HomeMy WebLinkAboutCD Community Development On-Call ServicesAGREEMENT FOR PROFESSIONAL SERVICES
FOR ON-CALL SERVICES FOR THE COMMUNITY DEVELOPMENT DEPARTMENT
This Agreement is made and entered into this Ib day of e� , 2022, by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and 4LEAF, INC. (hereinafter
"CONSULTANT").
RECITALS
WHEREAS, the CITY's Community Development Department ("CDD") is committed to
providing timely and effective Community Development services to the public; and
WHEREAS, the CDD is committed to providing timely response times and excellent
customer service; and
WHEREAS, the CDD occasionally experiences "peak volume" times during which permit
applications, code complaints and/or inspection requests exceed the typical expected volume or
receives requests that exceed the CITY's current staffing or resource levels to handle; and
WHEREAS, the CITY has determined that retaining a full-service, on-call consulting firm
to provide services for the CDD would allow the CITY to meet expectations for timely response and
services to the public; and
WHEREAS, on March 14, 2022, CONSULTANT submitted a full-service Statement of
Qualifications for professional consulting services, including Plan Review, Inspection, Code
Enforcement, Public Works, and Planning, attached hereto and incorporated herein as Exhibit A, and
CONSULTANT is able to provide such services to the CITY upon request; and
WHEREAS, based on the CITY's review of CONSULTANT's Statement of Qualifications,
the CITY has determined that using CONSULTANT's services for Plan Review, Inspection, Code
Enforcement, and Planning would help meet the public service needs and expectations of the CDD.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY'S Project Manager. The Chief Building Official, Don Jeppson is hereby
designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise
all aspects of the progress and execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONSULTANT. Kevin J. Duggan, President is hereby designated as the PROJECT
DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution
of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT
shall notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONSULTANT.
CONSULTANT shall, upon request by the CITY's Project Manager, perform as -needed
Community Development services outlined in Exhibit 1, Statement of Qualifications, to include some
but not all of the services outlined in Section 3 - Scope of Services for Plan Review, Inspection, Code
Enforcement and Planning tasks.
DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4 and shall provide
CONSULTANT with a workspace, materials and information reasonably necessary for
CONSULTANT to perform the services required by this Agreement.
4. COMPENSATION.
CONSULTANT shall perform duties on an as -needed basis and bill for services at the
hourly billing rates set forth in Section 4 - Fee Schedule of Exhibit 1, Statement of Qualifications,
provided that total compensation paid to CONSULTANT pursuant to this Agreement shall not
exceed $75,000.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONSULTANT. Invoices must clearly show tasks worked on during hours logged.
TERM OF AGREEMENT.
The term of this Agreement shall be for 13 months commencing on June 1, 2022 and ending
on June 30, 2023. Upon mutual agreement of the parties, and subject to the approval of the City
Manager the term of this Agreement may be extended for an additional period of up to 1 year.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
Revised 1/29/2020
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONSULTANT in connection with
the perfonnance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONSULTANT in connection with
its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY
or its agent in any such audit or inspection.
ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover
any claims arising out of the CONSULTANT's performance of services under this Agreement.
Where CONSULTANT is a professional not required to have a professional license, CITY reserves
the right to require CONSULTANT to provide professional liability insurance pursuant to this
section.
Revised 1/29/2020
4. If it employs any person, CONSULTANT shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONSULTANT in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONSULTANT'S insurance policies
shall be "primary and noncontributory" with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as
ISO form CG20 0104 13.
3. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY
a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against
CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
Revised 1/29/2020
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONSULTANT under this agreement.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONSULTANT's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER
or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its
obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification
obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active
negligence or willful misconduct. In addition, the acceptance or approval of the
CONSULTANT's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONSULTANT'S performance of or operations under this Agreement,
CONSULTANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
Revised 1/29/2020
B. Where the services to be provided by CONSULTANT under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONSULTANT shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and
hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
Revised 1/29/2020
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager: Don Jeppson, Chief Building Official
City of San Rafael
1400 5�' Ave., San Rafael CA 94901
Don.]eppson rr citvofsanrafael.org
TO CONSULTANT's Project Director: Kevin J. Duggan, President
4LEAF, Inc.
2126 Rheem Drive, Pleasanton, CA 94588
Kduggan@41earinc.com
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONSULTANT and CITY expressly intend and agree that the status of
CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
Revised 1/29/2020
18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT
under this Agreement, any monies which CONSULTANT owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant ofthis Agreement or any applicable law, ordinance
or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONSULTANT has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective
successors and assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one document.
Revised 1/29/2020
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
d SC ,City er
�r' LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
iXR—O—B TF. EPSTEIN, City . ttomey
Revised 1/29/2020
CONSULTANT ; 4LEAF, Inc.
_ C
By:
Name: Kevin Dugg
ir
Title: President / Secretary
[If CONSULTANT is a corporation, add signature of
second corporate officer]
By. oG cz►'Z Z
Name: Gene Barry
Title: Vice - President
4LEAF, INC.
ENGINEERING CONSTRUCTION MANAGEMENT
PLAN CHECK - BUILDING INSPECTION • PLANNING
SECTION 4: FEE SCHEDULE
2022-2023 FEE SCHEDULE & BASIS OF CHARGES
FOR THE CITY OF SAN RAFAEL
All Rates are Subject to Basis of Charges
PLAPI i r rr C V ST ST"11l, RIE VATES
Plan Review Percentage: 65% Fee includes:
Public Improvement Review Percentage: 50% ➢ Initial review and two (2) rechecks. Hourly
Hourly Plan Review: $140 Non -Structural Review charges apply after three (3) or more
$160 Structural Review rechecks.
MWELO Landscape Plan Review Package (initial review I ➢ Shipping, courier, and electronic service.
and coordination, 1 recheck, and certificate of
completion parts 1-6): $980
Building & Fire
PermitManager..................................................................................................................................$120/hour
Senior Permit Technician....................................................................................................................$100/hour
PermitTechnician...............................................................................................................................$90/hour
Clerk/Administrator............................................................................................................................$80/hour
Chief Building Official.........................................................................................................................$170/hour
Senior Combination Building Inspector (Building Inspector III)..........................................................$135/hour
Commercial Building Inspector (Building Inspector 11)......................................................................$115/hour
Residential Building Inspector (Building Inspector 1)..........................................................................$98/hour
Civil Plan Review (Grading, Improvement Plans) ............................... ....$170/hour
............................................
Structural Plan Review Engineer........................................................................................................$160/hour
Non -Structural Plans Examiner..........................................................................................................$140/hour
Fire Prevention Officer......................................................................................................................$155/hour
Fire Protection Engineer(FPE)............................................................................................................$205/hour
FirePlans Examiner. .................................................... ____ ............... ...................... . ......
....... $145/hour
Fire Inspector II..................................................................
$125/hour
FireInspector I....................................................................................................................................$115/hour
Inspectorof Record..........................................................................................................................$160/hour
PublicWorks Inspector .... ...................................... .............................................................................
$155/hour
DSA Class 1 / OSHPD A Inspector.......................................................................................................$155/hour
DSA Class 2 / OSHPD B Inspector ...... ....................... ......................... ...............................................
$115/hour
DSAClass 3 / OSHPD C Inspector., ..................... .................................. .............................................
$105/hour
Certified Access Specialist(CASp).......................................................................................................$170/hour
GoFormz Software..................................................................................................................
$50/user monthly
Hourlyovertime charge per inspector.....................................................................................1.5
x hourly rate
Mileage (for inspections performed within the City)...................................................................
IRS Rate + 20%
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 48
Section 4: Fee Schedule March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MANAGEMENT
PLAN CHECK BUILDING INSPECTION PLANNING
Code Enforcement
ProjectManager............................................................................................................................... $180/hour
Directorof Code Enforcement......................................................................................................... $170/hour
Senior Code Enforcement Officer..................................................................................................... $125/hour
CodeEnforcement Officer................................................................................................................ $105/hour
Administrative Support................................................................. ..... $80/hour
Planning
Principal-in-Charge...........................................................................................................................
$275/hour
HousingPolicy Director..... ...............................................................................................................
$220/hour
PlanningDirector................................................................................................... ................... .......
$200/hour
Principal/Planning Manager.............................................................................................................
$170/hour
................... .
Senior Planner........................................................................................................... ...
$155/hour
AssociatePlanner.............................................................................................................................$135/hour
AssistantPlanner.................................................................................................... ...............
$110/hour
Senior Planning Technician.....................................................................................................•......---
$100/hour
PlanningTechnician..........................................................................................................•...............
$90/hour
Project Manageniezit
ProjectManager.................................................................................................................................$185/hour
Principal-in-charge..............................................................................................................................$275/hour
BASIS OF CHARGES - BUILDING, FIRE, & PLANNING
Rates are inclusive of "tools of the trade" such as forms, telephones, and consumables.
• All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4 -hour minimum charges unless stated
otherwise. Services billed in 4 -hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re -checks. This
is not inclusive of holidays or the day of the pick-up of plans.
• Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be
within seven (7) days of receipt of the plans from the District.
• Plan review of deferred submittals & revisions will be billed at the hourly rates listed.
■ All plan review services will be subject to a $250.00 minimum fee if percentage -based fee or two (2)
hour minimum charge if hourly rates apply.
• Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven
track record of working with municipalities to provide expedited reviews with discounted pricing when
applicable.
• 4LEAF assumes that these rates reflect the FY2022-2023 contract period. 3% escalation for FY2023-2024
and FY2024-2025 is negotiable per market conditions.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 49
Section 4: Fee Schedule March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MANAGEMENT
PLAN CHECK BUILDING INSPECTION PLANNING
- Overtime (over 8 -hour M -F or Saturdays)
1.5 x hourly rate
- Overtime (over 8 hours Sat or 1St 8 -hour Sun)
2 x hourly rate
- Overtime (over 8 hours Sun or Holidays)
3 x hourly rate
• Overtime will only be billed with prior authorization of the designated District personnel.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• In accordance with California's Meal Break and Rest Break Law requirements, Client will be billed one (1)
additional hour per day at the regular time rate for each missed meal or rest break due to Client -
directed tasks or requirements. Client should allow 4LEAF's non-exempt, hourly employees the
opportunity to take their entitled rest and meal breaks during each work shift.
• Mileage driven during the course of Inspections will be charged at cost plus 20%.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys' fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF's liability will be limited to the value of services provided.
BASIS OF CHARGES - PREVAILING WAGE
• Rates shown assume the projects will require compliance with California Prevailing Wage rate
requirements and assumes the Client will be filing a PWC -100 Form to the California Department of
Industrial Relations (DIR) for the projects.
• Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual
wage determinations from the California DIR.
• Per the new requirements being enforced under SB 854 and because it is assumed that a PWC -100 Form
will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify an authorized
Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an
official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142
form. We are not assured the apprenticeship committee will be able to provide a suitable / qualified
apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice
must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification
of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the
five Periods listed under the California DIR's Wage determination for Building Construction Inspector
were used to determine the range of hourly rates for Public Works Inspector Apprentice.
■ Pre -approved Overtime and Premium hours for labor categories subject to Prevailing Wage
requirements will be charged per the following:
Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
Overtime (over 8 hour M -F or Saturdays) 1.35 x hourly rate
Overtime (over 8 hours Sat or 1St 8 hour Sun) 1.85 x hourly rate
Overtime (over 8 hours Sun or Holidays) 2.35 x hourly rate
• All invoicing will be submitted monthly.
■ All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• In accordance with California's Meal Break and Rest Break Law requirements, Client will be billed one (1)
additional hour per day at the regular time rate for each missed meal or rest break due to Client -
directed tasks or requirements. Client should allow 4LEAF's non-exempt, hourly employees the
opportunity to take their entitled rest and meal breaks during each work shift.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 50
Section 4: Fee Schedule March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MANAGEMENT
PLAN CHECK BUILDING INSPECTION PLANNING
• Subconsultant Invoices will be assessed a 10% Administrative Processing Fee.
• Project -related mileage for inspections will be billed at the allowable IRS Rate.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys' fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF's liability will be limited to the value of services provided.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 51
Section 4: Fee Schedule March 14, 2022
EXHIBIT 1
MARCH 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPMENT, PUBLIC WORKS,
AND FIRE SERVICES
s,:
FOR THE
CITY OF SAN RAFAEL
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SECTION 1
Cover Letter
SECTION 2
Profile of the Firm J
SECTION 3
Scope of Services 7
o Plan Review ■
o Inspection
14
o Code Enforcement
19
o Public Works
25
o Planning
37
o Fire
43
SECTION 4
Fee Schedule
48
March 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPNEMT, PUBLIC WORKS,
AND FIRE SERVICES
FOR THE
CITY OF SAN RAFAEL
4LEAF, INC. ENGINEERING • CONSTRUCTfON MANAGEMENT • INSPECTION • PLAN CHECK • PLANNING
J
City of San Rafael March 14, 2022
Community Development
1400 Fifth Avenue
San Rafael, CA 94901
Attn: Don C. Jeppson, AIA, CBO, Chief Building Official
RE: Qualifications to Provide Community Development, Public Works, and Fire
Services.
Dear Mr. Jeppson,
4LEAF, Inc. (4LEAF) is pleased to present our qualifications to provide full services to the City of San Rafael
(City). 4LEAF has been providing a range of services to 300+ clients throughout California for more than
20 years and we are humbled to show the City the extent of what we can offer. 4LEAF is the ideal
consultant choice for the following reasons:
0 Local Presence
4LEAF works with many local municipalities providing the requested services. We have the local
personnel ready to service the City and are supplying services to approximately 300 public agencies
throughout California, including Northern California municipalities such as:
• City of Larkspur • City of Mill Valley • City of Richmond
• City of Marin a Town of Tiburon • City of San Pablo
■ City of Corte Madera • Angel Island State Park • City of Pinole
• City of San Anselmo • Ross Valley Fire Dept. • City of EI Cerrito
0 Plan Review
4LEAF is one of the Building & Safety industry's leader in Plan Review Services, which includes
Structural Engineers, CASp, and Mechanical/Electrical/Plumbing/Fire Plan Review staff. We provide
courier services that guarantee less than 24-hour pickup and delivery of all plan reviews performed off-
site, and we also offer electronic and expedited plan review services.
R1 Inspection
At over 200, 4LEAF has the largest group of building inspectors in California. We have a proven track
record of providing ICC -certified inspectors as -needed staffing for short-term needs including one day
assignments to cover staff training, sick days, vacation days, or spikes in permit activity.
D CASp Expertise
4LEAF has 16 Certified Access Specialists on staff. We have performed CASp inspection and plan review
projects and have consulted on numerous construction projects for accessibility questions and advice
for several our clients.
Planning
We expand our services organically as industry and client needs fluctuate and have been aggressively
advancing our Planning Division over the past few years. We have staff ranging from Planning
2126 RHEEN9 DRIVE JLEASANTON. CA 94588 . PHONE (925) 462-5959 • FAx (925) 462-5958
8896 N WINDING WAY FAIR OAKS, CA 95628 0 PHONE (916)96S-0010 • FAX(916)965-0013
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael.
Technicians to Principal Planners with specialties including, but not limited to Housing Policy,
Entitlements, CEQA, and Current- and Long -Range Planning.
D Code Enforcement
4LEAF staff have the experience in working with property owners and other responsible parties to bring
properties and/or conditions into compliance. Our Code Enforcement team is skilled in using processes
including issuing administrative citations to establish whether violations of law exist on a property and
ensuring compliance.
CEJ Public Works
As one of our earliest provided scopes, 4LEAF has more than 20 years of experience providing
Construction Management and Inspection services. Our team has experience managing and inspecting
construction projects such as street pavement reconstruction and rehab, underground utilities,
roadway and streetscape improvements, building and facility improvements, and parks.
Q Fire
The 4LEAF Fire team is comprised of experienced Fire Protection Engineers, ICC Certified Fire Plans
Examiners, and other experts who specialize in Fire Life Safety Plan Review, Inspection, and Disaster
Recovery. In addition, we have five major fire recovery programs in Sonoma County, the Town of
Paradise, Santa Cruz County, Solano County, and Jackson County, OR. These projects range from the
several million to billions of dollars of construction valuation.
