HomeMy WebLinkAboutCC Resolution 15269 (Permit Management System Replacement)RESOLUTION NO. 15269
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE
CITY MANAGER TO EXECUTE A GENERAL SERVICES AGREEMENT WITH OPENGOV,
INC., FOR PERMIT MANAGEMENT SOFTWARE IMPLEMENTATION SUPPORT,
PROFESSIONAL SERVICES, AND ANNUAL FEES FROM FEBRUARY 1, 2024 THROUGH
JANUARY 31, 2027 IN AN AMOUNT NOT TO EXCEED $558,902.30
WHEREAS, the City of San Rafael aims to replace its outdated legacy software permit
management system, which has been in use by the Community Development Department since
2007. Enhancing permit services citywide, improving data access and visualizations, promoting
transparency, and providing significant improvements to the web-based experience for applicants
and City staff alike; and
WHEREAS, OpenGov, Inc. (“OpenGov”) was selected by a cross-departmental team of
city staff through a competitive Request for Proposal (RFP) process. OpenGov is an
experienced provider of local government software solutions who successfully demonstrated
their competency to the selection team; and
WHEREAS, the City desires to enter into an agreement with OpenGov to provide
implementation support, professional services, and annual fees to the City for a three-year term
beginning February 1, 2024 and ending January 31, 2027; and
WHEREAS, City funds in the amount of $289,328.00 are budgeted and available for
expenditure in the FY 2023-24 Department of Digital Service & Open Government’s Major
Technology Projects Fund ($289,328.00); and
WHEREAS, Ongoing annual fees for FY 2024-25 ($106,715) and FY 2025-26
($112,050) will be included in future Department of Digital Service & Open Government’s Major
Technology Projects Fund budget requests;
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the City
Manager to execute a General Service Agreement with OpenGov, Inc., implementation support,
professional services, and annual fees from February 1, 2024 through January 31, 2027 in an
amount not to exceed $558,902.30 outlined in the Staff Report for the City Council’s January 16,
2024 regular meeting, subject to final approval as to form by the City Attorney.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the San
Rafael City Council held on Tuesday, the 16th day of January 2024, by the following vote:
AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: None
____________________________
Lindsay Lara, City Clerk