HomeMy WebLinkAboutCC Resolution 15264 (On-Call Vegetation Management Service Level Agreements)1
RESOLUTION NO. 15264
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER
INTO SERVICE LEVEL AGREEMENTS WITH SEVEN (7) RESPONSIBLE AND
RESPONSIVE CONTRACTORS FOR UP TO FOUR (4) YEARS FOR ON-CALL
VEGETATION MANAGEMENT SERVICES IN THE TOTAL NOT-TO-EXCEED
AMOUNT OF $3,125,000 PER FISCAL YEAR, AND AUTHORIZE A SUPPLEMENTAL
FY2023-24 BUDGET APPROPRIATION OF $1,500,000 OF AVAILABLE MEASURE C
(FUND 242) FUNDING TO SUPPORT WILDFIRE FUEL REDUCTION CONTRACT
COSTS TO BE REIMBURSED BY THE MWPA.
WHEREAS, San Rafael’s Fire and Public Works Departments routinely utilize
contract labor and equipment to manage the City’s trees and vegetation; and
WHEREAS, previous tree and vegetation services have been obtained through
one-time, project specific contracts; and
WHEREAS, the Fire and Public Works Departments combined their service needs
to leverage greater purchasing power and more efficiently procure these services through
a Request for Proposals; and
WHEREAS, the City received and evaluated eleven (11) proposals and found
seven (7) vendors to be responsive and responsible; and
WHEREAS, funding is currently provided in the FY2023-24 budget to support
Public Works managed services as well as for Fire Department managed routine Tree
and Vegetation Management services; and
WHEREAS, supplemental budget appropriations are required to support the Fire
Department’s Wildfire Fuel Reduction program efforts supported by Measure C and
funded through reimbursement from the Marin Wildfire Protection Agency (MWPA);
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San
Rafael authorizes the City Manager to negotiate and enter into seven (7) service level
agreements with the selected vendors for up to four (4) years for On-Call Vegetation
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Management services in the annual total not-to-exceed amount of $3,125,000, as detailed
in the staff report accompanying this resolution; and be it
FURTHER RESOLVED that the City Council authorize a supplemental FY2023-
24 budget appropriation of $1,500,000 from Measure C (Fund 242) to support anticipated
contract services costs to be reimbursed by the MWPA.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City held on Monday, the 18th day of December 2023 by the following
vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Llorens Gulati
Lindsay Lara, City Clerk