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HomeMy WebLinkAboutCC Resolution 15091 (Board and Commission Update) RESOLUTION NO. 15091 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING BYLAWS OF THE PLANNING COMMISSION WHEREAS, the City Council wishes to establish consistent rules and procedures for the operation of its boards, commissions and committees, including the Planning Commission; and WHEREAS, the Planning Commission bylaws in Exhibit A attached hereto are recommended by staff and include specific rules and practices for the operation of the commission to be consistent with recently approved bylaws for other boards and commissions; and WHEREAS, the attached bylaws outline membership eligibility, composition of the Planning Commission and term limits; and WHEREAS, the attached bylaws include a provision for voluntary resignation of members based on unexcused absences; and changes to powers and duties; NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby adopts the Planning Commission Bylaws as set forth in Exhibit A. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 6th day of June 2022, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None __ LINDSAY LARA, City Clerk EXHIBIT A: PLANNING COMMISSION BYLAWS Planning Commission Bylaws Page 1 of 2 PLANNING COMMISSION BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. The name of this body shall be the City of San Rafael Planning Commission, hereinafter referred to as the “Commission.” Section 1.2. Purpose. The purpose of the Commission to make decisions or advise the Council on land use and property development issues. The Commission assures that new development is consistent with our long-range General Plan, State laws and other public policies that advance the interests of our community. Section 1.3. Committee Responsibility. The Commission’s authority is decision- making. It shall be the function and duty of the planning commission to act as a decision-making body on quasi-legislative matters including but not limited to: • major subdivisions as delegated to the planning commission under Title 15 • conditional use permits delegated to the planning commission • environmental and design review permits delegated to the planning commission • appeals made by a lower body and appealed to the planning commission It shall be the function and duty of the planning commission to act as an advisory body to the city council on legislative matters related to but not limited to the following: • General Plan updates and amendments • Zoning Text and Zoning Map Amendments • Other land use item requiring City Council action It shall be the duty of the members of the planning commission, to inform themselves on matters affecting the functions and duties of the commission and all planning matters, and, to that end, may attend training and planning conferences and the reasonable traveling expenses incidental to the attendances shall be charged upon the funds allocated to the commission. The planning commission shall endeavor to promote public interest and understanding of plans developed, and the regulations relating thereto. The commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, findings, and determinations, which records shall be a public record. ARTICLE II. MEMBERSHIP Section 2.1. Number of Members. The Commission shall consist of a total of seven (7) members as follows: Planning Commission Bylaws Page 2 of 2 - District 1 Representative - District 2 Representative - District 3 Representative - District 4 Representative - At-large Member - At-large Member - At-large Member Section 2.2. Eligibility. The Commission shall be composed of seven (7) regular voting Members, one commissioner from each district, and three at-large commissioners. Requirements for eligibility: 1. District Representatives: Each district representative must reside in the district they represent. 2. At-Large Members: Must reside in city limits. Section 2.3. Term Limits. Members of the Committee shall be limited to three (3) consecutive four-year terms. Additional terms may be served if there is a break between terms. Section 2.4. Absence and Removal. An unexcused absence from two (2) consecutive Commission meetings without notification to the Staff Liaison shall be considered a voluntary resignation from the Commission. Previously dismissed Commission members may be eligible for reappointment to the Commission. Section 2.5. Compensation. Commissioners shall serve without compensation. ARTICLE III. MEETINGS Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date, and time shall be rendered to the public through posting on the City of San Rafael website. Regularly scheduled Commission meetings shall be the second and fourth Tuesday of each month, but these dates may be impacted by holidays. A schedule shall be approved annually by the Commission. The Commission shall meet once per month and shall be scheduled annually. The schedule for the upcoming year will be set by December of the previous year.