0 Leadership
The contract with the City of San Rafael will be managed by Nick Henderson, CBO. Nick is a highly
experienced ICC Certified Building Official with extensive administration and project management
experience spanning over 40 years. Nick is a valuable team member and skilled Project Manager who
will dedicate his time and resources to fulfilling the needs communicated by the City.
LZ Contact
Nick Henderson, CBO Kevin J. Duggan f 2126 Rheem Drive
Office: (925) 462-5959 Office: (925) 462-5959 Pleasanton, CA 94588
Mobile: (951) 217-2590 Mobile: (925) 250-7602 I Office: (925) 462-5959
Email: NHenderson@41eafinc.com Email: KDuggan@41eafinc.com Website: 4LEAFINC.COM
We appreciate this opportunity to present our qualifications. Should you have any questions, please do
not hesitate to reach out using the contact information above.
Respect€uliy submitted,
Kevin J. Duggan
President
iL __
ick Henderson, CBO
Project Manager
2126 RHEEM DRIVE PLEASANTON. CA 94588 A PHONE (925) 462-5959 FAx (925) 462-5958
8896 N WINDING WAY FAIR OAKS, CA 95628 PHONE (916) 965-0010 FAX(916)965-0013
March 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPNEMT, PUBLIC WORKS,
AND FIRE SERVICES
FOR THE
CITY OF SAN RAFAEL
4LEAF, INC.
ENGINEERING , CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION - PLANNING
SECTION 2: PROFILE OF THE FIRM
4LEAF is a California "C" Corporation that was established in 1999 and incorporated in 2001. Our extensive team
of professionals are fully equipped with training and experience to provide complete services including Plan
Review, Project Inspection, and Code Enforcement to municipal Building, Planning, Fire, and Public Works
Departments. Our goal is to set the industry standard for excellent customer service, and we have grown to
more than 300 personnel (including more than 175 Building Inspectors) throughout California, Oregon,
Washington, Nevada, and New England.
Management Team
Executive Project Manager: Craig Tole
Phone: (925) 580-4055
Email: CTole@41eafinc.com
Director of Building Services/PM: Nick Henderson, CBO
Phone: (951) 217-2590
Email: NHenderson@41eafinc.com
Director of Code Enforcement: Pete Roque
Phone: (562) 569-0098
Email: PRoque@41eafinc.com
Office Locations
Bay Area - Headquarters
2126 Rheem Drive
Pleasanton, CA 94588
Southern California
5140 Birch Street, Second Floor
Newport Beach, CA 92660
San Diego
402 West Broadway, Suite 400
San Diego, CA 92101
Mission
Santa Cruz
701 Ocean Street
Santa Cruz, CA 95060
Director of Fire & Recovery: Michael Renner, CBO
Phone: (925) 580-4055
Email: CTole@41eafinc.com
Director of Building Ops: Mike Leontiades, CBO
Phone: (925) 681-8842
Email:.MLeontiades@41eafinc.com
Director of Planning: Daniel Hortert, AICP
Phone: (925) 708-4209
Email: DHortert@41eafinc.com
Sacramento
8896 North Winding Way
Fair Oaks, CA 95628
Paradise
6848 Skyway, Suite F
Paradise, CA 95969
Washington
1201 Pacific Avenue, Suite 600
Tacoma, WA 98402
4LEAF Consulting, LLC
125 E. Reno Ave., Suite 3
Las Vegas, NV 89119
New England
132 Central St., Suite 210
Foxboro, MA 02035
4LEAF strives to be the best firm by providing our clients with outstanding customer service and first-rate
services. We put our philosophy into action by building client relationships and prioritizing the needs of our
clients—this has led us to become an industry leader in providing Building & Safety Services to both public and
private clients. We have worked with Building, Fire, Planning, and Public Works departments in the construction,
rehabilitation, and repair of public and private buildings and have partnered with design review and
preservation boards to determine building improvement criteria and associated project requirements.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 3
Section 2: Profile of the Firm March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN.
We have a depth of experience in working with all types of building structures and have performed Inspection
and Plan Review services on more than $50 billion dollars in construction throughout the past 20 years. We have
been aggressively expanding our Code Enforcement and Planning Divisions in recent years and have doubled our
team of professionals in these areas to further strengthen our project endeavors.
4LEAF's Code Enforcement staff is dedicated to preserving and enhancing the quality of life for the residents in
our client jurisdictions and work toward a goal of resolving problems efficiently and safely. Enforcing and
upholding municipal codes (including weed and community preservation, unpermitted construction, unsafe
property conditions, hazards to public health, and zoning) is of utmost importance to us. Our Code Enforcement
Division endeavors to improve communities through education, cooperation, and responsive enforcement.
Our Community Development staff have worked with Building and Planning Departments in the construction,
rehabilitation, and repair of both public and private buildings as well worked with design review and
preservation boards to determine the design criteria and associated project requirements of building
improvements. In addition, our staff has performed inspections and plan reviews for public and private building
structures for compliance with life -safety and accessibility requirements.
We have provided plan review and inspection services for thousands of residential projects, tenant
improvements, and complex commercial projects including marijuana facilities office campuses, parking garages,
hotels/resorts, transportation facilities, city/county-owned buildings, universities, hospitals, sports arenas,
infrastructure, essential service facilities, solar projects, and laboratories. In addition, our team has performed
inspections and plan reviews for public and private building structures for compliance with life -safety and
Americans with Disabilities Act (ADA) accessibility requirements.
We have a proven track record of reviewing and inspecting projects of all sizes and complexities including:
Type B Commercial Construction
Refinery Facilities
Laboratories
City/County-Owned Facilities
Site Work
Power & Energy
Large Campuses
Waterfront
Marijuana Facilities
Fire Recovery Services
Multi -Family Projects
Military Projects
Stadiums/Arenas
Healthcare Facilities
Essential Service Facilities
Commercial Office Parks
Transportation Facilities
Detention Facilities
Professionals
Title
ICC Certified Plans Examiners
# of Staff
40+
Title
ICC Certified Inspectors & IORs
# of Staff
175+
ICC Certified Building Officials
20+
Registered Architects
5+
Registered Engineers (PE, SE)
20+
ICC Permit Technicians
30+
Code Enforcement Staff (PC832)
25+
CASp
16
Construction Managers/Inspectors
40+
Fire Plans Examiners & Inspectors
30+
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 4
Section 2: Profile of the Firm March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN.
Snapshot of Services
• Leed Accredited Professionals
■ Inspectors of Record
• Program Analysis & Studies
• Correcting Code Deficiencies
• Investigating Complaints
■ Violation Issuance
• Jurisdictional Inspectors
•*e Residential & Commercial
• ICC -certified Plan Reviewers
• Certified Accessibility Specialists
• ICC -certified Building Officials
• Complete Building Dept. Services
• On- and Off -Site Plan Review
• Property Condition Surveys
• Industrial, Energy, & Solar Plan
Review and Inspections
• Compliance for Site Access Reqs.
• Compliance for Fire Flow Reqs.
• Review of Fire Prevention,
Suppression, and Detection Systems
• Code Compliance for Sprinkler,
Standpipe, Alarm, Notification
Systems, and Fire Pump
• Hazardous Occupancies, High Piled
Storage, and Smoke Control Systems
• Review of Alternate Means
• Review of Methods Requests
• Annual Business Inspections
• Complete Fire Prevention Services
• Fire Alarm/Sprinkler Inspections
• Special Event Permits
• Hazardous Materials Inspections
• Current and Long -Range
• Phase I & II Environmental Assmnts.
• CEQA Review
• Initial Studies
• Environmental Impact Reports (EIR)
• Emer. Ordinance & Policy Drafting
• Review for Rebuilds and Temporary
Housing
• Housing & Safety Elements
• Site Inspections
• Application Processing
• Developing Submittal Forms
• Property Research
• Land Use Applications
■ Design Review
• Cannabis Regulations
Management Team
4LEAF understands that our role is to be an advocate on behalf of the City of Austin and represent the City's best
interests. 4LEAF's team will function as an extension of your staff, seamlessly integrating with the personnel and
practices established by the City while adding the perspective and expertise that only 4LEAF can offer. Our goal
is to have our staff integrate with yours and be accepted as an essential part of the City. Our team includes:
Craig Tole — Director of Develo_ pment Services/Executive Project Manager
Craig Tole has been the Director of the 4LEAF Development Services team for the past 16
years. He is responsible for municipal client management including staff recruitment,
hiring, and placing for all building department personnel for positions such as
Permit/Counter staff, Building Officials, Plans Examiners, Residential and Commercial
Inspectors, and Inspection services for complex commercial developer funded projects.
Office- (949) 877-9432 1 Cell- (925) 580-4055 1 Email -CTole@41eafinc.com
]Hick Henderson, CB0 — Director of Building Services/Project Manages
Nick has more than 42 years' experience in Construction, Inspection, Management and
Development. Nick plans, organizes, and directs activities regarding construction and
maintenance of structures and facilities and inspects and reviews all complex phases of
commercial, residential, multi -family, and tenant improvement projects. He is familiar
with municipal, building, electrical, mechanical, plumbing, zoning, fire, sanitation, and
related California Title 24 and Title 25 codes and is skilled in performing reviews on plan
submittals of residential, commercial, and photovoltaic projects for code construction
compliance.
Office - (916) 965-0010 1 Cell - (951) 217-2590 1 Email - NHenderson@41eafinc.com
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 5
Section 2: Profile of the Firm March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Raylee_Glas_ser, C$0 - Director of jurisdictional Services
Raylee is an ICC Certified Residential Building/Fire/Plumbing Inspector, Plans Examiner,
and Permit Technician with 17+ years of Municipal Building Department experience.
Raylee is responsible for training, mentoring, and placing staff to Building and Fire
Departments. She currently manages a team of over 20.
Office - (925) 462-5959 1 Cell - (925) 708-4209 1 Email - RGlasser@41eafinc.com
Michael Renner. CBO - Director of Fire & Recovery Services
Michael has successfully guided development department staff in Inspection and Plan
Review through all phases of complex and capital -intensive projects. He is experienced
utilizing development department permitting software and directing all department
responsibilities, including plan review, multi -discipline inspections, office and field
supervision, regulatory compliance, code interpretation, and project acceptance.
Office - (925) 462-5959 1 Cell - (925) 785-3581 1 Email - MRenner24leafinc.com
Mike Leontiades,_C130 - Director of Pian Review and Inspection
As a former Building Official of the Town of Danville, Mike understands the municipal
environment. Mike is responsible for a team that has collectively performed more than $16
billion of Building & Safety work. Mike will handle all Building Department requests and
assist the Plan Review team on all requests made by the City.
Office - (925) 462-5959 1 Cell - (925) 681-8842 1 Email - MLeontiades@41eafinc.com
Pete Roque - Director of Code Enforcement
Pete is a Code Enforcement expert with over 17 years of experience in the field and has
served as Code Enforcement Administrator, Code Enforcement Manager, and Community
Development Inspector II for multiple public agencies. Pete is skilled in Code Compliance,
Emergency Management, Law Enforcement, Disaster Response, and Plan Review.
Office - (925) 462-5959 1 Cell - (562) 569-0098 1 Email -PRoque@41eafinc.com
Dalziel Hortei-t. AICP - Director of Plaiuiing
Daniel has 30+ years of Planning and Development services experience including over 20 as
a public servant for municipalities. Daniel is experienced in land development,
construction, community engagement/education, project management, compliance
review, project oversight, and residential, commercial, and industrial site planning.
Office - (925) 462-5959 1 Cell - (925) 999-6184 1 Email - DHortert@41eafinc.com
Eli
All plan check pick-up requests will include Mike and Raylee when sent to pickup@41eafinc.com.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 6
Section 2: Profile of the Firm March 14, 2022
March 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPNEMT, PUBLIC WORKS,
AND FIRE SERVICES
FOR THE
CITY OF SAN RAFAEL
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
SECTION 3: SCOPE OF WORK - PLAN REVIEW
Plan Review Services
4LEAF will provide Plan Review for any and all types of structures to ensure compliance with all adopted codes,
local ordinances (including Tier 1 of Cal Green, if required) and State and federal laws that pertain to Building
and Safety, and for compliance with the adopted International Code Council (ICC) Building, Plumbing, Electrical,
Mechanical, National Fire Protection codes and standards, and the Accessibility and Noise and Energy
Conservation requirements as mandated by the State of California Title 24, State of California Water Efficient
Landscape Ordinance, the State of California Certified Access Specialist (CASp) compliance, and all other
applicable ordinances. The types of projects we provide these services for include Single -Family Dwellings, large
Multi -Family Mixed -Use Dwelling Units, Commercial, and Industrial.
Approach
We understand that the specific building plan review responsibilities will include, but are not limited to:
• Examining plans, drawings, specifications, computations documents, soils reports, and additional data;
• Ascertaining whether projects are in accordance with applicable building and fire codes, and City
ordinances, including but not limited to Title 24 and Title 25;
• Performing such reviews as structural, MEP, green building, fire and life safety, grading and drainage;
• Reviewing plans to ensure conformity to the required strengths, stresses, strains, loads, and stability as
per the applicable laws;
• Reviewing plans to ensure conformity with use and occupancy classification, general building heights
and areas, types of construction, fire resistance construction and protection systems, means of egress,
accessibility, structural design, soils and foundations; and masonry;
■ Providing additional plan review services as requested by the City;
• Conducting all plan review at the City Department or at a site mutually agreed upon in writing and;
■ Supplying all plan review staff with all code books and other basic professional references.
On- and Off -Site Review
4LEAF can supply Registered Professional Engineers to the City to work on-site performing structural plan review
and non-structural reviews at the jurisdiction's discretion. Our experience includes checking for compliance with
the structural, life -safety, accessibility, plumbing, mechanical, electrical, fire, and local codes/ordinances.
Process Mal2ping
4LEAF aims to bring departmental processes together by identifying and
eliminating obstacles to streamline processes. Our subject -matter experts visit e n ergev
each department within a jurisdiction to conduct an analysis of existing processes,
identify how best to streamline separate departmental processes to improve workflow, and provide guidance
and recommendations on an improved work plan. 4LEAF implementation staff work both on- and off-site during
this process and offer extensive training to existing municipal staff members on the use of a jurisdiction's
preferred permitting software. We have a robust amount of experience with software that aids in the
implementation of process mapping, such as e-PlanSoft, TRACKiT, EnerGov, Accela, and iWorq.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 7
Section 3: Scope of Work— Plan Review March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Plan Review OA/AC Review Process
Taslc 1 — Project Tracking Set-up
The first step of our process will be to set up the project in our system to enable 4LEAF and the City of San Rafael
each to track the progress of the review. Our plan tracking procedures are designed to track each submittal
throughout the review process and maintain accurate and comprehensive records for each submittal.
Task 2 - C0111DICtIC SL11)111ittal Review
Upon receiving the plans from the City, 4LEAF will triage (preliminary plan review performed by 4LEAF plan
review project lead) the submittal to verify that the submittal received is complete (i.e., all pertinent plans,
calculations, reports, and other related documents) in order that we can begin our review. If the submitted
package is incomplete, we will communicate with the City to discuss the deficient documents needed to proceed
with our review.
Task 3 - Plan RevieW As!5iggRient
After the triage process is performed and a complete package is verified, the project will be assigned to the most
qualified Plans Examiner and a turnaround time will be established. We will log each application into our
database the same day the plans are received to assure that they are routed in a timely manner and to allow for
daily project tracking.
Task 4 - Plan Review
4LEAF will provide the project contact (Developer, Contractor, Architect, or Engineer) desired by the City of San
Rafael with a list of any items needing correction and clarification to comply with applicable building codes,
ordinances, and regulations. A correction list will be created based on the missing codes and ordinances.
Task_S - Quality Control
Prior to submitting the plan review correction list to the City, the designated plan review project lead will review
the correction list for adherence to applicable codes and ordinances as well as for accuracy and completeness.
After completion of our quality control review a correction list will be e-mailed to a designated staff member at
the City of San Rafael or as directed by the City. The correction list and a 4LEAF transmittal form will include the
following information: a description of the work, type of construction, occupancy group, square footage,
number of floors, and sprinkler requirements.
