HomeMy WebLinkAboutLR First Student for Charter Bus ServicesAGREEMENT FOR BUSSING SERVICES
WITH FIRST STUDENT FOR CHARTER BUS SERVICES
1I I •YI
This Agreement is made and entered into this C24 day of hrhrcfr 2022, by and between the
CITY OF SAN RAFAEL (hereinafter "CITY"), and FIRST STUDENT, INC. (hereinafter
"CONTRACTOR").
RECITALS
WHEREAS, the CITY's Library and Recreation Department provides youth summer camp
programs for children in the community; and
WHEREAS, field trips to various locations in the Bay Area are activities provided as part of
the summer camp programs; and
WHEREAS, the CITY requires a means to transport the summer camp participants and staff
to and from the field trip activities; and
WHEREAS, CONTRACTOR provides safe, reliable and on-time charter bus rentals for
summer camp activities.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY'S Project Manager. The Library and Recreation Director and her Senior
Childcare Supervisor are hereby designated the PROJECT MANAGER for the CITY, and said
PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. LUKE BARBOSA_is hereby designated as the PROJECT
DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution
of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR
shall notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as follows:
• Use appropriately trained personnel to pefonn the charter bus services safely and in a
professional manner subject to the terms and conditions of this Agreement; and
• Provide safe, reliable and on-time charter bus rentals for the CITY'S Library and Recreation
Department youth summer camp field trips and summer camp activities as outlined in Exhibit
1 and as otherwise requested by CITY; and
• Bus drivers are expected to arrive on time at the center locations and be familiar with
directions to field trip destinations; and
• To issue a full refund to the CITY when the charter bus services are cancelled by
CONTRACTOR upon less than 48 hours notice.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
follows:
■ CITY will pay invoices within 30 days following receipt;
■ CITY shall give CONTRACTOR not less than 48 hour advance notice prior to the departure
time of trip cancellation. No cancellation fee shall be due if such notice is given. If such notice
is not timely given by CITY, CITY shall pay a $100.00 cancellation fee for each bus that was
reserved. Should a bus be cancelled on site, or on the day of the trip, CITY shall forfeit a
refund and pay the full cost of the booking.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR the flat fees shown for the field trips specified in Exhibit 1, and by the hour at
the hourly rates attached as Exhibit 2 for other services requested by CITY. Payment will be made
monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by
CONTRACTOR. The total contract amount shall not exceed fifty thousand dollars ($50,000.00).
Exhibits 1 and 2 are attached hereto and incorporated herein by reference.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for one (1) year commencing on April 1, 2022 and ending
on March 31, 2023. Upon mutual written agreement of the parties, and subject to the written approval
of the City Manager the term of this Agreement may be extended for an additional period of up to
one (1) year.
6. PRIVACY PROTECTIONS.
A. Definitions:
1. "CCPA" means the California Consumer Privacy Act (California Civil Code
Sections 1798.100 et seq.) and regulations implemented under it.
2. "Aggregate Consumer Information", "Business", "Business Purpose",
"Collects", "Consumer", "Deidentified", "Personal Information" and
"Service Provider" shall have the meanings given to such terms in the CCPA.
B. Contractor's Limited Use of City's Personal Information ("PI"): CITY PI
`A
collected in the course of performing the services under this Agreement is CITY'S property, which
CITY owns and controls. CONTRACTOR shall not retain, use, or disclose CITY PI for any
purpose other than performing the services for CITY specified in this Agreement, unless for a
reasonable Business Purpose related to the services (e.g., fraud prevention, accident and personnel
investigations, and security), or as otherwise required under applicable law or court order ("Permitted
Purposes"). CITY authorizes and directs CONTRACTOR to retain, use and disclose CITY PI for
the Permitted Purposes, but for no other purposes.
It is understood that CONTRACTOR may itself independently Collect PI ancillary to the services
provided hereunder as a Business, as opposed to as a vendor (e.g., by managing CONTRACTOR'S
personnel and their conduct and activities), which data shall be CONTRACTOR'S property, solely
owned and controlled by CONTRACTOR, and CONTRACTOR shall be solely responsible for
compliance with the CCPA and applicable laws regarding such data. In addition, CONTRACTOR
is authorized as part of its services to CITY hereunder to create Aggregate Consumer Information
or Deidentified data from the CITY PI, which upon such creation shall no longer be CITY PI and
shall be CONTRACTOR'S property, solely owned and controlled by CONTRACTOR, and
CONTRACTOR shall be solely responsible for compliance with applicable laws regarding such
data; provided, however, that CONTRACTOR commits not to attribute CITY as the source of such
data except to the extent required under applicable law or court order.
