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HomeMy WebLinkAboutCC Minutes 2004-12-20SRCC Minutes (Regular) 12/20/2004 Pagel IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, MONDAY, DECEMBER 20, 2004 AT 8:00 P.M. Regular Meeting: San Rafael City Council Rod Gould, City Manager Jeanne M. Leoncini, City Clerk OPEN SESSION — COUNCIL CHAMBER — 7:00 PM: Mayor Boro announced Closed Session items: CLOSED SESSION — CONFERENCE ROOM 201 — 7:00 PM: Present: Albert J. Boro, Mayor Cyr N. Miller, Vice -Mayor Paul M. Cohen, Councilmember Barbara Heller, Councilmember Gary O. Phillips, Councilmember Absent: None 1. a. Conference with Legal Counsel — Existing Litigation Government Code Section 54956.9(a) Case Name: RV Park of San Rafael v. City of San Rafael, et al. Marin County Superior Court Case #CV016272 b. Conference with Legal Counsel — Existing Litigation Government Code Section 54956.9(a) Case Name: St. Vincent's/CYO v. City of San Rafael, et al. Marin County Superior Court Case #CV045400 Mayor Boro announced that no reportable action was taken. ORAL COMMUNICATIONS OF AN URGENCY NATURE: None CONSENT CALENDAR: 8:15 PM Councilmember Miller moved and Councilmember Phillips seconded, to approve the Consent Calendar, as follows: ITEM 2. Approval of Minutes of Special Meeting of Monday, September 27, 2004 (CC) 3. SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 1833 — An Ordinance of the City Council of the City of San Rafael Approving an Amendment to the Zoning Map (ZC04-005) to Reclassify Certain Real Property from Fifth and Mission Residential Office (5MR/0) District to Public/Quasi-Public (P/QP) District at 1540 Fifth Avenue (Marin Academy); APN 011-195-03 (CD) — File 10-3 x 10-5 x 10-7 x 115 (2000) 4. Resolution Accepting the Completed Smith Ranch Pond Management Plan, Authorizing a One-time Dredging of the Pond and Ludwigia Removal Funded by Adjacent Property Owners as Satisfaction of Conditions of Pond Maintenance and Authorizing the City Manager to Enter Into a Contract with Adjacent Property Owners to fund the Dredging and Ludwigia Removal and to Provide Annual Trash and Upland Invasive Species Removal (CD) — File 4-3-297 RECOMMENDED ACTION Minutes approved as submitted. Approved final adoption of Ordinance No. 1833. RESOLUTION NO. 11686 — RESOLUTION ACCEPTING THE COMPLETED SMITH RANCH POND MANAGEMENT PLAN, AUTHORIZING A ONE-TIME DREDGING OF THE POND AND LUDWIGIA REMOVAL FUNDED BY ADJACENT PROPERTY OWNERS AS SATISFACTION OF CONDITIONS OF POND MAINTENANCE AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ADJACENT PROPERTY OWNERS TO FUND THE DREDGING AND LUDWIGIA REMOVAL SRCC Minutes (Regular) 12/20/2004 Page 1 5. Resolution Authorizing Amendment to Agreement with General Plan 2020 Environmental Consultant Nichols Berman Environmental Planners (P00-7) (CD) — File 4-3-382 x 115 (2020) 6. Confirmation of Appointment of Daniel Swain as Youth Member to the Bicycle and Pedestrian Advisory Committee (CM) — File 9-2-55 7. Resolution Authorizing Expansion of Critical Facilities Strategy Committee's Charge (PW) — File 9-2-57 x 268 x 12-1 x 12-2 x 12-3 8. Resolution Authorizing the Mayor to Sign a Contract Between the Marin County Community Development Agency and the City of San Rafael for a Block Grant in the Amount of $55,000 during the 2004-2005 Fiscal Year for the Acquisition of a Modular Building for the Child Care Center at Coleman Elementary School (CS) — File 4-13-110 9. Resolution Authorizing the Mayor to Sign a Contract Between the Marin County Community Development Agency and the City of San Rafael for a Block Grant in the Amount of $10,000 during the 2004-2005 Fiscal Year for Child Care Staff Salaries (CS) —File 4-13-110 10 12 Resolution of Appreciation to Kay Noguchi, Former Interim Library Director (Lib) — File 102 x 9-3-61 SRCC Minutes (Regular) 12/20/2004 Page 2 RESOLUTION NO. 11687 — RESOLUTION AUTHORIZING AMENDMENT TO AGREEMENT WITH NICHOLS BERMAN ENVIRONMENTAL PLANNERS RE SAN RAFAEL GENERAL PLAN 2020 (P00-07) (COMMENCING ON DECEMBER 4, 2000 AND ENDING ON JANUARY 31, 2005, IN AN AMOUNT NOT TO EXCEED $104,910) Confirmed Daniel Swain to fill the youth position on the Bicycle and Pedestrian Advisory Committee; term expiring October, 2006. RESOLUTION NO. 11688 — RESOLUTION AUTHORIZING THE EXPANSION OF THE SCOPE OF THE SAN RAFAEL CRITICAL FACILITIES STRATEGY COMMITTEE RESOLUTION NO. 11689 — RESOLUTION AUTHORIZING THE MAYOR TO SIGN CONTRACT DOCUMENTS WITH THE COUNTY OF MARIN COMMUNITY DEVELOPMENT AGENCY FOR FISCAL YEAR 2004- 2005 IN THE AMOUNT OF $55,000 FOR THE ACQUISITION OF A MODULAR CLASSROOM