now expressed their support for the project design, as
identified in a separate letter submitted to Council this evening. He indicated that the revisions
noted were incorporated in the plans before Council this evening.
Mr. Boloyan stated staff concluded that the prezoning to Single-family Residential -Hillside
Overlay was appropriate for the site, as well as the surroundings, and recommended approval
of the prezoning and project applications.
Councilmember Heller inquired as to the final disposition on the hammerhead turnaround.
Mr. Boloyan stated that as of now, the applicant was still working with an adjacent property
owner to increase the size on the adjacent property owner's space. Should this not be
resolved, it would be necessary for the applicant to install it on his own property. He indicated
that a condition was included which allowed some flexibility if the applicant could satisfy the Fire
Department.
Bruce Berman, owner, complimented Mr. Boloyan on an excellent job.
Regarding the hammerhead, he indicated they were working with the Fire Department and
neighbors to ascertain whether an alternative solution could be found.
There being no further comment from the audience, Mayor Boro closed the public hearing.
a) The title of the ordinance was read:
""AN ORDINANCE OF THE CITY OF SAN RAFAEL AMENDING THE ZONING MAP OF
THE CITY OF SAN RAFAEL, CALIFORNIA, ADOPTED BY REFERENCE, BY SECTION
14.01.020 OF THE MUNICIPAL CODE OF SAN RAFAEL, CALIFORNIA, SO AS TO
PREZONE CERTAIN REAL PROPERTY TO SINGLE-FAMILY RESIDENTIAL — HILLSIDE
OVERLAY (R1A-H) DISTRICT FOR ANNEXATION INTO THE CITY OF SAN RAFAEL
FOR A PORTION OF THE VACANT LOT WEST OF 411 MARGARITA DRIVE (APNS:
015-241-14)"
Councilmember Heller moved and Councilmember Phillips seconded, to dispense with the
reading of the ordinance in its entirety and refer to it by title only, and pass Charter
Ordinance No. 1829 to print by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
b) Councilmember Phillips moved and Councilmember Miller seconded, to adopt the
Resolution.
RESOLUTION NO. 11610 — RESOLUTION APPROVING AN ENVIRONMENTAL
AND DESIGN REVIEW PERMIT (ED03-122) AND USE
PERMIT (UP04-006) TO ALLOW THE CONSTRUCTION
OF A NEW 4,822 -SQUARE -FOOT, SINGLE-FAMILY
HOME WITH A 999 -SQUARE -FOOT, DETACHED
SECOND DWELLING UNIT AND ASSOCIATED SITE
IMPROVEMENTS ON THE VACANT LOT WEST OF 411
MARGARITA DRIVE (APNS: 015-241-01 AND 14)
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Mayor Boro offered congratulations to the Community Development Department staff for
bringing four public hearing items before Council this evening with minimal outcry, which was
greatly appreciated.
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COUNCIL CONSIDERATION:
OLD BUSINESS:
20. RESOLUTION APPROVING PICKLEWEED PARK COMMUNITY CENTER FINAL DESIGN
(CS) — FILE 267 x 9-3-65 x 9-3-66 x 4-3-427
Community Services Director Carlene McCart stated this was a milestone for the Pickleweed
Community Center Renovation and Expansion project. Staff was happy to present the proposal
for the final design, to request a commitment to the design, update Council on the funding
scenario and cost estimate, and hopefully proceed with the project. She reported that the
project was on schedule and they were determined, if at all possible, to be out to bid in
December and commence construction in March, 2005.
Providing background, Ms. McCart reported that staff commenced working on this project five
years ago, beginning in 1999 when the City Council requested the Pickleweed Advisory Board
to conduct an outreach into the community to determine priorities for an improved community
center. She indicated they took that charge very seriously. They involved over 600 people in a
nine months' process, with written surveys and one-on-one interviews, public meetings and
outreach connections that synthesized down the highest priorities the community held for that
facility.
Ms. McCart stated it was found that people were interested in seeing more multi -use space that
could provide additional opportunities for ESL (English as a second language) classes,
Citizenship classes, job training, literacy programs, after-school tutoring and mentoring
programs. She indicated there was a need for access to computers and technology, a
determined request for large spaces for social events and festivals, together with a request for
an indoor sports venue.
Indicating that this report came back to Council in August, 2000, Ms. McCart reported that it
was accepted as the priorities for the project, at which time permission was granted to staff to
interview and select an architectural firm to help translate these priorities and ideas into space
needs and ultimately into a facility. She reported that Group 4 Architecture, Research +
Planning, Inc. was selected from amongst a field of very qualified candidates.