C. Cooperation: CONTRACTOR shall reasonably cooperate with CITY to assist
CITY in meeting its obligations regarding CITY PI under the CCPA and other applicable laws,
including, without limitation deleting specific CITY PI; provided, however, that if the cooperation
requested would result in any material expense or expenditure of time or resources, CONTRACTOR
shall be entitled to charge on a time and materials basis. In such case, CONTRACTOR shall first
provide a cost estimate to CITY and the parties shall mutually agree upon the scope of assistance
and the cost thereof.
7. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
8. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
9. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection with
its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with
CITY or its agent in any such audit or inspection.
10. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
five million dollars ($5,000,000) per occurrence/ten million dollars ($10,000,000) aggregate, for
death, bodily injury, personal injury, including sexual abuse and molestation, and property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of five million dollars ($5,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover
any claims arising out of the CONTRACTOR's performance of services under this Agreement.
Where CONTRACTOR is a professional not required to have a professional license, CITY reserves
the right to require CONTRACTOR to provide professional liability insurance pursuant to this
section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY .
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, as additional insureds (for both ongoing and completed operations) under the
policies for claims specifically arising under this Agreement.
2. The additional insured coverage under CONTRACTOR'S insurance policies
shall be "primary and non contributory" with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as
ISO form CG20 01 04 13.
3. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to
CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire
against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONTRACTOR under this agreement.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER
or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
12. INDEMNIFICATION.
A. CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release,
defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees
and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit,
judgment, loss, liability or expense of any kind, including but not limited to reasonable attorney's
fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of
CONTRACTOR'S negligent performance of its obligations or conduct of its operations under
this Agreement. In addition, the acceptance or approval of the CONTRACTOR's work or work
product by the CITY or any of its directors, officers or employees shall not relieve or reduce the
CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a
party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S
negligent performance of or operations under this Agreement, CONTRACTOR shall provide a
defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs
of defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
13. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
14. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
15. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
16. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONTRACTOR's Project Director:
With a copy to:
17. INDEPENDENT CONTRACTOR.
Kelly Albrecht
City of San Rafael
1400 Fifth Avenue
RXXxBmxA912ft
San Rafael, CA 94915-1560
Luke Barbosa
Luke.Barbosa@firstgroup.com
FirstGroup America
600 Vine Street, Suite 1400
Cincinnati, Ohio 45202
Attention: General Counsel
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
18. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
19. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR
under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
20. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
21. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
22. CITY BUSINESS LICENSE/ OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
23. FORCE MAJEURE.
In the event CONTRACTOR is unable to provide the transportation services as specified in
this Agreement because of any act of God, civil disturbance, fire, riot, war, terrorism, picketing, strike,
labor dispute, labor shortages, governmental action or any other condition or cause beyond
CONTRACTOR'S control, CITY shall excuse CONTRACTOR from performance under this
Agreement.
24. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective
successors and assigns.
25. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
26. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one document.
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL CONTRACTOR
�S
CHUTZ, City Manager
ATTEST:
�'/Vjt'4"�
Q„/ LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
be�ROBERT F. W, -STEIN, dity Attorney
10
Name: Angela Hernandez
Title: Charter Sales Manager
[If Contractor is a corporation, add signature of second
corporate officer]
Name: Cesar Perez
Title: Charter Operations Manager
'DATE:
START PU/RT:
TIM.E.
...PER
TIME:
BUS
Parkside Children's Terra Linda Community
6/14/2022
11:00 AM Center, 51 Albert Park
Center and Pool, 670 Del
4:00 PM 56
1
***PARKSIDE***
$570.86
5
Ln, San Rafael, CA 94901
Ganado Rd, San Rafael,
CA 94903
Vallecito Children's
Center, 50 Nova Albion
Crissy Field, 1199 E
6/15/2022
10:00 AM Way, San Rafael, CA
Beach, San Francisco, CA
4:00 PM 56
1
***VALLECITO***
$658.99
6
94903
94129
Shuttle bus.