FOR COLEMAN CHILDREN'S CENTER RESOLUTION NO. 11690 — RESOLUTION AUTHORIZING THE MAYOR TO SIGN CONTRACT DOCUMENTS WITH THE COUNTY OF MARIN COMMUNITY DEVELOPMENT AGENCY FOR CHILD CARE SERVICES FOR FISCAL YEAR 2004- 2005 IN THE AMOUNT OF $10,000 RESOLUTION NO. 11691 — RESOLUTION OF APPRECIATION TO KAY NOGUCHI, FORMER INTERIM LIBRARY DIRECTOR Report and Resolutions Regarding the 1) RESOLUTION NO. 11692 - Downtown Business Improvement District: (RA) RESOLUTION AUTHORIZING — File 224 THE ECONOMIC DEVELOPMENT DIRECTOR 1) Resolution Authorizing Professional TO EXECUTE A Services Agreement with Joanne Webster PROFESSIONAL SERVICES for Management Services AGREEMENT WITH JOANNE 2) Resolution Authorizing Appointment of WEBSTER FOR BID Board of Directors MANAGEMENT SERVICES FOR THE DOWNTOWN BUSINESS IMPROVEMENT DISTRICT (FROM JANUARY 1, 2005 AND ENDING ON JUNE 30, 2005) 2) RESOLUTION NO. 11693— RESOLUTION APPOINTING A BUSINESS IMPROVEMENT DISTRICT (BID) BOARD OF DIRECTORS AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SRCC Minutes (Regular) 12/20/2004 Page 2 SRCC Minutes (Regular) 12/20/2004 Page 3 The following item was removed from the Consent Calendar at the request of staff: 11. RESOLUTION AUTHORIZING AN AGREEMENT WITH JEFF RAIMUNDO TO PERFORM THE CITY OF SAN RAFAEL 2005 PUBLIC OPINION SURVEY (MS) — FILE 4-10-306 City Manager Rod Gould reported that staff expected to be in receipt of an alternate proposal to perform this work from a different firm within the next day or so that could be considerably less expensive; therefore, staff recommended removing this item from the agenda. Mr. Gould indicated that the new bid could be within his authority to contract as a professional service. Should staff decide to proceed with Jeff Raimundo, the item would be returned for action at the next regularly scheduled City Council meeting. The item was removed from the agenda at this time. COUNCIL CONSIDERATION: OLD BUSINESS: 14. REPORT ON THE COMPLETED PLANS FOR THE PICKLEWEED COMMUNITY CENTER RENOVATION AND EXPANSION PROJECT AND REQUEST FOR AUTHORIZATION TO ADVERTISE FOR PROJECT CONSTRUCTION BIDS (CS/PW) — FILE 267 x 9-3-65 Dave Donery, Supervisor, Pickleweed Community Center, stated he would report on the completed plans for the Pickleweed Park Renovation and Expansion Project, and request Council permission to proceed. Mr. Donery reported that for the past four years, City staff and members of the Canal community had worked together to develop a plan for a renovated and expanded community center at Pickleweed Park. He indicated that the plan embodied the priorities set forth by members of the Canal neighborhood through an extensive outreach campaign conducted by the Pickleweed Park Advisory Board. Mr. Donery specifically recognized some Board members in attendance for the year long outreach campaign which got the plan started. He stated that the final plan was endorsed by the Pickleweed Park Advisory Board, the Park and Recreation Commission, Design Review Board, Planning Commission, and finally by the City Council in July, 2004. Reporting that in early 2004 subsequent to four years of a fairly internal process by the Community Services Department and residents of the Canal neighborhood, Mr. Donery stated that a project management team was assembled, comprised of staff from Public Works, Community Development, Community Services, Library, Redevelopment and Fire and Police Departments. Working closely with the team of architects from Group 4, the design development and construction document phase of the project began earlier in the year. Plans were developed, revised and completed, and cost estimates were completed and were revised at regular intervals. Mr. Donery reported that the latest estimates indicate the construction costs to be $6.36 million, bringing the total project cost to $8.52 million. Mr. Donery reported that this was his first opportunity to work with Public Works Director Andrew Preston, who through his strong and consistent leadership, had been keeping everyone on track. He indicated that Mr. Preston had been the driving force behind creating feasible and economical solutions to minor crises in project situations that called for some expertise. Mr. Donery noted that Mr. Preston expected and received on-time responses from all involved in the project, and although there was no control over industry costs for labor and materials, he had put together the best project possible, given market conditions in the construction industry. Indicating that the entire team was 100% behind this project, Mr. Donery stated it has