Ms. McCart stated staff was pleased that Group 4 could take the community ideas and translate
them in three concept plans by March of the following year. One of these plans was selected
by the community, approved by the Pickleweed Advisory Board and the Park and Recreation
Commission, and ultimately, by the City Council. She indicated this $6.7 million conceptual
plan called for the renovation of almost 12,000 square -feet of the existing center and expansion
by a further 12,000 square -feet of new construction. Ms. McCart reported that in that plan,
space was reserved for a computer laboratory, art room, expanded learning center, library
services, gymnasium for indoor sports that could also serve for social events, a teen center,
multi classrooms, kitchen, multi -use room, entry plaza, new exterior deck, new lobby entrance,
support spaces, restrooms, storage, landscaping and a reconfigured and expanded parking lot.
Reporting that this plan went through several generations of refinement and cost estimates
before returning to Council in August, 2001 for acceptance, Ms. McCart stated that at that time
Partnership Resources Group (PRG) was engaged to act as the fundraising strategist. She
indicated that Mr. Elliot Levin had been with the project ever since, and as his contract had run
out he was now working pro bono. She noted it was wise to have someone on board early on
helping to strategize the fundraising.
Ms. McCart reported that at that time also they returned to the community requesting they
prioritize options, as should realizing the goal of $6.7 million be unsuccessful, they wished to
have a Plan B and a Plan C in place. She stated the community was devoted to the entire
scope; however, in the event it was impossible to fund the project to that extent, they favored
the renovation and portion of new construction, minus the gymnasium, which could be phased
in later. The final option was renovation just of the existing building. Ms. McCart stated that
since late 2001, staff had been operating on the premise of preparedness to build the project in
three different configurations, depending on the degree of success in the fundraising arena.
Having become immersed in planning and fundraising, Ms. McCart reported they again took a
large competitive field and narrowed it down to a successful architectural firm. Group 4
Architecture, Research + Planning, Inc. was once again the first choice to proceed with final
design and into the construction phase. Having aggressively pursued grant funds, Ms. McCart
reported that at this point, they had been successful in taking down grant funds from ten
different requests, realizing approximately $3 million. She noted the advice staff received from
PRG was very valuable in that regard.
Reporting that staff completed preliminary studies of traffic, parking and geotech, Ms. McCart
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SRCC Minutes (Regular) 07/19/2004 Page 11
stated that a full structural audit was conducted, a marketing plan was generated, and Council
had viewed the video and materials used to stimulate interest in the project.
Indicating that the project team had been organized, headed by Public Works Director, Andrew
Preston, Ms. McCart stated it included members of Public Works, Community Services,
Community Development, Redevelopment, Library staff, and also involved the Fire and Police
Departments and Waste Management. She believed almost every department in the City
structure had touched this project over the last year.
Ms. McCart reported that in February 2004, an adjustment was made to the Conceptual Plan,
pursuant to several months of discussion with the Pickleweed Advisory Board concerning the
placement of the gymnasium on the site. She indicated there was concern that some of the
newly found views, recovered on the installation of the field project, would be blocked; however,
space was successfully reconfigured to recapture most of that to the satisfaction of the
Pickleweed Advisory Board and Park and Recreation Commission.
The Design Review Board process commenced in February 2004, and having met with them on
three occasions, Ms. McCart reported approval was granted in April 2004, and in May 2004,
Planning Commission approval was received. She reported that the Private Giving Campaign
was launched in April, headed by Mayor Boro; some very influential people in town were
successfully attracted to become part of that campaign cabinet and were working very
effectively. Ms. McCart indicated there were further prospects for very significant donations,
for which she expressed gratitude.
Ms. McCart stated that the plan to be presented this evening was 100% true to the original
commitment to the community. It had five years of intensive public input and captured the
recognition of people and entities throughout the nation. She indicated local, state and federal
monies were committed to the project, together with foundation and private funds. While the
three options were still on the table, Ms. McCart stated the plan to be presented included the
entire scope of the project, as staff felt confident that the funding scenario would be sufficient to
permit that type of commitment.
Ms. McCart introduced Wayne Gehrke, Principal, Group 4 Architecture, Research + Planning,
Inc., who would present the design and answer questions.
Using diagrams to identify the existing Center and proposed addition, Wayne Gehrke stated
that currently, the library operates from a classroom; however, the new library would be tripled
or quadrupled in size. He also identified the multi-purpose room, together with parking, etc.
Dealing with the site plan, Mr. Gehrke stated that approximately 16 on-site parking spaces were
being added. While retaining part of the plaza in front of the current entrance, he identified a
further entrance point to be created, which would allow the library and community center either
to work together or operate independently. Mr. Gehrke stated that a lot of landscaping was
being added while preserving as many existing mature trees as possible.
In terms of the floor plan, Mr. Gehrke stated there was a lot of flexibility with the layout of the
building. He identified the location of the main entrance, which was being moved from its
current location. A high ceiling, bright lobby was being created which would afford visibility to
the playing fields; the deck was being extended out and would accommodate food service, etc.