Task 6 - Plan Review Rechecks
Plans received for rechecks will be reviewed for conformance. Our goal is to actively work with the designers to
resolve all unresolved issues after our second review. If it appears that there are complicated issues that might
cause a project to go beyond our second review, we will communicate directly with the designer to resolve
these concerns.
'Task 7 - Project Aum -oval
Once the final plan reviews are completed and ready for approval, 4LEAF will organize the plans and supporting
documents per the City of San Rafael processing requirements and return them to the City, along with our letter
of completion.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 8
Section 3: Scope of Work — Plan Review March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
4LEAF's EZPIan Review
EZPIan Review is our in-house tracking software that
acts as a communication tool between 4LEAF and
the jurisdictions we work with. The use of EZPIan
makes communication easy. This web portal allows
users visualize project due dates, notes, and status
updates so that projects can be followed from start
to finish. Additionally, 4LEAF provides electronically
stamped and uploaded copies of approved project
plans, a value which saves clients time and
resources. With the use of EZPIan, 4LEAF hopes to
provide a level of ease and transparency during the
off-site plan review process.
Sonoma County Fire Recovery Dashboard
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Document Control
When plans and documents are received for review, 4LEAF's Plan Review Manager and Document Control
Technician analyze the project, creates a job number, and completes a Job Setup Sheet. This form highlights
both the jurisdiction, applicable contact information, and all project specific design criteria and notes. Jobs are
then transmitted through 4LEAF's easily accessed EZPIan Review Portal which tracks initial and subsequent
reviews and is open for view by the client. The City,and their customers can view 4LEAF's plan review control log
through 4LEAF's EZPIan Review Portal.
Plans then get distributed for review to a 4LEAF team
consisting of Plan Review Engineers, Architect (a licensed state
professional) and/or an ICC Certified Plans Examiner, as
applicable. Our staff then performs his or her function of
analyzing the plans and documentation for effective
conformance to the state codes, referenced construction
standards, and City amendments. 4LEAF's code review
methodology is "The Effective Use of the Codes" reinforced
through proprietary and jurisdictional checklists. When
complete, the Plan Review Manager overviews the project for
quality control purposes and forwards comments or approvals to the client's pre -designated contacts.
Off -Site Electronic Plan Review
Digital plan review allows 4LEAF the ability to review, markup and transport plans of any size electronically. We
strongly encourage this service for our clients. This process delivers a high degree of cost effectiveness, time
efficiency and a "green" and environmentally friendly system. Through our strong focus on utilizing this digital
capability, we offer full access to all 4LEAF engineers and plans examiners company -wide, from any of our office
locations. A protected online portal will be established to allow property owners, contractors, developers,
businesses, designers, and stakeholders to submit plans electronically for review. Access to the online portal will
be given to City staff for immediate access to information regarding project status during the review process.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 9
Section 3: Scope of Work — Plan Review March 14, 2022
4LEAF, INC.
ENCINEERING CONSTRUCTION MAN,
4LEAF has successfully implemented and used Bluebeam for electronic review of files to help eliminate the use
of paper and take the plan review workflow to a whole new level. 4LEAF's offices are equipped with large scale
monitors for easy review of plans. Bluebeam Revu combines powerful PDF editing, markup, and collaboration
technology with reliable file creation. Bluebeam integrates flawlessly with our Green Line approach for
electronic and timely turnarounds resulting in permit issuance within 5-7 business days.
Additional Technologies
Having served more than 300 jurisdictions, 4LEAF and our staff are knowledgeable and have experience working
with a variety of different technologies for Electronic Plan Review, Permit Tracking, and Building Inspections.
4LEAF's experience with tracking technologies includes, but is not limited to:
CVW..- Pro eGt: roAccelacTRAhLiT It
r -1p
Structural_ Only Re_view
Upon request, 4LEAF will perform "structural only" reviews for the City. 4LEAF can communicate directly with
the designers via email, in-person meetings, and through our EZPIan Review system. 4LEAF prefers PDF files for
"structural only" reviews as they allow several Structural Engineers to review plans together should there be
design -related questions. The majority of 4LEAF's plan review engineers have a design background and work
well with project designers.
Certified Access Specialist (CASA)
4LEAF has 14 Certified Access Specialists on staff. We have performed CASp inspections, plan review projects,
and have consulted on numerous construction projects for accessibility questions and advice.
CASp Inspector
Scott Wungluck
Certification
CASp-560
No. Expiration
4/29/2023
Jerry Thome
CASp-104
9/14/2024
David Rashe, CBO
CASp-213
6/23/2022
Don Folsom
CASp-203
4/15/2022
Sareh Deyhimi, P.E.
CASp-876
3/13/2022
Brent Hipsher
CASp-422
4/12/2024
William Holl, AIA
CASp-509
12/6/2023
Scott Johnson, S.E.
CASp-530
1/2/2023
Kevin Brenton
CASp-964
8/4/2024
Doug Martin
CASp-937
4/2/2023
James Wiatrak
CASp-789
8/9/2023
Sivaji Muggari
CASp-969
7/30/2024
Lorena Soules
CASp-833
7/10/2024
Steven Raney
CASp-519
12/10/2022
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 10
Section 3: Scope of Work — Plan Review March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAID,
Plan Review Personnel
4LEAF has GQ+ plan check personnel that includes Registered Professional Engineers, Licensed Architects,
Certified Access Specialists, and ICC Certified personnel dedicated to performing plan review services to our
municipal clientele. Should duplicate names appear in our competitor's submittals, we are prepared to show
payroll records to ensure you that all names listed in this proposal are employees of 4LEAF.
Examiners
RegistrationsPlans
Melissa Mennucci, S.E.
Registered Structural Engineer
Albert Kong, S.E.
Registered Structural Engineer
Farheen Sultana, S.E.
Registered Structural Engineer
Beng Low, M.E., S.E.
Registered Structural and Mechanical Engineer
Mike Anderson, P.E., CASp
Registered Professional Engineer & CASp
David Chung, P.E.
Registered Professional Engineer
Kathy Bucciarelli, P.E.
Registered Professional Engineer & 2 ICC Certifications
Davison Chanda, PE
Registered Professional Engineer
Ana Akin, P.E.
Registered Professional Engineer & 2 ICC Certifications
Joseph Nicolas, P.E.
Registered Professional Engineer
Melissa Dubovik, P.E.
Registered Professional Engineer
Stefanie Hionis, P.E.
Registered Professional Engineer
Anastasios Hionis, P.E., M.E., E.E.
Sareh Deyhimi, P.E.
Registered Professional Engineer
Registered Professional Engineer & 1 ICC Certification
Scott Martin, P.E.
Registered Professional Engineer
Liberty Jensen, P.E.
Registered Professional Engineer
Yousef Marmosh, P.E., M.E.
Registered Professional Engineer
Keith Long, AIA
Registered Architect
Sandeep Ojha
Degreed Engineer
Youssef Abdou
Degreed Engineer
David Rashe, CBO, CASp
Certified Building Official, CASp, & 11 ICC Certifications
Peter Oliver, CASp
CASp & ICC Certified Plans Examiner
Joseph Espinoza, CBO, MCP
ICC Certified Plans Examiner & 8 ICC Certifications
Madhavi Latha
Degreed Engineer & ICC Certified Plans Examiner
Sivaji Muggari
ICC Certified Plans Examiner
Gene Ferrero
ICC Certified Plans Examiner
Lisa O'Malley
ICC Certified Plans Examiner
Ingeborg Vriend
ICC Certified Plans Examiner
James Johnson
ICC Certified Plans Examiner
Eriselda Nachy
ICC Certified Plans Examiner
More than 20 additional Plans Examiners
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 11
Section 3: Scope of Work — Plan Review March 14, 2022
4LEAF, INC.
ENGINFFRING CONSTRUCTION MAN,
Project Experience
Building Plan Review, Inspection, and Permit Technician Services
Miscellaneous jurisdictional inspection assignments
Since 2007, 4LEAF has provided several combination inspectors to assist the City staff with routine 0!'.'.''!-��
daily inspections for commercial and residential properties located throughout Palo Alto. Our
inspection services vary from full-time to temporary part-time staff to help augment vacation or
extended absences to due illness and/or market demand.
On -Site Plans Examiners
Since 2010, 4LEAF has provided on-site plans examiners for the City of Palo Alto. Our
Plans Examiners are registered Engineers in the State of California and ICC Certified,
who are responsible for reviewing larger projects ranging between $100,000 to
�f
$100,000,000 under the direction of the Chief Building Official. In addition, they will
also assist the Permit Counter with over-the-counter plan reviews and general
questions from the public. Some reviewed and inspected projects include Skype, Stanford Medical Center,
Technology Credit Union, and VMware. 4LEAF is currently reviewing and inspecting the following projects:
Stanford Biomedical Innovation Buildine. $126 Million
New research laboratory building for Stanford University School of Medicine. Four-
story above garage and one below grade for a total of 216,647 SF. Wet -bench
research laboratories and associate support spaces, faculty offices and open office ,r:=
spaces workstations, conference rooms and staff amenity spaces.
2600 EI Camino Real, $13.5 Million
New four-story 62,616 SF office building over one level of basement garage parking (36,957 SF) office is
structurally connected to a two-story above grade parking garage (24,059 SF)
City of Palo Alto Public Safety Building, $84 Mlllian
New three-story, 136,873 SF City of Palo Alto Public Safety Building will have 2 levels of underground parking
and will house the Police Department, 911 Emergency Dispatch Center, the Emergency Operations Center, the
Office of Emergency Services, and the administration needs of the Fire Department.
744 San Antonio Rd., $42 Million
Courtyard by Marriott and an AC Hotel by Marriott. Two, five -story hotels (164,764 SF) hotels offering a
combined 294 rooms with surface and underground parking.
ISO 1 Rating
With approximately 13 full-time personnel working at the City of Palo Alto, 4LEAF was
instrumental in the implementation of the ISO Program achieving the ISO 1 Rating. In March of }
2015, Palo Alto became the 8th City in the Country out of 14,000 Building Departments to achieve _
this status.
Client Name:
City of Palo Alto
Project Dates:
2007 - Present
Client Contact:
George Hoyt, CBO, Chief Building Official
Client Telephone:
Office: (650) 329-2368
Client Address:
285 Hamilton Ave. Palo Alto, CA 94301
Contact Email:
Georee.Hovt @CitvofPaloAlto.org
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 12
Section 3: Scope of Work — Plan Review March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN.
Building and Fire Plan Check, Fire Inspection, and Inspector of Record Services
4LEAF is currently performing Plan Check and Inspector of Record services for multiple
projects on behalf of the County of San Mateo's Project Development Unit. This $1 Billion c�
VI
program consists of up to 18 projects over the course of more than five years. 4LEAF is
DEVELOPMENTUNIT
responsible for the combination inspections and inspection reports related to all projects COUNTY OF SAN
MATED
including:
Regional Operations Center
The new 37,000 -square -foot, two-story Regional Operations Center (ROC) will be
located on the County Center campus where the motor pool was once located. On a
daily basis, the Center will house 9-1-1 Public Safety Dispatchers, an Emergency
Operations Center, and the Office of Emergency Services. More importantly, the ROC
will serve as a hub for public safety responders during major catastrophic
events. The building will achieve LEED Silver certification from the U.S. Green
Building Council and is the largest project funded to date by Measure K.
Skylonda Fire Station #58
This project consists of a barracks/office building consolidating the functions and
operations of two existing structures into a single structure. The barracks/office
building will contain administrative offices and related support spaces, conference
and training rooms, a kitchen and dining room, dayroom, dorm rooms, fitness
rooms, showers and restrooms. A new primary vehicular access connection shall be
provided to Skyline Boulevard to facilitate improved traffic sightlines and vehicle
turning radiuses.
Animal Shelter
The County of San Mateo is constructing a new animal shelter that will be located at
the Coyote point site of the current animal shelter to replace the existing shelter
buildings. This Design -Build project will contain programmed space for a variety of
mandated animal care services, limited community services, clinic services, and
administrative services. The project currently underway will replace the existing
facility with a new approximately 27,000 square foot animal shelter facility.
Additional Projects not yet under construction:
• County Office Building #3 • Parking Structure #2 • Portola House
• Cordilleras • San Mateo Medical Center • Pescadero Fire Station
• South San Francisco Health Center • La Honda Fire Station • Pine Street Project
• Sanchez Adobe Visitors Center • Maple Street Homeless Shelter
Client Name:
Project Location:
Client Contact:
Client Telephone:
Client Email:
Completion Date:
Total Program Cost:
County of San Mateo, PDU
County of San Mateo, CA
Adam Ely, Director
(650) 599-9063
AEIy@SMCGov.or�
Varies by Project
—$1 Billion
Key Personnel
Brent Hipsher, Inspector of Record
Chris Fowler, Inspector of Record/CM
Craig Tole, Consultant PM
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 13
Section 3: Scope of Work — Plan Review March 14, 2022
March 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPNEMT, PUBLIC WORKS,
AND FIRE SERVICES
FOR THE
CITY OF SAN RAFAEL
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
SECTION 3: SCOPE OF WORK - INSPECTION
Insuection Services
4LEAF has a team of more than 175 ICC Certified Building Inspectors, OSHPD/DSA Inspectors of Record, Fire
Personnel, and Construction Inspectors working on various contracts. 4LEAF has a team committed to work
throughout the Bay Area who will remain for the duration of projects to ensure we capture the goals and
performance that have made our inspection system successful.
We maintain the largest database of qualified inspectors of varied qualifications. Inspectors vary from current
full-time inspection staff, idle staff (temporarily between assignments), and pre -qualified staff which include
inspectors who are available subject to client demand. 4LEAF's inspectors are all ICC Certified and experienced
working within a municipal work environment. 4LEAF will provide inspectors with all the necessary tools,
equipment, and current code books sufficient to facilitate all required inspections. 4LEAF can provide interim or
full-time inspectors same-day or within one business day—simply call, email, or text our assigned Project
Manager for an immediate response. Our on-call database is utilized for all our clients for as -needed requests.
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Permit Technician/Admin
Periodic Inspection Services 4 Available Next Day
4LEAF can fulfill inspection requests immediately upon request including same day. 4LEAF has a wealth of local
and available inspectors ready to serve the City. In addition, 4LEAF has a proven track record of providing such
services to a number of different building departments.
Part -Time Inspection Services 4 Available Next Day
4LEAF will provide the City with part-time inspectors upon request. 4LEAF can provide part-time staff within 24
hours of request for any duration of time. 4LEAF's Project Manager will work closely with the department to
identify the right personnel and determine the appropriate work schedule.
Full -Time Inspection Services 4 Available Two Days or Less
4LEAF can provide full-time inspectors upon request. 4LEAF provides this service regularly to many clients
throughout Northern California, including the Peninsula/South Bay, East Bay, North Bay, Sacramento Valley,
Central Coast, and Central Valley.
Project Specific Inspection Services 4 Available Two Days or Less
4LEAF is often tasked with providing inspection services to large projects on behalf of municipalities. 4LEAF
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 14
Section 3: Scope of Work— Inspection December 10, 2021
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
currently handles large-scale projects for such clients as the City of Palo Alto, City of Cupertino, etc. These
projects are developer funded into a separate City account which is distributed to 4LEAF using a separate invoice
and contract number. This is particularly helpful to fast paced projects looking for continuous inspection services
over a short period of time (i.e. 6 - 36 Months).
Inspection Personnel
4LEAF will provide inspectors to perform inspections on permitted projects at each necessary point of progress,
verifying compliance with the approved plans. 4LEAF inspectors will possess valid ICC certification or other
equivalent certification acceptable. 4LEAF can also provide CASp Building Inspectors for disabled access
inspections as needed. We will provide inspector qualifications to the Building Official or other designated City
staff member for acceptance prior to assignment of duties. Below is a quick look into 4LEAF's on-call inspection
database, which is made of qualified and quality team members who are ready and able to take on the City's
projects. As you can see from this limited sample, we have an inspection team with years of experience and
many varying ICC certifications as well as CASp inspectors already on hand.