taken great effort to get to the present situation, and noted that personally, the project was very close to his heart. Noting the City Council had previously seen the floor plans, Mr. Donery presented some display boards depicting some of the interior and exterior of the building. Indicating that the rendering of the building was included in Council packets, he explained that very rich colors were being used on the exterior to differentiate the different portions having a box -like appearance, to create an atmosphere of varying levels of shading. He reported that vibrant colors would be used inside to compliment the milky white walls and darker gray floor coverings, with color splashes featured at the entrances to alot of the rooms. Reporting that there would be two art installations in the building, Mr. Donery explained that one would feature textiles, and staff was working closely on both projects with the Marin Arts Council. He indicated that the textiles installation would be created by members of the Canal neighborhood who would provide textiles they either made or were from their native countries. This would be a "shadow box" style installation and reflect the many native cultures of the people of the neighborhood. SRCC Minutes (Regular) 12/20/2004 Page 3 SRCC Minutes (Regular) 12/20/2004 Page 4 Mr. Donery indicated that the second installation would be the "Giving Tree", explaining that this would be a metal wire tree with 200 wooden leaves set in a very classy format. He stated this was a way the people from the Canal could buy a leaf and have their name in the Community Center in recognition of their help. Mr. Donery reported that a donor from the Marin Community Foundation wished to do a $10,000 matching grant should sufficient leaves be sold, and he was confident this could be achieved. He indicated that the leaves would go on sale at the beginning of January, 2005. Noting two interesting elements of the plan, Mr. Donery reported that there would be a clear story beautiful lobby entrance with a reception desk, office for programs and office for the administrator of the building, a seating area, with the glass continuing all the way to the back exit and fields, affording a nice view corridor through the lobby. The second element being the library, Mr. Donery explained that the layout of the library encompassed the current lobby and two staff offices, together with the computer laboratory area, youth and homework study areas and computer areas to conduct research. He indicated that the remainder of the rooms would be improved to last as long as the new construction. Regarding the installation of the "Giving Tree", Mr. Donery reported that the project would be constructed by Patrick Maloney, community artist at Pickleweed, who had worked with the children there for approximately twelve years. Reporting that a big concern to him and people in the community was developing a transition plan during construction, Mr. Donery explained that a plan had been developed which would assist in keeping many of the programs running while the Center was under construction. He indicated that in the spring of 2004, the Pickleweed Advisory Board spent time developing a plan that would keep the most crucial programs in the neighborhood, and they identified potential sites for other activities to be housed. Mr. Donery reported that the traditional youth and adult enrichment classes run by the City had been moved to the San Rafael Community Center and Terra Linda Recreation Center. The project management team was currently working to bring two temporary classrooms into the park which would house the youth program, Kids' Club program, most ESL (English as a Second Language) programs and many community-based activities. Mr. Donery indicated that staff was working to accommodate regular renters, offering space at Falkirk and the other two community centers, and he and other Pickleweed staff were continuing to work with local agencies affected by the loss of space, not only at Pickleweed, but also the Bahia Vista School project. In the fundraising area, Mr. Donery reported that fundraising efforts had yielded many significant donations. From the Funding Revenue Sheet, it could be seen that a significant amount had been raised through foundation grants, and there were several requests in the pipeline presently. He indicated that the fundraising team consisting of Mayor Boro, Councilmember Miller, Elliot Levin of the Partnership Resource Group, and himself meet on a weekly basis and had developed a plan to successfully conclude their