Lucas Valley Children's
Crissy Field Center, 1199
Lucas Valley to
6/15/2022
9:45 AM Center, 1175 Idylberry
E Beach, San Francisco,
4:00 PM 56
1 Mary Silveira
***LUCAS VALLEY***
$679.53
6.25
Rd, San Rafael, CA 94903
CA 94129
(375 Blackstone
Dr, San Rafael)
to Crissy field.
Coleman Children's
Hamilton Community
6/16/2022
11:00 AM Center, 800 Belle Ave,
Pool, 203 EI Bonito Dr,
4:00 PM 56
1
***COLEMAN***
$634.02
5
San Rafael, CA 94901
Novato, CA 94949
Parkside Children's
Terra Linda Community
6/16/2022
10:00 AM Center, 51 Albert Park
Center and Pool, 670 Del
4:00 PM 56
1
***PARKSIDE***
$721.89
6
Ln, San Rafael, CA 94901
Ganado Rd, San Rafael,
CA 94903
Shuttle bus.
Vallecito to
Vallecito Children's
Terra Linda Community
pool to Lucas
6/17/2022
Center, 50 Nova Albion
11:00 AM
Center and Pool, 670 Del
Valley to Mary
***VALLECITO***
Way, San Rafael, CA
Ganado Rd, San Rafael,
4:00 PM 56
1 Silveira (375
$635.02
5
94903
CA 94903
Blackstone Dr,
San Rafael) to
Pool then
shuttle back.
Parkside Children's
Terra Linda Community
6/21/2022
11:00 AM Center, 51 Albert Park
Center and Pool, 670 Del
4:00 PM 56
1
***PARKSIDE***
$570.86
5
Ln, San Rafael, CA 94901
Ganado Rd, San Rafael,
CA 94903
Coleman Children's
Tomales Bay, 1100 Pierce
6/21/2022
10:00 AM Center, 800 Belle Ave,
Point Rd, Inverness, CA
4:00 PM 56
1
***COLEMAN***
$652.99
6
San Rafael, CA 94901
94937
Vallecito Children's
Center, 50 Nova Albion
Oakland Zoo, 9777 Golf
6/22/2022
10:00 AM Way, San Rafael, CA
Links Rd, Oakland, CA
4:00 PM 56
1
***VALLECITO***
$652.99
6
94903
94605
Lucas Valley Children's
Oakland Zoo, 9777 Golf
Shuttle bus.
6/22/2022
10:00 AM Center, 1175 Idylberry
Links Rd, Oakland, CA
4:00 PM 56
1 Lucas Valley to
**:LUCAS VALLEY***
$652.99
6
Rd, San Rafael, CA 94903
94605
Mary Silveira to
Oakland Zoo.
Parkside Children's
Paradise Beach County
6/23/2022
10:00 AM Center, 51 Albert Park
Park, 3450 Paradise Dr,
4:00 PM 56
1
***PARKSIDE***
$721.89
6
Ln, San Rafael, CA 94901
Tiburon, CA 94920
Coleman Children's
Hamilton Community
6/23/2022
11:00 AM Center, 800 Belle Ave,
Pool, 203 EI Bonito Dr,
4:00 PM 56
1
***COLEMAN***
$634.02
5
San Rafael, CA 94901
Novato, CA 94949
Exhibit 1
Shuttle bus.
Vallecito to
Vallecito Children's
Terra Linda Community
pool to Lucas
6/24/2022
11:00 AM
Center, 50 Nova Albion
Center and Pool, 670 Del
4'00 PM
56
1
Valley to Mary
***VALLECITO***
$634.02
5
Way, San Rafael, CA
Ganado Rd, San Rafael,
Silveira to Pool
94903
CA 94903
then shuttle
back.