Inspectors
Christopher Fowler, CBO, OSHPD A
Certiflcation�_Amk
Certified Building Official, OSHPD A, & 25 ICC Certifications
Jeff Rocca
33 ICC Certifications
Jane Alexander, CBO
Certified Building Official & 21 ICC Certifications
Rory Shortreed, OSHPD A
OSHPD A & ICC Commercial Building Inspector
Martin Scott, OSHPD A, DSA 1
OSHPD A, DSA 1 Certification, ICC Commercial Building Inspector
Mike Leontiades, CBO
Certified Building Official & 9 ICC Certifications
George Davis
Master Code Professional & 36 ICC Certifications
Lonell Butler, CBO
Michael Renner, CBO
Certified Building Official, _CA_ Sp, & 11 ICC Certifications
11 ICC Certifications
Mike Emery
14 ICC Certifications
Dave Brakebill
13 ICC Certifications
Ed O'Reilly, CBO
Certified Building Official & 10 ICC Certifications
Jerry Thome, CBO, CASp
Certified Building Official, CASp, & 9 ICC Certifications
Emilio Torres
8 ICC Certifications
Jerry Brown
8 ICC Certifications
Wladyslaw Grobelny
8 ICC Certifications
David Rashe, CBO, CASp
Certified Building Official, CASp, & 11 ICC Certifications
Brent Hipsher, CBO, CASp
Certified Building Official, CASp, & 6 ICC Certifications
Zachary Karver
10 ICC Certifications
Marcus Johnson
7 ICC Certifications
_
Chris Rose
6 ICC Certifications
John Kuehl, CBO
6 ICC Certifications
Chris Pallares
5 ICC Certifications
Andrei Oustinov
5 ICC Certifications
Tim Orbea
5 ICC Certifications
Greg Adams, CBO
Certified Building Official & 4 ICC Certifications
Chuck Venook
3 ICC Certifications
More than 100 additional ICC Certified Inspectors
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 15
Section 3: Scope of Work — Inspection March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Project Experience
On -Call Plan Review, Fire Plan Check, and Inspection Services
4LEAF performs on-call building inspection, plan review, and fire plan review services for the City of
Cupertino. 4LEAF has completed numerous residential and commercial plan reviews. Sft
p7YOF
CUPEP,TiNO
Apple Campus 2
4LEAF provided the Building, Fire, and Public Works Department Inspection
services on the largest private commercial construction project in the Country.
4LEAF was tasked with mobilizing a project team of more than 20 Building,
Fire, and Public Works Inspectors, Project Administration Staff, and
Engineering team for this more than $6 Billion protect. 4LEAF was responsible
for coordinating the inspections in relation to the City's permits and ultimately
packaging milestones of the project for occupancy approval from the City's
Chief Building Official. The project included:
• Main Building — The Main Building accommodates up to 12,000
employees and comprises approximately 2.8 million square feet.
■ Corporate Fitness Center — Comprising approximately 100,000 square
feet.
• Corporate Auditorium — Comprising approximately 120,000 square
feet and will hold up to 1,000 people.
• North and South Parking Structures — Two above -grade parking
structures of approximately 6,000 spaces.
■ Central Utility Plant — Integrated parking structure and serves all
buildings on the Main Building site.
• Phase 2 Research and Development Buildings — 600,000 square feet
of office, research, and development and two separate above ground
parking garages.
4LEAF was recently selected to perform inspections for the $2.2 Billion
Vallco project. The Vallco project will provide approximately 430,939 square
feet of new retail along with 2,402 residential units and 1,981,447 square feet
of office with eleven (11) 22 -story mixed-use high-rise buildings connected by
a 30 -acre green roof spanning the majority of the Vallco property.
4LEAF performed a review on the Main Street Cupertino Project. The 17.4
acre Downtown Cupertino project includes 130,000 square feet of retail space,
100,000 square feet of office space, and 160 units of high-end senior Housing,
and a 150-250 room hotel.
Agency Name: City of Cupertino
Project Dates: 2010-2018
Client Contact: Albert Salvador, P.E., C.B.O., Chief Building Official
Client Telephone: Office: (408) 777-3328
Client Address: 10300 Torre Ave, Cupertino, CA 95014
Contact Email: AlbertS@Cupertino.ore
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 16
Section 3: Scope of Work - Inspection March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
On -Call Plan Review, and Inspection Services
4LEAF has an on-call contract with the City of Dublin Building Department to provide third -party
plan review, code enforcement, and inspection services. 4LEAF is responsible for work being's
performed within the City's jurisdiction on projects ranging from major new development areas to J.1 .e J.
capital improvement projects and infill development. 4LEAF has supplied as many as 14
continuous staff to the City of Dublin over the course of this ongoing contract.
4LEAF has performed plan review and inspection services of the Ross Corporate Campus ROSS
located in Dublin, CA. To date this includes the tenant improvements of 3 three-story p,z[s$ FOR LESS
buildings totaling approximately 360,000 sq. ft.
Building department style plan review includes a Structural Review,
Building (life -safety) Review, Accessibility / ADA Review (performed by a
Certified Access Specialist), Energy Compliance/Title 24 Review, and
Plumbing/Mechanical/Electrical Review. All final submitted project
documents must be wet stamped and signed by the project's registered
engineer(s) or licensed architect(s) per State of California regulations.
4LEAF inspection staff members have provided combination building inspection services for some of the City's
most important commercial projects including shopping centers, parking garages,
big -box retail stores, medical centers, libraries, and countless capital improvement
projects. 4LEAF inspection staff members have also provided combination
building inspection services on numerous high-density residential projects which
routinely required Type V one- hour inspections.
These mixed-use projects include:
• Ulfert's Center
• Grafton Station
• Gateway Medical Center
• Avalon Bay
• Persimmon Place
• Tassajara Ranch
• Emerald Place
■ City of Dublin Library
• Dublin Ranch
■ Wallace Ranch
Annual Contract Value: $1,200,000
Agency Name:
Project Dates:
Client Contact:
Client Telephone:
Client Address:
Contact Email:
City of Dublin
2002 — Present
Gregory Shreeve, CBO
Office: (925) 833-6620
100 Civic Plaza, Dublin, CA 94568
Gregory.Shreeve@Ci.Dublin.CA.us
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 17
Section 3: Scope of Work - Inspection March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN.
Inspector of Record Services
4LEAF is currently performing Inspector of Record services for the University's on-site Building
rs*-.N
Department on multiple campus projects at the University to assure conformance and compliance
+;
with Title 24 California Code of Regulations, California Building Code, Office of the State Architect
sanjos@state
Standards, California State University Standards.
UNIVERSITY
Interdisciplinary Science Building — LEED Gold
4LEAF is currently performing Inspector of Record services for the new $140 Million
Interdisciplinary Science Building. The new 164,000 gross square feet state of the art
science facility will focus on faculty -led student research. The facility will consist of
accommodating teaching labs, research labs, faculty offices, dean's suite, and
interdisciplinary spaces. 4LEAF is also working with CTS on this project.
South Parking Structure
4LEAF is currently inspecting the $50 Million 4 story Parking Garage on the South
Campus which includes construction of 487,000 sq. ft. and a multi -use sports field.
This post -tensioned concrete structure includes 1,500 parking stalls, three elevator
and stair cores, and restrooms. The multi -use sports field includes artificial turf and a
surrounding fence. 4LEAF is also working with CTS on this project.
Student Recreation Activities Center — LEED Gold
This $140 Million Student Recreation Activities Center was recently completed and is
a 2 -story structure with two outdoor swimming pools, a three -court basketball gym, a
multiple activities court, weight and cardio areas, a climbing wall, indoor running
track, a group class studio with associated restrooms and locker rooms, as well as
administrative support spaces.
Campus Village Phase 2
4LEAF recently completed the new $200 Million 192,895 sq. ft. 10 -story high-rise,
Campus Village Phase 2 Building. This project is located at the corner of 9th Street and
Paseo de San Carlos, across from the existing Campus Village Phase 1 building. The
new building houses 850 beds, common study rooms, lounges, a multi-purpose room,
a recreation room, and other support services. The project was a phased permitting
approach consistent with fast tracked design build delivery.
LM
Miscellaneous Inspection Projects
4LEAF has provided IOR services for multiple projects with dollar values ranging from $150K to $20 Million. IOR
services include; modernizations, fire alarm systems, fire containment systems, heating and cooling systems,
underground utilities, roofing projects, athletic fields, and associated Fire Life and Safety inspections with
Department of the State Fire Marshall April Horvatits. Project close out services are also provided.
Client Name:
San Jose State University
Project Location:
San Jose, CA
Client Contact:
Ashraf Fouad, CBO
Client Telephone:
(408) 924-1959
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 18
Section 3: Scope of Work - Inspection March 14, 2022
March 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPNEMT, PUBLIC WORKS,
AND FIRE SERVICES
FOR THE
CITY OF SAN RAFAEL
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
SECTION 3: SCOPE OF SERVICE - CODE ENFORCEMENT
Code Enforcement Services
4LEAF can provide the City with experienced Code Enforcement services for to address current and upcoming
project needs. Services provided to the City shall include but not be limited to:
Inspections
4LEAF can provide certified and qualified staff to perform Code
Enforcement inspections in a lawful manner that respects the reasonable
expectations of privacy and security of residents and their properties.
Inspections conducted will determine if conditions on the properties being — �I
inspected are compliant with applicable sections of the current editions of
the International Property Maintenance Code, City Code, CA Building w---�
Code, and any Code adopted by reference by the City of San Rafael.
4LEAF staff will be qualified to verify that onsite conditions are consistent with the City's records for
development approvals, square footage, setbacks, heights, and other requirements that may be applicable.
4LEAF staff are qualified to do the following:
• Perform inspections for violations of Building Codes and Ordinances as adopted by the City.
■ Research properties for prior approvals, permits, and general information relating to violations.
• Investigate and take necessary action when a violation of City Code exists, and consulting with City
Counsel as required when requested by the Code Enforcement Chief.
• Comply with the City's procedures for reporting inspection results and deficiencies.
• Using City inspection correction forms.
• Making appropriate entries in City records.
• Conduct follow-up inspections as needed.
• Notify the responsible parties of other agency approvals prior to closing a code enforcement action.
• Maintain records as needed for the efficient and effective operation of the City.
• Meet with members of the general public and City staff on a daily basis as needed.
Enforcement
4LEAF staff have the experience in working cooperatively with property
owners and other responsible parties to bring properties and/or conditions
into compliance with applicable bodies of law. Our team will be able to
determine when voluntary compliance is not forthcoming from property
owners or responsible parties. 4LEAF staff has experience in using
administrative processes including the issuance of administrative citations
to credibly establish at the administrative level that violations of law exist
on a property. 4LEAF Code Enforcement Officers have experience in writing criminal citations and in working
with legal counsel to assist in the successful prosecution of Code Enforcement cases either in criminal or civil
court when necessary.
Qualifications to Provide Plan Review, Inspection, Code Enforcement, and Fire Services to the City of San Rafael Page 19
Section 3.3: Scope of Work — Code Enforcement March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Code Enforcement Personnel
Below is a quick look into 4LEAF's Code Enforcement database, which is made of qualified and quality team
members who are ready and able to take on the City's project. As you can see from this limited sample, we have
a team with years of experience and many varying certifications.
Code Enforcement Staff
Title Certifications
Sean Flanagan
Senior Code Enforcement Officer Adv. Code Enforcement Officer
Code Enforcement Officer/Inspector PC832
Pamela Miller
Tina Chechourka
Code Enforcement Officer/Inspector
PC832
Tom Cervantes
Code Enforcement/Fire Inspector
PC832 Levels I, II, and III
Tim Nakashima
Code Enforcement Officer
PC832
Jose Murillo
Code Enforcement Officer/Inspector
PC832
AI Fasulo
Code Enforcement Officer
PC832
Nick Henderson, CBO
Code Enforcement Officer/Inspector PC832
Code Enforcement Officer/Inspector POST PC832
Code Enforcement Officer Advanced CEO, PC832
Code Enforcement/Fire Plan Reviewer PC832
Doug Martin, CASp
Renee Souza
Stuart Blakesley
Scott Wungluck, CBO
T
Code Enforcement/Senior Inspector PC832
John Juarez
Senior Code Enforcement Officer
PC832
Justine Sidie
Code Enforcement Officer
PC832, CACEO Levels I, II, and III
Rebecca Lauricella
Code Enforcement/Fire Inspector
PC832
Dave Nolta
Code Enforcement Officer/Inspector
PC832
Joe Pena
Code Enforcement Officer/Inspector
PC832
David Rashe, CBO
Code Enforcement Officer/Plans Examiner
PC832
Qualifications to Provide Plan Review, Inspection, Code Enforcement, and Fire Services to the City of San Rafael Page 20
Section 3.3: Scope of Work — Code Enforcement March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Project Experience
Code Enforcement, Plan Review, Inspection Services, and Chief Building Official
For the past 4 years, 4LEAF has been working with the City of San Pablo in several!
different capacities including Code Enforcement, Plan Review, Inspections, and Interim
Chief Building Official to assist the community in helping its customers update their
construction to maintain compliance with the current codes, especially those who did not
go through a formal permitting process.
Housing Program — Code Enforcement
4LEAF is currently providing inspection and project administration support
services to City of San Pablo residents who have completed work without
going through a formal permitting process. Through strong organization and
effective communication, the community has been receptive to getting their
properties up to the current codes and standards and avoiding construction
hazards. Both of our Inspectors, Steven Mello and Greg Adams, are working
diligently to maintain a database of cases and track permitting progress on
properties that need inspections to verify their property meets the current
residential health and safety code and the current adopted California Building Codes. Our Project Administrator
works both on-site and off-site coordinating, managing, and assigning inspections regarding this program.
(_1TYoFtiAN! PA.F
Interim Chief Building Official
4LEAF has provided the City with an Interim Chief Building Official for more than two years in this capacity.
4LEAF's Building Official routinely performs Plan Reviews and Inspections on large commercial and important
City projects and has helped manage up to two Permit Technicians, one Building Inspector, and three Permit
Technicians.
Building Inspection Services
4LEAF provides all the inspection services for the City to include residential and commercial inspections for all
trades including Building, Mechanical, Electrical, and Plumbing. 4LEAF personnel is responsible for inserting all
the inspection results into the City's permitting system CRW.
Client Name:
City of San Pablo
Project Location:
San Pablo, CA
Client Contact:
Charles Ching, Assistant CM
Client Address:
13831 San Pablo Ave., San Pablo
Client Phone:
(510) 215-3031
Contact Email:
CharlesC@SanPabloCA.GOV
Qualifications to Provide Plan Review, Inspection, Code Enforcement, and Fire Services to the City of San Rafael Page 21
Section 3.3: Scope of Work — Code Enforcement March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Code Enforcement, Plan Review, Inspection, and Chief Building Official
4LEAF has been working with the City of Pinole in several capacities including Plan Review, SOLE
Code Enforcement Programs, Inspections, and providing an Interim Chief Building Official. .�
These services assist the community in updating their construction to be in compliance with u
the current codes, especially for residents who did not go through a formal permitting
process.
Housing Program — Code Enforcement
4LEAF is currently providing inspection and project administration support
services to residents of the City who have completed work without going
through a formal permitting process. Through strong organization and
effective communication, the community has been very receptive to getting
their properties up to the current codes and standards and avoiding life -safety
construction hazards to the community. Both our Inspectors are working
diligently to maintain a database of cases and track permitting progress on
properties that need inspections to verify their property meets current
residential health and safety code and the adopted California Building Codes.
Interim Chief Building Official
4LEAF provided the City with an Interim Chief Building Official. Lucas Chapman, CBO was with the City of Pinole
on behalf of 4LEAF for more than one year. Lucas routinely performed plan reviews and inspections on large
commercial and important City projects. Lucas also helped manage up to two Permit Technicians and one
Building Inspector.
CRW Permitting System Automation
4LEAF recently provided the City of Pinole with Administration assistance for the upgrades to their CRW
Permitting System. Our staff helped organize and administer workarounds to allow staff to successfully navigate
the permitting system, integrate with other departments, and interface with the community to process permits
in a reasonable time frame.
Building Inspection Services and Emergency Response Team
4LEAF provides all the inspection services for the City to include residential and commercial inspections for all
trades including Building, Mechanical, Electrical, and Plumbing. Our firm provides after hours and weekend
response to emergency life -safety situations due to fire, weather damage, or power loss to determine if the
residences were safe to resume occupancy.