efforts by the end of the first quarter of 2005. Mr. Donery reported they had a three -pronged approach to raise the funds to complete the project: 1) A Business Campaign led by Kaiser Administrator Pat Kendall had been underway for several months. Ms. Kendall had a $500,000 goal and had assembled a team of business leaders to assist her in reaching that goal. Mr. Donery indicated that Ms. Kendall hoped to motivate different segments of the business community to join together to give to the project; 2) Foundation Grants: Mr. Donery stated there were numerous proposals out and requests would be submitted to several identified organizations after the holidays; and 3) Individual/Family Gifts: Mr. Donery stated there had been discussions with many individuals of means who had a special interest in the project and to date, over $500,000 in individual gifts had been received. He stated they believed there was the potential to double this before the end of March, 2005. Mr. Donery stated staff recognized it was highly irregular to send a project out to bid before raising all the necessary funds; however, due to the rising costs of materials, and the favorable time of year to go to bid, staff believed that going out now afforded the best opportunity to clarify what the costs would be. Mr. Donery stated that everyone was thrilled and very proud at having brought the project to this point. Staff was confident it was the best project for this community and looked forward to breaking out the "golden shovels" very soon. SRCC Minutes (Regular) 12/20/2004 Page 4 SRCC Minutes (Regular) 12/20/2004 Page 5 Going to bid now, Councilmember Heller inquired as to how long it would be before breaking ground and completing the project, assuming the money was raised. Public Works Director Andrew Preston stated that the schedule called for going out to bid on January 7, 2005, which was a tight timeframe of getting the plans back from Group 4 Architects, subsequent to being stamped by the Office of State Architects and reviewed and approved by the Office of Library Construction. He hoped to have the plans back from that approval process by the 2nd or 3rd of January, 2005, and with a quick turnaround for printing and collation, he indicated he was determined to go out to bid on January 7, 2005. Bids would be opened on February 15, 2005, affording bidders approximately five and a half weeks to bid, and assuming receipt of good prices, present the project to the City Council at the March 7t" meeting for award, with work commencing mid April, 2005. He confirmed it would be a twelve-month construction project. Councilmember Cohen reported that he, Mr. Gould and Mr. Preston had some discussions, and noted Mr. Preston had a telephone conversation with Mr. Bill Scott, Marin Building Trades Council. Mr. Preston confirmed receipt of a faxed document regarding the use of Apprenticeship Labor. Having briefly reviewed the document, he believed there were some criteria in the City's existing construction documents that included a contractor with a certain sized labor force having some apprentices on his work force. Subsequent to further perusal he indicated he would have Assistant City Attorney Gus Guinan review the document, and should it be deemed appropriate, those requirements would be included in the City's contract documents, should they not already be there. Councilmember Cohen stated this project was not sufficiently big to do all he would like the City to do eventually in the Canal; however, he believed that when investing $7 million, an opportunity would be missed by not taking the opportunity to require some jobs and training for people in that community. He considered it to be an investment not only in a physical building, but also in creating some careers. Councilmember Cohen stated that to give some Canal residents an entry to that would be a tremendous opportunity. It was a good start and he would like to follow up on conversations that took place some time ago with the Cypress Mandela Center in Oakland where they have a pre -apprenticeship program that actually grooms people for entry to apprenticeship programs. He indicated that one of the benefits of that is to actually jump graduates from that program to the head of the list, which would almost guarantee getting people from the Canal neighborhood hired by the contractor on this project. Councilmember Cohen stated he would work with Mr. Preston, particularly with the bid schedule, to ascertain whether the appropriate language could be inserted; however, at a minimum, he wished to ensure