Terra Linda Community
6/28/2022
11:00 AM
Parkside Children's
Center, 51 Albert Park
Center and Pool, 670 DelGanado
4:00 PM
56
1
***PARKSIDE***
$570.86
5
Rd, San Rafael,
Ln, San Rafael, CA 94901
CA 94903
Coleman Children's
Oakland Zoo, 9777 Golf
6/28/2022
10:00 AM
Center, 800 Belle Ave,
Links Rd, Oakland, CA
4:00 PM
56
1
***COLEMAN***
$652.99
6
San Rafael, CA 94901
94605
Rebounderzlndoor
Vallecito Children's
Trampoline Park Rohnert
6/29/2022
10:00 AM
Center, 50 Nova Albion
Park, 555 Rohnert Park
4:00 PM
56
1
***VALLECITO***
$652.99
6
Way, San Rafael, CA
Expy West, 555 Rohnert
94903
Park Expy c, Rohnert
Park, CA 94928
Rebounderzlndoor
Trampoline Park Rohnert
Shuttle bus.
6/29/2022
10:00 AM
Lucas Valley Children's
Center, 1175 Idylberry
Park, 555 Rohnert Park
4:00 PM
56
1
Lucas Valleyto
***LUCAS VALLEY***
$652.99
6
Expy West, 555 Rohnert
Mary Silveira to
Rd, San Rafael, CA 94903
Park Expy c, Rohnert
Rebounderz.
Park, CA 94928
Parkside Children's
Oakland Zoo, 9777 Golf
6/30/2022
10:00 AM
Center, 51 Albert Park
Links Rd, Oakland, CA
4:00 PM
56
1
***PARKSIDE***
$721.89
6
Ln, San Rafael, CA 94901
94605
Coleman Children's
Hamilton Community
6/30/2022
11:00 AM
Center, 800 Belle Ave,
Pool, 203 EI Bonito Dr,
4:00 PM
56
1
***COLETAAN***
$635.02
5
San Rafael, CA 94901
I Novato. CA 94949
COST'
Kelly Albrecht
415-485-3386
Kelly.Albrecht@cityofsanrafael.org
LOCATION:
ENDTIME:
PAX: # NOTES:
COMMENTS:
PER BUS
Shuttle bus.
Vallecito to pool
Vallecito Children's
Terra Linda Community
to Lucas Valley
7/1/2022
11:00 AM
Center, 50 Nova Albion
Center and Pool, 670 Del
4:00 PM
56 1 to Mary Silveira
.:*VALLECITO*`*
$634.02
5
Way, San Rafael, CA
Ganado Rd, San Rafael, CA
(375 Blackstone
94903
94903
Dr, San Rafael)
to Pool then
shuttle back.
Parkside Children's
McNears Beach, 201
7/2/2022
11:00 AM
Center, 51 Albert Park Ln,
Cantera Way, San Rafael,
4:00 PM
56 1
***PARKSIDE***
$576.86
5
San Rafael, CA 94901
CA 94901
Parkside Children's
Terra Linda Community
7/5/2022
11:00 AM
Center, 51 Albert Park Ln,
Center and Pool, 670 Del
4:00 PM
56 1
***PARKSIDE***
$576.86
5
Ganado Rd, San Rafael, CA
San Rafael, CA 94901
94903
Coleman Children's
Hamilton Community
7/7/2022
11:00 AM
Center, 800 Belle Ave,
Pool, 203 EI Bonito Dr,
4:00 PM
56 1
***COLEMAN***
$634.02
5
San Rafael, CA 94901
Novato, CA 94949
Shuttle bus.
Vallecito to pool
Vallecito Children's
Terra Linda Community
to Lucas Valley
7/8/2022
11:00 AM
Center, 50 Nova Albion
Center and Pool, 670 Del
to Mary Silveira
Way, San Rafael, CA
Ganado Rd, San Rafael, CA
4:00 PM
56 1
(375 Blackstone
***VALLECITO***
$634.02
5
94903
94903
Dr, San Rafael)
to Pool then
shuttle back.
Parkside Children's
Terra Linda Community
7/12/2022
11:00 AM
Center, Albert Park Ln,
Center and Pool, 670 Del
4:00 PM
56 1
***PARKSIDE***
$570.66
5
Ganado Rd, San Rafael, CA
San Rafael, CA 94901
94903
Coleman Children's
Exploratorium, Pier 15
7/12/2022
10:00 AM
Center, 800 Belle Ave,
Embarcadero at, Green St,
4:00 PM
56 1
***COLEMAN***
$658.99
6
San Rafael, CA 94901
San Francisco, CA 94111
Vallecito Children's
AngelIsland-Tiburon
7/13/2022
9:00 AM
Center, 50 Nova Albion
Ferry, 21 Main St,
q:00 PM
56 1
***VALLECITO**`
$735.13
7
Way, San Rafael, CA
Belvedere Tiburon, CA
94903
94920
Shuttle bus.