Client Name:
City of Pinole
Project Location:
Pinole, CA
Client Contact:
Tamara Miller, Public Works Director
Client Address:
2131 Pear St, Pinole, CA 94564
Client Phone:
(510) 724-9010
Contact Email:
TMiller@Ci.Pinole.CA,US
Qualifications to Provide Plan Review, Inspection, Code Enforcement, and Fire Services to the City of San Rafael Page 22
Section 3.3: Scope of Work - Code Enforcement March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Second Unit Amnesty Program - Code Enforcement Services
4LEAF was selected to provide Program Management, Code Enforcement, Inspection, and Plan �r
Review Services for the County of San Mateo residents who have completed work without going
through a formal permitting process. In July 2018, 4LEAF was awarded the contract for San Mateo
County's Second -Unit Amnesty Program. In a collaborative effort to balance safety with
California's desperate need for more housing, the County implemented the Amnesty Program, along with a
financial loan program, to promote the legalization of unpermitted second units, bringing them up to the
current codes to avoid life -safety construction hazards. Steps of the program include but are not limited to:
1. Performing the initial inspection and determines the required scope of work
along with an estimate and submits the findings to the applicant and County.
2. Determining if client wishes to proceed with the Amnesty Program based on
findings of the inspection report and estimated cost conformance.
3. Providing a minimum of two contractor estimates from licensed contractors.
4.
5.
6.
7.
8.
County sends 4LEAF the completed application, submitted plans, agreement
of timeline, and scope of work.
Uploading the submitted plans and documents into 4LEAF's EZPIan Review and performing the plan review
with a maximum 5 -day turnaround.
Performing the requisite inspections after permit is issued from the County. Coordinating each inspection
with the contractor and the applicant through 4LEAF's Program Manager.
Monitoring the progress throughout the project and provides the Program Manager with updates,
correction notices, and approvals. This information is uploaded and tracked in EZPIan Review portal.
Upon completion of the work, 4LEAF sends a letter of recommendation to the County stating an Amnesty
Compliance Certificate be issued to the Applicant.
4LEAF and the County will be working together
to maintain a database of cases and track
permitting progress on properties that need
inspections to verify if the property meets
current residential health and safety codes and
the current adopted California Building Codes.
Client Name: County of San Mateo
Project Location: San Mateo, CA
Client Contact: William Gibson, Project Planner
Client Address: 555 County Center, 2"d Floor
Client Phone: (650) 363-1816
Contact Email: WGibson@SMCeov.org
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AMNESTY PROGRAM
PROGRAMA DE AMNIfna
BE SEGUNOA UNIOAD
Key Personnel
Craig Tole - Project Manager
Raylee Glasser, CBO - Plan Review PM
Mike Leontiades, CBO - Inspection PM
Qualifications to Provide Plan Review, Inspection, Code Enforcement, and Fire Services to the City of San Rafael Page 23
Section 3.3: Scope of Work - Code Enforcement March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Town of LosGatos,
Code Enforcement Services and Building Division Services
4LEAF has been working in the Town of Los Gatos to perform Building Division Services including,
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Code Enforcement, Building Inspection, Plan Review, and Permitting to ensure that the Division is
Los Gatos, CA
full operating with all the written codes designed to maintain a health and clean environment
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as well as quality of life and health standards. Our scope of work for Code Enforcement includes:
110 East Main St. Los Gatos, CA 95030
• Investigating citizen and staff complaints for suspected
violations of City Codes, ordinances and regulations including
health, safety, zoning, and public nuisance, and initiating
appropriate remedial action.
• Working jointly with other departments as directed to
investigate, regulate, and enforce all relevant codes and
coordinated code enforcement activities.
• Meeting with citizens, building inspectors, and other knowledgeable persons to identify properties
which are in violation of City ordinances.
• Responding to public requests for information and explaining violations.
■ Issuing letters to property owners notifying them of violations.
• Conducting follow-up inspections to ensure compliance with applicable codes and ordinances.
• Writing chronologies and citation narratives.
■ Writing citations when warranted.
4LEAF and the Town will be working together to maintain a database of cases that will track permitting progress
on properties requiring inspections to verify if the property meets current residential health and safety codes
and the current adopted California Building Codes.
Client Name:
Town of Los Gatos
Project Location:
Los Gatos, CA
Client Contact:
Robert Gray
Client Address:
110 East Main St. Los Gatos, CA 95030
Client Phone:
(408) 354-6815
Contact Email:
RGrav@LosGatos.eov
Key Personnel
Gus Guerrero, Code Enforcement Officer
Mike Leontiades, CBO, Inspection PM
Qualifications to Provide Plan Review, Inspection, Code Enforcement, and Fire Services to the City of San Rafael Page 24
Section 3.3: Scope of Work - Code Enforcement March 14, 2022
March 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPNEMT, PUBLIC WORKS,
AND FIRE SERVICES
FOR THE
CITY OF SAN RAFAEL
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION - PLANNING
SECTION 3: SCOPE OF WORK - PUBLIC WORKS
Our team developed its project and construction management project approaches from years of field experience
providing the overall administration of the construction process. 4LEAF fully understands the construction
process, works proactively to identify problems early, and mitigates each risk before it affects the project
performance goals. The following work plan details our team's construction management and inspection
approach to achieve the City's projected goals.
Construction Management
PRE -CONSTRUCTION
Constructability reviews and alternative construction methods
allow for cost and schedule savings. Upon receiving a notice -to- =}
proceed (NTP), our team will conduct a thorough
constructability review that will focus on anticipating issues in
the field and resolving them through fast and flexible problem
solving. This approach will result in timely completion of the +s
work, claims avoidance, and reduction of public inconvenience.
Within a week after the review is complete, our CM team will
meet with the City and design team to discuss any comments. To mitigate risks, our team will perform a
preconstruction job walk and identify additional work items. The team will confirm project quantities and
actively monitor removal, rehab, and/or replacement.
Our team will schedule, coordinate, and conduct a pre -construction conference with the City, Contractor, design
engineer, utilities, and other stakeholders. An agenda will then be prepared in advance to notify attendees of key
items for discussion. At the pre -construction meeting, we will discuss special contract and/or concerns, and
establish the protocol to be used throughout the project. The meeting will highlight the contractor's
responsibility for items such as order of work, permit and environmental agreements, safety and access, progress
pay requests, labor compliance, submittals, RFIs, CCOs, quality control, materials certification, schedule updates,
and weekly meetings. We will review the baseline schedule and verify that it meets all the required information
prior to issuing the NTP to the contractor.
SCHEDULING
Our team will maintain a master project schedule to include all
completed and scheduled work. We will provide updates on
anticipated closure, detours, etc. The team will also provide
updates to the City on construction progress and any other
pertinent project information through monthly progress reports.
This update will show current conditions and revisions required
by actual progress.
The monthly progress billing will be tied to the construction schedule. Work activities and material deliveries will
be assigned the correct completion percentage by the Contractor. This will be reviewed by the Construction
Inspector and discrepancies will be addressed. If necessary, the Contractor will revise and resubmit the schedule
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 25
Section 3: Scope of Work — Public Works March 14, 2022
4LEAF, INC.
ENGINEERING , CONSTRUCTION MANAGEMENT
PLAN CHECK - BUILDING INSPECTION - PLANNING
of values. This process ensures the Owner is accurately billed for the completed work monthly. We will approve
the monthly construction schedule, including activity sequences/durations, schedule of submittals, and schedule
of delivery for products with long lead-time.
PROJECT IMPACTS
We will work proactively to eliminate or reduce project impacts from change orders by providing first-line
management of CCO administration including review and evaluation of CCO requests; independent estimates;
project mitigation such as possible alternatives and negotiation as the City's advocate; written approval from the
City's Construction Manager prior to approval of any extra work; investigation and inspection of site conditions
that differ from those described in the contract documents; schedule impact and analysis and verification;
recommendations to the project Owner on acceptance; impact mitigation; review of submittals in support, and
recommendation for resolution, of claims and disputes; and verification of costs.
REVIEWS
The Construction Manager will perform on-going review throughout the project to avoid any potential claims. If
claims arise, the Construction Manager will work with the City and Contractor to find the best solution to resolve
any claims in a timely manner. The Construction Manager and Inspection staff bring a detailed understanding of
the City's processes for administering CCOs per the City's standards & procedures. We will work closely under
the direction of the City's Construction Manager with the contractor to verify that change orders are processed
and executed promptly by the contract documents and City's procedures. Inspectors will verify ail work
performed under time and materials, including equipment, contractor crew, and field measurements quantities.
The Construction Manager will perform a review and recommendation for any contractor change orders.
STATUS UPDATES
The Team will provide a monthly status update on the project construction budget, indicating actual costs for
completed activities and work in progress. We will also include estimated costs for uncompleted work. This
monthly report will identify variances between actual and budgeted or estimated costs and shall advise the City if
any actual construction costs have exceeded or will exceed the project construction budget for the entire project
or any project component. We will work closely with the contractor to ensure any issues are properly
documented and corrected. We will review the engineer's estimate for accuracy.
The project budget will be closely reviewed and monitored, and the team will communicate any anticipated
changes to the City. Strict compliance with the original scope of work and initial construction cost budget can be
achieved through continuous, and timely communications with City staff. Our key members are immediately
available and committed to fully staffing the project through completion to provide a quality project delivered on
time and within budget. We will anticipate staffing needs and adjust our staffing as project needs change. Our
Construction Manager will regularly evaluate construction management staffing to ensure resources are where
they are most effective.
COST MANAGEMENT
Our team will track the value of the completed work to ensure
accurate and detailed monthly progress billing by the Contractor and
will proactively manage the change order process. Inspectors will
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 26
Section 3: Scope of Work — Public Works March 14, 2022
4LEAF, INC.
ENGINEERING , CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
verify all work performed under time and materials, including equipment, contractor crew, and field
measurements quantities. We will oversee all authorized work performed under unit costs and additional work
performed based on actual costs of labor and materials of a force account.
PROGRESS MEETINGS
The construction management team will hold weekly construction/progress meetings with the contractor, City,
and stakeholders to discuss current construction activities, contract issues, progress, procedures, problems,
change orders (COs), submittals, request for information (RFIs), deficiencies, and go over the "look ahead"
schedule for upcoming work.
PROJECT CLOSEOUT
We will prepare a final report detailing the work completed, costs, changes,
warranties, and documentation provided to the City. All project documents will be
delivered to the City at Project completion. The report will also include a section
on future suggestions and lessons learned. Our Construction Manager will take a
proactive approach at processing close-out documentation including completion
of final punch list items, guarantees/warranties, as -built plans, commissioning,
subcontractor liens, retention, and final acceptance/certificates of completion,
orderly transfer of key records and documents, resolution of outstanding issues,
final payment preparation and processing along with final acceptance or record
drawings. We will schedule and oversee the warranty repair requests within the
one-year warranty. We will determine if any defects or imperfections are warranty
issues. Upon completion of the project, we will provide the City with both hard
and electronic copies of project documentation.
111SUCCtiOt7 Sel'Vices
Our team will make on-site inspections to check the quality and quantity of the work performed by all trades
and guard the City against defects and deficiencies in the work by the Contractor. As necessary, our team will
inspect construction means, methods, techniques, and sequences to evaluate the Contractor's compliance with
the intent of the construction documents and recommend necessary remedial action to the Contractor.
REPORTING
Our team of proposed Engineers and Inspectors have the knowledge,
skill, and experience to inspect all the anticipated construction
operations for this contract. Throughout the project, our inspectors will
review contract documents, plans, and permits. Inspectors will monitor
and enforce construction noticing requirements. The inspectors will use
their expertise to provide field conflict resolutions. The inspectors'
primary duties will be to inspect and verify all work in place meets the
requirements of the contract plans and specifications, traffic control
plans, shop drawings, COs, and O&M manuals as well as maintenance of
project documentation.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 27
Section 3: Scope of Work — Public Works March 14, 2022
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK _ BUILDING INSPECTION . PLANNING
We will verify that all work conforms with the requirements and identify any issues of non-compliance with the
applicable codes. Inspectors will meet with the project design team, City's consultants, and City staff to work out
any problems and resolve issues quickly and efficiently. The team will make recommendations to the City for any
required special inspection or testing not in compliance with the provisions of the contract documents.
The proposed staff will complete daily reports and progress reports for the City. Daily reports will include
equipment, crews/personnel, weather, contractor's work on the site, work accomplished, problems
encountered, and photos (before, during and after construction).
t ~ Reports will be accessible by City staff to ensure that the City is
informed of the project progress and will be submitted weekly. The
T Team will provide digital photos and/or video documentation prior to
work, with work in progress, and upon acceptance of work. The
complete set of photographs/video will be submitted. to the City at the
completion of the project. A monthly progress report will include an
overview of work accomplished during the previous month, an overview
of work to be accomplished the following month an updated schedule
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(based on the Contractor's schedule of values), a list of problem areas, if any, and proposed corrective actions,
and a bar graph comparing the monthly and cumulative invoiced amounts with the total authorized CM budget.
We will prepare and send a weekly statement of working days, days remaining, and rainy days to the Contractor.
We will coordinate with the Contractor and the City when the work is ready for final inspection. We will conduct
a final inspection/walk-through including City staff, Contractor, maintenance/service personnel, and project
architect/design consultant. We will also review and process the release of retention. We will obtain evidence of
certification of the release of all liens and stop notices. We will obtain certification of delivery of:record drawings
to the City and design engineer. We will advise the City when the Notice of Completion (NOC) should be filed
prepare the final punch list when the contractor has certified and demonstrated the work is complete.
SERVICES
The following represents the normal responsibilities associated with providing construction inspection during
the construction phase of a project. The actual services are tailored to meet the specific needs of each project:
➢ Providing daily inspection and documentation of job-related activities
➢ Monitoring and documenting Contractor's work for adherence to contract
plans and specifications
➢ Preparing and maintaining thorough daily inspection reports
➢ Providing continual review of plans and specifications
➢ Coordinating schedules for testing and surveying
➢ Documenting information related to manpower, equipment, and time for
extra or force account work
➢ Attending all necessary meetings
➢ Providing accurate measured quantities and review pay estimates
submitted by contractor
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 28
Section 3: Scope of Work — Public Works March 14, 2022
4LEAF. IHc.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION . PLANNING
➢ Providing pictorial and/or video logbook of construction activities, and maintain separate "as-builts"
➢ Reporting all discrepancies requiring corrective actions to the construction manager and/or owner
➢ Meeting with Contractor to review proposed work and schedule inspection
➢ Developing "Punch List" items and following up with corrective measures
PROJECTS REQUIRING OSHPD, DSA, ICC, ETC.
4LEAF maintains an updated database complete with each inspector's skillsets, certifications, project history,
continuing education, etc. Our Project Manager will work closely to identify the right inspector for each
assignment/task. 4LEAF has a proven track record of providing Inspectors for daily assignments or specialty
assignments—this includes staff augmentation and project staff augmentation roles.
STATUS UPDATES
Keeping the City informed of project/contract status is as important as physically doing the work. As such, our
PM will keep the City's Construction Manager apprised of project status through regular progress and budget
reporting. We will report progress, identify potential problem areas, and keep the City informed on budget and
schedules on a regular basis.
To accomplish the above, we propose two reporting tools, 1) a Work Order Tracking Report and 2) Monthly
Expenditure Reports. These reports will be updated monthly, submitted to the City Construction Manager, and
reviewed in a monthly update meeting. The frequency of reporting/meeting and content of each report will be
discussed in detail with City staff following contract award.
Our Project Manager will submit a monthly
expenditure report for each Work Order to include
the following:
➢ Work Order status
➢ Notice to Proceed (NTP) date
➢ Schedule
➢ Budget
➢ Expended amount to date
➢ Remaining budget to date
➢ Pertinent Comments
Our Project Manager will submit a monthly
expenditure report for each Work Order to include the
following:
➢ Percent of completion
➢ Percent expended
➢ Summary of monthly activity
➢ Identification of problem areas
In addition to the above listed items, the monthly expenditure report will include a Work Order summary, a list
summarizing budget and status, and a monthly invoice summary (i.e.: invoiced this month, prior amount
invoiced, billed to date, etc.).
CLIENT RELATIONSHIPS
Providing Inspection personnel with the partnership mentality is what has set 4LEAF apart from our competition.