that the contractors hire apprentices and then push to seek entry level jobs for a couple of Canal neighborhood residents. Mayor Boro stated this would be an added bonus to the entire project and whatever needed to be done to make it happen should be part of the process. Councilmember Heller requested further explanation on the apprenticeship program. Giving an example of how the apprenticeship program works for the Carpenters' Union, Councilmember Cohen explained they had a four-year apprenticeship program. Apprentices are required to have a high school diploma or GED. It is on the job training with apprentices starting at 60% of journeymen's pay. This gets raised every six months; therefore, at the end of four years they are at 100% of pay, with benefits phasing in also. He indicated that a beginning apprentice is paid more than minimum wage; however, significantly less than a journey level carpenter. Councilmember Cohen stated that the training part is not just on the job training, explaining they had a very advanced training center, in this case in Fairfield, where apprentices are pulled off the job four times annually for a week and given hands on classroom/shop instruction in every aspect of construction. Over the course of four years of a highly developed curriculum, apprentices are taught all the aspects of construction. He indicated that a significant salary and benefits could be earned over the four years of training before qualifying as a journeyman. Explaining the pre -apprenticeship program, Councilmember Cohen stated that model used by Cypress Mandela is an unpaid program of generally six weeks duration. He recalled a similar program on a Marin City project that ran approximately six weeks and exposed people in the community to all the aspects of construction in the different trades, together with the expectations in the construction industry. Being a production type industry, employees are expected to be there early to begin work and it is better to get people used to this in advance. He indicated that it also is hard, dirty and dangerous work, which a lot of people do not understand until they get involved in it, and this type of exposure produces a higher success rate. He noted that the Cypress Mandela follows that model and had built on it, with a high SRCC Minutes (Regular) 12/20/2004 Page 5 SRCC Minutes (Regular) 12/20/2004 Page 6 success rate at placement, and approximately 85% of their graduates going into apprenticeship programs complete the programs. Councilmember Cohen stated it would be a start to require the contractors to have legitimate apprenticeship programs; however, the question was whether through the bid documents or by some other means some locally based program could be initiated to groom people in the Canal neighborhood to ensure their success in these apprenticeship programs. Noting Dave Donery had addressed the finance issue, Mayor Boro acknowledged Elliot Levin who although not on contract, was volunteering, and who wanted the project built as much as Dave Donery. Mayor Boro stated Mr. Levin had generated ideas working with the committee and had done a great job. Mayor Boro stated he noted from the newspaper yesterday that another part of this community anticipated building a community center and they had a community meeting at which a plan was unveiled for reaction. He indicated he was so pleased about the way San Rafael's community had developed this plan from the ground up, with those residing in the community and who would use the Center determining what the project should be. He congratulated Community Services Director Carlene McCart, Councilmember Miller and members of the Redevelopment Agency who worked on the project. Councilmember Miller moved and Councilmember Heller seconded, to adopt the Resolution. RESOLUTION NO. 11694 — RESOLUTION APPROVING THE COMPLETED PLANS FOR THE PICKLEWEED PARK COMMUNITY CENTER RENOVATION AND EXPANSION PROJECT AND AUTHORIZING STAFF TO ADVERTISE FOR PROJECT CONSTRUCTION BIDS AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: COUNCIL CONSIDERATION: OLD BUSINESS: Cohen, Heller, Miller, Phillips and Mayor Boro None None 15. CONSIDERATION OF REVISIONS TO THE SELECTION GUIDELINES FOR THE RICHARD P. O'BRIEN CITIZEN OF THE YEAR AWARD PROGRAM (CD) — FILE 262 x 9-3-85 x 102 Community Development Director Bob Brown announced that the Richard P. O'Brien Citizen of the Year Award had been renamed "The Richard and Mary O'Brien Citizen of the Year Award." Mr. Brown stated that the process was about to commence to select the fourth Citizen of the Year and last year, in its deliberations, two members of the Selection Committee (Councilmembers Heller and Phillips) suggested two changes to the Selection Guidelines. The two suggested changes the Selection Committee would like the City Council to decide upon were: 1) Was it acceptable for a member of the Selection Committee to submit a nomination for a Citizen of the Year?, and if so, that member of the Selection Committee would be unable to vote on that nomination. The rationale from Councilmember Phillips was that in doing so, the Selection Committee could expand the number of potential applicants. 