HomeMy WebLinkAboutCC Resolution 15277 (Authorize a Software Services Agreement with Tyler Technologies, Inc. for an Enterprise Resource Planning (ERP) System)RESOLUTION NO. 15277
RESOLUTION AUTHORIZINGTHE CITY MANAGER TO EXECUTE A SOFTWARE
SERVICES AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR A NEW
ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM AND TO APPROPRIATE
AVAILABLE FUNDING TO SUPPORT YEAR 1 PROJECT COSTS THROUGH THE FY
2024-25 BUDGET PROCESS
WHEREAS, the City of San Rafael wishes to replace its current Enterprise
Resource Planning System which has been in use since fiscal year 2002-03; and
WHEREAS, in March 2022, the City issued a Request for Proposal (RFP) and
evaluated all responsive vendors; and
WHEREAS, the City determined that the Tyler Technologies’ MUNIS Enterprise
Resource Planning (ERP) system best meets the City’s financial and human resource
management requirements; and
WHEREAS, the City wishes to enter into a Software Services Agreement with
Tyler Technologies, Inc. to design, implement and support the proposed MUNIS ERP
System; and
WHEREAS, staff has negotiated the terms of the proposed Software Services
Agreement with Tyler Technologies for the development, licensing, implementation and
ongoing support of the MUNIS ERP System to include one-time services and licensing
fees as well as annual support for an initial term of three (3) years, at a cost not-to-
exceed $1,101,499; and
WHEREAS, funding for the implementation of a new ERP system is provided
through funding set-aside within the City’s General Fund and Technology Fund; and
WHEREAS, appropriations supporting Year 1 of the ERP conversion project
contract estimated at $684,864 will be included in the FY 2024-25 budget from available
General Fund and Technology Fund resources; and
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council of the City of San Rafael authorizes the City Manager to execute a
contract with Tyler Technologies, Inc. for the development, licensing,
implementation and support of a new MUNIS / ERP System for a term of three (3)
years in an amount not-to-exceed $1,101,499.
2. The City Council authorizes the appropriation of funding from the General Fund and
Technology Fund to support year 1 costs of the ERP conversion project as part of the
FY 2024-25 budget development process.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City held on Tuesday, the 20th day of February 2024 by the following
vote, to wit:
AYES: Councilmembers: Kertz, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Bushey & Hill
Lindsay Lara, City Clerk