HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 86 Signal Timing Support ServicesCity of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED MAY 20, 2022
WITH ADVANCED MOBILITY GROUP (AMG)
TASK ORDER NO. 86
Transportation Discipline
Project title: Signal Timing Support Services
Contract Amount: $25,800
THIS TASK ORDER is entered into on OChAV" J , 20201?'between the City of San
Rafael, a municipal corporation ("City"), and Advanced Mobility Group (AMG), ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated May 20, 2022 under which Consultant has agreed to perform certain professional
consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
I . Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, dated July 21, 2022, as directed by the City.
Lauren Davini shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Joy Bhattacharya as the person at the City responsible for monitoring
performance under this Task Order.
b. Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
Task Order budget.
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
Date of completion: Work hours estimate; Cast estimate and budget; Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order,.the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order,• Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
Sip -natures. The parties have executed this Task Order, as of the date first written above.
2
Rev. May 2021
City of San Rafael Master Consultant Services Agreement
Task Order
CITY OF S N RAF L F1
By:
J' Sch tz, City age
Contents approved:
By:
April Miller, Public Works Director
Review
Z,,,,,,,.,,
By:
"rt F. Epstein, CQ Attorney
CONSULTANT
1, ;1. ..
By: JAI����P
Name: Joy Bhattacharya
Title: Vice President
(if Consultant is a corporation, add signature
of second corporate officer)
Name: Beth Clement
Title: Corporate Board Secretary
Exhibits:
A Scope of work dated July 21, 2022, time of completion, work hours estimate, cost
estimate and budget, and fee schedule (Consultant's current hourly rate)
3
Rev. May 2021
Exhibit A
ADVANCED
AMGMOBILITY
Date: July zi, zozz GROUP
Attn: Lauren Davini
Traffic Engineer
City of San Rafael
Email: lauren.davini@cityofsanrafael.org
Subject: Proposal for Providing On-going Support for City of San Rafael's Traffic Signal System
Dear Lauren,
Advanced Mobility Group (AMG) is pleased to provide our scope and budget for providing on-going support
for the City's traffic signal system. AMG staff already have remote access to the City's Centracs system and
Miovision cameras.
AMG is currently updating the traffic signal coordination timings and settings for the following corridors for
the City.
1. 2nd Street 5- 3`d Street
z. 4th Street 6. 5th Street
3. Mission Street, 7• Netherton Street, and
4. Irwin Street
Through the previous contract AMG had updated offsets for three of the seven corridors — z"d Street, Irwin
Street, and Netherton Street for the p.m. peak period. Upon completing evaluation of the remaining
corridors, AMG will implement the updated signal timing settings and offsets at all corridors and conduct
fine-tuning via Miovision cameras and two field visits.
Additionally, AMG will monitor the traffic signal coordination and progression on all corridors connected to
the City's ATMS system and recommend signal timing updates to improve traffic flow for all peak periods as
needed. AMG will also monitor the traffic signal system performance as needed to check for detection
issues, communication failure, and signal system health and resolve any traffic signal related resident
requests that are received by the City Staff.
SCOPE OF WORK
i. ON-CALL SUPPORT (AS NEEDED)
• AMG will check the status and effectiveness of the corridors connected to the City's ATMS system.
• AMG will monitor, report, and identify detection failures through the ATMS system.
• AMG will monitor the signal system equipment status through the ATMS system.
• AMG will schedule coordination meetings with the City Staff as needed.
• AMG will review traffic signal alerts, and signal performance measures such as arrivals on green,
vehicle throughput, Purdue coordination diagrams and split history/failures.
Advanced Mobility Group 13003 Oak Rd. Suite 100, Walnut Creek, Ca. 94597 1 P: 415.505.5866
www.amobility.com
.40
2. Updating AM, Mid-day, and PM Timing Plans
Signal timing can playa n important role in managing and mitigating certain types of atypical traffic
congestion along a corridor. The primary goal of readjusting signal timing will be to increase the throughput
on each corridor, reduce travel time, and reduce number of stops at the signals. This objective is typically
achieved by increasing the throughput of traffic at certain intersections by increasing the green time for the
through movement and by adjusting the offset between the intersections.
As aforementioned, adjustments to the splits and offsets will be recommended for the seven corridors listed
in this proposal for the p.m. peak period. Additionally, AMG will review time -space diagrams for the
corridors for the a.m. and midday peak periods and recommend any adjustments if needed.
AMG will provide the recommendations to City staff for review and comments.
3. Implementation & Fine-tuning
Upon the City's approval of the recommended timing plan modifications, AMG will implement the proposed
traffic signal timings remotely through the Centracs platform.
AMG staff will monitor signal performance through Miovision cameras as well as the City's ATSPM system.
AMG staff will fine-tune the offsets along the corridors as needed to improve progression.
Additionally, AMG staff will coordinate with the City Staff to conduct field fine-tuning if needed.
Level of Effort
The estimated fee for all three tasks will be on an as -needed basis per the rate table below:
AMG Staff
Rate per Hour
$26o
Joy Bhattacharya (PM)
Shruti Shrivastava (Signal Operations Lead)
$3.50
We anticipate approximately 48 hours ($7,200) of Shruti's time for Tasks i and 3. We anticipate 72 hours of
Shruti's time and 3o hours of my time for other on-call tasks including Task 3., plus mileage expenses ($500)
for a not to exceed cost of $25,800 per the terms of our original contract.
If you should have any questions or need additional information, please feel free to contact me at (43.5) 688-
0024 or via e-mail atjoy@amobility.com
Best Regards,
Joy Bhattacharya
Vice President, Director of Innovative Transportation Solutions (AMG)
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WITH P
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann (for Lauren) Extension: 3352
Contractor Name: Advanced Mobility Group (AMG)
Contractor's Contact: Joy Bhattacharya Contact's Email: joy@amobility.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
7/26/2022
Attorney c/o Laraine.Gittens@cityofsanrafael.org
ZAD
2
City Attorney
a. Review, revise, and comment on draft agreement
8/24/2022
and return to Project Manager
8/24/2022
❑X GC
b. Confirm insurance requirements, create Job on
Department Director
PINS, send PINS insurance notice to contractor
Z GC
3
Approval of final agreement form to send to
8/25/2022
AM
contractor
4
Project Manager
Forward three (3) originals of final agreement to
8/30/2022
contractor for their signature
5
_
Project Manager
When necessary, contractor -signed agreement
[x N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
PRINT
Project Manager
Date of City Council approval
enter a date.
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Forward signed original agreements to City
9/20/2022
AD
Attorney with printed copy of this routing form
Review and approve hard copy of signed
I/z/q r 7'Z
/
U�-
7
City Attorney
agreement
8
City Attorney Review and approve insurance in PINS, and bonds
I
(for Public Works Contracts)
City Manager/ Mayor Agreement executed by City Council authorized
9
J L
1� q
official
10
City Clerk Attest signatures, retains original agreement and
4p,
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forwards copies to Project Manager