2) The guidelines are clear that a sitting member of the City Council or Board or Commission could not receive the award. Councilmember Heller's motivation was that from the public's perception, the award process could be too close to home should Councilmembers or Board and Commission members be appointed. With Council's direction Mr. Brown stated the Selection Guidelines could be amended or not, for this year's appointing process. In reviewing the individuals being proposed, particularly early on in the process, Councilmember Phillips stated that while they were excellent it struck him that members of the Selection Committee were pretty aware of the community and considered it could enhance the selection of Citizen of the Year if members of the committee were able to submit other members of the community for consideration. Councilmember Heller stated her thoughts on that were probably the opposite in that it made it too cozy and too much of an insider's project if sitting members of the Selection Committee SRCC Minutes (Regular) 12/20/2004 Page 6 SRCC Minutes (Regular) 12/20/2004 Page 7 could submit names, as it attached a little favoritism. For both items, she believed it more of a citywide, not just a City of San Rafael award, and to have a sitting Board or Commission member receive the award was not very complimentary to other members who, perhaps, had been overlooked. She believed each member of a Board or Commission was equally important and she did not wish to single out a sitting member implying they were somewhat better and should receive a special award. Councilmember Heller wanted it to be open to the entire community and not have the perceived problem with favoritism. Councilmember Phillips stated this was an award given to a member of the community. Should a serving Board or Commission member do something "head and shoulders" above the other candidates, to be precluded as a member of the community from receiving the award because they had stepped up to serve did not appear fair to him. Councilmember Heller stated she did not believe a seated member should be selected; however, on completion of a term they absolutely could be considered. Councilmember Phillips stated he understood this; however, the timing was sometimes a factor. Mayor Boro stated that a person was a citizen whether a member of a Board or Commission or not. Councilmember Cohen stated he found both his colleagues' arguments persuasive which led him to believe that perhaps neither suggestion should be adopted. He was unsure how not voting on the nomination one submitted while voting on the other nominations would work, especially with a concern about the appearance of a conflict of interest. Understanding the concern for appearance he believed there were plenty of ways for people to have their names placed in nomination and was unsure whether there was a compelling need to have members of the Selection Committee submit nominations. He believed the appearance of a conflict might weigh against this. Councilmember Cohen expressed the hope that the award would not be given to someone who served on a commission because they served on a commission or committee of the City. He indicated there could be reasons why the selection process would result in someone who also happened to serve on a City committee or commission, but who had distinguished themselves in some other arena, and he did not see why this person should be precluded from receiving the award while they were serving on such a commission or committee. He agreed that it was not appropriate to make such an award to a serving member of the City Council and should there be a need to put that restriction in place he would support it; however, he agreed with Mayor Boro that just because someone was appointed to a committee or commission did not remove them as a citizen of San Rafael and they should continue to be eligible for the award. He reiterated he favored not adopting either