Mr. Gehrke stated that the lobby would be a central connecting point within the community
center, and because of the location of the service desk, no additional operating staff would be
necessary.
Mr. Gehrke explained that the library would have a separate entrance, together with an
entrance through the community center. It would contain a computer laboratory, electronic
classroom, increased collection area, a staff office, and the community policing station would
remain part of the project. He noted the City was fortunate to have received a competitive grant
of $1.25 million dollars based upon the expanded library in the community center.
Identifying the location of the classrooms, Mr. Gehrke reported that the multi-purpose room
would remain as a functional part of the library and the kitchen would remain. He identified the
locations of two offices off the lobby, a service desk, new art room, teen center, gymnasium,
and a separate entrance to the gymnasium in the event the community center were closed. He
noted the flexibility of opening up the entire community center or specific aspects or
combinations as necessary. Mr. Gehrke reported that the gymnasium would open out to the
playing fields, includes a small sub -lobby, restrooms, storage, and a pathway by the Daycare
Center to the playing fields.
Mr. Gehrke stated the site plan had centralized visual access for staff to observe events in the
building. Visitors could see the beautiful park, different ways to use the facility were available,
and most importantly, it provided space and activity rooms and was very much in line with the
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SRCC Minutes (Regular) 07/19/2004 Page 12
community vision going back several years
In terms of the exterior of the building, Mr. Gehrke stated the intention was to unify it to avoid
having old and new parts. He indicated they worked diligently to find a cost-effective way to
remove the old roofs and replace them with a more contemporary design.
On the north side, Mr. Gehrke noted the lobby extends through and opens out onto the playing
fields and he identified a new deck overlooking the playing fields.
Mr. Gehrke stated the goal was to make this the best possible project for a community who had
been very generous in offering comments and ideas, which had been incorporated. He
commented that the project was a joy to work on because of the impact it had on the Canal
neighborhoods.
Councilmember Miller stated his only concern with the design related to security in the patio
area, which was a closed space and difficult to monitor. He noted there were a lot of problems
in this area presently and inquired whether any consideration was given to the security of the
area.
Mr. Gehrke stated this would be reviewed with staff and the Police Department
Councilmember Miller stated that the deck was not a major problem, rather the area next to it,
as there was a history of gatherings in that area that deteriorate the building and cause other
problems.
Regarding the multi-purpose room, Councilmember Heller inquired whether the sound system
and acoustics would be upgraded.
Mr. Gehrke stated this currently was not in the budget; however, it could be reviewed with staff.
Ms. McCart confirmed that the system was portable. She reported that the windows and
glazing on that side of the building would be replaced.
Regarding the restrooms, Mr. Gehrke confirmed these would remain on the library side with
new restrooms being added in the new section.
Councilmember Heller expressed the hope that everything would be under ADA (Americans
with Disabilities Act) requirements of the state and federal governments. Mr. Gehrke stated this
was a requirement in the Building Code for new buildings so it would be monitored very closely.
He was aware some issues needed to be addressed from the recent Department of Justice
audit.
Ms. McCart stated the audit required that some work be done in the restrooms, which would be
completed prior to commencing construction.
Councilmember Heller stated it would be a wonderful building and her only regret was the lack
of space for a swimming pool.
Regarding the preliminary cost estimate, Ms. McCart confirmed for Mayor Boro that the $7.3
million was the fifth generation of cost estimates; it was completed and presented to staff on
May 17, 2004, and was the most recent information.
Regarding the sound system in the multi-purpose room and gymnasium, Mayor Boro
suggested this be evaluated to ensure it was operational. Regarding security, he suggested
talking with perhaps Emil Bettini and the Police Department, to explore the possibility of
perhaps securing the site through cameras, etc., without a physical presence.
Regarding funds raised to date, Mayor Boro stated that Community Services Director, Carlene
McCart, and Pickleweed Supervisor, Dave Donery, had done a super job on this project. He
noted Elliot Levin was working pro bono on this project, meeting with him (Mayor Boro) a couple
of times monthly and accompanying him to see different people.
Referring to page 5 of the staff report which identified contributions received to date, Mayor
Boro noted the newest grant from the Marin Community Foundation for $250,000 which was
specifically for youth funded programs. In the area of Other Donations, he noted residents Max
and Phyllis Thelen had contributed $5,000, and Ms. McCart had made a substantial personal
contribution. Mayor Boro reported that although not yet quantifiable, Joe Garbarino, Marin
Sanitary Service, had pledged to take care of the hauling of debris from the site. Having had
preliminary discussions with Mario Ghilotti, Mayor Boro reported Mr. Ghilotti was interested in
assisting with respect to the paving. He stated these in-kind donations would impact the overall
cost.