Lucas Valley Children's
Crissy Field Center, 1199 E
Lucas Valley to
7/13/2022
10:00 AM
Center, 1175 Idylberry
Beach, San Francisco, CA
4:00 PM
56 1 Mary Silveira
***LUCAS VALLEY***
$652.99
6
Rd, San Rafael, CA 94903
94129
(375 Blackstone
Dr, San Rafael)
to Angel Island.
Parkside Children's
Six Flags Discovery
7/14/2022
930 AM
Center, 51 Albert Park Ln,
Kingdom, 1001
4:00 PM
56 1
***PARKSIDE***
$765.52
6.5
San Rafael, CA 94901
Fairgrounds Dr, Vallejo,
CA 94589
Coleman Children's
Hamilton Community
7/14/2022
10:00 AM
Center, 800 Belle Ave,
Pool, 203 EI Bonito Dr,
4:00 PM
56 1
***COLEMAN***
$721.59
6
San Rafael CA 94901
Novato, CA 94949
Shuttle bus.
Vallecito to pool
Vallecito Children's
Terra Linda Community
to Lucas Valley
7/15/2022
11:00 AM
Center, 50 Nova Albion
Center and Pool, 670 Del
4:00 PM
to Mary Silveira
56 1
**VALLECITO*`*
$634.02
5
Way, San Rafael, CA
Ganado Rd, San Rafael, CA
(375 Blackstone
94903
94903
Dr, San Rafael)
to Pool then
shuttle back.
Parkside Children's
Terra Linda Community
7/19/2022
11:00 AM
Center, 51 Alpert Park Ln,
Center and Pool, 670 Del,Ganado
4:00 PM
56 1
***PARKSIDE`**
$570.86
5
Rd, San Rafael, CA
San Rafael, CA 94901
94903
®Kelly Albrecht COST:
415-485-3386
Kelly.Albrecht@cityofsanrafael.org
Coleman Children's
McInnis Park Golf Center,
7/19/2022
11:00 AM
Center, 800 Belle Ave,
350 Smith Ranch Rd, San
4:00 PM
56
1
***COLEMAN***
$570.86
5
San Rafael, CA 94901
Rafael, CA 94903
Vallecito Children's
Epicenter Sports and
7/20/2022
10:00 AM
Center, 50 Nova Albion
Entertainment, 3215
4:00 PM
54
1
***VALLECITO***
$652.99
6
Way, San Rafael, CA
Coffey Ln, Santa Rosa, CA
94903
95403
Shuttle bus.
Epicenter Sports and
Lucas Valley to
7/20/2022
10:00 AM
Lucas Valley Children's
Center, 1175 Idylberry
Entertainment, 3215
4:00 PM
56
1
Mary Silveira
**LUCAS VALLEY***
$652.99
6
Coffey Ln, Santa Rosa, CA
(375 Blackstone
Rd, San Rafael, CA 94903
95403
Dr, San Rafael)
to Epi Center.
Parkside Children's
Century Northgate, 7000
7/21/2022
11:00 AM
Center, 51 Albert Park Ln,
Northgate Dr, San Rafael,
4:00 PM
56
1
***PARKSIDE***
$634.02
5
San Rafael, CA 94901
CA 94903
Coleman Children's
Hamilton Community
7/21/2022
10:00 AM
Center, 800 Belle Ave,
Pool, 203 EI Bonito Dr,
4:00 PM
56
1
***COLEMAN***
$721.89
6
San Rafael, CA 94901
Novato. CA 94949
Shuttle bus.
Vallecito to pool
Vallecito Children's
Terra Linda Community
to Lucas Valley
7/22/2022
11:00 AM
Center, 50 Nova Albion
Center and Pool, 670 Del
4:00 PM
56
1
to Mary Silveira
***VALLECITO***
$634.02
5
Way, San Rafael, CA
Ganado Rd, San Rafael, CA
(375 Blackstone
94903
94903
Dr, San Rafael)
to Pool then
shuttle back.