change. Councilmember Miller stated that as long as the appearance of a conflict of interest could be avoided, he could vote either way, and indicated he agreed with Mayor Boro and Councilmember Cohen's analysis of the issue. Mayor Boro inquired of Mr. Brown whether there were problems obtaining nominations. Mr. Brown stated there was a good number for the coming year and staff would be advertising for more. Councilmember Phillips recalled that in the first year only a small amount of nominations were received and it was necessary to re -advertise, which initiated his thought. Now that a small backlog was being accumulated, and each year those not selected were reconsidered, he was not as concerned. He indicated he did feel strongly about Boards and Commission members being considered. Councilmember Cohen moved and Councilmember Heller seconded, to make no changes to the Selection Guidelines. Citizen of the Year Award renamed "Richard and Mary O'Brien Citizen of the Year Award." No changes made to the Selection Guidelines. AYES: COUNCILMEMBERS: Cohen, Heller and Vice -Mayor Miller NOES: COUNCILMEMBERS: Phillips and Mayor Boro ABSENT: COUNCILMEMBERS: None SRCC Minutes (Regular) 12/20/2004 Page 7 SRCC Minutes (Regular) 12/20/2004 Page 8 NEW BUSINESS: 16. ELECTION OF VICE -MAYOR OF THE CITY COUNCIL FOR YEAR 2005 (CC) — FILE 9-1 Vice -Mayor Miller placed in nomination the name of Councilmember Barbara Heller to serve as Vice -Mayor of the City of San Rafael for the year 2005. Councilmember Cohen seconded the motion, and Councilmember Heller was elected Vice -Mayor by acclamation for the year 2005. 17. CONSIDERATION OF CITY COUNCIL COMMITTEE APPOINTMENTS (CC) — FILE 9-1 Council approved the following additions and changes: Position(s) Added Central Marin Sanitation Agency Association of Bay Area Governments (ABAG) Position(s) Changed San Rafael Sanitation District Transportation Authority of Marin (TAM) (Congestion Management Agency and Countywide Planning Agency) Appointee Albert J. Boro Paul M. Cohen Cyr Miller (Alt.) Barbara Heller Appointee Albert J. Boro Paul M. Cohen Cyr Miller (Alt.) Albert J. Boro Barbara Heller (1St Alt.) Paul M. Cohen (2nd Alt.) SPECIAL PRESENTATION: 13. PRESENTATION OF RESOLUTION OF APPRECIATION TO KAY NOGUCHI, FORMER INTERIM LIBRARY DIRECTOR (LIB) — FILE 102 x 9-3-61 Mayor Boro reported that Kay Noguchi served as San Rafael's Interim Library Director for the past several months, immediately stepping into boiling water because of mandatory closing. He noted she did a super job during that period of time on that issue; however, from his own observation and from what he had been told, she had done a great job on every issue concerning the library over the past several months, for which he expressed thanks. From the Resolution, Mayor Boro noted Ms. Noguchi had sought out and sold old pieces of library junk, including a set of green styrofoam letters, a child's rocker and various pieces of mystery artwork. She had done a lot of work with the staff, reorganized the library's administrative space and integrated the Literacy Program more fully in the day-to-day functions of the library. From what he had been told by the City Manager and from his own observation, Mayor Boro stated that Ms. Noguchi had brought a real spirit to the library in the very short and difficult time she was in the position, working extremely well with the Library Board, representatives of which were present this evening. On behalf of the people of San Rafael, Mayor Boro presented the Resolution of Appreciation to Ms. Noguchi, noting everyone was glad she would remain with the City. Ms. Noguchi expressed thanks for the special trust in selecting her to take this position. She stated she felt extremely privileged doing the work she does. It was meaningful work, she loved it and had informed Mr. Gould that nothing would make her happier than for him to locate someone better than her to run the library. She was happy he did, the library staff was delighted to have David Dodd as Library Director and she was pleased to be back on Reference. Ms. Noguchi stated it was totally a group effort with the library staff pulling together and everyone doing extra. They were strong, happy and looking forward to great times ahead under David Dodd's leadership. COUNCILMEMBER REPORTS: 18. None. There being no further business, the City Council meeting was adjourned at 8:55 p.m. to a reception in the lobby honoring Kay Noguchi. JEANNE M. LEONCINI, City Clerk APPROVED THIS DAY OF 12005 MAYOR OF THE CITY OF SAN RAFAEL SRCC Minutes (Regular) 12/20/2004 Page 8