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Mayor Boro stated that additionally, Pat Kendall, Chief Executive Officer, Kaiser Permanente,
was working with him and Mr. Levin to head up a community based campaign primarily geared
to businesses in the community. He reported that Ms. Kendall had been working on this for
several weeks and would be coming forward with a plan soon. Mayor Boro stated it was
intended to approach all businesses in the community of San Rafael, in particular, to appeal to
them to become involved with the project. He noted people in the community were themselves
working on fundraising and he hoped to work with the Marin Independent Journal in an effort to
get on the list for their Season of Sharing program and appeal to people throughout the County.
Mayor Boro reported that a number of people had been brought to visit the site and on
observing the unstaged positive endeavors, immediately wanted to help. This would be
continued and he felt confident of securing the goal.
Councilmember Phillips complimented Mayor Boro for his usual exemplary efforts.
Mayor Boro stated that the project was wonderful and the video recently presented truly
reflected the community and its diversity. He commented that it was truly a community center
for all groups, not just those living in the Canal, but for people from the community of Marin
County.
Councilmember Miller confirmed that Dorothy Vesecky, Chair, Pickleweed Advisory Committee,
submitted a letter to the City Council expressing thanks and encouraging acceptance of the
design. Mayor Boro noted that 100 people were willing to attend tonight's meeting; however,
this was decided against in view of the extensive agenda and confidence that the plan would
receive Council's concurrence.
Councilmember Miller moved and Councilmemer Heller seconded, to adopt the Resolution.
RESOLUTION NO. 11611 — RESOLUTION APPROVING PICKLEWEED PARK
COMMUNITY CENTER FINAL DESIGN
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Mayor Boro expressed thanks to Community Services Director Carlene McCart for her help and
input.
COUNCILMEMBER REPORTS:
21. a) Junior Fire Camp: - File 9-3-31
Councilmember Miller reported that on Saturday he attended the BBQ celebrating the
conclusion of the Junior Fire Camp. Complimenting the Fire Department on the event, he
issued specific compliments to firefighter Erik Sterne on the quality of the food.
b) Fire Department Promotional Ceremony: - File 9-3-31
Councilmember Heller reported that she and City Manager Gould attended the promotional
ceremony today of two new firefighter engineers.
c) SMART / HOV Gap Closure Project — North/South Bike Route: - File 170 x 171 x 261
Councilmember Cohen expressed concern that a section of the community actively
anticipating supporting the Transportation Plan in November was under the impression it
included funding for a North/South bike route. He requested a report and update on the
reality, or lack thereof, of an alternative to Lincoln Avenue for bicycles going north and
south through San Rafael.
Public Works Director Andrew Preston reported his latest information indicated that the
November (ballot) Transportation Plan does not have any money for bicycles, per se, for
any specific project; however, the HOV / Gap Closure project did include a bicycle path that
would connect the Los Ranchitos Road to Lincoln Avenue. He noted there would be a
combination bike path on the east side of the new sound wall, with none on Lincoln.
Mayor Boro stated the intent was to take the bike path off Lincoln Avenue and build a new
one concurrent with the building of the sound wall. Reporting that the CMA (Congestion
Management Agency) had voted to do this, he indicated it was discussed some weeks ago
at a meeting attended by bike advocates, Supervisor Adams, and City representatives, and
believed the commitment was to complete this.
Councilmember Cohen stated his reading of the report of that meeting was that "everyone
was saying it was someone else's responsibility and their plans did not include it, nor did
SRCC Minutes (Regular) 07/19/2004 Page 13
SRCC Minutes (Regular) 07/19/2004 Page 14
they have any funding for it." He believed some clarification was necessary, as his
understanding concurred with Mayor Boro's until reading this report two weeks ago.
Mayor Boro recalled that when the CMA voted to approve the ballot measure and the
element concerning the GAP Closure, several elements within the City of San Rafael were
specifically called out, i.e., bike path, wall by the Sonnen dealership, etc.
Public Works Director Andrew Preston to follow up and provide a report.
d) Fifth and Mission Avenues One -Way Proposal: - File: 11-1 x 9-3-40 x 261
Responding to Councilmember Cohen, Public Works Director Andrew Preston stated that
in connection with the Fifth and Mission Avenues one-way proposal, a meeting would take
place at the Public Works office, tomorrow, Tuesday, July 20, 2004, at 10:00 a.m. He
confirmed it would be a review of the impacts, consequences and obstacles to be
overcome in implementing a one-way couplet on Fifth and Mission Avenues.
Councilmember Cohen confirmed this to be separate from the previous issue, which
appeared doable, whereas this one did not.
There being no further business, Mayor Boro adjourned the City Council meeting at 9:55 p.m. and
announced that Council would return to Closed Session to discuss item 1. b).
JEANNE M. LEONCINI, City Clerk
APPROVED THIS DAY OF 12004
MAYOR OF THE CITY OF SAN RAFAEL
SRCC Minutes (Regular) 07/19/2004 Page 14