Terra Linda Community
Parkside Children's
Center and Pool, 670 Del
***PARKSIDE***
$570.86
5
7/26/2022
11:00 AM
Center, 51 Albert Park Ln,
Ganado Rd, San Rafael, CA
4:00 PM
56
1
San Rafael, CA 94901
94903
Rebounderz Indoor
Trampoline Park Rohnert
7/26/2022
10:00 AM
Coleman Children's
Center, 800 Belle Ave,
Park, 555 Rohnert Park
4:00 PM
56
1
***COLEMAN***
$652.99
6
Expy West, 555 Rohnert
San Rafael, CA 94901
Park Expy c, Rohnert Park,
CA 94928
Vallecito Children's
Tilden Park, 2501 Grizzly
7/27/2022
10:00 AM
Center, 50 Nova Albion
Peak Blvd, Orinda, CA
4:00 PM
***VALLECITO***
$658.99
6
Way, San Rafael, CA
94903
94563
Shuttle bus.
Lucas Valley to
Lucas Valley Children's
Tilden Park, 2501 Grizzly
Tilden Park (7
7/27/2022
10:00 AM
Center, 1175 Idylberry
CA
Peak Blvd, Orinda,Blackstone
4:00 PM
56
1
D
Dr,
***LUCAS VALLEY***
$658.99
6
Rd, San Rafael, CA 94903
94563
San Rafael) to
Tilden Park.
Parkside Children's
Tilden Park, 2501 Grizzly
7/28/2022
10:00:00 AM
Center, 51 Albert Park Ln,
Peak Blvd, Orinda, CA
4:00 PM
56
1
***PARKSIDE***
$721.89
6
San Rafael, CA 94901
94563
Coleman Children's
Hamilton Community
7/29/2022
11:00 AM
Center, 800 Belle Ave,
Pool, 203 EI Bonito Dr,
4:00 PM
56
1
***COLEMAN***
$634.02
5
San Rafael, CA 94901
Novato, CA 94949
Shuttle bus.
Vallecito to pool
Vallecito Children's
Terra Linda Community
to Lucas Valley
7/29/2022
11:00 AM
Center, 50 Nova Albion
Center and Pool, 670 Del
4:00 PM
56
1
to Mary Silveira7
***VALLECITO***
$634.02
5
Way, San Rafael, CA
Ganado Rd, San Rafael, CA
(35 Blackstone
94903
94903
Dr, San Rafael)
to Pool then
shuttle back.
®Kelly Albrecht COST:
415-485-3386
Kelly.Albrecht@cityofsanrafael.org
LOCATION: END
TIME:
PAX
# NOTES:
COMMENTS:
PER BUS
HRS:
Parkside Children's
Terra Linda Community
COST:
8/2/2022
11:00 AM Center, 51 Albert Park
Center and Pool, 670 Del 4:00 PM
56
1
***PARKSIDE***
$570.86
5
Ln, San Rafael, CA 94901
Ganado Rd, San Rafael,
CA 94903
Coleman Children's
Angel Island -Tiburon
8/2/2022
9:30 AM Center, 800 Belle Ave,
Ferry, 21 Main St, 4:30 PM
56
1
s*aCO:.
***COLEMAN***
$73513
7
San Rafael, CA 94901
e Tib
re Tiburon, CA
Vallecito Children's
Samuel P Taylor State
8/3/2022
1/3/212]2
10:00 AMCenter, 50 Nova Albion
10:00 AM
Park, 8889 Sir Francis
4:00 PM
56
1
***VALLECITO***
$652.99
6
Way, San Rafael, CA
Drake Blvd, Lagunitas, CA
94903
94938
Shuttle bus.
Samuel P Taylor State
Lucas Valley to
Lucas Valley Children's
Park, 8889 Sir Francis
Mary Silveira
8/3/2022
10:00 AM Center, 1175 Idylberry
Drake Blvd, LagunitasCA 4'00 PM
56
1 (375 Blackstone
***LUCAS VALLEY***
$652.99
6
Rd, San Rafael, CA 94903
,
Dr, San Rafael)
94938
to Samuel P
Taylor.
Parkside Children's
Crissy Field, 1199 E
8/4/2022
10:00 AM Center, 51 Albert Park
Beach, San Francisco, CA 4:00 PM
56
1
***PARKSIDE***
$721.89
6
Ln, San Rafael, CA 94901
94129
Coleman Children's
Hamilton Community
8/4/2022
11:00 AM Center, 800 Belle Ave,
Pool, 203 EI Bonito Dr, 4:00 PM
56
1
***COLEMAN***
$634.02
5
San Rafael, CA 94901
Novato, CA 94949
Shuttle bus.
