HomeMy WebLinkAboutPD Accountability Consultant - Engagement Services; First AmendmentFIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF SAN RAFAEL AND FRANCINE KERRIDGE
THIS FIRST AMENDMENT is made and entered into as ofIA-Af WW
2023, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and
FRANCENE KERRIDGE (hereinafter "CONSULTANT").
RECITALS
WHEREAS, the CITY and CONSULTANT entered into that certain October 3,
2022, Agreement for Professional Services (the "Agreement"), attached hereto as
Exhibit A, pursuant to which CONSULTANT provides police accountability expertise,
facilitation services, and community engagement services to the CITY, as more fully
described in the Agreement; and
WHEREAS, for such services performed by CONSULTANT, the CITY pays
CONSULTANT an hourly fee of $250.00/hour for actual hours worked, not to exceed a
total of $25,000 under the Agreement; and
WHEREAS, the CITY wishes to continue using the services of CONSULTANT
and increase the maximum compensation to be paid under the Agreement, as set forth
herein.
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as
follows -
1. Section 4, Compensation: The total amount of compensation to be paid under
the Agreement is hereby increased by $40,000, bringing the total from not to exceed
$25,000, to not to exceed $65,000. All other compensation terms of the Agreement
remain valid and in full force and effect, including CONSULTANT's hourly fee of
$250.00.
2. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be in full
force.
IN WITNESS WHEREOF, the parties have executed this First Amendment on
the day, month, and year first above written.
CITY OF SAN RAFAEL CONSULTANT
JI 5CH TZ, ity anager
Name: kk�
Title:��
ATTEST:
[If CONSULTANT is a corporation, add
signature of second corporate officer]
LINDSAY LARA, City Clerk
/ By:
APPROVED AS TO FORM: Name:
7 Title:
GEN EVE COYLE, istant City Attorney
Exhibits
Exhibit A — Agreement
2
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into this day of 204by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and FRANCINE KERRIDGE, an
individual (hereinafter "CONSULTANT").
RECITALS
WHEREAS, CONSULTANT is qualified to and experienced in providing police
accountability expertise, facilitation services, and community engagement services to support the
CITY and its outgoing communication in the wake of a critical incident for the purposes specified
in this Agreement; and
WHEREAS, the CITY desires to use the services of CONSULTANT for the purposes
provided in this Agreement.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Assistant City Manager is hereby designated the
PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of
the progress and execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONSULTANT. Francine Kerridge is hereby designated as the PROJECT
DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution
of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT
shall notify the CITY within ten (10) business days of the substitution.
DUTIES OF CONSULTANT.
CONSULTANT shall perform the duties and/or provide services as set forth and described
in Exhibit A, attached hereto and incorporated herein.
DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4. CITY shall famish to
Consultant only the facilities and equipment listed in Exhibit A according to the terms and
conditions set forth in Exhibit A.
4. COMPENSATION.
L A
-doff A
For the performance of the services described herein by CONSULTANT, CITY shall pay
CONSULTANT an hourly fee of $250.00 / hour. Cost for consultant services is based on the
consultant's hourly fee and the City agrees to compensate the consultant for actual hours worked
to perform project elements outlined herein, not -to -exceed $25,000.
Payment will be made upon receipt by PROJECT MANAGER of itemized invoices submitted
by CONSULTANT.
TERM OF AGREEMENT.
The term of this Agreement shall be from September 22, 2022 through October 1, 2023. Upon
mutual agreement of the parties, and subject to the approval of the City Manager the term of this
Agreement may be extended for an additional period of up to 3 months.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONSULTANT in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONSULTANT in connection with
its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY
or its agent in any such audit or inspection.
Revised 1/29/2020
contractual liability and personal injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY
a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against
CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to
obtain any endorsement that maybe necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5- If the insurance is written on a Claims Made Form, then, following tennination
of this Agreement; said insurance coverage shall survive for a period of not less than live years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with t11e effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONSULTANT under this agreement.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONSULTANT's insurance policies must be declared to and approved by the PROJECT
MANAGER and Citv Attorney and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other- additional insured party_ At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER
or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of'
Revised 1/29/2020
9. ASSIGNABILITY,
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall
maintain, at no expense to CITY, the following insurance policies:
1. An automobile liability insurance policy in the minimum amount ofthree hundred
thousand dollars ($300,000) per occurrence.
2. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover
any claims arising out of the CONSULTANT's performance of services under this Agreement.
Where CONSULTANT is a professional not required to have a professional license, CITY reserves
the right to require CONSULTANT to provide professional liability insurance pursuant to this
section.
3_ If it employs any person, CONSULTANT shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONSULTANT in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers;
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONSULTANT'S insurance policies
shall be "primary and noncontributory" with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as
ISO form CG20 01 04 13.
3. Exccpt for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
Revised 1/29/2020
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
It. 1NDEMMFIC:A1I0N.
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees'), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively `CLAIMS"), arising out of CONSULTANT'S performance of its
obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct ofthe City Indemnitees, the CONSULTANT's indemnification
obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active
negligence or willful misconduct. In addition, the acceptance or approval of the
CONSULTANT's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONSULTANT'S perforrnance of or operations under this Agreement,
CONSULTANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
13. Where the services to be provided by CONSULTANT under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold han-nless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages. Cow -t costs; reasonable attorney's fees
as may be determined by the Court; litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such Citv Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
Revised 1!29/2020
CONSULTANT shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
113. COMPI.IANCH WITII ALI. I.AWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONSULTANT shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and
hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO Ti IRD PARTY BENE IClARII:S.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the ten -ns and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service; postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
FO CONSULTANT's Project Director:
16. INI7EPENDI.N l- CONTIU TOR.
Cristine Alilovich
Assistant City Manager
1400 Fifth Avenue
San Raracl, CA 94901
Francine Kerridge
Sacramento, CA 95@i T
&-1b
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CTI'Y_ CONSULTANT and CITY expressly intend and agree that the status of
CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ElgrlRI, AGRL"Isiy1l,N'l* -- AMI:Nvlvt N rs.
Revised 1/29!2020
A. The terms and conditions of this Agreement, all exhibits attached_ and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D_ The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT
under this Agreement, any monies which CONSUL'T'ANT owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term; covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
20. COSTS AND A'l"1' RNI:Y'S FEES.
The prevailing party in any action brought to enforce the terns and conditions of this
Agreement, or arising out of the perfonnance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSNESS LICENSE / OT1Ilil TAXI -S.
CONSULTANT shall obtain and maintain during the duration of this Ao cement, a CITY
business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and
Revised 1/29/2020
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONSULTANT has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22. SURVIVAL OF TERMS,
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective
successors and assigns.
23. Al1?l.1QA131.F T.AW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPAI;CYS AND EIX.CfRONIC SIGNAT[JRE.
This Agreement may be executed by electronic signature and in any number of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one document.
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
Signatures are on the following page.]
Revised 1/29/2020
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
ATTEST:
t/J'.�
. -
n J LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
CONSULTANT
Name: Francine Kerridge
Title:
[If CONSULTANT is a corporation, add signature of
second corporate officer]
By:
Name:
= Title:
ROB -1-,M' [-. l :f'.: -'ir ,IN. Cite , ttomev
Revised 1/29/2020
Scope of Services
Accountability Consultant / Engagement Services
Francine Tournour
PO Box 162362
Sacramento Ca 95816
toumour.francine@gmail.com
(916) 207-1982
September 22nd, 2022
I. SUMMARY OF PROPOSAL
Francine Tournour proposes to provide police accountability expertise and consulting
services to the City of San Rafael (the City). The services proposed include
communicating and engaging the community regarding the independent investigation of
the San Rafael Police Department (SRPD) Use of Force incident on July 27, 2022.
Services provided to the City will also include focused communication strategies and
facilitation of community meetings, potential debriefing of the independent investigation
to the extent legally permissible, and post investigation standards and practices moving
forward. The meetings will focus on informing and educating community groups and
members on the SRPD's investigation process and procedures following a critical
incident, in an effort to inform the community, answer their questions and listen to their
feedback.
Services provided by the consultant are categorized in two primary phases. Phase one of
the consultant's work will be community engagement and staff preparation in advance of
specific outcomes from the release of a high profile investigation. Phase two of the
consultant's work will be focused on "post investigation" communication with the
community.
II. PHASES OF WORK
Phase One:
• Work with community stakeholders, local leaders and city staff to co -create a
"repair and recovery" strategy for moving forward.
