HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 79 Shoreline Park Restroom - PG&E EasementCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED DECEMBER 12, 2019
WITH BKF ENGINEERS
TASK ORDER NO. 79
Survey and Utilities Services Discipline
Project title: Shoreline Park Restroom - PG&E Easement
Contract Amount: $6,000
THIS TASK ORDER is entered into on /_! O 2024L4etween the City of San
Rafael, a municipal corporation ("City"), and BKF Engi Leers, ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, dated May 9, 2022, as directed by the City.
Jason Kirchmann shall be the Project Manager for Consultant for this Task Order. Additional
professional services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Shawn Graf as the person at the City responsible for monitoring performance
under this Task Order.
b. Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Task Order budget.
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
Date of completion, Work hours estimate, ost estimate and budget: Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
Atitliorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
Master Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order, Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
5. Signatures. The parties have executed this Task Order, as of the date first written above.
2
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
CITY OF SAN RAFAEL CONSULTANT
By: By:
Public Wof9s Director
Name: Jason Kirchmann
Contents approved:
By: 4"''Q `
Title: Vice President
April Miller, Assistant Public Works Director/City
Engineer (if Consultant is a corporation, add signature
of second corporate officer)
Reviewed By _--_
F ,
By: By:
Robert F. Epstein, City nttkey
Name: Jean Chen
Title: Chief Financial Officer
Exhibits:
A Scope of work dated May 9, 2022, time of completion, work hours estimate, cost estimate
and budget, and fee schedule (Consultant's current hourly rate)
3
Rev. May 2021
Exhibit A
TASK ORDER
San Rafael MSA — Survey Services PG&E Easement for Bay Trail restroom at 2175 Francisco Blvd East
BKF Job No. 20191984-31
Date: May 9, 2022
Client: City of San Rafael Dept. of Public Works Consultant: BKF Engineers
111 Morphew Street 4040 Civic Center Drive, Suite 530
San Rafael, CA 94901 San Rafael, CA 94903
Contact: Shawn Graf Contact: Jason Kirchmann
5/9/2022
This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated
December 12, 2019 and is governed by the terms and conditions therein.
PROJECT MANAGER: firandoo Bowen
DATE: 0510912022
(Signature) — Jason Kirchmann, Vice President
CLIENT: Citv of San Rafael Dent. of Public Works
(Signature)
DATE: 05/09/2022
BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960
Delivering Inspired Infrastructure
DESCRIPTION:
■ Calculate positions and search for monumentation shown on Parcel map filed in book 21
of Parcel Maps at Page 36, Marin County Records; If monumentation is found in
accordance with said map, the lines shown on said map will be plotted in relation to
TASK(S):
select/limited features, including the restroom building outline, trees of 12 -inches in
diameter and larger, fences in the immediate vicinity of the boundary lines shown on
said map and other key features encountered during the course of the survey.
• Prepare a legal description over lands owned by the City of San Rafael, in favor of PG&E
to connect power rights from the public right of way to the structure.
• Record of Survey and investigation of other maps or survey documents is not included.
SERVICES TO BEGIN:
Upon receipt of written authorization
TO BE COMPLETED:
Within two weeks of authorization
DELIVERABLES:
Exhibit Map showing survey results
CURRENT
$6,000
ADDENDUM VALUE:
PROJECT MANAGER: firandoo Bowen
DATE: 0510912022
(Signature) — Jason Kirchmann, Vice President
CLIENT: Citv of San Rafael Dent. of Public Works
(Signature)
DATE: 05/09/2022
BKF Engineers 14040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960
Delivering Inspired Infrastructure
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann (For Shawn) Extension: 3352
Contractor Name: BKF Engineers
Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/initial
1
Project Manager ^a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
5/9/2022
Attorney c/o Laraine.Gittens@cityofsanrafael.org
5/9/2022
® AD
21 LG
2
City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
5/9/2022
I] LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
5/9/2022
® BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
5/12/2022
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
M N/A
agendized for City Council approval *
*City Council approval required for Professional Services
FX1
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
Project Manager
CONTINUE ROUTING PROCESS WITH HARD COPY
5/23/2022
AD
6
Forward signed original agreements to City
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
S
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
_
City Manager/ Mayor
(for Public Works Contracts)
Agreement executed by City Council authorized
s'
22
A%
9
official
Attest signatures, retains original agreement and
forwards
10
City Clerk
x ,.
IVIA
copies to Project Manager