HomeMy WebLinkAboutPW San Quentin Pump Station Reconstruction; Amendment 2S
SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
CSW/STUBER-STROEH ENGINEERING GROUP, INC., FOR ENGINEERING
DESIGN SERVICES ASSOCIATED WITH THE
SAN QUENTIN PUMP STATION RECONSTRUCTION PROJECT
THIS SECOND AMENDMENT to the Professional Services Agreement by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STUBER-STROEH
ENGINEERING GROUP, INC. (hereinafter "CONSULTANT"), is made and entered into as
of the day ofJtP i. 202.9—
RECITALS
WHEREAS, the CITY and CONSULTANT entered into a Professional Services
Agreement dated December 26, 2017 to perform professional services in connection with
CITY'S San Quentin Pump Station Reconstruction Project, for an amount not to exceed
$128,038 (the "Agreement"); and
WHEREAS, the CITY and CONSULTANT entered into that certain First Amendment
to the Professional Services Agreement dated October 1, 2018, to provide additional design and
environmental clearance services in an amount not to exceed $245,979, and increasing the total
not to exceed under the agreement to $374,017; and
WHEREAS, CITY requires additional professional services from the CONSULTANT,
and the CONSULTANT is willing to provide such services.
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
Paragraph 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby
amended to include the additional services set forth in CONSULTANT's
proposal dated July 26, 2022, attached to this Second Amendment as Exhibit A
and incorporated herein by reference.
2. Paragraph 4 of the Agreement, entitled "COMPENSATION" is hereby amended
to include additional compensation payable to CONSULTANT for the services
described in Exhibit A to this Second Amendment, on a time and materials basis
in an amount not -to -exceed $130,550, and to change the total not -to -exceed
amount under the Agreement to $504,567.
3. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be
in full force.
IN WITNESS WHEREOF, the parties have executed this Second Amendment on the
day, month, and year first above written.
CITY OF SAN RAFAEL
CONSULTANT
Name: Robert Stevens
Title: President/CEO
ATTEST:
[If CONSULTANT is a corporation, add
signature of second corporate officer]
LINDSAY LARA, City Clerk
-Nf
APPROVED AS TO FORM:
ROB RT F. EPS*JN, City Attorney
Exhibit A — July 26, 2022 proposal
2
By:
Name: Linda Schmid
Title: CFO
San Quentin Pump Station Reconstruction Project
CSW ST2 City of San Rafael— Department of Public• IF/oaks
Date: July 26, 2022
File: 4113302
Theo Sanchez, P.E.
San Rafael Department of Public Works
1 11 Morphew St
San Rafael, CA 94901
RE: SAN QUENTIN PUMP STATION
BID, CONSTRUCTION, AND ENVIRONMNETAL COMPLIANCE SUPPORT SERVICES
�� RAfiy�r
Our team appreciates the opportunity to support the City through the bidding and construction
phases of the San Quentin Pump Station project. The CSW I ST2 design team will provide traditional
bid and construction administrative services to assist the City. Additionally, Miller Pacific will
provide the geotechnical observation and testing. WRA will support environmental permit
compliance associated with the following permits and CEQA:
■ US Fish and Wildlife Service (USFWS) Biological Opinion (BO) No. 08FBDT00-2021-F-0019
■ Clean Water Act (CWA) section 401 Water Quality Certification (WDID# 2 CW438268)
■ Initial Study/Mitigated Negative Declaration (IS/MND) Mitigation and Monitoring Plan
(MMRP)
We understand the City will retain a construction manager. We look forward to assisting the City
and Construction Manager in providing the following Scope of Services.
TASK 1: BID SUPPORT
Our team will assist during the bidding phase by assisting in outreach, attending the pre-bid
meeting, responding to contractor requests for information, and preparing two bid addenda if
necessary.
1.1 Attend Pre -Bid Meefin_g: CSW I ST2 will attend the pre-bid meeting to document and
respond to contractor inquiries.
1.2 Respond to Contractor Inquiries: CSW I ST2 team will review and comment on one (1) set of
bid inquiries related to the bid documents. Bid inquiries are assumed to be compiled and
distributed by Construction Manager.
