Loading...
HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 91 1075 Francisco Boulevard EastCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED AUGUST 20, 2021 WITH PAKPOUR CONSULTING GROUP, INC. TASK ORDER NO. 91 Land Development Discipline Project title: 1075 Francisco Boulevard East Contract Amount: $32,190.00 THIS TASK ORDER is entered into on Feb 23, 2023 , 202 between the City of San Rafael, a municipal corporation ("City"), and Pakpour Consulting Group, Inc. ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated August 20, 2021 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated December 1, 2022, as directed by the City. Gary Ushiro shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Matthew Pepin as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order 2. Date of completion; Work hours estimate: Cost estimate and budget: Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. 3. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order,• Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev. May 2021 0 0 City of San Rafael Master Consultant Services Agreement Task Order CITY OF SAN RAFAEL By: Jim 7utZ :Frb F3.2 3M d PSTI Jim Schutz, City Manager Contents approved: By:-14�A&4— April Miller, Public Works Director Reviewed By Robert F. Epstein, City Attorney CONSULTANT By: Name: JOUbin Pakpour Title: President (if Consultant is a corporation, add signature of second corporate officer) A.,?. %" By: Gary Ushiro (Feb 23, 2023 06:46 PST) Name: Vary U s h i ro Title: Secretary Exhibits: A Scope of work dated December 1, 2022, time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) 3 Rev. May 2021 DocuSign Envelope ID: 1D14598E-OA28-46B9-AC4F-BF225CCEEB99 PAKPOUR CONSULTING PM GROUP Exhibit A December 1, 2022 Matthew Pepin Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Scope of Work and Budget for Task Order #6 1075 Francisco Boulevard East — Hilton Hotel Building Permit Review Dear Matt, 10040.06 Per your request Pakpour Consulting Group (PCG) has prepared the following scope and budget for Building Permit review services at 1075 Francisco Boulevard East. The project proposes a new 5 -story, 184 room hotel on approximately 3.45 acres of undeveloped land that is currently an active surcharge site. Scope of Work 1. Review of building permit submittals; which include Civil on-site and off-site improvement plans, coordinate with architectural, landscape, structural, plumbing and joint trench plans, hydrology report, stormwater control plan, comparison with Vesting Tentative Parcel Map, and DPW Conditions of Approval. 2. PCG will review, but not comment on, additional documents such as the Traffic Impact Study and geotechnical investigation and supplemental reports. 3. Work collaboratively with Public Works staff and other City departments such as Planning, and Building Department. 4. Write memorandum summarizing Civil plan review comments for transmittal to the Building Department. 5. Attend up to three (3) video conference meetings with City staff, the applicant and their consultants. 6. It is anticipated there will be three review cycles associated with the building permit review. The project is currently in the second cycle submission and PCG will begin with the second review cycle. PAKPOUR CONSULTING GROUP, INC. 6601 Owens Drive, Suite 230, Pleasanton, CA 94588 1 925-224-7717 1 pcgengr.com DocuSign Envelope ID: 1D14598E-OA28-46B9-AC4F-BF225CCEEB99 December 1, 2022—Page 2 Pepin — Scope and Budget for Task Order #6 Budget Senior Engineer 50 hours at $210 per hour = $10,500.00 Project Engineer 120 hours at $168 per hour = $20,160.00 5% Direct Cost Multiplier = $ 1,530.00 Total - $32,190.00 We are proposing a budget in an amount not to exceed $32,190.00 and billed on a time and materials basis. Should you have any questions please do not hesitate to contact me at (925) 224 -7717 - Very truly yours, Pakpour Consulting Group, Inc. bocu$Igne0 by Y1 . .:�:: 0=3::C D: d;: A Joubin Pakpour, P.E. President \\pcg-dc\Civil\Projects\San Rafael -10090,00\Task Order Proposal\Task Order 06 - 1075 Francisca Blvd East - Hilton Hotel\06-San Rafael -Pepin -221201 -Proposal 1075 Francisco Blvd EasLdocw GRouP R CONSULTING UP I DocuSign Envelope ID: 1D14598E-OA28-4689-AC4F-BF225CCEEB99 Pakpour Consulting Group