We believe that working with the design professionals, contractors, construction managers, project managers,
and County personnel will allow all of us to get to a desired outcome and preserve both schedule and budget in
the process. Complex IOR work requires a 24/7 approach for being accessible to ensure all items are
communicated and addressed in an expeditious manner. Where possible, 4LEAF is willing to assist other projects
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 29
Section 3: Scope of Work — Public Works March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
(whether billable or non -billable) to ensure conformity and consistency as well as to maintain positive
relationships.
GOFORMZ
4LEAF will implement the GoFormz software for inspection requests and
results. With licenses owned by the City, 4LEAF's Administration team will L�1— goformz
prepare inspection request and inspection results documenting
construction activity. In addition, 4LEAF will be able to extract information and provide detailed monthly reports
detailing the construction activity. The reports will be detailed to identify contractors, subcontractors, work
progress, pictures, and a detailed explanation of the field activities. The monthly report will be distributed to the
SDR or other specified personnel on or about the 3rd of each month. 4LEAF will implement GoFormz for
documenting inspections. 4LEAF's Inspection Form is already available in GoFormz and can be accessed by
simply downloading the application to your iPad or mobile device.
4LEAF has extensive experience working with various inspection reporting technologies, including GoFormz.
GoFormz allows every piece of information collected on a project to be accessible by all staff as every form is
stored securely and safely in the Cloud. The information can be accessed through a user's web account where
they can view any inspection report and run reports on project data. GoFormz allows every piece of information
collected on a project to be accessible by all staff as every form is stored securely and safely in the cloud. The
information can be accessed through a user's web account where they can view any inspection report and run
reports on project data.
The Inspector will be able to leave detailed notes under the inspections and observations box and
instantaneously attach pictures to the report to show the item inspected. The inspector will also be able to sign
the report by hand on the iPad through the mobile signature block and pictures taken from the iPad are stored
on the inspection document.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 30
Section 3: Scope of Work — Public Works March 14, 2022
IV4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Quality Control
Since our inception, 4LEAF has excelled in providing plan review, construction management, and inspection
services to more than 300 clients including private entities, cities, counties, state, and federal agencies. Having
worked with many public agencies, we know how to accomplish the roles of project management, construction
management, and inspection on projects of all sizes, durations, and complexities from conception to
completion. We realize this is not an easy task—procedures must be followed, and documentation must be
maintained in order to properly close out a project. 4LEAF is dedicated to improving the effectiveness of our
methodology which will assist the City in achieving its goals.
Below, we have detailed out general methodology/process managing Task Order projects:
Provide "no
Match our Staff Provide 4LEAF surprises" Ensure QA
with Project staff with City oversight for Procedures are
Requirements. QA Procedures. project schedule, Followed.
and quality.
Provide daily ielti
Work with City IF
ha reports, Provide all project
to identify project etc. to City. documents to
schedule. ng. City
We understand that an effective Quality Assurance (QA) program is necessary to deliver a quality project and
that the program has a place in each stage of the project's life. The above graphic illustrates how QA and Quality
Control (QC) are the heart of any project. We believe that quality and safety must be maintained as the ultimate
priority of every person involved in a project. Without quality, the other elements of the project don't matter.
We agree with the definition of an effective Quality Management System as "not just one where good products
and services are delivered." Rather, it is one that continuously seeks to improve the products and services being
delivered and the corresponding delivery processes used by the organization.
➢ We will ensure QA Plan compliance throughout the project's duration.
➢ We will monitor and assist with QA deviations/non-compliance actions until resolved.
➢ We will systematically and continually review plan review, inspection procedures, and activities for
compliance with the procedures.
➢ We will implement and maintain effective procedures to ensure that all complies with requirements.
➢ Our QA program will emphasize both preventative and verification activities. We will conduct and
formally document verification processes, including both daily and weekly review of documents and
maintenance of checklists and/or logs for control of documentation.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 31
Section 3: Scope of Work - Public Works March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Relevant Project Experience
The following provides a summary of our team's extensive and varied experience in providing as -needed and on-
call Construction Management and Inspection Services to clients for small-, mid-, and large-sized CIP projects.
Construction Management and Inspection Services
4LEAF provided the CM and Inspection services to the City of Mill
Valley for the $13.5M Miller Avenue Streetscape Project capital
improvement project, which has dramatically improve multi -modal
movements for pedestrians, bicyclists, and motor vehicles. It will
install new underground utilities, rehabilitate asphalt pavement;
and replace sidewalks, utility boxes, streetlights, and landscaping to
beautify more than two miles of Miller Avenue. Project includes the
Full -Depth -Reclamation (FDR) and Cold -In -Place Recycling (CIR)
asphalt paving methods, as well as various sanitary sewer
rehabilitation methods including pipe bursting, cured -in-place
lining, and open trench pipe removal and replacement.
As the largest Public Works project ever undertaken by the City of
Mill Valley in the heart of its downtown district, the project has
garnered a large amount of attention from stakeholders. The City is
well known as being home to residents who are heavily involved in
city issues. 4LEAF has been formally recognized and commended by
elected officials, city staff, multiple residents, and businesses for
created a very positive construction environment through 4LEAF's
full-time on-site presence and availability in coordinating issues
specific to traffic, parking, safety, pedestrians, and businesses.
Services performed by 4LEAF included:
Performing close collaboration between the City staff, design firm, construction contractor, and 4LEAF's
subconsultants for materials testing/special inspection and schedule management.
• Performing extensive daily public outreach and communications with downtown business owners
concerning issues such as access to their properties; collecting daily photographs of construction
activities.
Managing project documentation according to LAPM requirements as required for federal funds.
Agency Name:
City of Mill Valley
Project Dates:
2016-2017
Client Contact:
Andrew Poster, P. E., T. E. - DPW
Client Telephone:
(415) 384-4800
Client Address:
26 Corte Madera Avenue, Mill Valley, CA 94941
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 32
Section 3: Scope of Work — Public Works March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
Building and DSA Inspector of Record Inspection Services
4LEAF performed DSA, IOR, and Project Inspection services for two major C O L L EG E
developments with the College of Marin. 4LEAF provided continual inspection services MARV throughout the duration of both building projects.
DSA IOR Services for College of Marin
4LEAF performed DSA IOR services on three important projects at the College of
Marin in Kentfield, CA. 4LEAF provided two DSA Class 1 Inspectors who were
responsible to act as an agent of DSA and for the College on the project site to
ensure the project is in compliance with DSA code, specifications, and quality
control as required by a public works facility.
Project # 1: Science Math Central Plant Building Project
Scope: This $49 million project consists of construction of
a new 77,000 gross square foot (GSF), three-story,
Science, Math, and Nursing Building to replace the
original 55,000 sq. ft. 1960's Science structure. The
building includes state-of-the-art teaching facilities with
appropriate laboratory ventilation and improved safety
systems. In addition to housing Science, Math, and
Nursing programs and the College's internal IT
department, a new Central Plant accommodates electrical
and mechanical equipment for the campus. Taking
advantage of the campus's natural elements, a new West
Bridge over Corte Madera Creek provides an entrance to the newly constructed building that improves access to
the campus from the south. The new building is rated LEED® Gold Certification by the United States Green
Building Council and features a partial "green" roof, and a heating system utilizing water -fed heat pumps from
the common geothermal field.
Project # 2: West Campus Bridge Project
Scope: Increment 1: including the ramps, asphalt and all concrete
(foundation, steps/ramps etc.) except the block outs that were required
for the DSA's approval for the bridge attachment and also any landscape.
Increment 2 required the contractor to submit necessary bridge design
and calculations for DSA review and approval. After DSA approved the
contractor installed the final bridge embeds and concrete work required
for the embeds as well as the bridge itself.
Client Name:
Swinerton Management & Consulting Inc.
Project Owner:
Marin Community College District
Owner Contact:
Robert Thompson (415)485-9450
Address:
835 College Ave, Kentfield, CA 94904
Client Contact:
Bill Krill, PM, (415)971-2450
Completion Date:
2012
Project Cost:
$66 million
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 33
Section 3: Scope of Work - Public Works March 14, 2022
0
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN,
4LEAF provided Project Management, Construction Management, and
Inspection Services for the City of Pacifica's $19M Wet Weather
Equalization (EQ) Basin project. 4LEAF also provided Project
Management and Constructability Review services during the
Geotechnical Investigation, Design, and California Environmental Quality
Act (CEQA) Evaluation phases of the project. The project was
constructed to eliminate capacity -related sanitary sewer overflows
(SSOs) in the City's sanitary sewer collection system during the rainy
season. The EQ Basin and pipelines were constructed adjacent to and
within residential neighborhoods, and 4LEAF performed daily noise monitoring inside and adjacent to the
project area and extensive public outreach. 4LEAF was responsible for coordination and ensuring contractor
compliance of the CEQA Mitigation Monitoring and Reporting Plan as well as assisting in obtaining Addendums
to the CEQA document.
City Of Pacifica
Construction began in June 2017 and the following key construction activities were performed:
• Drilling and sampling activities by 4LEAF to perform in-situ waste characterization of the 23,000 cubic yards
(cyds) of soil to be excavated for the EQ basin.
• Site demolition.
• Construction of a perimeter sound wall adjacent to nearby residences.
• Construction of a 3 -foot -thick outer concrete cutoff wall (24 interconnected panels) to depths ranging
between 50 and 70 feet below ground surface (bgs) around the perimeter of the EQ Basin structure.
• Installation and operation of a localized dewatering system during construction of EQ Basin structure.
• Construction of a 5 -foot -thick reinforced concrete mat slab and 2 -foot -thick inner concrete liner wall.
• Installation of all mechanical piping, electrical conduit and wiring, motor control center bldg. w/ PLC panel,
discharge pumps, explosive -proof lighting, odor control piping, blowers, and GAC vessel.
■ Restoration of parking lot, sidewalks, lighting, and bio -retention basins for surface stormwater runoff.
• Installation of approx. 200 feet of 36 -inch -diameter steel casing using jack -and -bore techniques.
Client Name: City of Pacifica Key Personnel:
Client Contact: Louis Sun, P.E., Gene Barry, P.E. - Project Manager
Deputy Director Public Works Gopi Chandran -Construction Manager
Client Address: 700 Coast Highway, Pacifica, CA Hassan Alkatib - Construction Inspector
Client Phone: (650) 738-4662 Mike Mousseau - Construction Inspector
Client Email: sunt@ci.pacifica.ca.us Robert Shipman -Construction Inspector
Project Dates: Oct. 2015 - Feb. 2020
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 34
Section 3: Scope of Work - Public Works March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN.
City of San Bruno
4LEAF provided the City of San Bruno with Construction Management and Inspection Services for the $3.35
million Crystal Springs Road Sewer Main Replacement Project. This project consisted of constructing
approximately 550 lineal feet of 8 -inch, 10 -inch and 24 -inch diameter HDPE sanitary sewer pipe and removing
and replacing approximately 2,595 lineal feet of 8 -inch, 10 -inch, 18 -inch, and 20 -inch sanitary sewer pipe by
open -cut construction methods. A portion of the pipeline installation occurred on EI Camino Real, which is a
Caltrans operated roadway requiring work be performed according to the Caltrans encroachment permit.
Additional project details included:
• Constructing standard sewer manholes and drop manholes.
■ Construction of 4 -inch and 8 -inch water mains.
• Full width slurry seal.
• Pavement Delineation.
• Extensive community outreach.
• Narrow roadways with heavy commute traffic.
• Night work within Caltrans right-of-way.
Services to be performed by the 4LEAF team included:
• Providing daily inspections and daily report
documentation of job-related activities.
• Continually monitoring the contractor's traffic control to
ensure compliance with the project's traffic control plans.
• Monitoring the contractors' daily storm water protection.
• Attending weekly meetings with the City, contractors,
client, and design engineers.
■ Monitoring and documenting the contractor's work for
adherence to contract plans and specifications.
• Providing continual review of plans and specifications.
• Collecting and maintaining digital photographs of all daily construction activities.
• Reporting all discrepancies requiring corrective actions to City staff.
• Meeting with the contractor to review proposed work and schedule inspections.
• Developing "punch list" items and following-up with corrective measures with the City's staff.
Client Name:
City of San Bruno
Client Contact:
Jimmy Tan, P.E.
Client Address:
567 EI Camino Real, San Bruno, CA
Client Phone:
(650) 616-7075
Client Email:
JTan@sanbruno.ca.eov
Project Dates:
February 2019 -June 2019
Key Personnel:
Tricia Baxter, P.E.— Project Manager
Roger Remolacio, P.E. — Construction Manager
Mark Thrailkill —Sr. Construction Inspector
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 35
Section 3: Scope of Work — Public Works March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MAN.
City of San Mateo
4LEAF and our Team firms SWCA and CTS are providing Construction
Management, Construction Inspection, Biological Survey and
Monitoring, Cultural Resource Monitoring, and Special Inspection and
Material Testing services for this $24M project. Due to construction
within the Bay and forebay, various agency permits include the Bay
Conservation and Development Commission (BCDC), a California
Department of Fish & Wildlife (CDFW) Lake and Streambed Alteration
Agreement, the California Regional Water Quality Control Board
(RWQCB), and the United States Army Corps of Engineers (USACE)
were obtained. Upon completion of the project, more than 2,000 homeowners in surrounding neighborhoods
will apply for a Federal Emergency Management Agency (FEMA) flood insurance exemption. Final site
mitigation will include a riparian mitigation area along the permanently altered streambed.
Construction began in September 2020 and includes:
• Constructing a temporary detour segment of the Bay Trail around the project locations and through the
North Shoreview Neighborhood.
• Raising a 1,300 -foot levee segment located between the San Mateo and Burlingame border off Airport
Boulevard and adjacent to the Peninsula Humane Society.
• Updating electrical controls, correcting structural deficiencies, installing backup power generation,
installing new pump station outfalls, and increasing pumping capacity at the Coyote Point and Poplar
Avenue Pump Stations
• Installing trash capture devices.
Services being performed by 4LEAF's Team include:
• Ensuring all permits and access agreements with Agencies and 3rd -party utilities were in place prior to
construction.
■ Ensuring all biological and cultural resource requirements were in place.
■ Performing full-service Construction Management and Inspection services.
• Providing daily inspections and documenting job-related activities.
• Monitoring and documenting the contractor's work for adherence to contract plans and specifications.
• Performing compliance measures including biological monitoring for the Ridgeway Rail and cultural
monitoring by members of the Muwekma Ohlone Tribe.
• Maintaining close collaboration between the City, design firm, contractor, and 4LEAF's subconsultants.
Client Name: City of San Mateo Key Personnel:
Client Contact: Jimmy Vo, P.E., Sr. Engineer Gene Barry, P.E. PIC
Client Address: 330 W. 20th Ave., San Mateo, CA Gopi Chandran —CM
Client Telephone: (650) 522-7319 Chad Martin —Inspector
Client Email: ivo@cityofsanmateo.orMike Mousseau - Inspector
Project Dates: August 2020 - ongoing Chris Bryden - Inspector
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 36
Section 3: Scope of Work — Public Works March 14, 2022
March 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPNEMT, PUBLIC WORKS,
AND FIRE SERVICES
FOR THE
CITY OF SAN RAFAEL
4LEAF, INC.
ENGINEERING, CONSTRUCTION MANAGEMENT
PLAN CHECK _ BUILDING INSPECTION PLANNING
SECTION 3: SCOPE OF WORT{ - PLANNING
Approach
4LEAF Planners have extensive experience working on on-call services within the Planning Division. Our staff's
attention to detail and organized approach to project management helps maintain project schedules and ensures
positive and timely results.
Our Planners possess the technical writing and report preparation abilities needed to convey the greatest detail
in a manner that is easy to understand with solid recommendations of findings rooted in the plans, policies, and
codes that reinforce the City's vision. We are dedicated to understanding the vision of a community and rigorously
working towards that vision. We utilize application checklists as the foundation of our review and translate policies
and regulations as they apply to development applications. We transpose our findings into informative, concise,
and simple to understand staff reports or studies. These endeavors cannot be accomplished in a vacuum and our
staff are well -versed in project management and will work diligently with other departments and agencies to
ensure that the highest levels of review and feedback are achieved.