Vallecito to
Vallecito Children's
Terra Linda Community
pool to Lucas
8/5/2022
Center, 50 Nova Albion
11:00 AM
Center and Pool, 670 Del
Valley to Mary
***VALLECITO***
Way, San Rafael, CA
Ganado Rd, San Rafael, 4:00 PM
56
1 Silveira (375
$634.02
S
94903
CA 94903
Blackstone Dr,
San Rafael) to
Poolthen
shuttle back.
Parkside Children's
Terra Linda Community
8/9/2022
11:00 AM Center, 51 Albert Park
Center and Pool, 670 DelGanado
4:00 PM
56
1
***PARKSIDE***
$570.86
5
Ln, San Rafael, CA 94901
Rd, San Rafael,
CA 94903
Vallecito Children's
Center, 50 Nova Albion
McNears Beach, 201
8/10/2022
10:00 AM Way, San Rafael, CA
Cantera Way, San Rafael, 4:00 PM
56
1
***VALLECITO***
$652.99
6
94903
CA 94901
Lucas Valley Children's
McNears Beach, 201
8/10/2022
10:00 AM Center, 1175 Idylberry
Cantera Way, San Rafael, 4:00 PM
56
1
***LUCAS VALLEY***
$652.99
6
Rd, San Rafael, CA 94903
CA 94901
Rebounderz Indoor
Parkside Children's
Trampoline Park Rohnert
8/11/2022
/11/2022
10:00 AM Center, 51 Albert Park
Park, 555 Rohnert Park
4:00 PM
56
1
***PARKSIDE***
$721.89
6
Ln, San Rafael, CA 94901
Expy West, 555 Rohnert
Park Expy c, Rohnert
Park, CA 94928
Shuttle bus.
Vallecito to
Vallecito Children's
Terra Linda Community
pool to Lucas
8/12/2022
Center, 50 Nova Albion
11:00 AM
Center and Pool, 670 Del
Valley to Mary
Way, San Rafael, CA
4:00 PM
Ganado Rd, San Rafael,
56
1 Silveira (375
***VALLECITO***
$634.02
5
94903
CA 94903
Blackstone Dr,
San Rafael) to
Pool then
shuttle back.
Kelly Albrecht
COST' '
415-485-3386
Kelly.Albrecht@citvofsanrafael.org
2022 Rates: First Student
Sat -Wed Base Rate $481.52
Sat -Wed Additional Hourly $81.93
Thu -Fri Base Rate $538.80
Thu -Fri Additional Hourly $87.65
Ancilliary Charges:
Toll costs will be covered by Fastrak and
added to any trips crossing tolls. Taxes
will be added accordingly to each trip.
Exhibit 2
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Library and Recreation
Project Manager: Kelly Albrecht Extension: 3386
Contractor Name: First Student
Contractor's Contact: luke.barbosa Contact's Email: Luke.barbosa@firstgroup.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE
DEPARTMENT
1 Project Manager
2 I City Attorney
3 Department Director
4 Project Manager
5 1 Project Manager
`I PKIN 1
6 Project Manager
7 City Attorney
8 City Attorney
9 City Manager/ Mayor
DESCRIPTION COMPLETED
Email PINS Introductory Notice to Contractor
DATE
Click here to
enter a date.
b. Email contract (in Word) and attachments to City
1/28/2022
Attorney c/o Laraine.Gittens@cityofsanrafael.org
a. Review, revise, and comment on draft agreement
2/1/2022
and return to Project Manager
2/1/2022
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
Approval of final agreement form to send to
3/28/2022
contractor
Forward three (3) originals of final agreement to
2/4/2022
contractor for their signature
When necessary, contractor -signed agreement
❑X N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Date of City Council approval
CONTINUE ROUTING PROCESS WITH HARD COPY
Forward signed original agreements to City
Attorney with printed copy of this routing form
Review and approve hard copy of signed
agreement
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
Agreement executed by City Council authorized
official
10 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
Click here to
enter a date
3/28/2022
REVIEWER
Check/Initial
® LG
® LG
x❑ SLAW
0