Standard Billing Rate July 1, 2022 through June 30, 2023 Principal Engineer Senior Engineer Associate Engineer Project Engineer Assistant Engineer Public Works Inspector Engineering Technician Administrative Assistant Sub -Consultant Mark Up $242 per hour $210 per hour $189 per hour $168 per hour $147 per hour $158 per hour $116 per hour $84 per hour 10% A 5% direct labor multiplier will be applied in lieu of charging direct expenses such as mileage, copies, plots, postage, shipping, telephone and cell phone charges. A 1.3 multiplier will be applied to the hourly rate of Project Inspectors working more than 8 hours per day and / or 40 hours per week. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Nataly Torres (for Matt Pepin) Extension: 3353 Contractor Name: Pakpour Consulting Group, Inc. Contractor's Contact: Gary Ushiro Contact's Email: GUshiro@pcgengr.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to C enter a date. b. Email contract (in Word) and attachments to City 12/16/2022 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X NT 2 City Attorney a. Review, revise, and comment on draft agreement 12/16/2022 and return to Project Manager 12/16/2022 ® GC_ b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ® _GC_ 3 Department Director Approval of final agreement form to send to 2/17/2023 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to 2/22/2023 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement 0 N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Task Order No. 91 - 1075 Francisco Blvd East Final Audit Report 2023-02-23 Created: 2023-02-23 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAwoabdNfHgTWKHp9alkgAbsRM6FBT_oQE "Task Order No. 91 - 1075 Francisco Blvd East" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2023-02-23 - 1:00:41 AM GMT P'4 Document emailed to Joubin Pakpour Qpakpour@pcgengr.com) for signature 2023-02-23 - 1:03:03 AM GMT Email viewed by Joubin Pakpour apakpour@pcgengr.com) 2023-02-23 - 1:11:41 AM GMT it Document e -signed by Joubin Pakpour apakpour@pcgengr.com) Signature Date: 2023-02-23 - 1:11:55 AM GMT - Time Source: server . Document emailed to gushiro@pcgengr.com for signature 2023-02-23 - 1:11:57 AM GMT Email viewed by gushiro@pcgengr.com 2023-02-23 - 2:44:25 PM GMT &G Signer gushiro@pcgengr.com entered name at signing as Gary Ushiro 2023-02-23 - 2:45:58 PM GMT b0 Document e -signed by Gary Ushiro (gushiro@pcgengr.com) Signature Date: 2023-02-23 - 2:46:00 PM GMT - Time Source: server E-1 Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2023-02-23 - 2:46:02 PM GMT f!I Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2023-02-23 - 4:39:47 PM GMT &e Document e -signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2023-02-23 - 4:39:58 PM GMT - Time Source: server SAN RAFAEL "Y Adobe Acrobat Sign �'y Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval i 2023-02-23 - 4:39:59 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2023-02-23 - 4:52:15 PM GMT tt Document approved by Laraine Gittens(laraine.gittens@cityofsanrafael.org) Approval Date: 2023-02-23 - 4:55:47 PM GMT - Time Source: server C'► Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2023-02-23 - 4:55:48 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2023-02-23 - 5:06:55 PM GMT C6© Document e -signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2023-02-23 - 5:10:29 PM GMT - Time Source: server C'y Document emailed to city.clerk@cityofsanrafael.org for approval 2023-02-23 - 5:10:31 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2023-02-23 - 5:11:08 PM GMT &0 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2023-02-23 - 5:11:18 PM GMT 6© Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2023-02-23 - 5:11:20 PM GMT - Time Source: server C'-► Document emailed to jim.schutz@cityofsanrafael.org for signature 2023-02-23 - 5:11:21 PM GMT Email viewed by jim.schutz@cityofsanrafael.org 2023-02-23 - 5:32:42 PM GMT &o Signerjim.schutz@cityofsanrafael.org entered name at signing as Jim Schutz 2023-02-23 - 5:34:21 PM GMT &0 Document e -signed by Jim Schutz(jim.schutz@cityofsanrafael.org) Signature Date: 2023-02-23 - 5:34:23 PM GMT - Time Source: server .'� Agreement completed. 2023-02-23 - 5:34:23 PM GMT by SAN RAFAEL Powered Adobe THE rIry v:r.i Am -901J r Acrobat Sign