4LEAF's Planning duties include the development of submittal forms to meet statutory requirements, taking in and
reviewing projects for rebuilding and temporary housing, conducting pre -design rebuild meetings, responding to
the planning and zoning information hotline as applicable, and conducting site inspections and property research
to support application processing and meetings. We will arrive on-site with a positive attitude and will make every
attempt to move projects forward to achieve successful outcomes. We are creative in our approach and can
develop alternative methods to achieve the best outcome for the communities, agencies, and applicants.
The Planning Division at 4LEAF is responsible for integrating staff into local and State jurisdictions where we are
routinely called upon to supplement vacancies and staff shortages. We also provide staff augmentation services
when projects require focused processing and management of a variety of land use applications for compliance
with land development codes and general, adopted area, and specific plans. Our team evaluates the
environmental impacts of private development proposals and coordinates with other divisions to ensure that
standards for building safety and infrastructure systems are appropriately addressed with new development.
4LEAF employs 20 professional planners with a variety of skills and experience, which will provide the depth of
staffing necessary to achieve all requirements and needs of the City. 4LEAF Planners have successfully taken on
complex planning duties in locations hardest hit by wildfires in recent years including the City of Malibu, Town of
Paradise, County of Sonoma, and County of Santa Cruz. Our ability to augment services to expedite planning and
permitting processes ensures that residents are afforded an opportunity to get their lives back. Other recent on-
call planning placements include the City of Pinole where 4LEAF assignments consist of a Permit Technician, Code
Enforcement Officer, a Project Planner, and a 4 -month contract for a Planning Manager to oversee the Planning,
Building, and Code Enforcement Divisions. In addition, 4LEAF has secured an assignment with the City of Pleasant
Hill overseeing complex developer funded projects as well as City -driven policy updates.
4LEAF has successfully placed a variety of skilled staff in local and county agencies for over 20 years. Our
professional, certified, and registered staff bring the greatest knowledge and understanding of their respective
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 37
Section 3: Scope of Work - Planning March 14, 2022
4LEAF, INC.
ENGINEERING , CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
fields, which ensures that our clients receive staff that are highly experienced and able to assimilate into the City
of Campbell's team.
We thrive on customer service and recognize that every contact we make—whether an applicant, the general
public, or an agency representative—is critical for building and maintaining partnerships. Customer care is a core
value at 4LEAF, and our staff is expected to operate in a fashion aligned with this value. Our Planners have
successfully completed many design review applications, use permits, subdivisions/plats, land development code
updates, general and comprehensive plan updates and development, cannabis regulations, environmental
documentation oversight, affordable housing, and solar, wind, and energy compatibility projects.
Planning Project History
Since establishing our Planning division in 2018, 4LEAF has worked with numerous jurisdictions providing following
services: Comprehensive Planning Services including On -Call Planning, Specific Plans, General Plan Amendments,
Updates of Housing and Safety Elements, and Long -Range initiatives related to fire resiliency and disaster
recovery.
City of Foster City i
City of Sebastopol
City of Santa Clarita
City of Cloverdale
City of Greenfield
City of Cotati
City of Pleasant Hill
City of San Juan Bautista
City of Benicia
City of Rohnert Park
City of South Lake Tahoe
City of Mountain View
City of Norwalk
City of Benicia
City of San Bruno
City of Gilroy
City of Pinole
City of San Marino
County of San Mateo
County of Sonoma (Housing Element)
County of Jackson, OR
County of Santa Cruz
{ County of Monterey
Counties of Napa & Sonoma (ABAG)
Planners
4LEAF Planners are available for both on- and off-site services. Our Planners include Directors, Principals,
Manager, Seniors, Associates, Assistants, and Interns. Below is a condensed list of our available staff:
PersonnelPlanning
Jane Riley, AICP
Positian
Principal Planner
Karna Wong, AICP, Ph.D.
Planning Manager
Jason Neuman
Senior Planning & Fire Safety Specialist
Eduardo Hernandez
Senior Planner & Translation Specialist
Shaveta Sharma
Senior Planner
Syed Waqar Shah
Assistant Planner
Elliott Pickett
Planning Technician
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 38
Section 3: Scope of Work - Planning March 14, 2022
4LEAF, INC.
ENGINEERING , CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
Project Experience
Within the past 12 months, 4LEAF has added 15 new municipalities for on-call planning services contracts. We are
currently engaged with the cities of Greenfield, Pleasant Hill, Benicia, and San Juan Bautista providing Contract,
On -Call, and Planning Support Services. We have provided a wide array of Planning personnel to include
everything from a Planning Technician to Planning Director and everything in between. 4LEAF has successfully
placed a variety of skilled staff in local and county agencies for over 20 years. Our professional, certified, and
registered staff bring the greatest knowledge and understanding of their respective fields, which ensures that our
clients receive staff that are highly experienced and able to assimilate into the City of Dixon's team.
In addition to providing On -Call and Planning Support Services, 4LEAF is currently working with the ABAG Joint
Planning Collaborative for Napa and Sonoma County Housing Element, addressing the housing challenges facing
the region and overseeing planning sessions with the Collaborative's Steering Committee. In addition, 4LEAF is
currently providing Housing Elements to the cities of San Marino, Santa Clarita, Cotati, Cloverdale, and Sebastopol.
We also have experience working with HCD providing RHNA number appeal services to our clients.
I'ir-e Recovery PlarrningService
4LEAF has placed approximately 10 planners
that have successfully taken on complex
planning duties in locations hardest hit by
wildfires in recent years including the City of
Malibu, Town of Paradise, and Counties of
Sonoma, Solano, and Santa Cruz. 4LEAF
provides complete Community Development
Service Programs for these rebuild programs.
Relevant Project Experience
Planning and Code Enforcement
4LEAF is currently providing and Interim Planning Manager to replace the recently
retired Director of the Community Development Department. 4LEAF's scope includes ��r SPu�
performing professional Planning and Code Enforcement duties for the City. General ' it r
planning duties include both current and advanced planning functions on-site and YYYY est. Tryns
remotely four days a week.
Agency Name:
City of Larkspur
Contact Name:
Dan Schwarz, City Manager
Contact Phone:
(415) 927-5018
Contact Email:
dschwarz@cityoflarkspur.ore
Dates of Services:
2021— Present
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 39
Section 3: Scope of Work - Planning March 14, 2022
4LEAF, INC.
f ENGINEERING CONSTRUCTION MANAGEMENT
PLAN CHECK _ BUILDING INSPECTION . PLANNING
Regional Housing Need Allocation Appeal Assistance
4LEAF will oversee the 6"' 'planning cycle for the Association of Bay Area Governments (ABAG) ,
region's 441,186 new affordable housing units as part of Sonoma County's Regional Housing Need s.r
Allocation (RHNA). 4LEAF will work to meet the five statutory objectives to assist the County in:
1. Increasing housing with the goal of improving housing affordability and equity in all cities and counties
within the region;
2. Promoting infill development and socioeconomic equity; protect environmental and agricultural
resources; encourage efficient development patterns; and achieve greenhouse gas reduction targets;
3. Improving intra -regional jobs -to -housing relationship, including the balance between low-wage jobs and
affordable housing units for low-wage workers in each jurisdiction;
4. Balancing disproportionate household income distributions (more high-income allocation to lower-
income areas, and vice -versa);
5. and affirmatively furthering fair housing through the growth patterns outlined in Plan Bay Area initiative.
4LEAF is providing one (1) Principal Planner who will provide research
and collaborate with other jurisdictions in Sonoma County in
accordance with Government Code 65584.04. As such, we will be able
to determine if any factors are applicable to the development of
unincorporated counties in the ABAG region.
Our approach to the project will take shape in four (4) steps:
1. Research of past successful 6th cycle RHNA appeal approaches.
2. Collaboration with jurisdictions within Sonoma County and unincorporated counties within the ABAG
region to gain an understanding of the viewpoints and intended actions related to RHNA appeals from
other jurisdictions and identifying common ground.
3. Drafting the review of appeal and letter.
4. Follow-up as needed for questions and clarifications from ABAG staff.
Estimated budget: NTE $24,000
Agency Name:
County of Sonoma
Project Dates:
—May 2021—July 2021
Client Contact:
Tennis Wick, AICP
Client Telephone:
(707) 565-1925
Client Address:
2550 Ventura Avenue, Santa Rosa, CA 95403
Contact Email:
Tennis.Wick@Sonoma-Caunty.org
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 40
Section 3: Scope of Work - Planning March 14, 2022
4LEAF, INC.
�! ENGINEERING , CONSMULTION MANAGEMENT
PLAN CHECK _ BUILDING INSPECTION - PLANNING
On -Call Planning Services
4LEAF is providing one (1) Associate Planner and one (1) Planning Manager to assist with the r-
'•.
City of Pinole's planning needs.
\\�Co
Developer -funded projects:
➢ Lucky's Facade Modification — Design review for upgrade to fagade for Lucky's store in a major retail
center. Required Planning Commission approval.
➢ 1409 & 1431 Nob Hill — Design review for two (2) Single -Family residential structures.
➢ East Bay Ophthalmology Center — 1289 Pinole Valley Road. Design review for a 6,900 square foot
medical office building. Planning Commission and City Council approval.
➢ West Coast Arborists, Inc. — Design review for Contractor's yard including remodeling existing 2,000
s.f. metal building, resurfacing of existing paved area and addition of new paving. Required Planning
Commission approval.
➢ Making Waves Academy Pinole Campus—Application submitted for Design Review and Sign Program
of a new K -4th public school campus on a 7.8 -acre infill parcel. The project includes the demolition of
the existing Tenet Medical building and construction of two state of the art two-story classroom
buildings, a multi-purpose building and an administrative building totaling 95,250 square feet and
outdoor space. Required Planning Commission approval (project withdrawn).
➢ Hazel Drive Four -Lot Subdivision — Design Review for single family development and Development
Agreement for roadway connection to Sunnyview Drive, West end of Hazel Drive. Required City council
approval due to Development Agreement.
➢ Pinole Square—Application submitted to renovate and expand the existing Safeway Grocery store and
add a new gas station and construct new commercial pad buildings. Manage environmental review
consultant. Planning Commission and City Council Approval. Finishing up environmental review.
➢ Pinole Woods — Design Review for a 100+ unit senior housing development.
Contracting Agency PM and Contact Information:
Tamara Miller
Development Services Director/Engineer
(510)724-9017
TMiller(@Ci.Pinole.ca.us
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 41
Section 3: Scope of Work - Planning March 14, 2022
4LEAF, INC.
ENGINEERING • CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION - PLANNING
On -Call Planning Services
4LEAF is currently providing a Senior -Level Planner to the City where we oversee several complex
planning projects. All projects with the City of Pleasant Hill are developer -funded and 41)
responsibilities include: DTYOF PI•FAMST HILL
➢ Preparing staff reports, resolutions, and ordinances
for recommendations by the Architectural Review
Commission, Planning Commission and City Council
➢ Processing applications for minor/major subdivisions
➢ Planned Unit Development/Specific Plan
➢ General Plan Amendment
➢ Minor/Major Subdivisions
➢ Development Plans
➢ CEQA Review
➢ Architectural Review Permits
Current/recent project support:
fi-
➢ Downtown Cleveland Multi -family Specific Plan: Architectural Review, Planned Unit
Development/Specific Plan "Concept Plan", Development Plan, General Plan Amendment, and
environmental review for a 189 -unit multi -family residential development near the City's Downtown.
Project is preparing for public hearings before the Architectural Review Commission, Planning
Commission, and City Council.
➢ Oak Park Specific Plan: 34 lot major subdivision, development plan, and rezone (PUD). Rezone from R-
10 (SFR 10,000 min) to Multi -family very low density as part of a Planned Unit Development/Specific
Plan, development plan review. Prepared all staff reports and made presentation to the Architectural
Review Commission, Planning Commission, and City Council.
➢ 590 Creekside Minor Subdivision: 2 -lot single family subdivision. Prepared all staff reports findings and
resolution for approval before the Planning Commission and City Council.
➢ 2001 CCB Facade Improvements: Fa4ade improvements for a medium sized retail center. Architectural
Review permit. Application withdrawn because of costs.
In addition, our planner assisted the City with securing their S132 grant.
Agency Name: City of Pleasant Hill
Client Contact: Troy Fujimoto, Interim City Planner
Client Telephone: (925) 671-5209
Client Email: TFuiimoto2PleasantHillca.orR
Contract Dates: 8/2019 - Ongoing
Contract Budget: NTE $25,000
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 42
Section 3: Scope of Work - Planning March 14, 2022
March 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPNEMT, PUBLIC WORKS,
AND FIRE SERVICES
FOR THE
L s :1►l"Iml Al*p
4LEAF. INC.
ENGINEERING CONSTRUCTION MANAGEMENT
PLAN CHECK - BUILDING INSPECTION - PLANNING
SECTION 3: SCOPE OF WORK - FIRE
APPROACH
Our Fire team is comprised of experienced Fire Plan Reviewers, Fire Protection Engineers, Fire Marshals, and Fire
Chiefs. 4LEAF's fire inspectors are all ICC and/or OSFM Certified and experienced working within a municipal work
environment. Our fire plan review and inspection processes similarly follow the procedures and timelines outlines
in our Building plan review and inspection sections. We have worked on several high-profile contracts for fire
prevention services and recovery programs including:
➢ Jackson County, Oregon — Fire Recovery Program
➢ Santa Cruz County — Fire Recovery Program
➢ Solano County— Fire Recovery Program
➢ Sonoma County— Fire Recovery Program
➢ Town of Paradise — Fire Recovery Program
➢ City of Victorville — Fire Prevention Program and Fire Plan Review Services
➢ University of California, Santa Barbara — Fire Plan Review Services
➢ City of Murrieta Fire Department— Fire Plan Review, Fire Inspection, and Fire Marshal Services
➢ Livermore Pleasanton Fire Department — Fire Review and Inspection Services
➢ City of Oakland Fire Department — Fire Plan Review Services
➢ City of Malibu — Fire Recovery and Plan Review Services
Fire Plan Review Services
4LEAF can provide plan review services for all types of occupancies and construction types to ensure compliance
with all adopted codes, local ordinances and state and federal laws, ordinances, regulations, and standards that
pertain to Fire Life Safety Including, but not limited to:
➢ CA Title 24, Parts 2, 3, 4, and 9
➢ NFPA 13, 13R, 13D, 24, and 72
➢ Local amendments to the California Building and Fire Codes
➢ California Health and Safety Code
➢ Murrieta Fire Standards & Municipal Codes
➢ National Fire Protection Referenced Standards
4LEAF is one of the Fire Life Safety industry's leaders in Plan Review Services. Our Fire Plan Review Services include:
➢ Compliance for Site Access Requirements
➢
Annual Business Inspections
➢ Compliance for Fire Flow Requirements
➢
Complete Fire Prevention Services
➢ Review of Fire Prevention, Suppression, and
➢
New Construction Inspections
Detection Systems
➢
Fire Alarm/Sprinkler Inspections
➢ Sprinkler, Standpipe, Alarm, Notification
➢
Special Event Permits
Systems, and Fire Pump Code Compliance
➢
Hazardous Materials Inspections
➢ Hazardous Occupancies, High Piled Storage, and
➢
In -House Plan Review
Smoke Control Systems
➢
Off -Site Plan Review
➢ Review of Alternate Means
➢
Code and Standards
➢ Review of Methods Requests
➢
Public Education and Safety Training
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 43
Section 3: Scope of Work — Fire March 14, 2022
4LEAF, INC.
ENGINEERING , CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
Fire Review & Inspection Personnel
4LEAF has three Fire Protection Engineers for fire review projects such as sprinklers, alarm systems, and other fire -
related consulting items. Our Fire Plans Examiners and Fire Inspectors come with many years of experience and
are familiar with a wide range of projects. We service various Fire Districts and Fire Departments with Inspection
and Plan Review scopes as well as consulting on large construction projects. Our team includes:
Fire Personnel
Geoff Aus
Registrations
Fire Marshall, Inspector, and Plans Examiner
Flora Chen, P.E.
Registered Professional Engineer, Fire Protection Engineer
Gib Moush, P.E.