1.3 Tabulate Bid Results: CSW I ST2 will review and tabulate construction bids. We will provide a
spreadsheet with summary results and make a recommendation to the City for award of the
construction contract.
Deliverables
■ Response to Contractor Inquiries (Nord) & Bid Results (Excel)
TASK 2: CONSTRUCTION SUPPORT SERVICES
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EXHIBIT A
San Quentin Pump Station Reconstruction Project hr F4",
C S w ST2 City of Sun Rajael — Department of Public Works {
A successful project requires close coordination with the contractor as they build the designed
project. CSW I ST2 will assist the City with the following services to help monitor the construction
progress and the contractor's product with respect to the design intent.
2.1 Attend Pre -Construction Meeting: CSW I ST2 shall attend a pre -construction conference to
respond to questions concerning the plans, specifications and estimates.
2.2 On -Site Meetings: CSW I ST2 will attend up to ten (10) construction meetings and be
available on an on-call basis in response to questions regarding the progress of the
construction activities.
2.3 Review / Respond to Submittals & RFIs: CSW I ST2 will review contractor submittals. (Assume
25 submittals). We shall also respond to Request for Information. (Assume 20 RFI's) from the
contractor when called for by the City and prepare modifications or revisions related to the
project's original scope of work.
2.4 Electrical Observations: Cammisa + Wipf will periodically attend construction meetings with
CSW I ST2 as noted in item 2.2 to review electrical improvements. Additionally, they will
review submittals and RFls noted in item 2.3.
2.5 Structural Observations: DLF Engineering will periodically attend construction meetings with
CSW I ST2 as noted in item 2.2 to review structural improvements. Additionally, they will
review submittals and RFls noted in item 2.3.
2.6 Geotechnical Observations and Testing: Miller Pacific will visit the site intermittently to
observe the Contractor's operations and test geotechnical portions of the work. Their scope
of services include:
■ Consultation with the project team to attend project meetings, review submittals and
RFIs and other items as required.
• Observing site excavation of the pump station building to confirm soil conditions are
consistent with our recommended geotechnical design criteria.
• Field density testing of backfill placed around the pump station building, storm drain
trench backfill and fill placed in the marsh to the north.
■ Observing other geotechnical -related items as requested.
• General project management and administration including, coordinating, and
scheduling site visits, preparation of memos/reports which summarize the results of our
observation and testing, and other items as required.
2.7 Punch List: CSW I ST2 will conduct a final walkthrough of the project and develop a "punch
list" for the contractor to accomplish prior to the work completion. CSW I ST2 will develop an
Operations & Maintenance (O&M) Manual
2.8 Record Plans: Using redlines prepared by the Contractor from the Conform Plan set, we will
prepare Record Plans.
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San Quentin Pump Station Reconstruction Project
C S YNyea S T 2 Cid) of San Refuel— Department of Public Works
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Deliverables
• Submittal and RFI review
• Memorandums summarizing field reports during construction
• Punch List Items
• Record Drawings in Mylar hardcopy, Acrobat, and AutoCAD format
TASK 3: ENVIRONMENTAL PERMIT COMPLIANCE
WRA will support environmental permit compliance associated with the Resource Agency permits
and CEQA document.
WORK PRODUCTS
• Nesting bird survey (when work is occurring Feb 1- Aug 31)
■ Roosting bat survey (when work is occurring Apr 1- Aug 31 or Nov 1- Feb 28)
• Compliance monitoring
3.1 Pre-constr cfion Surveys: As per Measure BIO -4 of the MMRP, a nesting bird survey is required
when work activities are occurring during the bird nesting season (February 1 through August
31). The nesting bird survey must occur within 14 days of the start of work.
As per Measure BIO -5 of the MMRP, a roosting bat survey is required when work activities are
occurring during the maternity roosting season (April 1 through August 31) AND/OR during the
hibernation season (November 1 through February 28). Demolition of the pump house can be
conducted outside of the aforementioned seasons (i.e., the months of September, October,
and March) without performing pre -construction bat surveys.
This task includes costs associated with two pre -construction surveys, one for nesting birds and
one for roosting bats. To the extent possible, these survey efforts will be combined.