• Meet with city staff to collaborate on communication strategy to keep the
community informed.
Exhibit A
■ Review background materials and develop information to help develop
recommendations for community engagement activities.
• Support the Mayor, Councilmembers, City Manager's Office, and Police Chief
with direction and recommendations related to messaging developments (post
event / pre -investigation).
■ Provide recommendations and insights on post -event community building (trust
building) to the Police Chief/Command Staff.
Provide recommendations to SRPD on how to engage and interact with potential
confrontational members of the community.
Phase Two
• Help the City (Police Department) communicate important information and
updates in a clear, concise and compelling manner.
■ Consult on the facilitation and support of community engagement activities
including any community forums or meetings.
■ Assist with the planning of a long-term social calendar / community interaction
schedule to ensure the community is provided critical information in a timely
manner.
■ Provide direction and support for on-going organizational messaging moving
forward from the "post investigation" release to the community
Project Cost
• Cost for consultant services is based on the consultant's hourly fee of $250.00 /
hour. The City agrees to compensate the consultant for actual hours worked to
perform project elements outlined herein, not -to -exceed $25,000. The consultant
agrees to invoice the City on a monthly basis for actual hours worked.
• The Department / City will be responsible for covering costs for miscellaneous
expenses to support the consultant's work (i.e. facility rental, water /
refreshments, materials, etc.)
Exhibit A
III. CONSULTANT EXPERIENCE
A solid record of community engagement and transparent interactions, the consultant
(Francine Tournour) serves to support communication and community engagement. The
consultant holds a Bachelor of Science degree in Criminal Justice from Madonna
University in Michigan and a Master's in Emergency Management from CSU Long
Beach. Tournour formerly served as Director for the City of Sacramento's Office of
Public Safety Accountability (OPSA) (13 years). In that role she provided oversight, and
review of numerous high profile critical incidents involving the Sacramento public safety
departments. The consultant has practical work experience in assisting the public during
the complaint process against public safety employees while ensuring transparency and
accountability in that process. The consultant additionally holds the contract for
Inspector General to the County of Sacramento providing public safety oversight.
In 2019 Governor Jerry Brown appointed Toumour to the California Board of State
Community Corrections, which governs and regulates the condition and specifications of
local jails.
Exhibit A
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Police Department
Project Manager: David C. Spiller Extension: x 3470
Contractor Name: Francine Tournour
Contractor's Contact: 916-207-1982 Contact's Email: Tournour.francine@gmail.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
9/21/2022
9/21/2022
b. Email contract (in Word) and attachments to City
D. C.
Attorney c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
9/22/2022
and return to Project Manager
9/22/2022
'Xi _GCT
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
® -GC-
C3
3
Department Director
Approval of final agreement form to send to
9/28/2022
❑x
Project Manager
contractor
D. C.
4
Forward three (3) originals of final agreement to
Click here to
contractor for their signature T�
When necessary, contractor -signed agreement
enter a date
5
Project Manager
N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
Project Manager
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Forward signed original agreements to City
Attorney with printed copy of this routing form
7
City Attorney Review and approve hard copy of signed
1 1
agreement
City Attorney Review and approve insurance in PINS , and bonds
8
(for Public Works Contracts) I j
City Manager/ Mayor Agreement executed by City Council authorized 9 j
� L
_
9
official A a
10
City Clerk
Attest signatures, retains original agreement and
'D ��
"
forwards copies to Project Manager
R�. RAP
16��
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s 2
o
'y
WITH p
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: City Manager's Office
Project Manager: Cristine Alilovich Extension: x 3384
Contractor Name: Francine Tournour
Contractor's Contact: 916-207-1982 Contact's Email: Tournour.francine@gmail.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
eater a date.
b. Email contract (in Word) and attachments to City
Click here to
❑
Attorney c/o Laraine.Gittens@cityofsanrafael.org
enter a date.
2
City Attorney
a. Review, revise, and comment on draft agreement
1/11/2023
and return to Project Manager
Click here to
b. Confirm insurance requirements, create Job on
enter a date.
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
1/11/2023
contractor
I
4
Project Manager
Forward three (3) originals of final agreement to
1/11/2023
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
X❑ N/A
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
agreement
8
City Attorney
Review and approve insurance in PINS , and bonds
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
10
City Clerk
Attest signatures, retains original agreement and
�� • ��
forwards copies to Project Manager
f