Registered Professional Engineer, Fire Protection Engineer
John Shoffa
Certified Fire Officer, Fire Plans Examiner, Fire Inspector
Loralyn Davis
Fire Plans Examiner/Fire Inspector
Ronald Griesinger
Fire Plans Examiner/Fire Inspector
John Riddell
Fire Plans Examiner/Fire Inspector
Randy Amores
Fire Plans Examiner/Fire Inspector
Rebecca Lauricella
Fire Plans Examiner/Fire Inspector
Stuart Blakesley
Fire Plans Examiner/Fire Inspector
Vincent Fung
Fire Plans Examiner/Fire Inspector
Christopher Fowler, CBO
Fire Inspector II (ICC)
Brent Hipsher, CBO, CASp
Tom Cervantes
Fire Inspector
Fire Prevention Officer, Fire Inspector I, II, and Fire Plans Examiner
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 44
Section 3: Scope of Work - Fire March 14, 2022
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION - PLANNING
Project Experience
Fire Plan Review, Fire Inspection, & Consulting Services
4LEAF is currently supplying on-site inspection and fire review and design consulting for numerous
fire alarm and sprinkler system reviews. 4LEAF currently has one person dedicated to theme
Department (Geoff Aus) to assist the Department with Fire Services.
MOM
Agency Name: Ross Valley Fire Department
Contact Name: Jason Weber, Fire Chief
Contact Phone: (415) 258-4686
Client Email: JWeber@RossValleyFire.org
Dates of Services: 2018 - Present
1
Fire Review & Fire Inspection Services
4LEAF is currently supplying on-site inspection and on-site review for projects in the Menlo Park rL►,Aft-k+
Fire Protection District. 4LEAF's scope includes performing professional duties in the inspection
and assessment of hazardous materials facilities and sites.
Agency Name: Menlo Park Fire District �L^�
Contact Name: John Johnston
Contact Phone: (650) 688-8400
Contact Email: JohnJ(&MenlDFire.orl=_
Dates of Services: 2014 - Present
Fire Plan Review & Inspection Services
4LEAF has been providing On -Call Plan Review and Inspection Services to the City of Oakland since
2018. We recently dedicated project inspectors working in the City of Oakland inspecting specific "�• -:
major projects. r
City of Oakland
Agency Name: City of Oakland
Client Contact: Timothy Low, P.E., Acting Deputy Director, Building Official
Contact Phone: Office: (510) 238-7287
Contact Email: TLowPOaklandnet.com
Dates of Services: 2018 - Present
Fire Plan Review & Fire Inspection Services
4LEAF is currently supplying on-site inspection and off-site fire review and design consulting for
numerous fire alarm and sprinkler system reviews. To date since 2013, 4LEAF has completed more
than 25 projects including work with several different County Project Managers, other County
consulting firms, and the Fire Marshal.
Agency Name: County of Santa Clara, Facilities, and Fleet & Office of the Fire Marshal
Contact Name: Hector Marin, Deputy Fire Marshal
Contact Telephone: Office: (408) 993-4614
Contact Email: Hector.iylarin@FAF.sccgov.or�
Date of Service: 2013 - Present
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 45
Section 3: Scope of Work - Fire March 14, 2022
4LEAF, INC.
ENGINEERING CQMSfRUCnON MAKA4EMENT
PLAN CHECK. I3U1LDINC. INSPECTIdN .PLANNING
Plan Review and Inspection Services
4LEAF, Inc. (4LEAF) was recently awarded the sole source contract with the
County of Sonoma to perform all operations relating to the damage caused by the permit
2017Sonoma Complex fires. (�`\- SONOMA
Resiliency Permit Center
Following the 2017 Complex fires, which spread across ^245,000 acres and
resulted in the destruction of 3;000+ residential structures in unincorporated
Sonoma County alone, the County contracted with a third -party firm to establish
an on-site disaster recovery center. The Resiliency Permit Center (RPC) opened in Ll tiii �.1�tI.
February 2018 and is currently staffed and operated by 4LEAF. The RPC is
exclusively dedicated to the residential reconstruction permitting needs of unincorporated Sonoma County. The
recovery center provides a full range of development services to residents, contractors, and developers in Sonoma
County. 4LEAF's skilled on-site project team consists of 20+ Building and Fire Inspectors, Plans Examiners, Project
Administration Staff, and an Engineering team for this $5+ Billion rebuilding effort. The County has recently added
recovery for the LNU Complex Fires and Glass Incident recovery to our contract.
Services performed by 4LEAF include:
➢ Project management, scheduling, and support
➢ Permit intake and processing
➢ Plan review services for compliance with environmental building, planning,
septic, weir, storm arainage, ana engineering regulations f
➢ On-site plan review and inspection t
➢ Plan intake, routing, and comment return .: 'I
➢ Community engagement
� AIR,
Project Highlights:
➢ Preapplication screening appointments conducted with applicants to streamline the permitting process
➢ 100% electronic record keeping program providing project submissions and updated information
➢ Permit application & review process with a five (5) business day maximum comment response time
Emergency Inspection Response
In the Spring of 2019, the County suffered extensive flooding due the rising waters of the Russian River. 4LEAF
immediately dispatched 20 inspectors to inspect the damages caused to properties as a result of the flood.
Estimated Contract Value: —$20 million
Agency Name:
County of Sonoma
Project Dates:
2018 - Present
Client Contact:
Tennis Wick, AICP
Client Telephone:
(707) 565-1925
Client Address:
2550 Ventura Avenue, Santa Rosa, CA 95403
Contact Email:
Tennis.Wick@Sonoma-CountV.org
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 46
Section 3: Scope of Work — Fire March 14, 2022
4LEAF, INC.
ENGINEERING , CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
Plan Review, Inspection, Planning, Public Works, and Fire Recovery Services
On November 8, 2018, the most destructive wildfire in California history began in Butte County, CA
.I
and quickly spread to the Town of Paradise. The Town of Paradise is Butte County's second largest .
incorporated jurisdiction with more than 26,000 people and the loss of housing displaced over 10%
of the County's population. After burning for over three weeks, the fire ultimately destroyed, within
the Town limits alone:
➢ 12,000 Residential Units
➢ 400 Commercial structures
➢ 3,000 Accessory structures
4LEAF is currently providing complete Community
Development Services to the Town of Paradise. This four-
year contract was put into place and 4LEAF is to provide
Permitting, Plan Review, Building Inspections, Public Works
Inspections, Planning, Code Enforcement, Debris Removal
Management, and Public Outreach for this $9.5 Billion
rebuild set to take place over the next 10 years. 4LEAF is
assisting the Town with a post disaster recovery -centered
office that offers permit intake and processing, record
support, plan review, and inspections services for the peak` F
rebuild during the next several years. This office will offer the full range of planning and building assistance to
residents, contractors, and developers. In addition, 4LEAF provides outreach specialists to help provide education
and outreach to the community on processes and progress of rebuilding. 4LEAF and its staff utilize the Accela
software for permitting, building, and inspections. Our staff currently includes 15 personnel.
Current staff:
➢ 2 Directors
➢ 3 Building Inspectors
➢ 5 Permit Technicians
➢ 2 Planners
➢ 2 Plans Examiners
Agency Name:
Town of Paradise
Project Dates:
2019 - Present
Client Contact:
Susan Hartman, CDD Director
Client Telephone:
(530) 872-6291 ext. 114
Client Address:
5555 Skyway Road, Paradise CA 95969
Contact Email:
SHartman@TownOfParadise.com
Valuation:
$9.5 Billion
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 47
Section 3: Scope of Work - Fire March 14, 2022
March 14, 2022
QUALIFICATIONS TO PROVIDE
COMMUNITY DEVELOPNEMT, PUBLIC WORKS,
AND FIRE SERVICES
FOR THE
CITY OF SAN RAFAEL
4LEAF, INC.
ENGINEERING • CONSTRUCTION MANAGEMENT
PLAN CHECK BUILDING INSPECTION PLANNING
SECTION 4: FEE SCHEDULE
2022-2023 FEE SCHEDULE & BASIS OF CHARGES
FOR THE CITY OF SAN RAFAEL
All Rates are Subject to Basis of Charges
Plan Review Percentage: 65%
Public Improvement Review Percentage: 50%
Hourly Plan Review: $140 Non -Structural Review
$160 Structural Review
MWELO Landscape Plan Review Package (initial review
and coordination, 1 recheck, and certificate of
completion parts 1-6): $980
Buiidina & Fir
Fee includes:
➢ Initial review and two (2) rechecks. Hourly
charges apply after three (3) or more
rechecks.
➢ Shipping, courier, and electronic service.
Permit Manager.................................................................... ...$120/hour
...........................................................
SeniorPermit Technician....................................................................................................................$100/hour
PermitTechnician...............................................................................................................................$90/hour
Clerk/Administrator ............................................................................................................................
$80/hour
Chief Building Official.............................................................................................................
...........$170/hour
Senior Combination Building Inspector (Building Inspector III)
.........................................................$135/hour
Commercial Building Inspector (Building Inspector II) ........................
................................. ............ .$115/hour
Residential Building Inspector (Building Inspector 1) ........... ............................................................... $98/hour
Civil Plan Review (Grading, Improvement Plans) ............. ............... .................................................. .$170/hour
Structural Plan Review Engineer ............................................. ...$160/hour
........................................................
Non -Structural Plans Examiner........................................................ ......................... .............. ........... $140/hour
Fire Prevention Officer....................•--•......----------..........----•-............--•--•..............._._.._...---.................$155/hour
FireProtection Engineer(FPE).............................................................. ............................ .................. $205/hour
Fire Plans Examiner............................................................................................................................$145/hour
FireInspector II .............................•.......... ............. ............ ...................................... ..................... $125/hour
FireInspector I....................................................................................................................................$115/hour
Inspectorof Record............................................................................................................ ..$160/hour
Public Works Inspector.......................................................................................................................$155/hour
DSA Class 1 / OSHPD A Inspector.......................................................................................................$155/hour
DSA Class 2 / OSHPD B Inspector.......................................................................................................$115/hour
DSA Class 3 / OSHPD C Inspector........................................................................................................$105/hour
Certified Access Specialist(CASp).......................................................................................................$170/hour
GoFormz Software.................................................................................................................. $50/user monthly
Hourly overtime charge per inspector.....................................................................................1.5
x hourly rate
Mileage (for inspections performed within the City).................................................................. IRS Rate + 20%
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 48
Section 4: Fee Schedule March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MANAGEMENT
PLAN CHECK • BUILDING INSPECTION - PLANNING
Code Enforcement
ProjectManager............................................................................................................................... $180/hour
Director of Code Enforcement......................................................................................................... $170/hour
SeniorCode Enforcement Officer..................................................................................................... $125/hour
Code Enforcement Officer.......................................................... .. $105/hour
................................................... .
Administrative Support ................................................................... ............. $80/hour
................................... .
Planning
Principal-in-Charge...........................................................................................................................
$275/hour
Housing Policy Director....................................................................................................................
$220/hour
PlanningDirector..................................................................................................................
$200/hour
Principal/Planning Manager...................................................................,................................
$170/hour
SeniorPlanner........................•.................................•••.....................................................................
$155/hour
AssociatePlanner.............................................................................................................................$135/hour
AssistantPlanner.............................................................................................................................$110/hour
Senior Planning Technician...............................................................................................................
$100/hour
Planning Technician........................................................................ ........
..........................................
$90/hour
Project Managernent
ProjectManager.................................................................................................................................$185/hour
Principal-in-charge..............................................................................................................................$275/hour
BASIS OF CHARGES - BUILDING, FIRE, & PLANNING
Rates are inclusive of "tools of the trade" such as forms, telephones, and consumables.
All invoicing will be submitted monthly.
■ Staff Augmentation work (excluding plan review) is subject to 4 -hour minimum charges unless stated
otherwise. Services billed in 4 -hour increments.
■ Most plan reviews will be done in 10 business days or less and 5 business days or less for re -checks. This
is not inclusive of holidays or the day of the pick-up of plans.
■ Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be
within seven (7) days of receipt of the plans from the District.
• Plan review of deferred submittals & revisions will be billed at the hourly rates listed.
All plan review services will be subject to a $250.00 minimum fee if percentage -based fee or two (2)
hour minimum charge if hourly rates apply.
• Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven
track record of working with municipalities to provide expedited reviews with discounted pricing when
applicable.
• 4LEAF assumes that these rates reflect the FY2022-2023 contract period. 3% escalation for FY2023-2024
and FY2024-2025 is negotiable per market conditions.
■ Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 49
Section 4: Fee Schedule March 14, 2022
4LEAF, INC.
ENGINEERING CONSTRUCTION MANAGEMENT
PLAN CHECK BUILDING INSPECTION PLANNING
- Overtime (over 8 -hour M -F or Saturdays) 1.5 x hourly rate
- Overtime (over 8 hours Sat or 1S` 8 -hour Sun) 2 x hourly rate
- Overtime (over 8 hours Sun or Holidays) 3 x hourly rate
• Overtime will only be billed with prior authorization of the designated District personnel.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• In accordance with California's Meal Break and Rest Break Law requirements, Client will be billed one (1)
additional hour per day at the regular time rate for each missed meal or rest break due to Client -
directed tasks or requirements. Client should allow 4LEAF's non-exempt, hourly employees the
opportunity to take their entitled rest and meal breaks during each work shift.
• Mileage driven during the course of Inspections will be charged at cost plus 20%.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys' fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF's liability will be limited to the value of services provided.
BASIS OF CHARGES - PREVAILING WAGE
• Rates shown assume the projects will require compliance with California Prevailing Wage rate
requirements and assumes the Client will be filing a PWC -100 Form to the California Department of
Industrial Relations (DIR) for the projects.
• Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual
wage determinations from the California DIR.
• Per the new requirements being enforced under SB 854 and because it is assumed that a PWC -100 Form
will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify an authorized
Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an
official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142
form. We are not assured the apprenticeship committee will be able to provide a suitable / qualified
apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice
must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification
of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the
five Periods listed under the California DIR's Wage determination for Building Construction Inspector
were used to determine the range of hourly rates for Public Works Inspector Apprentice.
• Pre -approved Overtime and Premium hours for labor categories subject to Prevailing Wage
requirements will be charged per the following:
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
- Overtime (over 8 hour M -F or Saturdays) 1.35 x hourly rate
- Overtime (over 8 hours Sat or 1" 8 hour Sun) 1.85 x hourly rate
- Overtime (over 8 hours Sun or Holidays) 2.35 x hourly rate
• All invoicing will be submitted monthly.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• In accordance with California's Meal Break and Rest Break Law requirements, Client will be billed one (1)
additional hour per day at the regular time rate for each missed meal or rest break due to Client -
directed tasks or requirements. Client should allow 4LEAF's non-exempt, hourly employees the
opportunity to take their entitled rest and meal breaks during each work shift.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 50
Section 4: Fee Schedule March 14, 2022
4LEAF, INC.
ENGINEERING- CONSTRUCTION MANAGEMENT
PLAN CHECK . BUILDING INSPECTION - PLANNING
• Subconsultant Invoices will be assessed a 10% Administrative Processing Fee.
• Project -related mileage for inspections will be billed at the allowable IRS Rate.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys' fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF's liability will be limited to the value of services provided.
Qualifications to Provide Community Development, Public Works, and Fire Services to the City of San Rafael Page 51
Section 4: Fee Schedule March 14, 2022
RAF,q��
2
�o
rJl WITH P
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Community Development
Project Manager: DonJeppson Extension: 3357
Contractor Name:4LEAF, Inc
Contractor's Contact: Kevin Duggan Contact's Email: Kduggan@41eafinc.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Glick hcrc to
❑
cmer a date
b. Email contract (in Word) and attachments to City
5/13/2022
Attorney c/o Laraine. Gittens@cityofsanrafaeLorg
MG
2
City Attorney
a. Review, revise, and comment on draft agreement
5/27/2022
and return to Project Manager
5/27/2022
® GC
b. Confirm insurance requirements, create Job on
PI NS, send PINS insurance notice to contractor
® GC
3
Department Director
Approval of final agreementform to send to
5 r
W
r
contractor
J J�
datc
4
Project Manager
Forward three (3) originals of final agreementto
6 / l r
M
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
N/A
agendizedfor City Council approval*
*City Council approval required for Professional Services
❑
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click hereto
Date of City Council approval
e me r a date
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
kD! 2.122
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
agreement
/
!/
8
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
�6 2 L
official
10
City Clerk
Attest signatures, retains original agreement and
//J/cy
forwards copiesto Project Manager