3.2 Compliance Monitoring: As per Conservation Measures 1, 2, 4, 5, and 8 of the BO, a USFWS-
approved biological monitor must be on site during all vegetation removal, initial ground
disturbance, and exclusion fence installation. The biological monitor will conduct pre-
clearance sweeps of the site immediately prior to any of these activities occurring to ensure
no salt marsh harvest mice (SMHM) are in the project area. If a SMHM or potential SMHM is
observed, the biological monitor will not harass or handle the mouse. If a potentially occupied
nest is observed, the biological monitorwill consult with WRA's SMHM expert for assistance (this
time will be covered under a change order).
3.3 En�ironmenlal Pr_oieci Management: The project management task includes the submission
of biologist resumes to USFWS, coordination for pre -construction survey and compliance
monitoring efforts, creation of a compliance monitoring log, and general project
management. In addition, this task covers the preparation of a minimal worker environmental
awareness program. This task includes minor coordination with USFWS (i.e., resume submission).
If additional or more complicated agency notification is required (i.e., in the event of a non-
compliance), this time will be covered under a change order.
Deliverables
FEES . Compliance Logs, Resume
3of4
San Quentin Pump Station Reconstruction Project
Ciyt o San Ra ael— Department o Public Works y, '
CSW ST2 f� .� p .� �
CSW I ST2 agrees to provide the services described above on a time and expense basis, in -
accordance with our current Hourly Rates and Billing Policy, a copy of which is enclosed.
Invoices for services rendered will be issued on a monthly basis. We suggest you allow the
following initial budgets:
Task 1: Final Bid Phase and Bid Phase Support
1.1 Attend Pre -Bid Meeting
$
700
1.2 Respond to Contractor Inquiries
$
7,200
1.3 Tabulate Bid Results
$
450
Sub Total, Task 1
$
8,350
Task 2: Construction Support Services
2.1 Attend Pre -Construction Meeting
$
700
2.2 On-site Meetings (CSW)
$
8,500
2.3 Review/Respond to Submittals & RFIs
$
20,600
2.4 Electrical Observations (C&W)
$
39,700
2.5 Structural Observations (DLR)
$
8,800
2.6 Geotechnical Observations and Testing
$
24,000
2.7 Punch List
$
4,500
2.8 Record_ Drawings
'S
5,500
Sub Total, Task 2
$
112,300
Task 3: Environmental Permit Compliance
3.1 Pre -construction Surveys $ 2,200
3.2 Compliance Monitoring $ 5,000
3.3 Environmental Proiect Management _ $ 2.700
Sub Total, Task 3 $ 9,900
TOTAL, TASKS 1-3
$ 130,550
CSW I ST2 can begin work after receiving City authorization. Thank you for considering CSW I ST2
to assist you in the development of your project. We look forward to working with you!
Very truly yours,
CSW/STUBER-STROEH ENGINEERING GROUP, INC.
Richard J. Souza, R.C.E. #67892
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Ashley Dohrmann (for Theo) Extension: 3352
Contractor Name: CSW/Stuber-Stroeh Engineering Group
Contractor's Contact: Rich Souza Contact's Email: richs@cswst2.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
_ DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Department Director
Approval of final agreement form to send to
CONTINUE ROUTING PROCESS WITH HARD COPY
contractor
4 Project Manager
Forward three (3) originals of final agreement to
contractor for their signature
5
Project Manager
_
When necessary, contractor -signed agreement
Review and approve hard copy of signed
❑X GC
agendized for City Council approval *
agreement _
Review and approve insurance in PINS , and bonds
8
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
_
9
City Manager/ Mayor
$75,000; and for Public Works Contracts that exceed $175,000
COMPLETED
REVIEWER
Date of City Council approval
Check/Initial
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
❑X GC
agreement _
Review and approve insurance in PINS , and bonds
8
City Attorney
(for Public Works Contracts)
_
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
10
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED
REVIEWER
DATE
Check/Initial
Click here to
❑
enter a clate.
8/9/2022
NAD
8/19/2022
8/19/2022
❑X GC
0 GC
8/25/2022 ❑X AM
8/30/2022
❑ N/A
Or
9/6/2022
11/01/2022
NT